Golf Board Meeting

MEETING MINUTES New Prague Golf Board On site, New Prague Golf Club Tuesday, September 26th, 2023 ______________________________________________________________________________ The meeting was called to order at 6:31pm by Board President Den Gardner. The following Board Members were also present: Bob Cunniff, Adam Gill, Rich Carlson, Adam Brister, and Jen Berglund. Councilmember Shawn Ryan was unable to attend. Also present: GPE Owner/Manager Kurt Ruehling, staff Jeff Pint, and Chuck Nickolay. • Approval of August 22nd, 2023 Meeting Minutes: o A motion to approve August 22nd, 2023 Meeting Minutes was made by Cunniff, seconded by Brister. Motion carried (6-0) • Approval of Claims for Payments ($195,499.32): o A motion to approve the Claims for Payment was made by Gardner, seconded by Berglund. Motion carried (6-0) • Review Monthly Income Statement and Balance Sheet (August2023): o Income Statement and Balance Sheet were not approved due to reporting inaccuracies caused from the new accounting software o August numbers will be added to October meeting Agenda for approval • Capital Equipment Report o No items • Grounds Operation Update…Jeff Pint, Superintendent: o Pint is working with TORO on some warranty issues that have arisen from the new equipment…TORO is being very responsive o Wood pile has been taken care of o Cunniff inquired about the number of trees cut down this year due to disease/damage…Pint indicated that there have been about 30 o Gill asked about progress with the pump house upgrade, Pint told Board it would be finished this fall o Gardner was sent information regarding a tree removal/planting grant that is available. Report also gave a summary of the number of ash trees on property. 369 ash trees, 153 are infected with the Emerald Ash Borer, 132 of those are in bad condition o Pint asked to have a strategic plan in place for removal and possible replanting • Food & Beverage Update…Holly Werner, Food & Beverage Coordinator: o F & B operation continues to run smoothly o We are looking to require all catering to be done by NPGC in the future • Golf Operation Update…Kurt Ruehling, GM/PGA Professional: o Ruehling discussed the busy 2023 season and indicated that he was able to secure (3) additional events that came over from a neighboring golf course 1of 2  • Marketing Update…Kurt Ruehling: o Ruehling reported that the promotional membership program has been a success…signing up 9 new members • Golf Scholarship Event Summary…Den Gardner: o No update • Miscellaneous: o Ruehling advised Board that he was going to proceed with obtaining bids for a new golf cart fleet and that he would place a deadline to receive at Oct.13th. o Berglund brought up the earlier discussion about a golf simulator in the clubhouse. Gill volunteered to ‘head up’ the gathering of information. Ruehling added the challenges of logistics and staffing to the discussion o Cunniff spoke to some Junior Golf ideas. Included were the purchase of additional push carts and a possible storage area for them. Ruehling will discuss the possibilities with them • Budget Discussion: o Ruehling, Gardner, and Nickolay have gotten together twice prior to this meeting o Board would like to meet on October 16th, 2023, at 6:30p for an informal Budget Workshop…Cunniff stated that he would not be able to make it o Nickolay said he was using a 2% increase in membership dues, greens fees, and cart fees for the initial numbers. He also increased full time employee increases of 5% and a new Assistant Manager position valued at $45,000 o Berglund asked why 2022 actuals were not included, Nickolay/Ruehling are to obtain them prior to budget workshop • Adjournment: o A motion to adjourn the meeting at 7:54pm was made by Carlson, seconded by Brister. Motion carried (6-0) Next Golf Board Meeting –Tuesday, October 24th, 2023, 6:30pm Respectfully submitted by, Kurt Ruehling, GME PGA General Manager 2of 2