Ambulance Board

Ambulance Board Meeting Agenda Wednesday, October 16, 2024 at 6:00 PM Ambulance Garage Conference Room Page 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES a. August 2024 Meeting Minutes 2-3 5. FINANCIAL REPORT 6. OPERATIONS REPORT 7. 2025 MUNICIPAL ASSESSMENT 9. ADJOURNMENT 8. ANNOUNCEMENTS, COMMUNICATION AND MISCELLANEOUS  New Richmond Area Ambulance Service Board of Directors Meeting Wednesday August 21, 2024 Call to Order: The meeting was called to order by Chairman John VanDyk at 6:00pm. Roll Call: Members present- John VanDyk, Jim Peirson, Randy Zemke, Shawn Dakovich, Jerry Croes, Tom Weinmeyer, Randy Olson, and Kiris Dorr Members Absent: Michele Hermansen, Barry Ausen, Greg Gartner, Gene Hanson Others present: Matt Melby, Director Approval of Agenda: Motion to approve the agenda as distributed was made by Shawn Dakovich and seconded by Jim Peirson. Motion carried Approval of Minutes: Motion to approve the June 19, 2024 minutes was made by Shawn Dakovich and seconded by Tom Weinmeyer. Motion carried. Financial Report: Melby reported for 2024through July. Gross Patient Billing and Net Patient Revenue are both greater than budget respectively (13% and 14% greater). 911 call volume has been consistent but not as busy as 2023 and inter facility transfers are down from 2023. Expenses are mostly on par with budget with the exceptions of Salaries and Repairs. Salaries are up due to more two primary crew days. Overall revenue at this point in the year is $34,052. Cash balance is good at of $329K giving the service 79 days cash on hand. The Service remains in a good financial position. Motion to approve financial report by Shawn Dakovich and seconded by Tom Weinmeyer. Motion carried. Operations Report: Year to date 2024 call numbers were discussed and compared to 2023. 911 volume is steady but less than 2023 volume by 3%. Non-Transports are still elevated but improving. Day of week call volume was presented. The time of day with more concentrated volume was also presented. Staffing levels are good for primary rigs but secondary rigs can be short during the week, both EMTs and Paramedics. The service is down one FTE Paramedic and with trying to have more days with two primary crews likely 2 FTE paramedics. Response times for the summer have been good. The station is in good shape. Equipment overall is in good shape. The 2003 ambulance was put into service for a few days while two other rigs down for repairs. Melby discussed the dispatch “Determinant Codes” with the board members. Melby also discussed a recent issue where forced entry to an apartment was needed. Motion to approve Operations report by Shawn Dakovich and seconded by Randy Zemke. Motion carried. Budget Assumptions and Assessments for 2025: Melby discussed the 2025 budget expenses by line item and Payroll/Benefits. The 2025 assumed expense would total $1,640,432. With a 5% increase to municipal assessments, $243,376 (14.8% of operational expense which is usually 18%), net loss would be $48,476. Motion to approve the 2025 Budget assumtions by Shawn Dakovich and seconded by Jim Peirson. Motion carried Board decided to hold off voting on Municipal Assessments until next meeting. Announcements: none Next Board Meeting date: October 16, 2023 at 6pm Adjournment: Motion to adjourn by Shawn Dakovich and seconded by Jim Peirson. Meeting adjourned at 7:00pm