City Council

COMMISSION ON PUBLIC WORKS/UTILITIES COUNCIL ROOM SEPTEMBER 10, 2013 6:45 P.M. The Commission on Public Works/Utilities met in regular session, Chair Horn presiding. On roll call: all members present The minutes of the previous meeting were declared approved. Director of Public Works Flynn reported on one burial at the Cemetery, equipment maintenance, picking up branches and trash, mowing and weed eating in cemetery and parks, cleaning restrooms, watering flower baskets and planters, mowing vacant properties, preparing for the installation of new playground unit at Listeman Park, working on soft landings at Tock Field, opening storm drains, repaired storm drain on E. Second Street, street sweeping, hauling brush and compost, E. Seventh Street has been reconstructed awaiting blacktopping, preparing patches for blacktop, Sewer Department is working on replacing five old stone and brick manholes, repairing water leak on W. Fifth Street, replaced a leaking water valve on W. Fifth Street and Grand Avenue and sent a letter to the new owners of 303 W. Fifteenth Street (former Donald Schutte house) informing them they need to continue to make progress on its removal. Director of Public Works Flynn reported that the main support beam on the Christie property, 514 – 518 Hewett Street, has been repaired which leveled out the floors above. The roof is to be repaired this week and John Schmidtfranz, Receiver, is working on repairing fire hazard areas and waiting on the electrician. Director of Public Works Flynn reported the County has the deed on the Dolores Eisner property, 108 W. Fifteenth Street, ready for recording. The recording fee check is in tonight’s bills, an advertisement for the demolition will be in next week’s Clark County Press. The Amish have expressed an interest in tearing it down if the city provides the dumpster and removes the foundation. Director of Public Works Flynn presented a proposal from Nortrax on a John Deere 2013 524K front end loader in the amount of $111,960 ($132,960 less trade-in of the 1992 John Deere 544E front end loader $21,000). The City has $50,000 in the Machinery & Equipment Outlay Account which at this time has been earmarked for a street sweeper. Flynn stated that a new front end loader is needed and used much more than the street sweeper. City Clerk Roehl presented payment options from Nortrax: 1) pay the full amount of $111,960, 2) a lease for $111,960 at 2.8% over five years - $9,703.90 interest cost, 3) pay down $50,000 for a lease of $61,960 at 3.3% over three years - $4,197.45 interest cost or 4) pay down $50,000 for a lease of $61,960 at 3.3% over five years - $6,364.50 interest cost. Discussion on advertising the old front end loader to see if we can get more for it than the $21,000 offer as a trade-in. Motion Glassbrenner, second Weiers, to recommend to the Common Council the purchase of a new front end loader at a cost of $111,960 from Nortrax and that the Director of Public Works be authorized to advertise the old front end loader for sale. All Aye. The City Clerk reported that the regular meeting date of Tuesday, October 22, 2013 is also the Special Primary Election day called by Governor Scott Walker to fill the unexpired term of Scott Suder, 69th Assembly District Representative. Motion Mabie, second Neville, to reschedule the regular Tuesday, October 22, 2013 meeting to Thursday, October 24, 2013 at 6:45 P.M. All Aye. Motion Mabie, second Weiers, to adjourn. All Aye. ___________________________________ Daryn J. Horn, Chair ___________________________________ Rex R. Roehl, Clerk ************  JOINT MEETING OF THE COMMON COUNCIL AND PLANNING COMMISSION COUNCIL ROOM SEPTEMBER 10, 2013 7:00 P.M. Common Council: The Common Council meeting in joint session, Mayor Mabie presiding. On roll call: all members present. The Pledge of Allegiance was recited. The minutes of the previous meeting were declared approved. Planning Commission: The Planning Commission meeting in joint session Mayor Mabie, Chair, presiding. On roll call: all members present. The minutes of the previous meeting were declared approved. 7:15 P.M. – Mayor Mabie declared the joint Public Hearing on the City of Neillsville Year 2033 Comprehensive Plan now open. Chris Straight, West Central Wisconsin Regional Planning Commission, presented the highlights of the changes made from the 2025 Plan in the nine key elements required: Issues & opportunities; Housing; Transportation; Utilities and Community Facilities; Agricultural, Natural & Cultural Resources; Economic Development; Intergovernmental Cooperation; Land Use; and Implementation. Straight stated the elements were updated using current available data, program lists, survey responses, committee members and citizen responses. Straight presented a recommendation to add the following to Transportation recommendations: Work cooperatively with the Eat-Right-Be-Fit Coalition to explore and develop the city’s walking and biking infrastructure. Amy Jahnke, Project Coordinator Roadmap