Housing Authority

Housing Authority Meeting Agenda Thursday, June 13, 2024 at 1:00 PM Sunshine Court Office Page 1. CALL TO ORDER 2. ROLL CALL 3. ADOPTION OF AGENDA 4. APPROVAL OF MINUTES a. Housing Authority Minutes - 11 April 2024 2-3 5. APPROVAL OF BILLS AND DISBURSEMENTS a. April & May 2024 PHA Checks 5622-5658 and Autopayments 4-6 6. PUBLIC COMMENT (LIMIT 3 MINUTES PER PERSON) 7. ELECTION OF OFFICERS a. Memo: Housing Authority Election of Chairperson and Vice-Chairperson 7 8. PUBLIC HEARING a. 5 Year Capital Budget Plan 8 - 17 Memo: NRHA Capital Budget Preliminary 9. ACTION ON PUBLIC HEARING AGENDA 10. DIRECTOR'S REPORT a.  Occupancy Report  2023 audit field visist completed 5/2/24; final audit due 9/30/24  Per Mar firepull inspection completed 5/3/24  Annual apartment inspections completed 5/21/24 & 5/23/24  Definiti Retirement Plan - JA Counter to give review of plan at September 2024 board meeting 11. COMMUNICATION AND MISCELLANEOUS 12. ADJOURNMENT  Housing Authority Meeting Minutes 1:00 PM - Thursday, April 11, 2024 Sunshine Court Office The Housing Authority was called to order on Thursday, April 11, 2024, at 1:00 PM, in the Sunshine Court Office, with the following members present: PRESENT: Renee Keating, Melissa Rott, Greg Gartner, Kristi Rogers EXCUSED: Scott Meyer OTHERS Rebecca Diessner, Beth Thompson PRESENT: CALL TO ORDER ROLL CALL ADOPTION OF AGENDA Greg Gartner made a motion to adopt the agenda as presented. Melissa Rott seconded the motion. Carried unanimously. APPROVAL OF MINUTES Renee Keating made a motion to approve the minutes from February 8, 2024. Greg Gartner seconded the motion. Carried unanimously. APPROVAL OF BILLS AND DISBURSEMENTS Renee Keating made a motion to approve the PHA checks 5589-5621 and autopayments. Melissa Rott seconded the motion. Carried unanimously. PUBLIC COMMENT (LIMIT 3 MINUTES PER PERSON) No Public Comment. DIRECTOR'S REPORT a. Occupancy Report: Rebecca Diessner reported that the Housing Authority is fully occupied, but by the end of the month there will be two vacancies. The first vacancy is already filled and the second vacancy/unit needs renovations. Discussion was held around updating cabinets and counter tops, flooring, new trim, painting, etc. Rebecca will request, through HUD, two months for remodeling/renovating. If the Housing Authority Meeting April 11, 2024 renovations are completed in under two months then the unit can be rented. Currently there are 70 people on the waiting list. b. Annual Clean-Up / Dumpster: There will be a dumpster available for residents on April 22, 2024. The dumpster will be onsite for seven days. c. Fitzgerald lawn Services: Rebecca updated the Board on lawn services through Fitzgerald Lawn Care. Fitzgerald's quote was for lawn care, four times per year, at a cost of $430 per time. The Board would like Rebecca to negotiate for only two times for 2024, similar to what was completed in 2023, and for lawn care to take place in early spring and late summer. d. Stanley Doors - Operator: Rebecca received a quote for a door closure from Stanley Door Company for $3,000.00. This is the same company that completed the other door closure for the main building. Greg Gartner made a motion to approve $3,000.00 through Stanely Door Company for the new door opener. Motion seconded by Kristi Rogers. Carried unanimously. e. Capital Grant; As of April 11, 2024 the Capital Grant funds have not been confirmed from HUD. This could happen anytime from February - June. The amount of Capital Funds applied for is $66,000.00. DEFINITI RETIREMENT PLAN Considerable discussion ensued regarding the Definiti Retirement Plan for Housing Authority employees. This plan has been in place in 1970 and was renewed in May of 2022. Both maintenance employees have been on this