Council Work Session

Council Work Session Agenda Monday, January 27, 2025 at 6:00 PM Council Chambers Page 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. ADOPTION OF AGENDA 5. NEW BUSINESS 5.1. Downtown Streetscape Amenities 2 - 13 Memo: Downtown Streetscape Amenities 5.2. Strategic Plan 14 - 22 Memo: Strategic Plan 5.3. Airport Hangar Leases 23 Memo: Airport Hangar Leases 5.4. Airport Water Main Study 24 - 25 Memo: Airport Water Main Study 5.5. 2026 Capital Improvement Plan 26 - 33 Memo: 2026 Capital Improvement Plan 5.6. Application Timeline for Large Community Events 34 Memo: Application Timeline for Large Community Events 5.7. Remote Meeting Participation 35 Memo: Remote Meeting Participation 5.8. Library Building Project Update 36 Memo: Library Building Project Update 6. COMMUNICATIONS AND MISCELLANEOUS 7. ADJOURNMENT Page 1 of 36  MEMO Prepared for: Mayor Zajkowski & City Council Staff Contact: Noah Wiedenfeld Meeting: Council Work Session - 27 Jan 2025 Subject: Downtown Streetscape Amenities BACKGROUND INFORMATION: In the spring of 2024, the City Council discussed replacing downtown streetscape amenities which were in deteriorating condition. New trash cans were purchased, existing flower planters were relocated to the downtown to replace the former flower planters/benches, and orange traffic drums which were standing in the location of former light poles were replaced with smaller green electric pedestals. A survey was distributed in late June to downtown businesses; 80 responses were received. The City Council also approved working with consultant SEH, Inc. and their recommendations were reviewed at the August work session. In the fall, additional feedback was solicited from downtown business owners from representatives of the downtown business group (ReNew Richmond) in regards to the possible placement of new benches and flower planters, as multiple placement options were previously identified by SEH, Inc. and we sought to respect the wishes of the downtown business owners to the extent possible if they felt there were certain locations where a bench should or should not go. A copy of the questions asked, responses, and recommendation are included in the agenda packet. Scott Soderberg will be in attendance at the work session meeting to speak about the feedback received. If the City Council is supportive of their recommendations, the next step to consider would be to finalize the quantity needed of each item and to authorize the purchase of the amenities so a purchase order can be placed. Based on the survey results from June, there was also a clear consensus regarding the style of a preferred decorative light pole to replace the existing light poles which are in deteriorating condition (which is why 5 poles have been missing and not replaced). SEH, Inc. has since prepared a proposal to perform the surveying work, photometric plan, preliminary and final design for bidding, pre-bid cost estimates, construction administration, and inspections during and after installation. All new underground conduit would be installed, with efforts made to disturb as little of the sidewalk concrete panels as possible. It’s also possible that not as many poles will be needed based on the photometric analysis. The plan would be to install extra conduit in order to save time and costs in the future if a decision was made to install additional security cameras, fiber, outdoor music speakers, etc. The proposal from SEH, Inc. is included in the agenda packet, if the City Council would like to take the next step forward in this process. It’s possible that the work could be bid out in the summer and completed in the fall of 2025, or the work could be designed in 2025 and installed in the spring of 2026, with one of the driving factors being the lead-times for materials. The City Council could make Page 2 of 36 that decision later in the spring, if desired, once the design plans have been finalized and the engineer’s estimate is available. ATTACHMENTS: Questions for Downtown Business Owners Streetscape Placement Options Responses from Businesses about Placement Options Recommendations Preliminary Streetlight Proposal - SEH Page 2 of 12 Page 3 of 36  Streetscape Questions For Downtown Building/Business Owners (Please refer to 3 attached SEH Furnishings Placement proposals and survey results) 1) Do you want a sidewalk bench or benches in front of your building on Knowles Ave? 2) Either way, would you prefer the bench or benches to a) face Knowles Avenue; b) face the building; or c) face each other in a set? 3) Please review the attached proposals (A,B, & C, which use the west side of the 100 block of S. Knowles as an example) and indicate your preference—it can be a combination of options (for example A & C— benches facing each but in mid-block only). 4) Regardless of your bench preference, do you want a planter in front of your building? Page 3 of 12 Page 4 of 36  BIKE LOOP Page 4 of 12 EXISTING TREE PIT LARGE RECTANGLE PLANTER LEGEND - Sidewalk zone colors shown for clarity only Pedestrian Access Route: Accessible route, 5’ wide minimum with cross-slope less than 1:48 Furnishing Zone: Area reserved for street furnishings - lighting, benches, permanent signs, sandwich boards, planters, bike racks, trash cans 2’ Curb Offset/Clear Zone: No furnishings to be located in clear zone per DOT standards Bench Existing Light Location Planter Trash/Recycling Bike Rack BENCH EXISTING LIGHT LOCATION PLANTERS EXISTING STREET TREE BIKE LOOP ENLARGEMENT New Richmond WI. Knowles Avenue Streetscape Improvements Furnishings Placement A - Conversation Zones August, 2024 Page 5 of 36  PEDESTRIAN ACCESS ROUTE EXISTING TREE PIT FURNISHING ZONE BIKE LOOP Page 5 of 12 LARGE ROUND PLANTERS 2’ CURB OFFSET ZONE LEGEND - Sidewalk zone colors shown for clarity only Pedestrian Access Route: Accessible