to a Healthier Community, Clark County Public Health Department, reported on the development of an intergovernmental agreement for use of the school district facilities. Currently the Recreation Director has to process multiple recreation use agreements with the school. By having an intergovernmental agreement, there would be a reduction in paperwork for both parties. Under Wis. Stat. §895.523, known as the 2011 Open Gym Act, the school has recreational immunity for use of its facility. John Gaier, Neillsville School District Administrator, stated that Neillsville has a unique relationship between the City and School and we want to make sure that it continues to go on forever. In fact, it should probably be called a general facility use agreement as it is more than just recreation use – classrooms and the arts also are a part of the school facility usage. The American Medical Association now lists our diet as the number 1 health hazard for Americans dropping smoking to number 2. Mayor Mabie stated that as he talks with other Mayors, they are in awe at how Neillsville City and School work together – we are a model to others. Jahnke recommended adding to Intergovernmental Cooperation the following: Develop an intergovernmental agreement with the School District of Neillsville for the shared use of recreational facilities in accordance with the 2011 Open Gym Act (Wis. Stats. §895.523). City Clerk Roehl stated that the Notice of Open Housing (which was held prior to this meeting) and Public Hearing were published in The Clark County Press, August 7, 2013 edition; there were no appearances at the open house; and no written comments were received for public hearing announcement. Mayor Mabie called three times for appearances, there being none. 7:38 P.M. – The Public Hearing was declared closed. City Attorney Wachsmuth read the following resolution. RESOLUTION NO. 569 RESOLUTION RECOMMENDING COMMON COUNCIL ADOPTION OF THE CITY OF NEILLSVILLE 2033 COMPREHENSIVE PLAN WHEREAS, the City of Neillsville has determined the need and propriety for an updated comprehensive plan with the general purpose of guiding, directing and accomplishing a coordinated, adjusted and harmonious development of the City, which will, in accordance with existing and future needs, best promote public health, safety, order, convenience, prosperity, and the general welfare, as well as, efficiency and economy in the process of development; and WHEREAS, the City of Neillsville Planning Commission has prepared the City of Neillsville 2033 Comprehensive Plan pursuant to §66.1001 and §62.23, Wisconsin Statutes, which contains plan documents, maps and other materials in the nine comprehensive plan elements required by §66.1001(2) of the Wisconsin Statutes; and WHEREAS, the City of Neillsville Planning Commission, pursuant to §66.1001(4)(b) of the Wisconsin Statutes, may recommend to the Common Council the adoption of the updated comprehensive plan by adoption of a resolution to the effect by a majority of the entire Planning Commission. NOW THEREFORE BE IT RESOLVED, the City of Neillsville Planning Commission officially recommends adoption of the City of Neillsville 2033 Comprehensive Plan, dated August 5, 2013, by the City of Neillsville Common Council. Adopted this 10th day of September, 2013, by the Planning Commission of the City of Neillsville. ____________________________________ Steven J. Mabie, Mayor ____________________________________ Rex R. Roehl, Clerk Motion Wulff, second Hoesly, that Resolution No. 569 be adopted with the comprehensive plan amendments as presented. All Aye. City Attorney Wachsmuth read the following ordinance. ORDINANCE NO. 1042 AN ORDINANCE TO ADOPT THE CITY OF NEILLSVILLE 2033 COMPREHENSIVE PLAN The Common Council of the City of Neillsville, Wisconsin, do ordain as follows: SECTION 1. Pursuant to Sections 62.23(2) and 62.23(3) of the Wisconsin Statutes, the City of Neillsville is authorized to prepare, adopt, and amend a comprehensive plan as defined in Sections 66.1001(1)(a) and 66.1001(2) of the Wisconsin Statutes. SECTION 2. Pursuant to Section 66.1001(2)(i) of the Wisconsin Statutes, a comprehensive plan shall be updated no less than once every 10 years. SECTION 3. The Common Council of the City of Neillsville, Wisconsin, has adopted and implemented written procedures designed to foster public participation in every state of the preparation of a comprehensive plan as required by Section 66.1001(4)(a) of the Wisconsin Statutes, which included a public hearing as required by Section 66.1001(4)(d) of the Wisconsin Statutes. SECTION 4. The Plan Commission of the City of Neillsville, by a majority vote of the entire Plan Commission recorded in its official minutes, has adopted a resolution  recommending to the Common Council the adoption of an updated comprehensive plan entitled “CITY OF NEILLSVILLE 2033 COMPREHENSIVE PLAN”. SECTION 5. The Common Council of the City of Neillsville, Wisconsin, does, by the enactment of this ordinance, formally adopt the “CITY