retirement plan since they started working for the Housing Authority. Due to staffing turnovers, over the past several years the Housing Authority has not been contributing their share to the fund. Those funds will need to be placed in the Definiti account for both maintenance employees. Since the board is unfamiliar with this plan, they would like to make sure the plan is appropriate. Discussion regarding a third party consultant reviewing the plan was held. Greg Gartner made a motion to approve payment of $8,110.00 to Definiti Retirement Plan for the maintenance employees. Melissa Rott seconded the motion. Carried unanimously. Kristi Rogers made a motion to approve up to $500.00 for a consultant to review the current retirement plan and give recommendations for future plans. Renee Keating seconded the motion. Carried unanimously. COMMUNICATION AND MISCELLANEOUS Rebecca stated that the residents would like to have the annual garage sale on June 15, 2024. The annual unit inspections, required by HUD, will be taking place on May 21 and May 23, 2024. ADJOURNMENT Kristi Rogers made a motion to adjourn the meeting at 1:44 p.m. Renee Keating seconded the motion. Carried unanimously. Housing Authority Meeting April 11, 2024  Housing Authority of the City of New Richmond 370 Odanah Avenue New Richmond, WI 54017 Autopayments April 2024 Xcel Energy (gas) S 1,269.98 New Richmond Utilities (electric) $ 1,692.08 Definiti Retirement $ 333.21 Federal Payroll Taxes 5 1,184.06 State Payroll Taxes (paid quarterly) $ 613.50 Per Mar Security (paid quarterly) $ - Microsoft 365 (cloud backup) 5 1.99 TOTAL $ 5,094.82  Housing Authority of the City of New Richmond 370 Odanah Avenue New Richmond, WI 54017 Autopayments May 2024 Xcel Energy (gas) S 701.18 New Richmond Utilities (electric) $ 1,651.57 Definiti Retirement S 413.90 Federal Payroll Taxes $ 1,330.70 State Payroll Taxes (paid quarterly) S - Per Mar Security (paid quarterly) 5 ~ Microsoft 365 (cloud backup) S 1.99 TOTAL $ 4,099.34 Transaction 4/1/2024through 5/31/2024 Date Account Num Description Memo Category Tag Amount 4/4/2024 PHA Checking Checking 5622 Piunketts Invoice #8465756 Pest Control -41.50 4/4/2024 PHA CheckingChecking 5623 Drug Test Midwest, LLC Invoice it 28543 Legal—ProfFees 4/4/2024 PHA Checking Checking 419.25 5624 Baldwin Lightstream April 2024 internet/phone service Utilitieszlnternet& Telephone 451.19 4/4/2024 PHA Checking Checking 5625 Hawkins,Ash 81Co, LLP April 2024 accounting services #3201702 Accounting Services 490.00 4/9/2024 PHACheckingChecking 5626 Auto Owners Insurance - Workers Comp A106-580-122 annual premium Insurance:Workers Compensation 4,084.00 4/11/2024 PHA Checking Checking 5627 Visa accounts #1340 and #1332 «Split» «Spl it»- -254.02 4/12/2024 PHA Checking Checking 5628 Ron Running Snow removal stipend for 41—24to 445-24 —-Split»- «Split-r 7346.31 4/12/2024 PHA Checking Checking 5629 Elmer Meyer 12.5 Reg. Hrs. --Sp|it~ --Sp| it—- ~272.49 4/12/2024 PHA Checking Checking 5630 Cathy Meyer 18 Reg. Hrs. "Split— “Split-- -379.64 4/12/2024 PHA Checking Checking 5631 Rebecca Diessner 44 Reg. Hrs 4 PTO Hrs. ~Split-- «Spl it-- 4,139.55 4/12/2024 PHA Checking Checking 5632 Rebecca Diessner April 2024 Health Care Stipend ”Split» 7—Split-r -364.20 4/16/2024 PHA Checking Checking 5633 Fitzgerald Lawn Care, Inc. prepayment for lawn applications kSplitn -—Split-- $64.80 4/26/2024 PHA Checking Checking 5634 Hometown Disposal 5-1-24 to 8-1-24 Trash 4/25/2024 PHA Checking Checking -815.00 5635 Plunketts invoice #8508465 Pest Control 431.00 4/26/2024 PHA Checking Checking 5636 Fitzgerald Lawn Care, Inc. 2024 Spring Cleaneup Lawn Care 4/30/2024 PHA Checking Checking 645166 5637 Elmer Meyer 3925 Reg. Hrs. «Split» --Split~ -788.29 4/30/2024 PHA Checking Checking 5638 Cathy