Hunt Building Board of Trustees

The Hunt Building Minutes May 7, 2013 Regular Meeting started at 4:30 pm.- Meeting held at The Hunt Memorial Building In attendance: Carolyn Mortellaro, Tammy Crisp, Cail Bellavance, Marilyn Solomon, Frank Mellen, Jennifer Hinderer, Rosalie McQuaid Absent: Joy Barrett, Charlie Matthews, Alderman Mary Ann Melizzi-Golja Secretary’s Report: Motion to accept the April 2013 Secretary’s Report . Made by Frank Mellen second by Tammy Crisp . All in favor. Motion carries. Treasurers Report: May 2013 Statement: 6006 Hunt Bldg. (NH Charitable) $ 1,594.91 $850.00 Expenditures $350.00 Expenditure Hunt Bldg Facility Rentals and Expenses $ 8,739.55 Balance of Budget Total Budget $21,531.00 $ 8,497.00 Balance of Revenue $12,791.45 Actual Expended $13,034.00 Actual Revenue $ 2,292.55 Fund Balance (includes $2050 opening) Hunt General Building $ 2,220.22 Available Total Budget $17,851.00 88% $ 15,630.78 Expended Hunt Memorial Bldg Fund $ 9,667.99 Revenue $520.37 includes $2450 encumbrance Ella Anderson Trust $ 0 No Activity Motion to accept April Treasurers Report. Made by Jennifer Hinderer second by Frank Mellen . All in favor. Motion carries. Administrator’s Report, Correspondence, Status of Renovations/Maintenance Report and Events Calendar:  The Hunt Building will be on the 2013 Symphony Holiday House Tour.  Large reading room seating furniture was donated by Larry and Kathy Hersh and a thank you sent. Page 1 of 3 Motion to accept and place on file Administrator's Report, Correspondence, Status of Renovations/Maintenance Report and Events Calendar for April: Made by Cail Bellavance second by Tammy Crisp . All in favor. Motion carries. Old Business:  Cail Bellavance and Carolyn Mortellaro will meet to draft a detail report on the Festival of trees schedule.  Progressive dinner is on hold till further notice. The Nashua Historical Society is holding an election for their Board of Directors at the end of this month. New Business:  Letter from the Friends of the Hunt stated they are dissolving the Friends of the Hunt Memorial Building. They forwarded a check for $3,057.39 to be put in a fund for restoring the doors of the historic building, along with the revenue from the sale of the prints and note cards.  Carolyn is speaking with small business to rent 1-2 hour rentals. Trustees will have to establish a fee schedule for short term rentals. They will need to provide insurance.  Carolyn is talking to Jazz First Music for the Taste of downtown at a price of $450.00 for 3 hours. Motion made for the City of Nashua to create a special Restore the Doors account. Motion made by Frank Mellen and second by Marilyn Solomon. All in favor. Motion carries. Public Comment: None Coming in June......  Talk about more activities for the public.  History of the Hunt by Cail Bellavance  Festival of Trees  Progressive Dinner Frank Mellen moved to adjourn the meeting at 5:30pm Respectfully submitted Tammy Crisp Page 2 of 3 Administrator Report Respectfully Submitted by Carolyn Mortellaro Hunt Building Board of Trustee Meeting May 7, 2013 Correspondence: ● Lovely thank you note received from Linda Robinson who helped plan an event held by the Currier Art Museum. Status of Renovations/Maintenance: ●New toilet paper holders in the lower level ladies room and a new paper towel dispenser in the handicapped restroom were installed. ●I had a conversation with Jay Hunnewell about the lack of security at the rear entrance by the handicapped ramp. He is looking into pricing to install a window pane, similar to the lower level entrance. As it works now, you don’t know who/what is at the back door until you open it. ●I sent an email to Risk Dept. inquiring about a doorbell system for each office. I also did some research online. My hope is to have it installed by the handicapped entrance, one buzzer for each office to alert them they have a client/customer to let in so the doors can remain locked. Administrator’s Report: ●Shaw’s Supermarket is our match for the Taste on June 5th! We will be open from 6-9pm with desserts. The first 50 visitors/Taste ticket holders will receive one of Marilyn’s books free of charge. I need a minimum of 2 volunteers for each of the 3 hours. The City of Nashua has offered to provide free trolley service for Taste ticket holders at designated stops on Main Street for the event. ● I have been working with Cail on the Festival of Trees event and plan to pass out an outline at the June meeting. ●Cail and I had lunch with some members of Symphony NH and they have asked us to be a “house” on this year’s Holiday House Tour! More details to follow!! The dates are Saturday, December 7th and Sunday, December 8th. ●The Progressive Dinner event planning has been put on hold. The Nashua Historical Society is holding elections for their Board of Directors at the end of this month. I was working with Terry Romano and she is no longer the President. ●Renaissance Downtown’s Nashua office lease was sent to the Finance committee where it was approved and sent back to BOA for final passage May 14th. ●Hartmann Learning Center has signed an office lease for #4. First reading will be May 14th. Next meeting Tuesday, June 4 – 4:30pm – Hunt Memorial Building Page 3 of 3