route, 5’ wide minimum with cross-slope less than 1:48 Furnishing Zone: Area reserved for street furnishings - lighting, benches, permanent signs, sandwich boards, planters, bike racks, trash cans 2’ Curb Offset/Clear Zone: No furnishings to be located in clear zone per DOT standards Bench Existing Light Location Planter Trash/Recycling Bike Rack BENCH EXISTING LIGHT LOCATION PLANTERS EXISTING STREET TREE BIKE LOOP ENLARGEMENT New Richmond WI. Knowles Avenue Streetscape Improvements Furnishings Placement B - End of Block August, 2024 Page 6 of 36  PEDESTRIAN ACCESS ROUTE EXISTING LIGHT POLES PROPOSED 6’ BENCH EXISTING TREE PIT FURNISHING ZONE BIKE LOOP Page 6 of 12 LARGE ROUND PLANTERS 2’ CURB OFFSET ZONE LEGEND - Sidewalk zone colors shown for clarity only Pedestrian Access Route: Accessible route, 5’ wide minimum with cross-slope less than 1:48 Furnishing Zone: Area reserved for street furnishings - lighting, benches, permanent signs, sandwich boards, planters, bike racks, trash cans 2’ Curb Offset/Clear Zone: No furnishings to be located in clear zone per DOT standards Bench Existing Light Location Planter Trash/Recycling Bike Rack BENCH EXISTING LIGHT LOCATION PLANTERS EXISTING STREET TREE ENLARGEMENT New Richmond WI. Knowles Avenue Streetscape Improvements Furnishings Placement C - Mid Block August, 2024 Page 7 of 36  LIVINGSTON BENCH LIVINGSTONE RECEPTACLE Page 7 of 12 Thomas Steele $1,825 - 2500 4’ - 8’ options Thomas Steele $1,750 32 Gallon 25” x 25” Powder Coat Steel, IPE Wood Dome Lid, Powder Coat E-Steel LIVINGSTONE RECEPTACLE BIKE BOLLARD Thomas Steele $1,750 32 Gallon 25” x 25” Dome Lid, Powder Coat E-Steel Thomas Steele $320 4.5” tube size Powder Coat Steel or Stainless Steel New Richmond WI. Knowles Avenue Streetscape Improvements August, 2024 Page 8 of 36  Page 8 of 12 +2/23+$1( +$//%522. /('/80,1$,5( HOLOPHANE 3/$17+$1*(5$506+2:1 3/$17+$1*(5$506+2:1)25&/$5,7< HOLOPHANE )25&/$5,7< 6(( $1&+25$*($1'$&&(6625< 6(($1&+25$*($1'$&&(6625< '(7$,/)253/$&(0(17 CORDOBA ARM PENDANT LIGHT '(7$,/)253/$&(0(17 $03*)&,:55$7('5(&(37$&/( :,7+0(7$//,&,186(&29(5 %$11(5$50  6($621$/',63/$<%5$&.(76 )/$*32/(+2/'(5 6+2:1)25&/$5,7< 6(( 6+2:1)25&/$5,7< $1&+25$*($1'$&&(6625<'(7$,/ 6(($1&+25$*( )253/$&(0(17 $1'$&&(6625< '(7$,/)25 3/$&(0(17 )/87('$/80,18032/( :$//7+,&.1(66 +$1'+2/(6+2:1)25 &/$5,7<$1'6+$//%( ,167$//('21+286(6,'( 2)32/(6(($1&+25$*( $1'$&&(6625<'(7$,/ 727+(5,*+7 /,*+7,1*81,77<3('(7$,/ 127726&$/( HOLOPHANE SALEM ‘SMA’ POLE BASE INSTALLATION DETAIL AND BUILT PHOTOS Aluminum and Factory Powder Finish. MAIN STREET - RICE LAKE, WI New Richmond WI. Knowles Avenue Streetscape Improvements August, 2024 Page 9 of 36  BENCH/PLANTER/MISC. PREFERENCES Responses Knowles Ave--East 100 block: 130 E. 1st St.-Indianhead Glass Benches: Facing buildings in combo of Placements B & C; no preference on planters 122/126 Knowles-Remington Law Offices Benches: Not in front of our buildings, but have them face Knowles in Placement B; Planters: Not in front of our buildings; Misc: Replace dead tree & add hanging plants 109 E. 2nd St.-FNC Bank Benches: Combo of A & C-benches facing each other, but at mid-block--concerned that benches at corners obstruct driver vision; Planters: yes, by benches and all along block Knowles Ave--West 100 block: Page 9 of 12 115 Knowles-Larson's Appliance Center Benches: Not in front of our building, but in A Placement; Planters: not in front of our building 133 Knowles-Family Vision Benches: Not in front of our building, but facing buildings in B Placement; Planters: not in front of our building 137 Knowles-Sweet Beet Bakery Benches: Yes, in front of building, A Placement for both benches and planters 157 Knowles-Nootz & Oz's Pub Benches: Yes, in front of building with C Placement; Planters: Yes, with C Placement 145 Knowles--Old Saloon Benches: Not in front of building, Combo of A & C-benches facing each other, but at mid-block Knowles Ave--East 200 block: 125 E. 3rd St.-The Hair Parlour, Suite 6 Benches: Not in front of building; Planters: Not in front of building 248 Knowles-St. Croix Financial Services Benches: Not in front of building; Planters: Not in front of building 240 Knowles-Wild Badger Benches: Not in front of building; Planters: Not in front of building 244 Knowles-The Pearl Boutique Benches: In front of building for both benches and planters, in Placement A 216/220/224 Knowles-Champs/Greaton Room Benches: Not in front of buildings; Planters: Not in front of buildings Knowles Ave--West 200 block: 255 Knowles-Travel Leaders Benches: Not in front of building; Planters: ok 235 Knowles-Salon Thairapy Benches: Not in front of building; Planters: ok 219 Knowles-Moore Imprints Benches: Not in front of building; Planters: Yes, in front of building 215 Knowles-The Box Smoke Shop Benches: Yes, in front of building, Placement B; Planters: Yes, in front of building 201 Knowles-Williamson & Siler Benches: Not in front of building, but in Placement A; Planters: Yes, in front of building Knowles Ave--East 300 block 346 Knowles-Advance Auto Parts Benches: Yes, in front of building, Placement B facing street, but not on corner; Planters: Yes, in front of building 336 Knowles-State Farm Insurance Benches: Not in front of building, but Placement B facing businesses; Planters: Yes, in front of building 330 Knowles-Loganberry Benches: Not in front of building, but Placement B facing street; Planters: Not in front of building; Misc: Thinks benches and planters on corners 320 Knowles-Rustic Eagle Benches: Yes, in front of building, Placement A; Planters: Yes, in front of building; Misc: Planters on corners but wants tree gone 312 Knowles-Guinn, Vinopal Benches: Yes, in front of building, Placement B facing street; Planters: Yes, in front of building Knowles Ave--West 300 block 355 Knowles-Royal Credit Union Benches: Not in front of building, but Placement A; Planters: ok