Meyer 365 Reg. Hrs ”Spli - --SpIit-- 448.32 4/30/2024 PHA Checking Checking 5639 Ron Running 4—14-24to 4—30-24snow removal stipend ~Spli » «Split-- 346.31 4/30/2024 PHA Checking Checking 5640 Rebecca Diessner 54 Reg. Hrs. Z PTO Hrs. ~Split— «Split— 4,310.63 5/9/2024 PHA Checking Checking 5641 Veronica Marsh Refund of Security Deposit for unit #6 Security Deposit Refund 5/9/2024 PHA Checking Checking 400.00 5642 Charlene Velie Security and pet deposit refund for unit #27 Security Deposit Refund 300.00 5/10/2024 PHA Checking Checking S643 Drug Test Midwest, LLC Invoice #28679 Legal-Prof Fees 49.50 5/10/2024 PHA Checking Checking 5644 Racey Roll Off LLC 2024 spring clean—updumpster #9606 Utilities1Garbage81Recycling 505.00 5/10/2024 PHA Checking Checking 5645 Baldwin Lightstream May 2024 phone and internet Utilitiesrlnternet84Telephone 7150152 5/10/2024 PHA Checking Checking 5646 Quill LLC Invoice 038269464 toner and paper Office Supplies ~219.42 5/10/2024 PHA Checking Checking 5647 Hawkins. Ash & Co.LLP Invoice #3206587 --Sp|it-- —Split-— -740‘OO s/10/2024 PHA Checking Checking 5648 Visa Accounts #1332 and #1340 "Split-- »-Sp| it—- -91.68 5/14/2024 PHA Checking Checking 5649 Elmer Meyer 26.25 reg, hrs. isplit" v-Split» 552.02 5/14/2024 PHA Checking Checking 5650 Cathy Meyer 275 Reg. Hrs. --Sp| it» 5/14/2024 PHA Checking Checking 563100 5651 Rebecca Diessner 40 Reg. Hrs. 8 PTO Hrs. "Split” 4,139156 5/14/2024 PHA Checking Checking 5652 Rebecca Diessner May 2024 Health Care Stipend --Sp|it-- 864.20 5/23/2024 PHA Checking Checking 5653 Per Mar Security Invoice #3328395 "Split—- 492.42 5/23/2024 PHA Checking Checking S654 Allegion Access Technologie Invoice 3: 906801289 Door Operator Doors 73,000.00 5/23/2024 PHA Checking Checking 5655 O'Rourke Media Group Invoice #381810 «Sp | it-- -38.07 5/31/2024 PHA Checking Checking 5656 Elmer Meyer 30 Reg. Hrs. 2 Holiday Hrs. -»Sp| it-- -656.48 5/31/2024 PHA Checking Checking 5657 Cathy Meyer 20.5 Reg. Hrs. 2 Holiday Hrs. --Sp|it~- —497.30 5/31/2024 PHA Checking Checking 5658 Rebecca Diessner 52 Reg. Hrs. 8 Holiday Hrs. --Split~ 4,396.26 4/1/2024 5/31/2024 - 40,927.60 TOTALOUTFLOWS ~20,927.60  MEMO Prepared for: Housing Authority Staff Contact: Beth Thompson Meeting: Housing Authority - 13 Jun 2024 Subject: Election of Officers BACKGROUND INFORMATION: Boards and commissions appoint a chair and vice-chair at their first meeting following the April election, as most of the new appointments or reappointments have been approved by this time. The primary role of the chairperson is to preside over the regular meetings of the Housing Authority, and the vice-chairperson presides over the meeting in the absence of the chairperson. RECOMMENDATION: The Housing Authority should take nominations and elect a chairperson and vice-chairperson to serve for the 2024-25 year.  U.S. Department of Housing and Urban Development Office of Public and Indian Housing Capital Fund Program - Five-Year Action Plan 2577-0274 Status: Approved Approval Date: 04/27/2023 Approved By: KOEGLER, SCOTT 02/28/2022 Part I: Summary PHA Name : Housing Authority of the City of New Richmond Locality (City/County & State) Original 5-Year Plan X Revised 5-Year Plan (Revision No: ) PHA Number: WI020 A. Development Number and Name Work Statement for Work Statement for Work Statement for Work Statement for Work Statement for Year 1 2020 Year 2 2021 Year 3 2022 Year 4 2023 Year 5 2024 SUNSHINE COURT (WI020000001) $52,546.00 $53,137.00 $64,809.00 $66,293.00 $67,422.00 Form HUD-50075.2(4/2008)  U.S. Department of Housing and Urban Development Office of Public and Indian Housing Capital Fund Program - Five-Year Action Plan 2577-0274 02/28/2022 Part II: Supporting Pages - Physical Needs Work Statements (s) Work Statement for Year 1 2020 