Hunt Building Board of Trustees

The Hunt Building Minutes June 4, 2013 Regular Meeting started at 4:30 pm.- Meeting held at The Hunt Memorial Building In attendance: Carolyn Mortellaro, Tammy Crisp, Cail Bellavance, Marilyn Solomon, Frank Mellen, Jennifer Hinderer, Rosalie McQuaid, Joy Barrett, Alderman Mary Ann Melizzi-Golja Absent: Charlie Matthews Secretary’s Report: Motion to accept the May 2013 Secretary’s Report . Made by Frank Mellen second by Cail Bellavance . All in favor. Motion carries. Treasurers Report: May 2013 Statement: 6006 Hunt Bldg. (NH Charitable) $ 1,194.91 Hunt Bldg Facility Rentals and Expenses $ 8,363.02 Balance of Budget Total Budget $21,531.00 $ 5,397.00 Balance of Revenue $13,167.98 Actual Expended $16,134.00 Actual Revenue $ 5,016.02 Fund Balance (includes $2050 opening) Hunt General Building $ 820.13 Available Total Budget $17,851.00 95% $ 17,030.87 Expended Hunt Memorial Bldg Fund $ 9,682.99 Revenue $594.47 includes $2450 encumbrance Ella Anderson Trust $ 0 No Activity Restore the Doors Fund $ 3,057.39 Motion to accept May Treasurers Report. Made by Cail Bellavance second by Frank Mellen . All in favor. Motion carries. Administrator’s Report, Correspondence, Status of Renovations/Maintenance Report and Events Calendar:  A New account was set up for Restore the Doors Fund and funds of $3,057.39 was deposited.  Review committee for the budget was done and Joy Barrett was there to answer questions. Page 1 of 3   Handicapped parking spot is still in legislature. Mayor Lozeau and Alderman Mary Ann Melizzi-Golja suggested to move 1 handicapped parking space up. Trustees said they don't need any handicapped spots to be moved and it is fine to be nearby.  5 of 6 remaining office spaces are rented. Motion to accept and place on file Administrator's Report, Correspondence, Status of Renovations/Maintenance Report and Events Calendar for May: Made by Jennifer Hinderer second by Marilyn Solomen. All in favor. Motion carries. Old Business:  Festival of Trees outline done. Donation request letters were mailed. $25.00 per ticket.  Progressive Dinner is tabled. New Business:  Carolyn Mortellaro requests s directory sign to be put on outside of offices.  Motion made to take 500.00 for directory at the back door for our tenants. Motion made by Joy Barrett and second by Rosalie McQuaid. All in favor. Motion carries. Public Comment: None Coming in August......  History of the Hunt by Cail Bellavance  Festival of Trees  Fund raiser for restore doors  Marketing plan Frank Mellen moved to adjourn the meeting at 6:10 pm Respectfully submitted Tammy Crisp Page 2 of 3 Administrator Report Respectfully Submitted by Carolyn Mortellaro Hunt Building Board of Trustee Meeting June 4, 2013 Correspondence: ● Lovely thank you note received from Kitty Provost, mother of the groom on how wonderful their wedding reception on 4/27/13 was! ●Letter forwarded by Meri Goyette from Arcadia Publishing. Nashua: In Time and Place is being sold at ACMoore on Amherst Street on a trial basis. We still receive royalties. ●Ethan Anthony emailed letting us know they are in the early stages of planning something for the 150th anniversary of Ralph Adams Cram’s birthday. I let him know we would like to somehow participate. Event will be sometime in December 14th. Stay tuned for more details. Status of Renovations/Maintenance: ●New toilet paper holders in the lower level ladies room and a new paper towel dispenser in the handicapped restroom were installed. ●I had a conversation with Jay Hunnewell about the lack of security at the rear entrance by the handicapped ramp. He is looking into pricing to install a window pane, similar to the lower level entrance. As it works now, you don’t know who/what is at the back door until you open it. Still pending. ●I sent an email to Risk Dept. inquiring about a doorbell system for each office. I also did some research online. My hope is to have it installed by the handicapped entrance, one buzzer for each office to alert them they have a client/customer to let in so the doors can remain locked. Still pending. ●Jay made sure all thermostats are now set to cool at 72 and locked. A/C was working and then shut down. Tech went out 6/3 and had to order a burned out sensor. We are checking to see if it is under warranty. Administrator’s Report: ●Renaissance Downtowns moved into office #5 on Saturday, June 1st. ● Draft letter to downtown neighbors and potential donors for Festival of Trees is ready to be mailed once we finalize database. ● Hartmann Learning Center Lease is on Finance Committee agenda for 6/5/13. We anticipate final passage on 6/11/13 and move in day to be 6/12/13. ●Suzanne Delle has signed a Lease to rent office space #3 as Actors Collaborative Theater. First reading at BOA was 5/28/13; it was referred to Finance Committee and is on the agenda for 6/5/13. We anticipate final passage 6/11/13 and move in day to be 6/12/13. Their first play is scheduled to be performed at the Hunt on July 12th. ●The Hunt Memorial Building FY14 budget was on the Budget Review Committee for Thursday, 5/30. Joy answered questions and will follow up regarding grants received in FY 12 and FY13 and proposed for FY14. ●New account has been established for Restore the Doors Fund and the $3,057.39 from Friends of the Hunt deposited. ●R-13-094 was approved on February 8, 2013 naming the alleyway between School Street and West Pear Street “Richard LaRose Way”. An event is in the process of being planned for September 2013 and Mrs. LaRose has been contacted. Next meeting Tuesday, August 6 – 4:30pm – Hunt Memorial Building Page 3 of 3