Page 10 of 36  Recommendations In reviewing the data, we find it fortunate there is at least one business on each block that wants benches in front of their businesses. Our recommendation is to do a hybrid of Placement Plans A & C; that being a group placement of two benches facing each other, roughly mid-block on each side of each block in most cases, and out in front of the businesses that have indicated through the polling they are good with benches/a bench on the sidewalk at their location: -East 100 block: In front of SF Insurance or adjacent building—both owned by FNC Bank; -West 100 block: In front of Sweet Beet Bakery; additionally in front of Nootz & Oz’s Pub; -East 200 block: In front of Pearl Boutique; -West 200 block: In front of The Box Smoke Shop; -East 300 block: In front of Rustic Eagle; additionally in front of either/both of Guinn Vinopal and/or Advance Auto Parts, but away from the corners as much as possible; -West 300 block: Between RCU and Beebe Building (if there is space, and if necessary given there are existing benches). *Finally, although Friday Library was not polled, we would recommend a bench grouping and planters there (NE corner of Knowles and E. 1st St.). As for the planters, they should be near each bench grouping, plus in various additional locations on each block roughly as shown on the SEH drawings. Those additional locations should be at the city’s discretion but taking care wherever possible to avoid the few businesses that have indicated they do not want planters in front of their stores. We are also operating under the assumption that the new decorative lighting will be placed at regular intervals as indicated on the SEH drawings, and the trash receptacles where appropriate with the final bench/planter placements. The rationale for these recommendations is based on the best reconciliation of the polling responses, and an attempt by us to make the placements as uniform and useful as possible on Knowles. Again, having a spot on each block where owners feel comfortable with benches/a bench is favorable, and grouping the benches in the recommended placements allows enough seating per block to be feasible--without needing to place benches where they are not wanted. We also feel any bench placements too close to the corners may cause visual obstruction/sightline issues for drivers and pedestrians alike. Finally, we understand that symmetry in placement may be a concern. Page 10 of 12 Page 11 of 36  SUPPLEMENTAL LETTER AGREEMENT January 17, 2025 RE: City of New Richmond South Knowles Avenue Streetlight Improvements SEH No. New Richmond P-183098 Mr. Noah Wiedenfeld City Administrator & Utilities Manager City of New Richmond 156 E 1st Street New Richmond, WI 54017 Dear Noah: Short Elliott Hendrickson Inc. (SEH®) appreciates the opportunity to submit the attached proposal for preliminary and final engineering services relative to the referenced project. Project Understanding/Scope of Services The project described to us consists of providing construction documents that detail lighting and electrical design for the installation of a new lighting system along S. Knowles Avenue between First Street and Fourth Street. The following items and/or tasks will be furnished and/or performed by SEH: • Project kickoff meeting • Provide survey of existing topography including curb & gutter, sidewalk, boulevards, and above and below grade infrastructure as required. Note that survey of below grade infrastructure will be horizontal only – depths will be estimated based on record drawings provided by the City. • Prepare photometric analysis of project area and provide to City for review • Prepare CAD base files consisting of existing topography and above-grade infrastructure • Prepare removal and proposed construction plans detailing the removal and installation of the lighting system and associated concrete sidewalk panels • Prepare traffic control details utilizing WISDOT Standard Detail Drawings • Prepare special provisions that incorporate front end specifications and bidding contract documents • Prepare 90% construction cost estimates for City review • Provide 90% plan set and specifications for City review • Provide 100% plans, specifications, and estimate • Provide shop drawing review • Provide one final punchlist inspection and one follow-up inspection • Prepare record drawings for new lighting systems Engineers | Architects | Planners | Scientists Short Elliott Hendrickson Inc., 10400 Yellow Circle Drive, Suite 500, Minnetonka, MN 55343 -9229 952.912.2600 | 800.734.6757 | 888.908.8166 fax | sehinc.com SEH is 100% employee-owned | Affirmative Action–Equal Opportunity Employer Page 11 of 12 Page 12 of 36 Mr. Noah Wiedenfeld January 17, 2025 Page 2 It is our understanding that the following items and/or tasks will be furnished and/or performed by the City: • Provide street lighting record drawings where available • Provide record drawings of water, sanitary and storm sewer in the project area. • Provide review and approval of photometric analysis • Provide review and approval of construction documents • Post advertisement for bid and award project • Review and process pay requests and change orders (if needed) • Provide construction observation Schedule Anticipated Project Schedule Item No. Item Description Item Key Milestone Date 1 Receive Approval to Begin Project February 2025 2 Topographic Survey March / April 2025 3 Complete 90% Design May/ June 2025 4 Complete Final Design June / July 2025 Fee The estimated not-to-exceed cost to the City for this scope of work is $47,500 and includes reimbursable expenses. Survey and CAD Base File $6,200 Contract Documents $33,400 Post Construction Tasks & Punchlist Inspection $7,900 Total Estimated Fees $47,500 Compensation for these tasks is based upon the actual hours worked for personnel assigned to the