Identifier Development Number/Name General Description of Major Work Categories Quantity Estimated Cost SUNSHINE COURT (WI020000001) $52,546.00 ID0001 New foundation landscaping (Non-Dwelling Site Work (1480)-Landscape) remove foundation dead plantings (shrubs). $1,000.00 ID0002 Lawn Maintenance(Dwelling Unit-Site Work (1480)-Landscape) Continue to improve the condition of the lawn. Aerating, thatching and fertilizing $5,000.00 lawn. ID0003 Tree trimming and removal(Dwelling Unit-Site Work (1480)-Landscape) Remove dead or diseased trees where necessary. Trim healthy trees. $10,246.50 ID0004 Parking lot repairs(Dwelling Unit-Site Work (1480)-Parking,Dwelling Unit-Site Work (1480)-Seal Resurface parking lot and number parking spaces. $1,200.00 Coat,Dwelling Unit-Site Work (1480)-Striping) ID0005 Parking lot lighting(Dwelling Unit-Site Work (1480)-Lighting) Add security lighting in the parking lot. Approximately 15 fixtures. $3,000.00 ID0008 Operations(Operations (1406)) Purchase of maintenance materials/supplies, office supplies/equipment, legal $16,099.50 counsel, legal/court fees due at evictions, HA memberships, financial services, janitorial supplies/service contracts, marketing & advertising, internet & telephone services, annual routine service/building inspections of fire suppression system & elevator, permits, security/monitoring services related to the buildings, contract services for office equipment, computer/technical assistance service contracts and garbage/recycling services. Commercial and liability insurance, Form HUD-50075.2(4/2008)  U.S. Department of Housing and Urban Development Office of Public and Indian Housing Capital Fund Program - Five-Year Action Plan 2577-0274 02/28/2022 Part II: Supporting Pages - Physical Needs Work Statements (s) Work Statement for Year 1 2020 Identifier Development Number/Name General Description of Major Work Categories Quantity Estimated Cost workers comp insurance, FEMA insurance, bond insurance, public officials liability insurance, PILOT ID0032 Roof Maintenance(Dwelling Unit-Exterior (1480)-Roofs,Dwelling Unit-Exterior (1480)-Soffits) Inspect & make minor repairs to roof to include caulking and flashing. $11,000.00 We do not anticipate coming across any lead or asbestos; however, if we do, certified contractors will be hired. ID0036 Air Conditioner Updates(Dwelling Unit-Development (1480)-Other,Dwelling Unit-Exterior (1480)- Replace thermostats for Air Conditioners and outdoor coils $5,000.00 Other,Dwelling Unit-Interior (1480)-Mechanical,Non-Dwelling Construction - Mechanical (1480)- Cooling Equipment - Systems) Subtotal of Estimated Cost $52,546.00 Form HUD-50075.2(4/2008)  U.S. Department of Housing and Urban Development Office of Public and Indian Housing Capital Fund Program - Five-Year Action Plan 2577-0274 02/28/2022 Part II: Supporting Pages - Physical Needs Work Statements (s) Work Statement for Year 2 2021 Identifier Development Number/Name General Description of Major Work Categories Quantity Estimated Cost SUNSHINE COURT (WI020000001) $53,137.00 ID0009 Landscaping (Dwelling Unit-Site Work (1480)-Landscape) Landscaping updating and improving lawns and shrubs, trimming and removal of $442.00 dead trees ID0012 Soffit Fascia Replacement(Dwelling Unit-Exterior (1480)-Exterior Paint and Caulking,Dwelling Unit- Upgrade fascia & soffits for 40 units. $39,943.50 Exterior (1480)-Soffits) We do not anticipate coming across any lead or asbestos; however, if we do, certified contractors will be hired. ID0014 Operations(Operations (1406)) Purchase of maintenance materials/supplies, office supplies/equipment, legal $12,751.50 counsel, legal/court fees due at evictions, HA memberships, financial services, janitorial supplies/service contracts, marketing & advertising, internet & telephone services, annual routine service/building inspections of fire suppression system & elevator, permits, security/monitoring services related to the buildings, contract services for office equipment, computer/technical assistance service contracts and garbage/recycling services. Commercial and liability insurance, workers comp insurance, FEMA insurance, bond insurance, public officials liability insurance, PILOT Subtotal of Estimated Cost $53,137.00 Form HUD-50075.2(4/2008)  U.S. Department of Housing and Urban Development Office of Public and Indian Housing Capital Fund Program - Five-Year Action Plan 2577-0274 02/28/2022 Part II: Supporting Pages - Physical Needs Work Statements (s) Work Statement for Year 3 2022 Identifier Development Number/Name General Description of Major Work Categories Quantity Estimated Cost SUNSHINE COURT (WI020000001) $64,809.00 ID0010 Operations (Operations (1406)) Purchase of maintenance materials/supplies, office supplies/equipment, legal $20,809.00 counsel, legal/court fees due at evictions, HA memberships, financial services, janitorial supplies/service contracts, marketing and advertising, internet and telephone service, annual routine service/building inspections of fire suppression system, permits, security/monitoring services related to the buildings, contract services for office equipment, lawn service, landscaping, computer/technical assistance service contracts, garbage/recycling services, and resolution passed city capital improvement plan projects that would affect/have easement onto Housing Authority properties. Annual auto insurance, commercial and liability insurance, workers comp insurance, FEMA insurance, bond insurance, public official liability insurance, PILOT. ID0037 Common Area Upgrades(Non-Dwelling Interior (1480)-Electrical,Non-Dwelling Interior (1480)- Interior - Repairing/replacing/upgrading common areas of community room, $13,000.00 Laundry Areas,Non-Dwelling Interior (1480)-Mechanical,Non-Dwelling Interior (1480)- office, and laundry room. Repair/replace/upgrade as needed; flooring, fixtures, Plumbing,Non-Dwelling Interior (1480)-Security,Non-Dwelling Interior (1480)-Storage Area,Non- boiler/water heater, HVAC, painting. Dwelling Exterior (1480)-Balconies and Railings,Non-Dwelling Exterior (1480)-Doors,Non-Dwelling Exterior - windows, brick work, gutters/downspouts, roof, railings, Exterior (1480)-Foundation,Non-Dwelling Exterior (1480)-Gutters - Downspouts,Non-Dwelling sidewalk/concrete, lighting. Exterior (1480)-Landings and Railings,Non-Dwelling Exterior (1480)-Lighting,Non-Dwelling Exterior (1480)-Mail Facilities,Non-Dwelling Exterior (1480)-Paint and Caulking,Non-Dwelling We do not anticipate coming across any lead or asbestos; however, if we do, Exterior (1480)-Roofs,Non-Dwelling Exterior (1480)-Windows,Non-Dwelling Exterior (1480)- certified contractors will be hired. Soffits,Non-Dwelling Interior (1480)-Appliances,Non-Dwelling Interior (1480)-Common Area Bathrooms,Non-Dwelling Interior (1480)-Common Area Finishes,Non-Dwelling Interior (1480)- Common Area Flooring,Non-Dwelling Interior (1480)-Common Area Kitchens,Non-Dwelling Interior (1480)-Common Area Painting,Non-Dwelling Interior (1480)-Common Area Washers,Non-Dwelling Interior (1480)-Community Building,Non-Dwelling Interior (1480)-Doors) ID0038 Annual allotment of refrigerators(Dwelling Unit-Interior (1480)-Appliances) Replacement of refrigerators as needed. On average we replace two (2) $4,000.00 refrigerators per year. Proper removal and disposal of defective refrigerators. Installation of new energy-efficient refrigerators requiring only electrical connection. We do not anticipate coming across any lead or asbestos; however, if we do, certified contractors will be hired. Form HUD-50075.2(4/2008)  