City Council

COMMISSION ON PUBLIC WORKS/UTILITIES COUNCIL ROOM MARCH 11, 2014 6:45 P.M. The Commission on Public Works/Utilities met in regular session, Chair Horn presiding. On roll call: Council Member Neville absent, all other members present. The minutes of the previous meeting were declared approved. Director of Public Works Flynn reported on one burial at the cemetery, equipment maintenance, snow and ice removal from streets, parking lots and sidewalks, widening streets, pushing back snow dumps, repaired water main breaks on First Street and Oak Street, repaired a lateral at 303 Grand Avenue, several water laterals have frozen up and have been thawed or bypassed to provide water (the first time the City will thaw a lateral, additional times and the property owners will be billed), the frost depths have reached down far enough to warrant running a pencil lead size stream of water as a preventive measure, the water bills will be averaged from the past quarters, burned the brush pile and hauled brush, had a meeting with Mathy Construction hydrologist to talk about the location of the City’s four wells and the model study they completed, the City’s wells are in great shape and should last many years into the future, however Mathy did not find another location suitable for a well with the required capacity (we will be meeting with Mathy a couple of times a year to closely monitor the mining going on around our wells), opening storm drains, patching potholes, the crew attended a first aid/CPR training, if you are using a sump pump let it drain outside on the ground – not into a sewer line, if you have been playing with a water or sewer problem for a couple of days, do not wait to call in for an emergency after hours when we have to pay overtime, call in the morning, if you have an emergency follow the proper protocol – call the police department, they have our emergency call-in contact order list – do not call an individual employee’s home or cell phone. Motion Mabie, second Weiers, to adjourn. All Aye. __________________________________________ Daryn J. Horn, Chair ___________________________________ Rex R. Roehl, Clerk ************ COMMON COUNCIL COUNCIL ROOM MARCH 11, 2014 7:00 P.M. The Common Council met in regular session, Mayor Mabie presiding. On roll call: Council Member Neville absent, all other members present. The Pledge of Allegiance was recited. The minutes of the previous meeting were declared approved. Council Member Horn reported on the February 27, 2014 meeting of the Heritage Days Committee regarding: 1) a discussion on having a community picnic, 2) discussed possible activities to be held downtown before the parade, 3) booked the Younger Brother Band for Friday night activities, 4) selected a crock/cooler for the pottery piece, and 5) worked on the 2014 event poster. City Clerk Roehl reported on the March 11, 2014 meeting of the Illegal Tax Committee regarding the recommendation that the former Eisner property, 108 W. Fifteenth Street (Parcel No. 261.0174.000) net special charges and special assessments deficiency of $5,002.54 be written off. Council Member Horn reported on the March 11, 2014 meeting of the Commission on Public Works/Utilities regarding current activities. Mayor Mabie declared all reports filed as presented with the City Clerk. Mayor Mabie asked if there were any questions on the Illegal Tax Committee item. Motion Quicker, second Horn, to accept the recommendation that the former Eisner property, 108 W. Fifteenth Street (Parcel No. 261.0174.000) net special charges and special assessments deficiency of $5,002.54 be written off. All Aye. City Clerk Roehl opened and read the following loan interest rate proposals for the refinancing of TIF District #2 – Construction Loan in the amount of $181,500 over an eight year period. Citizen’s State Bank 2.90% BMO Harris Bank 3.70% Associated Bank 3.41% Nicolet National Bank 4.25% Discussion followed. Motion Glassbrenner, second Weiers, that the loan interest rate from Citizens State Bank for 8 years at 2.9% on $181,500 with no prepayment penalties or fees be accepted for the TIF District #2 – Construction Loan refinancing. All Aye. Chief of Police Lindner requested permission to advertise for and hire an Other Part-Time employee to fill the vacant parking enforcement employee position. Discussion followed. This is a budgeted position. Motion Quicker, second Horn, to authorize the Chief of Police to advertise for and fill the vacant Other Part-Time parking enforcement employee position. All Aye. Mayor Mabie read Melody Kuhn’s resignation from the Heritage Days Committee effective March 1, 2014. Motion Horn, second