project. The total includes our reimbursable expenses. We will bill the City monthly for reimbursable expenses and on an hourly basis for labor. We will provide these services in accordance with our Agreement for Professional Engineering Services dated January 17, 2025. SEH will furnish Additional Services due to changes in the scope of services, or as requested by the City. We will provide an estimated fee for Additional Services as requested. SEH can begin engineering services immediately upon receiving authorization to proceed. It is assumed that all work will be completed no later than November 30th, 2025. If this proposal is acceptable, please sign and return a copy of this proposal letter, authorizing us to proceed with the project under the conditions of the Master Contract dated November 11th, 2000. We appreciate the opportunity to provide engineering services to the City. Feel free to contact me directly at 612-805-6871, if you have any questions or comments regarding this proposal. Respectively submitted, SHORT ELLIOTT HENDRICKSON INC. Jon Kruse, Project Manager c: Jeremiah Wendt – SEH t:\spme\proposals\new richmond - s knowles ave lighting\20250117_preliminary sla ltr new richmond s. knowles avenue streetlight improvements.docx Page 12 of 12 Page 13 of 36  MEMO Prepared for: Mayor Zajkowski & City Council Staff Contact: Noah Wiedenfeld Meeting: Council Work Session - 27 Jan 2025 Subject: Strategic Plan BACKGROUND INFORMATION: Staff will review the first section of the draft five-year strategic plan. No action is requested at this time. The intention is to review the second section of the five-year strategic plan at the City Council work sessions in either February or March, so that the strategic plan can be adopted as we enter the new legislative session in April. ATTACHMENTS: City of New Richmond Strategic Plan. Part 1 of 2 Page 14 of 36  2025-2030 1|Page Page 2 of 9 Page 15 of 36  INTRODUCTION Dear Community Member, I’m pleased to present the City of New Richmond’s first official strategic plan. Strategic planning is a process used to determine what an organization intends to do, and how they intend to do it. It’s often times compared to a roadmap guiding an organization from where it is today, to where it wants to be in the future. Some of the components of a strategic planning process include: identifying organizational mission and values; assessing the internal and external environment to identify strengths, weaknesses, opportunities, and challenges; identifying issues facing the organization; and formulating goals and strategies to take “big ideas” and break them down into action-oriented steps with measurable results. Thank you to the community members, board and commission members, staff, and elected officials who provided feedback and supported the creation of this important tool, and for their continued support with implementation in the years ahead. Sincerely, Noah Wiedenfeld City Administrator & Utilities Manager 2|Page Page 3 of 9 Page 16 of 36  VISION STATEMENT What is a vision statement and why is it important? A vision statement outlines what we want to become as a community in the future, and where we are going. It serves to unite and inspire public officials, employees, and key stakeholders to work together towards a higher aspiration. The City of New Richmond’s Vision New Richmond is a vibrant community embracing sustainable and inclusive growth, where residents cultivate meaningful relationships and are committed to strengthening the community’s image while creating a positive legacy for future generations. MISSION STATEMENT What is a mission statement and why is it important? A mission statement outlines our organization’s purpose, what we do, and why we do it. It is an ideal that runs through all levels of the organization, and communicates an organization’s reason for being and how it aims to serve its key stakeholders. The City of New Richmond’s Mission Preserving our small-town beauty while promoting a safe and collaborative community where all people, neighborhoods, and businesses grow and thrive. 3|Page Page 4 of 9 Page 17 of 36  CORE VALUES What are core values and why are they important? Core values represent the foundational commitments and priorities that guide the organization’s actions, regardless of the project or persons. These principles guide behavior and the culture within the organization. The City of New Richmond’s Core Values TRANSPARENCY INTEGRITY LISTENING SAFETY EFFICIENCY We embrace We earn and We actively We implement We continually openness and maintain the engage with the best methods explore ways of accountability, public trust each community and and processes, doing more with and strive to and every day intentionally and provide our less and being provide through the seek out varying employees with good stewards information to decisions we views and ideas, the resources of our limited the public in a make and the showing respect necessary to resources in an timely and clear actions that we to everyone and perform their effort to deliver manner through take, and deliver striving to better job, for their the best service multiple means services in a understand safety as well as possible to our of responsible and alternative those around community. communication. ethical manner. perspectives. them. 4|Page Page 5 of 9 Page 18 of 36  STRATEGIC ISSUES What are strategic issues and why are they important? A strategic issue is an unresolved question or challenge which needs to be addressed or answered in the long-term in order to help move the organization towards reaching its vision in the future. Strategic issues affect the City’s service level, organizational structure, and/or budget, and will ultimately have a major impact on the direction and success of the City and its key stakeholders, for better or for