Hunt Building Board of Trustees

The Hunt Building Minutes March 5, 2013 Regular Meeting started at 4:30 pm.- Meeting held at The Hunt Memorial Building In attendance: Joy Barrett, Carolyn Mortellaro, Tammy Crisp, Charlie Matthews, Cail Bellavance, Alderman Mary Ann Melizzi-Golja Absent: Marilyn Solomon, Rosalie McQuaid, Frank Mellen No quorum available for full meeting but the board did meet, but no action was taken. Secretary’s Report: Motion to accept the March 2013 Secretary’s Report tabled till April. Treasurers Report: March 2013 Statement: 6006 Hunt Bldg. (NH Charitable) $ 2,444.91 $429.86 Expenditures No Activity Hunt Bldg Facility Rentals and Expenses $13,361.39 Available Total Budget $21,531.00 $ 8,169.61 Expended $ 8,714.00 Revenue Hunt General Building $ 4,678.72 Available Total Budget $17,851.00 74% $ 13,172.28 Expended Admin and Office Supplies Hunt Memorial Bldg Fund $12,242.99 Revenue $481.97 includes $2450 encumbrance Ella Anderson Trust $ 0 No Activity Motion to accept Treasurers Report will be tabled till April. Carolyn to check with the city of Nashua to add cleaning services to the budget line item. Administrator’s Report, Correspondence, Status of Renovations/Maintenance Report and Events Calendar:  The City said that The Hunt Building can have a realtor and pay commission for renting office space.  The sign is coming along and the posts will be put up in March/April.  The First Church is looking into letting The Hunt Building rent 6 parking spaces from them. Motion to accept and place on file Administrator's Report, Correspondence, Status of Renovations/Maintenance Report and Events Calendar: Will be tabled till April. Page 1 of 3 Old Business:  A Festival of Trees 2013-outline was created. Committee was appointed-Cail Bellavance-Chair, Tammy Crisp and Carolyn Mortellaro.  Progressive dinner-Appetizer-Hunt Building, Dinner-First Church, Desert- Historical Society.  Cail Bellavance still working on The Hunt Building's time line.  Carolyn will check with the film student from Mass College of art and design to do a commercial regarding the Hunt Building. Will be at the Hunt on March 22. New Business:  Trustees will vote on board members in April. Public Comment: None Coming in April......  Talk about more activities for the public. Charlie Matthews moved to adjourn the meeting at 5:59pm Respectfully submitted Tammy Crisp Next meeting Tuesday, April 2 – 4:30pm – Hunt Memorial Building Administrator Report Respectfully Submitted by Carolyn Mortellaro Hunt Building Board of Trustee Meeting March 5, 2013 Correspondence: ● Email received from Dan Linder with the Sky Blue Boys offering to give a concert at the Hunt ($500-$800 performance fee). Page 2 of 3 Status of Renovations/Maintenance: ●New toilet paper holders in the lower level ladies room and a new paper towel dispenser in the handicapped restroom are being installed. (STILL PENDING) ●Clarion System has been returned to the Hunt, is wired and in the administrators office. Partial power has been established but we are currently unable to get it fully functional. I have called the manufacturer and connected them with Jay to resolve the issue. Everyone misses the chimes! (STILL PENDING) ●Heating system has shut down on a couple of occasions. It was determined that there is a faulty valve and will be replaced. Jay Hunnewell is hopeful it will be covered by ALL Temp and no charge to the Hunt. ●Burst pipe in the unfinished section of the basement! Sadly I had just cleaned that whole area out and stored the holiday decorations in that room. There are many things we have lost. An inventory will be done to see what will need to be replaced. Cause and solution still pending. Administrator’s Report: ●A “thank you” button has been placed on our website for Stephen Harriman from Mr. Sandless® . ● I still haven’t heard back from anyone regarding the Friends of the Symphony 2013 House tour. ●Joy and I met with Aaron Doherty from White Rabbit Marketing (now called Sway) after a phone conversation between him and Mayor Lozeau. At this time, we feel his volunteer proposal is not the right match for the Hunt. ●I am happy to report we are a venue for the Taste of Downtown with extended hours. Fee has been waived in lieu of providing entertainment. I will look into our options with NHCF grant funds in mind. ●A new “Entertainment” button has been added to our website! Click on it for upcoming events open to the public. ●Bill from Classic Signs has been given our deposit and reports that the sign is coming along nicely. We will be scheduling a post set appointment soon. He will make arrangements with Dig Safe. Page 3 of 3