City Council

COMMISSION ON PUBLIC WORKS/UTILITIES COUNCIL ROOM DECEMBER 23, 2013 6:45 P.M. The Commission on Public Works/Utilities met in regular session, Chair Horn presiding. On roll call: Council Members Weiers and Neville absent, all other members present. The minutes of the previous meeting were declared approved. Director of Public Works Flynn reported on two burials at the cemetery, equipment maintenance, snow and ice removal from streets, parking lots and sidewalks, there will be a couple of workers with vacation carryover due to snow removal and shortage of people. Motion Mabie, second Quicker, that bills on Water Vouchers Nos. 268 to 287 in the amount of $31,782.14 and Sewer Vouchers Nos. 257 to 276 in the amount of $114,184.91 be paid. All Aye. Motion Mabie, second Glassbrenner, to adjourn. All Aye. __________________________________________ Daryn J. Horn, Chair ___________________________________ Rex R. Roehl, Clerk ************ COMMON COUNCIL COUNCIL ROOM DECEMBER 23, 2013 7:00 P.M. The Common Council met in regular session, Mayor Mabie presiding. On roll call: Council Member Weiers and Neville absent, all other members present. The Pledge of Allegiance was recited. The minutes of the previous meeting were declared approved. Council Member Glassbrenner reported on the December 12, 2013 meeting of the Neillsville Community Fire Hall Board regarding: 1) payment of bills, 2) current activities, and 3) the 2014 budget support payments are due by March 31, 2014. Council Member Horn reported on the December 23, 2013 meeting of the Commission on Public Works/Utilities regarding: 1) current activities, and 2) payment of bills. Mayor Mabie declared all reports filed as presented with the City Clerk. Mayor Mabie stated that recommendations from the December 10, 2013 meeting of the Commission on Public Works/Utilities were not carried forward to the Common Council meeting on that night’s agenda. Are there any questions on them. Motion Glassbrenner, second Horn, to accept the recommendation to award the three-year (2014, 2015, 2016) unleaded motor vehicle fuel contract to Kwik Trip at 7¢ off per gallon. Mayor Mabie abstained. All other members – Aye. Motion carried. Motion Horn, second Quicker, to accept the recommendation to award the three-year (2014, 2015, 2016) diesel motor vehicle fuel contract to Kwik Trip at 7¢ off per gallon. Mayor Mabie abstained. All other members – Aye. Motion carried. Mayor Mabie read the following ordinance. ORDINANCE NO. 1043 AN ORDINANCE AMENDING SEC. 2-5-8 CLAIMS AGAINST CITY The Common Council of the City of Neillsville does hereby ordain as follows: Section 2-5-8(a) is amended to read as follows: (a) CLAIMS TO BE AUDITED AND APPROVED. Pursuant to §66.609, Wis. Stats., the City of Neillsville creates this ordinance to establish an alternative system for the approval of claims, other than the voucher method as prescribed by §66.0607, Wis. Stats. Prior to submission of any account, demand or claim to the Common Council for approval or payment, the City Clerk/Treasurer shall audit and approve each claim as a proper charge against the treasury, and endorse his or her approval on the claim after having determined that all of the following conditions have been complied with: (1) That funds are available for the claim pursuant to the budget approved by the governing body. (2) That the item or service covered by the claim has been duly authorized by the proper official, department head or board or commission. (3) That the item or service has been actually supplied or rendered in conformity with the authorization described in Par. (2). (4) That the claim is just and valid pursuant to law. Section 2-5-8(b) shall be repealed as written and shall be amended to read as follows: (b) AUDITING OF CLAIMS. (1) The City Clerk/Treasurer shall file with the governing body, not less than monthly, a list of the claims approved under par. (a) above, showing the date the claim is scheduled to be paid, name of claimant, the purpose of the claim and the amount of the claim. Prior to any payment being made on a claim, the governing body shall review the filing and must approved the claim(s) by a majority of the body endorsing his or her approval on the filing. (2) The governing body of the City of Neillsville shall obtain an annual detailed audit of its financial transactions and accounts by a certified public accountant licensed or certified under ch. 422, Wis. Stats., and designated by the governing body. This ordinance shall be effective upon publication. __________________________________________ Steven J. Mabie, Mayor Mayor Mabie stated the purpose of this ordinance is to keep up with technology. The Council can receive a computerized listing of bills in their packets for the meeting. City Clerk-Treasurer Roehl stated that he would like to go on record strongly opposing this ordinance. Every year when the city’s auditor delivers the City’s annual audit report, they stress the need for the Council’s oversight. This ordinance further reduces that oversight responsibility and just saves a few minutes at a Council meeting. When I first started with the City, the vouchers were read aloud individually and signed. Then in order to save time, the reading of the vouchers was discontinued because any Council Member who wanted to look at a voucher in detail could do so in advance of the Council meeting, as they are prepared the day before the meeting. I believe that it is truly in the best interest of the City to provide the oversight according to the Wisconsin Statutes using the voucher system instead of the alternative method allowed. I further prefer the reading of the vouchers. Discussion followed. Motion Quicker, second Glassbrenner, that Ordinance No. 1043 be adopted and City Clerk- Treasurer Roehl’s objection be filed as presented. All Aye. Hotel/Motel Room Tax Permit Applications: Shivam 2 Holdings, LLC, d/b/a Super 8, Ketan Patel, Agent, 1000 E. Division Street Tufts’ Mansion, LLC, James A. Voss, Agent, 26 Hewett Street Motion Horn, second Quicker, to grant all the listed permits. All Aye. Class “B” Fermented Malt Beverages License Application: Schmitty’s on Main, LLC, Schmitty’s on Main, Darla J. Harder, Agent, 436 Hewett Street Motion Quicker, second Glassbrenner, to grant. All Aye. “Class C” Wine License Application: Schmitty’s on Main, LLC, Schmitty’s on Main, Darla J. Harder, Agent, 436 Hewett Street Motion Glassbrenner, second Horn, to grant. All Aye. Tavern Operator’s License Applications: Alexandra R. Kind, Tabbitha R. Lueck, Brenda J. Pokallus Motion Horn, second Quicker, to grant all the listed licenses. All Aye. Motion Horn, second Glassbrenner, that bills on City Vouchers Nos. 1164 to 1207 in the amount of $701,723.54 and CDBG Housing Escrow Voucher No. 8 in the amount of $225.00 be paid. All Aye. Motion Horn, second Glassbrenner, to adjourn. All Aye. __________________________________________ Steven J. Mabie, Mayor ___________________________________ Rex R. Roehl, Clerk ************