U.S. Department of Housing and Urban Development Office of Public and Indian Housing Capital Fund Program - Five-Year Action Plan 2577-0274 02/28/2022 Part II: Supporting Pages - Physical Needs Work Statements (s) Work Statement for Year 3 2022 Identifier Development Number/Name General Description of Major Work Categories Quantity Estimated Cost ID0039 Annual allotment of ranges(Dwelling Unit-Interior (1480)-Appliances) Replacement of ranges as needed. On average we replace two (2) ranges per year. $5,000.00 Proper removal and disposal of defective ranges. Installation of new energy- efficient ranges requiring only electrical connection. We do not anticipate coming across any lead or asbestos; however, if we do, certified contractors will be hired. ID0040 Annual allotment of boilers/hot water heaters & A/C System(Non-Dwelling Construction - Mechanical Repair/replacement/maintenance of boilers/hot water heaters and air conditioning $7,000.00 (1480)-Heating Equipment - System,Non-Dwelling Construction - Mechanical (1480)-Hot Water system as needed. On average, we have 10-12 service/maintenance checks per Heaters,Non-Dwelling Construction - Mechanical (1480)-Central Boiler,Non-Dwelling Construction - year. Proper removal and disposal of defective boilers/hot water heaters and air Mechanical (1480)-Cooling Equipment - Systems) conditioning components. Installation of new energy-efficient boilers/hot water heaters and air conditioning components. We do not anticipate coming across any lead or asbestos; however, if we do, certified contractors will be hired. ID0041 Annual allotment of washers/dryers(Non-Dwelling Interior (1480)-Appliances,Non-Dwelling Interior Repair/replacement of washers and dryers in community laundry room as needed. $2,000.00 (1480)-Laundry Areas) On average, we have 6-10 maintenance calls per year. Proper removal and disposal of defective washers/dryers. Installation of new energy-efficient washers/dryers. We do not anticipate coming across any lead or asbestos; however, if we do, certified contractors will be hired. ID0042 Unit Turnovers/Repairs(Dwelling Unit-Exterior (1480)-Balconies-Porches-Railings-etc,Dwelling Exterior - brick repair, gutters/downspouts, paint/caulking, windows, outdoor $13,000.00 Unit-Exterior (1480)-Exterior Doors,Dwelling Unit-Exterior (1480)-Exterior Lighting,Dwelling Unit- lighting Exterior (1480)-Exterior Paint and Caulking,Dwelling Unit-Exterior (1480)-Exterior Stairwells - Fire Interior - bathroom/kitchen counters, flooring (non-routine), painting, interior Escape,Dwelling Unit-Exterior (1480)-Foundations,Dwelling Unit-Exterior (1480)-Gutters - doors, lighting, kitchen cabinets, kitchen sinks/faucets, mechanical, plumbing, Downspouts,Dwelling Unit-Exterior (1480)-Landings and Railings,Dwelling Unit-Exterior (1480)- tubs/showers, closets, drawers. Windows,Dwelling Unit-Interior (1480)-Bathroom Counters and Sinks,Dwelling Unit-Interior (1480)- Bathroom Flooring (non cyclical),Dwelling Unit-Interior (1480)-Commodes,Dwelling Unit-Interior We do not anticipate coming across any lead or asbestos; however, if we do, (1480)-Electrical,Dwelling Unit-Interior (1480)-Flooring (non routine),Dwelling Unit-Interior (1480)- certified contractors will be hired. Interior Doors,Dwelling Unit-Interior (1480)-Interior Painting (non routine),Dwelling Unit-Interior (1480)-Kitchen Cabinets,Dwelling Unit-Interior (1480)-Kitchen Sinks and Faucets,Dwelling Unit- Interior (1480)-Mechanical,Dwelling Unit-Interior (1480)-Other,Dwelling Unit-Interior (1480)- Plumbing,Dwelling Unit-Interior (1480)-Tubs and Showers) Subtotal of Estimated Cost $64,809.00 Form HUD-50075.2(4/2008)  U.S. Department of Housing and Urban Development Office of Public and Indian Housing Capital Fund Program - Five-Year Action