worse. Strategic issues are phrased as complex, thought- provoking questions to which we do not already know the answer. They require intentional engagement from multiple stakeholders, and they are likely to generate innovation and new ways of thinking, and challenge our previous ways of thinking and acting. What are some of the strategic issues facing the City of New Richmond? Strategic Issue #1: How will the City of New Richmond maintain its existing infrastructure while still keeping property taxes and utility rates affordable? Summary: The City’s extensive network of streets, sidewalks, water and sewer mains, and overhead and underground electrical system is costly – in the millions of dollars – to maintain, repair, and replace. New infrastructure is added as the community grows, yet aging facilities dating back several decades must also be maintained. Infrastructure built today will someday require maintenance and replacement, representing a future liability to the City. Residents expect to have reliable and high-quality services, whether they travel to work or school, turn on the lights, run water, or flush the toilet. However, projects must be addressed in a cost-effective manner so that the City is an affordable place to live and do business. Strategic Issue #2: How will the City of New Richmond balance debt with the needs of a growing community? Summary: Growth is expensive. While a growing tax base is generally a positive sign of a vibrant community, with this growth comes challenges in the form of additional demand for public services, including but not limited to: higher use of electric, water, and sewer; more calls for emergency services; more people using parks and library services; and more traffic on local streets. The City also must seek ways 5|Page Page 6 of 9 Page 19 of 36  to shift away from an unsustainable development model that uses new growth to pay for long-term liabilities, and burdens future generations with debt. Strategic Issue #3: How do we keep our community safe? Summary: First responders have not only experienced an increase in call volume, but an intensification in the severity of the calls to which they respond. Nationwide, there is a lack of first responders, which can lead to high levels of stress and burnout, as well as recruitment and retention challenges. Local government plays an important role in planning for and responding to disasters and hazards, as well as training and educating the community so they are empowered to keep themselves and their families well. Strategic Issue #4: How and with whom can the City of New Richmond partner to improve service delivery, gain greater efficiency, and meet community needs? Summary: Our community has many needs and limited resources. The City must always strive to be better and to find ways to do more with less. Relationships are critical in local government, whether it be with the business community, local non-profit organizations, or other units of government. We must be forward-looking and stay up to date on the latest technology and best practices, and be willing to try new ideas. Strategic Issue #5: How do we manage growth with keeping our sense of place and small-town feel? Summary: The City of New Richmond’s population increased more than 20% over the past decade. New Richmond residents want to ensure the community doesn’t lose its sense of place and become exactly like some of the neighboring Twin Cities suburbs. Growth must be planned and carefully thought- out, and while we cannot fear change, efforts should be made to celebrate the community’s history, traditions, and unique identity. Strategic Issue #6: What should the City’s role be when it comes to recreational facilities and programs? Summary: For many years, the New Richmond community has had a decentralized approach when it comes to community recreation, consisting of 6|Page Page 7 of 9 Page 20 of 36  a multitude of private organizations, a combination of public and private facilities, and unique ownership arrangements relating to the New Richmond Golf Course, Sports Center, and New Richmond Area Centre, just to name a few. Organizational leadership turns over on a regular basis, especially as youth (and their parents) progress through a program, and volunteers are hard to come by. Recreational facilities and programs are important to existing and prospective residents. Several of the existing facilities are showing their age, and popularity in particular activities grows and fades. Historically, the City has owned and maintained facilities, but has not been actively engaged with programming or facilitating various activities, as is the case in some communities where there is a true “Parks and Recreation” department led by the local municipality or school district. The short and long-term adequacy of existing models of service delivery and funding should be evaluated. Strategic Issue #7: How do we recruit and retain businesses? Summary: A strong and diversified local economy is critical to the well-being of the community. Local businesses provide jobs for citizens to provide for their families, and convenient and easy access to high-quality goods and services. Diversification is important when it comes to adapting to industry changes and varying economic conditions. About eighty percent of new jobs and capital investment comes from businesses that already exist in a community, so while it’s important to attract new companies to New Richmond, so is helping existing businesses grow and prosper, and supporting entrepreneurs and start-ups. Strategic Issue #8: How can the City of New Richmond effectively inform and solicit feedback from the community? Summary: Community members receive news and information from a variety of sources, including but not limited to newspapers, social media, podcasts, internet, direct mail, newsletters, and word of mouth between friends and coworkers. There is a significant amount of information, and misinformation, readily available at the click of a button, which makes it especially important, albeit challenging, for local units of government to be proactive when it comes to communicating with residents and being a trusted source of information. 