Golf Board Meeting

MEETING MINUTES New Prague Golf Board On site, New Prague Golf Club Monday, November 27th, 2023 ______________________________________________________________________________ The meeting was called to order at 6:31pm by Board President Den Gardner. The following Board Members were present for the meeting: Bob Cunniff (late arrival 6:40p), Adam Gill, Rich Carlson, Adam Brister, and Jen Berglund. Councilmember Shawn Ryan was unable to attend. Also present: GPE Owner/Manager Kurt Ruehling and Grounds Superintendent Jeff Pint. • Approval of October 24th, 2023 Meeting Minutes: o A motion to approve October 24th, 2023 Meeting Minutes was made by Berglund, seconded by Carlson. Motion carried (5-0) • Approval of Claims for Payments ($56,629.93): o Brister asked for clarification on new process for approving Claims for Payment. Question was asked if Golf Board still needs to approve if Council ultimately approves/pays. Golf Board will continue to approve at board level o A motion to approve the Claims for Payment was made by Carlson, seconded by Gill. Motion carried (5-0) • Review Monthly Income Statement and Balance Sheet (October 2023): o A motion to approve the Claims for Payment was made by Berglund, seconded by Carlson. Motion carried (6-0) with Cunniff now present • Capital Equipment Report o Ruehling discussed cart fleet and grounds equipment at the Enterprise Fund Meeting, November 20th, 2023…with City Council. Council will approve once Mayor Duane Jirik and Councilmember Shawn Ryan can review • Grounds Operation Update…Jeff Pint, Superintendent: o Pint and staff have been “winterizing” golf course. Irrigation has been blown out and spraying has been completed. o Pint is waiting on delivery of tin for new pump house behind #18 green…will be completed in 2023 o Board continued discussions about the ash tree removal and possible grants. Pint will work closely with City on this situation and report back to Board with any updates • Food & Beverage Update…Holly Werner, Food & Beverage Coordinator: o The inventory control has been a priority…levels are in good shape o F & B operation is preparing to host the New Prague Fire Department Christmas Party and the Parkview Clinic Christmas Dinner/Party • Golf Operation Update…Kurt Ruehling, GM/PGA Professional: o Ruehling indicated that the course closed following play on Sunday, November 19th…a 221 day season o Ruehling also reported that we have been over 30,000 rounds of golf for 3 straight years! 1of 2  • Marketing Update…Kurt Ruehling, GM/PGA Professional: o We had a great Open House last weekend, generated over $20,000.00 in sales and 13 pre-paid memberships • Budget Process Update…Kurt Ruehling, GM/PGA Professional: o Budget was presented at the Enterprise Funds Presentation on November 20th. Council liked the numbers and applauded the Golf Operation for its yearly progress • Golf Scholarship Event Summary…Den Gardner: o Gardner announced the 2024 Scholarship Fund Raiser date…August 18th. Berglund and Carlson will, once again, assist on the event committee • Miscellaneous: o Berglund brought up the possible building of a new Fire Station and if it would affect any Golf Club funding? Short discussion followed o Golf simulator discussion continued…information and prices are still being gathered. 2nd Swing will be contacted for insight and possible advertising • Adjournment: o A motion to adjourn the meeting at 7:17pm was made by Berglund, seconded by Carlson. Motion carried (6-0) Next Golf Board Meeting –Tuesday, December 19th, 2023, 6:30pm Respectfully submitted by, Kurt Ruehling, GME PGA General Manager 2of 2