Weiers, to accept the resignation of Melody Kuhn from the Heritage Days Committee as presented, and to thank her for her service to the City of Neillsville. All Aye. City Clerk Roehl presented the following options for a color multi-functional system machine (copier/printer/scanner/fax machine) and/or purchase of a printer. Bauernfeind, Marshfield – Option #1: lease both machines over a five year period for $176 per month. The Kyocera copier has a service contract of $0.0075 per page for black and white copies and $0.03 to $0.05 per page for color copies. The Konica printer has a service contract of $0.0175 per page for black and white and $0.075 per page for color copies. It buys out the balance of our current NEC copier, and we retain ownership of it. Bauernfeind, Marshfield – Option #2: lease only the Kyocera copier over a five year period for $157.75 per month. The service contract is the same as Option #1. Purchase the Konica printer outright for $825.00. The service agreement is optional, but the same as Option #1. It buys out the balance of our current NEC copier, and we retain ownership of it.  Tri-State Business Machines, Inc., LaCrosse: lease a Canon copier over a five year period for $138.00 per month. Lease a Canon printer over a five year period for $18.00 per month or purchase it outright for $895.00. The service contract on both machines would be – black prints for $0.0135 per page and color prints for $0.075 per page. They cannot buy out our current NED copier contract, since it is not through them, so we would continue to pay $139.58 per month through December, 2015. Discussion followed. Motion Glassbrenner, second Horn, to accept the Bauernfeind Option #2 – lease of the Kyocera copier with service contract and purchase of Konica printer outright for $825.00 without service contract. All Aye. Chief of Police Lindner reported on February, 2014 complaints, citations, arrests and investigations. Director of Public Works Flynn stated that we are asking everyone to run a pencil lead stream of water as a preventive measure to prevent freeze ups (only run one faucet); if you are using a sump pump, please drain it outside, not down the sewer; if you have an after-hours emergency, follow the proper protocol – call the police department, they have our emergency call-in contact order list, do not call an individual employee’s home or cell phone. City Clerk Roehl presented our insurance renewal for 2014-2015. The property and liability insurance premium remains the same, however the worker’s compensation premium is increasing over $10,000, which will exceed the amount budgeted for 2014, and this year’s Board of Review has been set for Monday, May 19, 2014 from 8:00 A.M. to 10:00 A.M. Mayor Mabie stated that Automatic Payment Authorization forms for automatic deduction of water and sewer utility payments from your checking or savings account can be found on the City’s website www.neillsville-wi.com. Click on Pay Your Bills Online to be directed to the form. Complete the form and drop off or mail it to the City Clerk’s office at 118 W. Fifth Street. We must have the completed Automatic Payment Authorization form with original signatures (faxed, scanned or e-mailed forms will not be accepted), and a voided check. Customers will get their bills as usual, and the payments will be deducted from their accounts on the 20th of the month following the bill date (January, April, July, October). Mayor Mabie presented the process for the City’s new online payment for water and sewer utility bills – 1) go to the city’s website www.neillsville-wi.com, 2) select Pay Your Bills Online, 3) select Wisconsin Payments (have your bill ready, as you will need your account number and the four-digit security code number), 4) select Payment Type from the dropdown box (a copy of your billing information will show along with the related charges) – current fees are: Credit Card – 3.3%, Paypal - $2.50 or 3.5%, E-check - $1.75 or 1.2%, 5) enter payment amount. Mayor Mabie stated that anyone interested in becoming involved with the City or serving on one if its committees should check out the City’s website for more information. Mayor Mabie reported that at the Friends of the Highground Recognition Dinner, the City received a Friends of the Highground award plaque. Motion Quicker, second Glassbrenner, that City bills Nos. 219 to 285 in the amount of $183,123.95 and CDBG Housing Escrow Account bills 3 and 4 in the amount of $511.00 be paid. All Aye. Motion Horn, second Weiers, to adjourn. All Aye. __________________________________________ Steven J. Mabie, Mayor ___________________________________ Rex R. Roehl, Clerk