7|Page Page 8 of 9 Page 21 of 36  GOALS, OBJECTIVES, STRATEGIES, & TACTICS What’s the difference between goals, objectives, strategies, and tactics? Occasionally, terms such as goals, objectives, strategies, and tactics are mistakenly used interchangeably, when in fact there are key distinguishable differences. Goals are qualitative and represent a broad, long-range desired result that we want to achieve. Objectives are more specific, measurable outcomes. Goals and objectives focus on the question “What?” whereas strategies and tactics instead focus more on the question of “How?” Strategies are long-term specific areas of focus and approaches taken to achieve objectives, while tactics are more short-term in nature and represent detailed action steps to be taken. WHAT? HOW? BIG PICTURE GOALS STRATEGIES DETAILS OBJECTIVES TACTICS Hypothetical Personal Example Goals Goal: Improve my physical health Objectives: Lose five pounds by the end of the calendar year, reduce my LDL cholesterol by 100 mg/dL Objectives Strategies: Eat healthy, get more sleep, quit smoking, exercise Strategies Tactics: Go to the local fitness center three days per week, find an accountability partner, record what I eat each day, use the stairs instead of the elevator, park my car further away Tactics from the building to get more steps in, avoid screen time late in the evening 8|Page Page 9 of 9 Page 22 of 36  NEW RICHMOND REGIONAL AIRPORT 156 East First Street · New Richmond, WI 54017 (715)246-7735 www.nrairport.com To: Noah Wiedenfeld, City Council Members, Mayor Zajkowski From: Mike Demulling, Airport Manager 715-760-5055 c Date: January 22, 2025 RE: Airport Items on the work session agenda Two airport related items are on the agenda for the city council work session. The airport commission is unable to meet in January or February for quorum related issues. Due to the potentially time sensitive nature of these items, they are being referred to the city council for consideration. Slightly less than twenty-five years ago, the airport commission granted the airport manager permission to enter into lease agreements as needed for standard size hangar lots, such as 80’ by 80’, 80’ by 74’, and 70’ by 70’. Any other hangar lot sizes are considered non-standard and should require commission approval prior to lease issuance. Item 1 pertains to two applications received for non-standard hangar lots. Hangar lot 24-3 measures 140’ by 120’ and will accommodate a 120’ wide by 100’ deep hangar. The lot is located on the east side of the runway and will Hangar Lot 24-3 house business aircraft. A properly completed application for hangar space was received by Gregg Aviation for the lot. Hangar lot 11-21 measures 100’ by 100’ and will accommodate an 80’ by 80’ hangar. The lot is located in the southern end of the corporate hangar area on the north end of the airport and will house business aircraft. A properly Hangar Lot 23-1 completed application for hangar space was received by L2 Holdings IV LLC for the lot. It is my recommendation to allow the airport manager to enter into lease agreements for hangar lots 24-3 and 11-21. Item 2 pertains to a request to terminate the lease for hangar lot 23-1. In 2024, Voltair Ventures LLC signed a lease agreement for the 80’ by 80’ lot that will accommodate a 60’ by 60’ hangar. The lessee indicated they are Hangar Lot 11-21 unable to construct a hangar in a timely manner due to unexpectedly high building costs exceeding their budget and wish to terminate their lease. Terminating this lease will allow the airport to immediately lease this lot to another party who is ready to build a hangar this year. It is my recommendation to allow the airport manager to terminate the lease for hangar lot 23-1. Page 23 of 36  MEMO Prepared for: Mayor Zajkowski & City Council Staff Contact: Noah Wiedenfeld Meeting: Council Work Session - 27 Jan 2025 Subject: Airport Water Main Study BACKGROUND INFORMATION: One of the projects identified in the 2025 Capital Improvement Plan is a study to evaluate the feasibility of extending municipal water to the New Richmond Regional Airport. Consultant Short Elliott Hendrickson (SEH, Inc.) was previously selected by the Wisconsin Bureau of Aeronautics to prepare a 20-year master plan for the New Richmond Regional Airport. As part of this work, and for many years prior, there has been interest expressed in extending water to the Airport in order to provide fire suppression for larger hangars. In addition to the Airport, it's possible that future development on the north end of the City may also require municipal water. A water main study could identify current and future water needs, review growth and storage supply needed, and evaluate possible routes and construction costs associated with phased routing of water main to the Airport. Staff have received a proposal (included in the packet) from SEH, Inc. to complete the study by June 30, 2025. FINANCIAL IMPACT: The cost for the study is $34,000 which is the same amount that was included in the 2025 CIP. RECOMMENDATION: Below are some possible actions for consideration:  The City Council could consider a formal motion to proceed with the water main study and award the project to SEH, Inc.  If more information is needed, or if the City Council would prefer to instead take action at a regular business meeting, this item of business could be brought to the February 10th regular City Council meeting for formal action.  