Airport Commission

New Philadelphia Airport Commission Meeting Minutes April 14th, 2022 Meeting called to order by Don Kennedy at 6:06pm in city council chambers. Board Members Present Present: Chairman Don Kennedy, Bob Bedard, Councilwoman Aimee May, Alex McCarthy, Josh Limbacher Excused: Brian Marsh II, Councilman Dan Lanzer, John Marsh, Councilman James Seldenright Guests: Larry Lowdermilk, Yamini Gowda (Michael Baker International), Eric Hubbard (ProAv) Meeting Minutes: Minutes from the March 6th meeting were presented and reviewed. A motion to accept the minutes was made by Bob Bedard and Seconded by Josh Limbacher. Motion passed unanimously (4-0). Airport Restaurant Report: No report has been turned in to Larry Lowdermilk this month. Airport Managers Report: The airport managers report was presented by Eric Hubbard. 100 LL fuel sales were 2,482.44 gallons, giving a flow fee of $99.30. Jet A was 528.80 gallons, giving a flow fee of $15.86. Hanger rents brought in $3,980.00, with the city receiving a share of $1,990.00 from this rent. 33 maintenance fees brought in $825.00. There were 4 uses of the curtesy car. There was a brief discussion regarding the curtesy vehicle. Don Kennedy discussed how he is working with the Police Chief to secure a vehicle from them to act as a second curtesy vehicle. This option looks promising. Eric Hubbard also provided the field inspection report. Josh Limbacher had fixed the latch on the green community hanger. Wayne garage door put new rollers in the Silver Tees. A motion was made by Alex McCarthy and seconded by Aimee May to accept the Airport Manager’s Report. Motion passed unanimously (4-0). Monthly Revenue Update: The monthly revenue update was provided by Larry Lowdermilk. Cash position balance at the end of March was $29,283.02:  Airport Maintenance – Equipment: Balance of $8,298.06  Expenses included Wayne Garage Door servicing the garages ($1,798.06)  Airport Maintenance – Facilities: Balance of $9,105.00 Expenses included restroom monthly services ($100.00)  Airport Capital Improvement – Hanger Maintenance: Balance of $5,000.00  Airport Capital Improvement – Maintenance: Balance of $5,000.00  Airport Capital Improvement: Balance of $5,000.00  Airport Consulting Services: Balance of $7,222.54 Some of these went up, so Larry was unsure about whether we are still on temporary appropriations. A motion to accept the monthly revenue update was made by Josh Limbacher, seconded by Bob Bedard. Motion passed unanimously (4-0). Consultant’s Report: The Consultant’s Report was presented by Yamini Gowda. A copy of the report was made available to members. They are hoping that the final pavement marking for Task order 06 is done sometime this spring. For the beaker replacement process, due to supply chain issues, they are hoping to install the tower by July. The contractor for the Runway Lighting Replacement project will be Jess Howard. Hopefully construction will get started sometime this summer. The Commission and City received the Taxiway A Shift Financial Plan. Michael Baker International did not receive any comments back and sent it to the FAA. There was a discussion on time frames. Once the FAA approves a grant, the City will pass legislation to approve of the local match. There are already discussions among the City about the local match for the Design grant with the FAA and then the Construction grant. Eric Hubbard brought up a question on whether Federal grants had a 10% or 5% match. Yamini Gowda mentioned that it is while the 10% match still exists, ODOT will cover 5% and the local match is the other 5%. Following the authorization from the last meeting, the Airport Terminal Grant application was approved, but this will be a lottery system and there is no guarantee we will receive funding award. For next year’s ODOT grant, Yamini sent an email to the Commission suggesting projects but has heard nothing back yet. Pavement marking on the runway is eligible and something the Commission sees as a good option. Yamini cautioned that this is not marked as problematic on our submitted runway report and therefore ODOT may not see this as a priority. After discussion, it was decided that we would include runway striping and markings in the grant for next year. Yamini Gowda brought forth the following authorizations for the Airport Commission to consider: 1. Review and approve Task Order #12 for Taxiway A Design 2. Review and approve FAA FY2022 grant application for Taxiway A Design 3. Review and approve submission of second quarter reports to the FAA  4. Request authorization to submit contract to Jess Howard for the Runway Lighting Replacement Project 5. Review and approve submission of Task Order #9 Invoice Motion to accept submission of these authorizations to City Administration for approval by Bob Bedard, seconded by Aimee May. Motion passed unanimously (4-0). Yamini Gowda asked for a motion regarding the submission of the contract with Jess Howard. A motion to submit the Contract to City Administration for approval was made by Aimee May, seconded by Josh Limbacher. Motion passed unanimously (4-0). Other Business: Beach City has the PAPI lights and paid $1.00 for them, as was brought up during the last meeting. Eric Hubbard brought up the reel lights and asked if they were eligible through the ODOT grants. Yamini mentioned that this has already been included in a grant and hopefully will be installed sometime this summer. Eric mentioned that he has a contractor working on making purchases related to the reel lights and he asked if he should have them stop if we could theoretically have new lights in the next few months. Bob Bedard and Josh Limbacher both commented that this is important for safety. Bob mentioned that we could potentially sell reel lights to another airport later on to recoup some money, if necessary. Larry Lowdermilk mentioned that they have a quote from Hicks Roofing for the repair of the roof around the chimney and the tearing down of the chimney. Don Kennedy suggested that we include the chimney demolition with the FBO repairs in the FAA grant. Further discussion on this will be tabled. Having no further business to discuss, a motion was made by Alex McCarthy to adjourn at 7:12pm. Respectfully submitted, Alex McCarthy