Golf Board Meeting

MEETING MINUTES New Prague Golf Board On site meeting at NPGC Tuesday, May 27th, 2025 ______________________________________________________________________________ The meeting was called to order at 6:30pm by Board President Den Gardner. The following Board Members were present for the meeting: Den Gardner, Adam Gill, Bob Cunniff, Adam Brister, Graham Kuehner, and Jen Berglund. Councilmember Shawn Ryan was unable to attend. Also present: City of New Prague Finance Director, Robin Pikal and GPE Owner/Contract Manager Kurt Ruehling.  Approval of April 22nd, 2025 Meeting Minutes: o A short discussion regarding the Golf Board proposal to increase Golf Board size took place. Gardner led the discussion. Council did not want to increase the size of Golf Board. o Graham Kuehner noted that “Kyle Kuehner” was incorrectly listed as being unable to attend last meeting o A motion to approve was made by Gill, second by Brister. Motion carried (6-0)  Claims for Payment ($106,292.11): o Ruehling pointed out that invoices from Benny’s Plumbing were for snack bar issues with urinals and the water heater o Ruehling also clarified the invoice from Plaisteds Company, which is for upgraded bunker sand, which has been added and is a great improvement o Brister inquired about the Workers Comp payments. Pikal addressed all questions and gave clear responses o A motion to approve the Claims for Payment was made by Berglund, seconded by Cunniff. Motion carried (6-0)  Review Monthly Income Statement and Balance Sheet (May 2025): o No real concerns were expressed o A motion to approve the Monthly Income Statement and Balance Sheet was made by Brister, seconded by Kuehner. Motion carried (6-0)  2024 Audited Golf Financial Statements:…Robin Pikal, Finance Director City of New Prague o All in all the Golf Operation received a “passing grade” from the auditors! o Pikal touched on one finding regarding “cash receipts activity”…Kurt will work with City Hall to tighten up the Golf Club’s current practices  Capital Equipment Report o No items to report 1of 2   Grounds Operation Update…Jeff Pint, Grounds Superintendent: o Pint has added more sand to the bunkers, as promised, and the feedback has been great! o Gardner would like to see more signage to direct carts away from sensitive areas o Gardner also inquired about the Golf Club having a tree program in place? Ruehling to discuss with Pint o Golf Board as a whole, would love to see improvements made to the cart path left of #11 green. Four of the six Golf Board members own private carts and they do not wish to travel on the bumpy path due to wear and tear o Golf Board asked about dandelion control? Ruehling will pass along to Pint o Discussion about taking care of dead trees was had  Food & Beverage Update…Michelle Mulvihill, Food & Beverage Coordinator: o Golf Board agreed that we have a great staff this year and they are very welcoming! o The beverage cart was run over the Memorial Day weekend and was very well received! Ruehling added that there are a few more “moving parts” with regards to the beverage cart, as it is a grounds utility vehicle first and its use needs to be planned ahead o Berglund would like staff to establish and publish Snack Bar hours. Ruehling will address with Michelle Mulvihill, Food & Beverage Coordinator…weather has a big bearing on when it is open  Golf Operation Update…Kurt Ruehling, GM/PGA Professional: o Kuehner would like extended driving range hours. Ruehling spoke to the subject and made the Golf Board aware of theft of balls. Possible signage and/or lighting might be a solution. Ruehling will extend hours and post o Ruehling reported that the course has been very busy and the full tournament schedule is starting soon!  Marketing Update…Kurt Ruehling, GM/PGA Professional: o No new marketing topics were discussed o Ruehling and Gill are going to oversee social media marketing moving forward  Golf Scholarship Event Summary…Den Gardner: o Event is scheduled for Sunday, August 10th, 2025  Charge Accounts – Policy/Procedures: o The Golf Member True Up Policy was introduced and briefly discussed by Ruehling. Ruehling will work with City Hall to incorporate it  Miscellaneous: o Upcoming Golf Board meeting conflicts were discussed, meeting will remain on the same day at the same time o Berglund expressed concerns among the Wednesday Ladies League group regarding pace of play on the golf course and timely delivery of food following golf. Kuehner added that possibly pre-paying for food might be an option? Discussion ensued  Adjournment: o A motion to adjourn the meeting at 8:23p was made by Kuehner, second by Cunniff. Motion carried (6-0) Next Golf Board Meeting –Tuesday, June 24th, 2025, 6:30pm Respectfully submitted by, Kurt Ruehling, GME…PGA General Manager 2of 2