If the City Council no longer wants to move forward with the study or would prefer to postpone the project to a future year, a motion to this effect could be made. ATTACHMENTS: Memo from SEH - Airport Water Main Study Page 24 of 36  MEMORANDUM TO: City of New Richmond FROM: Jana Nyhagen, PE (Lic. IA, IN, MN, ND, SD, TN, WI) DATE: August 15, 2024 RE: Budget Estimate for Airport Water Main Study SEH No. NEWRI P- 14.00 Please find herein our preliminary understanding of the Airport Water Main Study and estimate of fee for identified services. This estimate assumes work would begin in spring of 2025 and be completed by June 30, 2025. SCOPE OF SERVICES 1. Review mapping from Comprehensive Plan and identify potential water main extension/connections; provide figure. 2. Review airport master plan and identify airport needs with respect to water supply; provide summary. 3. Review potential development &/or planning documents for growth of the City to the north; provide summary and figure. 4. Review historical water demands from Public Service Commission reports (available online) and water meter data (provided by City); provide summary. 5. Utilize existing water model to estimate water system pressures and fire flows in the airport and development areas (scope does not include a full model update); provide figures. 6. Evaluate the need for storage or supply improvements to meet airport and/or north development; provide summary. 7. Evaluate up to three phases of service area expansion, with phase one being service of the airport and remaining phases including expansion to the north. 8. Provide Opinion of Probable Cost for recommended improvements of up to three phases of service area expansion; provide detailed summary. 9. Attendance at one committee or public meeting to review deliverables. Estimated Fee: $34,000 https://sehincazure-my.sharepoint.com/personal/jnyhagen_sehinc_com/documents/documents/01pcm/newri/2024 p-airport water main study/budget fee memo_nr airport wm.docx Engineers | Architects | Planners | Scientists Short Elliott Hendrickson Inc., 156 High Street, Suite 300, New Richmond, WI 54017-1128 715.246.9906 | 888.881.4281 | 888.908.8166 fax | sehinc.com SEH is 100% employee-owned | Affirmative Action–Equal Opportunity Employer Page 2 of 2 Page 25 of 36  MEMO Prepared for: Mayor Zajkowski and Council Staff Contact: Lexi Derrick, Rae Ann Ailts Meeting: Council Work Session - 27 Jan 2025 Subject: 2026 Capital Improvement Plan BACKGROUND INFORMATION: At the January work session we will kick off the 2026 Capital Improvement Plan. Our approach for reviewing projects will remain the same; however the timeline will be slightly adjusted. We hope this approach will streamline the process while providing greater transparency of each project. On Monday, staff will lead a discussion on the survey results, process and timeline and prioritization of projects planned for 2026. Below is the process and timeline for the 2026 Capital Improvement Plan:  January - 2026 CIP Kick Off (Survey Results, Review of Process & Timeline, Prioritization)  February - Financial Feasibility  March - Street & SWU Infrastructure Projects  April - Equipment  May - Park & Facility Projects  June - Vehicles & Airport Projects  July - Library  August - Review Utility Projects  September - October - Finalize 2026 Projects & Financial Plan  November - Budget Hearing, Adoption of Projects and Financing Plan ATTACHMENTS: CIP_2025.1.27 Work Session Page 26 of 36  2026 CAPITAL IMPROVEMENT PLANNING Page 2 of 8 JANUARY 27, 2025 – CAPITAL IMPROVEMENT PLANNING WORK SESSION Page 27 of 36  AGENDA Page 3 of 8  Survey Results  2026 Capital Improvement Process and Timeline  2026 Priorities Page 28 of 36  SURVEY QUESTIONS (10 RESPONSES = 71% PARTICIPATION) Page 4 of 8  In 2024 we reviewed projects by utility department, in previous years we reviewed by asset classification (i.e. vehicles, plant, equipment). Do you prefer reviewing projects by classification or by department?  Did you feel the number of projects reviewed at each meeting was well balanced in comparison to the number of meetings available to discuss the projects?  Did you feel like there was sufficient time spent discussing each project? If not, what recommendation would you have to improve the discussion?  Is there additional information or other materials that would assist you during the review process? If so, what?  Do you have any suggestions or recommendations that you feel would improve the review and evaluation of the CIP projects? Page 29 of 36  Review by Classification or Classification Page 5 of 8 Department? Was the number of projects reviewed Yes per meeting well balanced? Additional - More information ahead of the meeting Information - Plenty of information available Requested - 2025 process was sufficient - Would like the supervisor at the meeting to get their input - Request the Council better define overall future strategic plan to see if those projects fit within Suggestions those plans - Clarification that CIP projects identified in the 5 year CIP are volatile for years 2 through 5. Page 30 of 36 - Review financing first to better understand what the City can afford.  Capital Improvement July Planning Timeline • Library Page 6 of 8 May • Parks • Facilities March August ‘25 - 2026 • Street & SWU • Review Utility Projects Infrastructure • Finalize 2026 Projects Projects • Finalize Finance Plan • Budget & Budget Hearing January June • Adoption of plan and financing • Vehicles plan • Survey Results • Airport • 2026 Project bidding & approval • Process & timeline • Project implementation • Prioritization April • Equipment February Page 31 of 36 • Financial Feasibility  2023 - 2025 Prioritizations 2026 Prioritizations CURRENT PRIORITIZATION 1. Utility Infrastructure 1. Page 7 of 8 2. Streets & Infrastructure 2. 3. Storm Water 3. 4. Machinery & Equipment 4. 5. Buildings 5. 