Hunt Building Board of Trustees

The Hunt Building Minutes September 3, 2013 Regular Meeting started at 4:30 pm.- Meeting held at The Hunt Memorial Building In attendance: Tammy Crisp, Cail Bellavance, Jennifer Hinderer, Joy Barrett, Alderman Mary Ann Melizzi- Golja, Marilyn Solomon Absent: Carolyn Mortellaro, Charlie Matthews, Rosalie McQuaid, Frank Mellen Secretary’s Report: Motion to accept the August 2013 Secretary’s Report . Made by Cail Bellavance second by Marilyn Solomon . All in favor. Motion carries. Treasurers Report: August 2013 Statement: 6006 Hunt Bldg. (NH Charitable) $ 1,039.78 Hunt Bldg Facility Rentals and Expenses $ 23,816.08 Balance of Budget Total Budget $23,906.00 $ 19,306.00 Balance of Revenue Rental Fee Est. $8000.00 $ 2,122.70 Actual Expended Bldg. Lease Fees $14,400.00 $ 0 Actual Revenue Accum. Earnings $1,506.00 $ 7,704.00 Fund Balance (includes $5227.06 opening) Hunt General Building $ 23,979.05 Available Total Budget $30,761.10 22.05% $ 6,782.05 Expended Hunt Memorial Bldg Fund $ 9,569.67 Includes $2450 encumbrance Ella Anderson Trust $ 0 No Activity Restore the Doors Fund $ 3,057.39 Motion to accept August 2013 Treasurers Report. Made by Jennifer Hinderer second by Marilyn Solomon . All in favor. Motion carries. Administrator’s Report, Correspondence, Status of Renovations/Maintenance Report and Events Calendar:  20 Note cards and envelopes are to be donated to City Arts Nashua Art Walk.  Festival of Trees has another commitment from Ikebana Flower.  Still looking into quote for cleaning services for the Hunt Building. Page 1 of 3 Motion to accept and place on file Administrator's Report, Correspondence, Status of Renovations/Maintenance Report and Events Calendar for August: Made by Cail Bellavance second by Jennifer Hinderer . All in favor. Motion carries. Old Business:  Update of festival of trees. Carolyn and Cail will be calling people who haven't responded. New Business:  Policies for tenants use of public space for events was discussed. Jennifer Hinderer will look into Library polices to guide us in the policies for the Hunt Building. Carolyn will check with Court Street to see what they charge for rentals.  Policies will not need the Board of Alderman approval.  Marketing the Hunt as a venue was discussed by the Board.  The Hunt Building will display functions on the sign in front of the building. Public Comment: None Coming in ......October.....  History of the Hunt by Cail Bellavance  Festival of Trees  Fund raiser for restore doors  Marketing plan Marilyn Solomon moved to adjourn the meeting at 5:30 pm Respectfully submitted Tammy Crisp Page 2 of 3 Administrator Report Respectfully Submitted by Carolyn Mortellaro Hunt Building Board of Trustee Meeting September 3, 2013 Correspondence: ●Email from Judy Carlson asking for donation of note cards to use as fundraiser. Cail will elaborate. Status of Renovations/Maintenance: ●Repairs are up to date, nothing pending. ●Wireless intercom system installation still pending as we wait for funding. Administrator’s Report: ●2nd Festival of Trees commitment form arrived! Ikebana Flower will participate. Cail and I will be getting together the week of September 9th to plan for calling those businesses we haven’t heard from etc. ●I met with Patrick Meighan of GFS to give him a tour of the building and requested a cleaning quote. With 5 tenants and multiple monthly meetings, our cleaning are changing so I am working to find the best (reliable) clean at the best price. ●Frank followed up with the Nashua Historical Society to determine interest in participating in a progressive dinner event sponsored by the trustees and including First Church. There seems to be interest but with this year being our first annual Festival of Trees and the Attorney General investigation still ongoing, we are postponing event to 2014. Next meeting Tuesday, October 8, 2013 – 4:30pm – Hunt Memorial Building Page 3 of 3