OF NEILLSVILLE 2033 COMPREHENSIVE PLAN” pursuant to Section 66.1001(4)(c) of the Wisconsin Statutes. SECTION 6. This ordinance shall take effect upon passage and publication as provided by law. ____________________________________ Steven J. Mabie, Mayor ____________________________________ Rex R. Roehl, Clerk Motion Horn, second Neville, to accept the Planning Commission recommendation that Ordinance No. 1042 be adopted with the comprehensive plan amendments as presented. All Aye. Planning Commission: Motion Hoesly, second Glisczinski, to adjourn. All Aye. Common Council: Mayor Mabie announced that the Common Council will continue with its regular agenda. Council Member Quicker reported on the August 28, 2013 meeting of the Historic Preservation Commission regarding: 1) discussion on posts and plaques, 2) work on and referral of the proposed 2014 Historic Preservation budget to the Finance Committee and 3) work on the new Historic Walking Tour brochure. Mayor Mabie reported on the August 29, 2013 meeting of the Police and Fire Commission regarding a closed session to interview firefighter applicants, reconvening into open session with the motion to hire Joshua May, Dustin Kuhlka, Bradley Pederson and Justin Poeschel as firefighters, subject to a one year probation period. Council Member Quicker reported on the September 9, 2013 meeting of the Library Board regarding: 1) librarians’ reports, 2) updates on the donation and carryover funds, 3) payment of bills, 4) discussed and approved roof repairs with labor by Earl Elmhorst and materials from Sav-Rite, 5) discussed and approved switching from TDS to Charter for internet services at an annual cost of $900 for 30 mgs, 6) re-elected current officers and appointed committee members, 7) authorized the Head Librarian and Child Librarian to attend the WLA Conference, 8) discussed and approved the purchase of a new computers for the circulation desk from Wolfgang PC, LLC and 9) work on and referral of the proposed 2014 Library budget to the Finance Committee. Council Member Horn reported on the September 10, 2013 meeting of the Commission on Public Works/Utilities regarding: 1) current activities, 2) discussion on and recommendation to purchase a new front end loader at a cost of $111,960 from Nortrax and that the Director of Public Works be authorized to advertise the old front end loader for sale and 3) rescheduling the regular Tuesday, October 22, 2013 meeting to Thursday, October 24, 2013 at 6:45 P.M. Mayor Mabie declared all reports filed as presented with the City Clerk. Mayor Mabie asked if there were any questions on the Commission on Public Works/Utilities item (2). Motion Glassbrenner, second Quicker, to accept the recommendation to purchase a new front end loader at a cost of $111,960 from Nortrax and that the Director of Public Works be authorized to advertise the old front end loader for sale. All Aye. The City Clerk reported that the regular meeting date of Tuesday, October 22, 2013 is also the Special Primary Election day called by Governor Scott Walker to fill the unexpired term of Scott Suder, 69th Assembly District Representative. Motion Weiers, second Horn, to reschedule the regular Tuesday, October 22, 2013 meeting to Thursday, October 24, 2013 at 7:00 P.M. All Aye. Chief of Police Lindner reported on August, 2013 complaints, citations, arrests and investigations. Officer Jacob Aumann has now been notified that his guard unit will not be deployed as previously notified. They are still working with the Director of Public Works on cleanliness ordinance violations – citations have been issued. A loud music complaint at a tavern had been received. City Clerk Roehl reported on the Notice of Entry in the National Register and State Register of Historic Places for the Herman M. and Hanna Hediger house, 8 Grand Avenue. Mayor Mabie read a thank you from the Motorhead Mafia Car Club for support of their car and bike show for the American Cancer Society; and a thank you from Tom and Renee Poziombke recognizing Director of Public Works Flynn for his guidance on how to dispose of various items. Council member Glassbrenner reported that on September 3, 2013 Pam Kernan, Clark County Social Services, Mayor Mabie and him attended the City of Stanley Common Council meeting regarding the Clark County and City of Neillsville Taxi Services. The City of Stanley Common Council was very receptive to continuing the service and they also talked about doing a survey of their citizens to see how many would be interested if a second Clark County Taxi were added. Tavern Operator’s License Applications: Holly L. Ferraro and Karen S. Nelson Motion Quicker, second Horn, to grant all the listed licenses. All Aye. Motion Weiers, second Quicker, that bills on City Vouchers Nos. 817 to 863 in the amount of $121,496.53 be paid. All Aye. Motion Horn, second Neville, to adjourn. All Aye. __________________________________________ Steven J. Mabie, Mayor ___________________________________ Rex R. Roehl, Clerk ************