City Council

COMMISSION ON PUBLIC WORKS/UTILITIES COUNCIL ROOM NOVEMBER 10, 2015 6:45 P.M. The Commission on Public Works/Utilities met in regular session, Chair Quicker presiding. On roll call: all members present. The minutes of the previous meeting were declared approved. Director of Public Works Flynn reported on one burial at the cemetery, equipment maintenance, mulching leaves, picking up trash, removed fall decorations and put Christmas trees in planters, hauling brush and compost, cleaning storm drains, leaf pickup is in process, the winter salt supply has been delivered, the city-wide electrical power outage on Friday, November 6, 2015 was caused by a squirrel getting into the wrong area of the Hewett Street substation. Motion Clough, second Neville, to adjourn. All Aye. __________________________________________ Jerry L. Quicker, Chair ____________________________________ Rex R. Roehl, Clerk ************ COMMON COUNCIL COUNCIL ROOM NOVEMBER 10, 2015 7:00 P.M. The Common Council met in regular session, Mayor Mabie presiding. On roll call: all members present. The Pledge of Allegiance was recited. The minutes of the previous meeting were declared approved. Council Mermber Counsell reported on the November 4, 2015 meeting of the Historic Preservation Commission regarding the Christmas Tour of Homes (poster and distribution, brochure, press release, pre-selling tickets, marketing plans, etc.). City Clerk Roehl reported on the November 10, 2015 meeting of the Library Board regarding: 1) a presentation by Dalton Durst of his boy scout 3D printer project, 2) librarians’ report, 3) discussed asbestos testing contractors for the basement – no action taken, 4) approved increasing the printing fee charged to $0.25 per side, 5) discussed the Library Director application process, 6) discussed updating the Library donation procedure and policy, 7) payment of bills, 8) updates on donations and carryover funds and 9) discussed display boards and having a Library corner in the paper. City Clerk Roehl reported on the November 10, 2015 meeting of the Personnel Committee regarding: 1) discussion on and recommendation to adopt the Restricted/Modified Duty Policy as presented and add it to the Employee Handbook and 2) reviewed group dental insurance quotes and approved a recommendation to switch the City’s group dental insurance from Met Life Dental to Humana Dental effective January 1, 2016 and that the City’s payment towards the Police Union employee’s dental premium remain at $11.00 per single plan and $37.03 per family type plan (which includes Employee & Spouse, Employee & Child and Family). Council Member Quicker reported on the November 10, 2015 meeting of the Commission on Public Works/Utilities regarding current activities. Mayor Mabie declared all reports filed as presented with the City Clerk. Mayor Mabie asked if there were any questions on the Personnel Committee items (1 and 2). Motion Counsell, second Neville, to accept the recommendation to adopt the Restricted/Modified Duty Policy as presented and add it to the Employee Handbook. All Aye. Motion Neville, second Counsell, to accept the recommendation to switch the City’s group dental insurance from Met Life Dental to Humana Dental effective January 1, 2016 and that the City’s payment towards the police union employee’s dental premium remain at $11.00 per single plan and $37.03 per family type plan (which includes - Employee & Spouse, Employee & Child and Family). All Aye. City Clerk Roehl presented 2015 Budget Amendment Transfer Requests to transfer from Retirement (savings because the two newest police officers have to contribute to their own retirement) and Health Insurance (savings because the two newest city employees have not taken the City’s health insurance) to Machinery & Equipment Outlay (to cover the 2015 dump truck purchase overrun and future tar kettle purchase) and Public Safety-Fire Department – Vehicles (for the future Rescue Van purchase). This is a one-time opportunity to add to these funds without impacting either the 2015 or 2016 budgets negatively. Motion Quicker, second Glassbrenner, to authorize 2015 Budget Amendment Transfers from Account No. 51971 City Retirement Expense ($-9,000) and Account No. 51973-130 Hospital Insurance Expense – Health Insurance ($-20,000) to Account No. 57220 Public Safety – Fire Department Outlay – Vehicles ($+25,171) and Account No. 57320 Machinery & Equipment Outlay ($+3,829). All Aye. Mayor Mabie presented a request from the Neillsville Area Chamber