6.Vehicles 6. 7. Parks & Trails 7. Page 32 of 36 8. Land Acquisition/ Improvement 8.  NEXT STEPS Page 8 of 8  February Work Session • Review 2026 Capital Improvement Plan Project Financing Page 33 of 36  MEMO Prepared for: Mayor Zajkowski & City Council Staff Contact: Noah Wiedenfeld Meeting: Council Work Session - 27 Jan 2025 Subject: Application Timeline for Large Community Events BACKGROUND INFORMATION: At its regular meeting on January 13, 2025, the City Council expressed an interest in having additional discussion regarding how far in advance applications for large community events should be submitted to the City. In 2022, the City Council adopted Ordinance #577, which amended the local ordinance pertaining to parades, including a requirement for parade permit applications to be submitted prior to January 2nd of the year in which the parade is to occur. This was the policy prior to 2022 as well, but the local ordinance had not been formally amended until then. This timeline has generally worked out well, as it allows staff adequate time to obtain additional approvals from the County and State, and staff (Police, Fire, Public Works) can plan accordingly. The primary topic of discussion for purposes of the January Work Session is other large events such as Fun Fest, Park Art Fair, Hometown Holidays, Halos of the St. Croix Valley Memorial Walk/Run, Scary Mary Park, etc. These are all popular community events which are attended by hundreds or thousands of people. In turn, these events also require significant planning and City resources across multiple departments. While the City is not the event organizer, City staff are involved with aspects such as providing additional law enforcement officers, assisting with traffic control, emptying trash cans, dropping off picnic tables, setting up and taking down barricades and no-parking signs, providing temporary electricity, and more. The events use City property (public parking lots, Mary Park, Glover Park) and the events have an impact on surrounding property owners who might be inconvenienced by noise, street closures, heavy vehicle and pedestrian traffic, etc. In 2023, the City Council requested that going forward, all applications for Fun Fest shall be submitted no later than the regular January City Council meeting of each year. This condition was incorporated to encourage more timely planning and communication between the Chamber, City, and neighboring property owners impacted by the event. Other large community events were not addressed at that time, however, so in some instances permit applications have not come before the City Council until an event is only a few weeks away. Page 34 of 36  MEMO Prepared for: Mayor Zajkowski & City Council Staff Contact: Noah Wiedenfeld Meeting: Council Work Session - 27 Jan 2025 Subject: Remote Meeting Participation BACKGROUND INFORMATION: Since April of 2022, the City's policy as it relates to remote meeting participation can be summarized as follows:  A quorum must be present in-person in order for the meeting to be held. For example, if a board has 7 members, at least 4 members must be present in-person in order to conduct the meeting.  Members who are remote can participate in discussion and vote on matters, but they do not count towards a quorum.  Chairpersons shall be present in-person in order to chair the respective meeting, and if they cannot be available, another member shall preside over the meeting.  Remote participation in closed session is not allowed. Overall, the existing policy has generally worked well, although there have been some instances when it has been difficult to establish an in-person quorum when multiple board and commission members are out of town, and/or when members reside in a warmer climate for an extended period of time during the winter months. As we approach the beginning of a new legislative session in April, the City Council should discuss the existing policy and determine if it still wishes to follow the existing policy in the year ahead, or if there are any changes or exceptions that should be made in limited circumstances. Page 35 of 36  MEMO Prepared for: Mayor Zajkowski & City Council Staff Contact: Noah Wiedenfeld Meeting: Council Work Session - 27 Jan 2025 Subject: Library Building Project Update BACKGROUND INFORMATION: Construction Update A crane will be mobilized soon to assist with wood framing of the residences above the library. Wood framing on the stand-alone townhome building started in mid-December and is nearing completion. Steel studwork is underway on the library and will continue into February; crews started on the east side of the building and have been working westward. Brick veneer work will begin in February. A few working days were lost due to the frigid cold temperatures in January, but otherwise the project is moving along nicely. Archway Residences Leasing information is available online at https://archway.threesixty.bz/ and there is also a Facebook page updated weekly. Recognition The project will be highlighted in the February issue of The Municipality Magazine, the monthly print magazine of the Wisconsin League of Municipalities which is distributed to nearly 10,000 elected officials and municipal employees across the State. The February issue is focused on housing and will highlight some innovative projects and initiatives from across Wisconsin. Also, the project will be featured at the 2025 Governor's Conference on Economic Development, which will be held in early February in Milwaukee. Upcoming Meeting There will be a joint meeting of the City Council and the Community Development Authority on February 4th to review the pre-sale report and discuss next steps regarding the financing for the library. RECOMMENDATION: No action is requested at this time - this update is for informational purposes only. Page 36 of 36