Airport Commission

New Philadelphia Airport Commission Meeting Minutes August 9th, 2022 Meeting called to order by at Bob Bedard 6:04pm in city council chambers. Board Members Present Present: Bob Bedard (Acting Chairman), Don Kennedy (Virtually), Councilwoman Aimee May, Councilman James Seldenright, Councilman Dan Lanzer, Alex McCarthy, John Marsh Excused: Brian Marsh, Josh Limbacher, Red Hvizdos Guests: Larry Lowdermilk, Yamini Gowda (Michael Baker International), Eric Hubbard (ProAv) Meeting Minutes: Minutes from the July 12th meeting were presented and reviewed. A motion to accept the minutes was made by Dan Lanzer and Seconded by John Marsh. Motion passed unanimously (6-0). Airport Restaurant Report: No report was presented by Larry Lowdermilk this month. Airport Managers Report: The airport managers report was presented by Eric Hubbard. 100 LL fuel sales were 3,500.86 gallons, giving the City a flow fee of $140.03. Jet A was 2,678.35 gallons, giving a flow fee share of $80.35 to the City. Hanger rents brought in $2,910.00, with the city receiving a share of $1,455.00 from this rent. 24 maintenance fees brought in $600. There were 16 uses of the curtesy car. There have been a lot of helicopter tree-trimming operations, which has led to an increased use of fuel. Eric Hubbard also provided the field inspection report. Eric reported a hydraulic problem with one of the doors. Maintenance is generally going well with the facilities. Bob Bedard brought up that in the minutes last month, there was a discussion about replacing the lock on the gate with a keypad and Red was asked to look into quotes. This gate had been replaced back in the spring, but the gate just needs to be hung up. This gate is currently not self-closing. Eric Hubbard reported that the gate would need to be remade if it was to be self-closing, and not many people use this gate currently. There was a discussion on whether the Airport Commission should circle back and ask Eric Hubbard and Red Hvizdos to get a quote still. The Commission is fine moving forward with the current plan with the gate. Also, in the minutes was a motion regarding repairs on the Kennedy Hangar and Bob Bedard inquired whether this work has been completed yet. Eric Hubbard is unsure of the current status on this work. Larry Lowdermilk does not believe there is an actual quote yet and mentioned that even through there has been money approved, Larry Lowdermilk still needs to have a quote to generate a PO before work is completed. Eric Hubbard asked for clarification on how this process works as in the past the city has given him a discretionary budget in case minor repairs need to be made. Don Kennedy mentioned that the main reason there was interest in a self-closing self-locking gate was because he has seen that the gate has been left unlocked in the past. There is an understanding that people can still get onto the tarmac by going around other gates, but the Committee in the past voted to have the gates locked. With this additional information, the Commission agreed to request that Eric Hubbard and Red Hvizdos work to get a quote for the self-closing self-locking door. Don Kennedy reported that the hanger has not yet been fixed, but he sent a quote over to Larry Lowdermilk. Alex McCarthy asked for clarification on how the fuel fees in the Airport Manager’s Report are to be interpreted and Eric Hubbard responded that the city get $0.04/gallon for 100LL and JetA and this is reflected in the report. A motion was made by James Seldenright and seconded by Aimee May to accept the Airport Manager’s Report. Motion passed unanimously (6-0). Monthly Revenue Update: No report was presented by Larry Lowdermilk this month. Consultant’s Report: The Consultant’s Report was presented by Yamini Gowda. For the Taxilane Design and CA, the grant has been closed and the closeout letter from the FAA was received on July 19th. The new beacon installation was completed on June 30th and the old beacon was returned to the airport. For the runway lighting replacement, there was some concern about the runway being closed for forty-five days. Yamini Gouda asked the Commission whether there are any other concerns. The grass runway will be open much of the time, and the pavement can be opened up for special circumstances, so it appears that everything will work out. Bob Bedard asked if Eric Hubbard was the point of contact to coordinate between pilots and the construction contractor, to which Eric Hubbard said he would. This will be shared within the pilot community and this will be included in the NOTAM. The NOTAM will go out 48-72 hours before construction begins. No real update on the Taxiway Shift Finaancial Plan which was sent to the FAA on April 7th. No real upates on the Taxiway A design project. Yamini presented two invoices from contractors and two from Michael Baker Internatinoal. These are all related to Task Order 8 and are FAA-funded. There is another one related to Task Order 9 which is mainly covered by the ODOT grant with a 5% local match. Yamini Gowda brought forth the following authorizations for the Airport Commission to consider: 1. Request authorization to submit invoices for Task Order #8  A motion to pay these invoices as submitted has been made by John Marsh and was seconded by James Seldenright. Motion passed unanimously (6-0) 2. Request authorization to submit invoice for Task Order #9 A motion to pay these invoices as submitted has been made by Dan Lanzer and was seconded by James Seldenright. Motion passed unanimously (6-0) 3. Request authorization to submit closeout for FY2021 Beacon Replacement A motion to accept this draft as presented has been made by James Seldenright and was seconded by Aimee May. Motion passed unanimously (6-0) 4. Request authorization to submit ODOT Matching Grant for Taxiway Relocation design when FAA grant becomes available A motion to submit the ODOT matching grant for the taxiway relocation design project once the FAA grant becomes available has been made by James Seldenright and was seconded by John Marsh. Motion passed unanimously (6-0) Other Business: Eric Hubbard asked where we are at in having the approvals to allow funds from Wayne Door to be used to fix hangers. Larry Lowdermilk said that he needs a quote to be able to proceed with a Purchase Order. Eric Hubbard suggested that the quote could be the amount used to repair the doors last time, though Don Kennedy had concern about whether this would be the best approach. Don Kennedy suggested that he and Larry Lowdermilk could work with Beth Gundy to inquire how a blanket Purchase Order for Wayne Door could be drafted. Eric Hubbard is content with this. Public Comments: Yamini Gowda brought up that the contract with Michael Baker International expires at the end of the year and the Commission will need to consider this moving forward to abide by the bidding process. Having no further business to discuss, a motion to adjourn was made by Alex McCarthy, seconded by James Seldenright. Meeting was adjourned at 6:52pm. Respectfully submitted, Alex McCarthy