of Commerce for use of Sniteman’s Town Square (Gazebo) Park for the Christmas Tree Lighting Event on Saturday, December 5, 2015. Council Member Counsell asked that consideration in the future be given to moving the Christmas Tree Lighting Event to Friday to coincide with the Tour of Homes and Flashback Friday activities. Council Member Clough stated that the Chamber had discussed it, but did not want everything at the same time. Motion Clough, second Quicker, to grant the Neillsville Area Chamber of Commerce request for use of the Sniteman’s Town Square (Gazebo) Park on Saturday, December 5, 2015 for the Christmas Tree Lighting Event. All Aye. City Clerk Roehl reported on receiving two donations from Gross Motors, Inc. - $2,000 for the Cliff’s Park Fund and $793.13 for the benefit of Cliff’s Park. Motion Neville, second Counsell, to accept and appropriate $2,793.13 to Account No. 57620 Parks Outlay for Cliff’s Park and to thank Gross Motors, Inc. for their donations. All Aye. 7:15 P.M. – Mayor Mabie declared the Public Hearing on the Proposed 2016 Budget for the City now open. The City Clerk read the following proposed budget summary: CITY OF NEILLSVILLE 2016 CITY BUDGET EXPENDITURES AND CONTINGENCY Operations and Maintenance General Government – 51000 $ 981,145 Public Safety – 52000 698,013 Public Works – 53000 728,519 Health & Human Services – 54000 69,177 Culture, Recreation, Education – 55000 271,078 Conservation & Development – 56000 55,241 Total Operations and Maintenance $ 2,803,173 Capital Outlay – 57000 141,056 Debt Service – 58000 394,856 Contingency – 34000 83,477 Total Expenditures and Contingency $ 3,422,562 LESS: REVENUES OTHER THAN FROM PROPERTY TAXES Taxes – 41000 $ 250,186 Special Assessments – 42000 -0- Intergovernmental Revenues – 43000 1,225,674 Licenses & Permits – 44000 11,020 Fines, Forfeits & Penalties – 45000 17,500 Public Charges for Services – 46000 273,390 Intergovernmental Charges for Services – 47000 65,225 Miscellaneous Revenues – 48000 70,065 Other Financing Sources – 49000 108,469 Total Revenue $ 2,021,529 General Funds Applied 349,884 Total Revenue and Funds Applied $ 2,371,413 Proposed City Levy $ 1,051,149 Less: Computer State Aid 6,196 Net City Levy Before TIDs $ 1,044,953 PLUS Tax Incremental Districts (TIDs) 54,651 Net City Levy $ 1,099,604 Proposed Local Tax Rate for 2015 Tax Roll $9.39045 per thousand. Details on the budget are on file for public inspection at the office of the City Clerk. The City Clerk reported that the proposed 2016 Net General Fund budget of $3,422,562 is higher than the Consumer Price Index (0.3%) and higher than the Wisconsin Department of Revenue Expenditure Restraint Program (0.5%) guidelines. The proposed 2015 tax levy of $1,044,953 without TIDs is within the state’s levy limit requirement of 0% plus net new construction (0.273%) of $2,845. Mayor Mabie called three times for appearances, there being none. 7:19 P.M. – The Budget Hearing was declared closed. Motion Clough, second Neville, to adopt the 2016 City Budget of $3,422,562 with $1,099,604 to be placed on the 2015 Tax Roll. On roll call: All Aye. The Mayor thanked the Council Members and City Clerk for all the work they did in putting together the 2016 budget. Chief of Police Klueckman reported that Thursday, November 5, 2015 letters were sent out to vicious dog owners – one owner has complied with the letter, the return receipt has not yet been received from the other letter; people have been adjusting well to the new parking ordinance on E. Fifth Street by the school with only a few citations being issued, and a DOT traffic safety grant has been received and a new mobile video camera system for the new squad will be ordered. Chief of Police Klueckman reported on October, 2015 complaints, citations, warnings, arrests and investigations. Temporary Class “B” Retailers’ License (Beer & Wine) Application: Neillsville Area Chamber of Commerce, Deanna L. Heiman, Agent, for the Thirsty Bookworm retail sales area, for November 17, 2015 Business After Five event. Motion Quicker, second Neville to grant. All Aye. Tavern Operator’s License Application: Jeanne M. Jacobs and Samantha M. Schlei Motion Neville, second Glassbrenner, to grant. All Aye. Motion Quicker, second Neville, that City bills Nos. 1108 to 1159 in the amount of $89,284.58 be paid. All Aye. Motion Counsell, second Neville, to adjourn. All Aye. __________________________________________ Steven J. Mabie, Mayor ____________________________________ Rex R. Roehl, Clerk ************