Plan 2577-0274 02/28/2022 Part II: Supporting Pages - Physical Needs Work Statements (s) Work Statement for Year 4 2023 Identifier Development Number/Name General Description of Major Work Categories Quantity Estimated Cost SUNSHINE COURT (WI020000001) $66,293.00 ID0043 Operations (Operations (1406)) Purchase of maintenance materials/supplies, office supplies/equipment, legal $25,000.00 counsel, legal/court fees due at evictions, HA memberships, financial services, janitorial supplies/service contracts, marketing and advertising, internet and telephone service, annual routine service/building inspections of fire suppression system, permits, security/monitoring services related to the buildings, contract services for office equipment, lawn service, landscaping, snow removal, window repair/maintenance, computer/technical assistance service contracts, garbage/recycling services, and resolution passed city capital improvement plan projects that would affect/have easement onto Housing Authority properties. Annual auto insurance, commercial and liability insurance, workers comp insurance, FEMA insurance, bond insurance, public official liability insurance, PILOT. ID0044 Common Area Upgrades(Non-Dwelling Exterior (1480)-Paint and Caulking,Non-Dwelling Exterior Interior - Repairing/replacing/upgrading common areas of community room, $5,000.00 (1480)-Roofs,Non-Dwelling Exterior (1480)-Balconies and Railings,Non-Dwelling Exterior (1480)- office, and laundry room. Repair/replace/upgrade as needed; flooring, fixtures, Doors,Non-Dwelling Exterior (1480)-Foundation,Non-Dwelling Exterior (1480)-Gutters - boiler/water heater, HVAC, painting, office furniture, office equipment. Downspouts,Non-Dwelling Exterior (1480)-Landings and Railings,Non-Dwelling Exterior (1480)- Exterior - windows, brick work, gutters/downspouts, roof, soffit/fascia, railings, Lighting,Non-Dwelling Exterior (1480)-Mail Facilities,Non-Dwelling Exterior (1480)-Soffits,Non- sidewalks/concrete, lighting. Dwelling Exterior (1480)-Stairwells and Fire Escapes,Non-Dwelling Exterior (1480)-Windows,Non- Dwelling Interior (1480)-Administrative Building,Non-Dwelling Interior (1480)-Appliances,Non- We do not anticipate coming across any lead or asbestos; however, if we do, Dwelling Interior (1480)-Common Area Bathrooms,Non-Dwelling Interior (1480)-Common Area certified contractors will be hired. Finishes,Non-Dwelling Interior (1480)-Common Area Flooring,Non-Dwelling Interior (1480)- Common Area Kitchens,Non-Dwelling Interior (1480)-Common Area Painting,Non-Dwelling Interior (1480)-Common Area Washers,Non-Dwelling Interior (1480)-Community Building,Non-Dwelling Interior (1480)-Doors,Non-Dwelling Interior (1480)-Electrical,Non-Dwelling Interior (1480)-Laundry Areas,Non-Dwelling Interior (1480)-Mechanical,Non-Dwelling Interior (1480)-Plumbing,Non- Dwelling Interior (1480)-Security,Non-Dwelling Interior (1480)-Storage Area) ID0045 Annual allotment of refrigerators(Dwelling Unit-Interior (1480)-Appliances) Replacement of refrigerators as needed. On average we replace two (2) $2,000.00 refrigerators per year. Proper removal and disposal of defective refrigerators. Installation of new energy-efficient refrigerators requiring only electrical connection. We do not anticipate coming across any lead or asbestos; however, if we do, certified contractors will be hired. Form HUD-50075.2(4/2008)  U.S. Department of Housing and Urban Development Office of Public and Indian Housing Capital Fund Program - Five-Year Action Plan 2577-0274 02/28/2022 Part II: Supporting Pages - Physical Needs Work Statements (s) Work Statement for Year 4 2023 Identifier Development Number/Name General Description of Major Work Categories Quantity Estimated Cost ID0046 Annual allotment of ranges(Dwelling Unit-Interior (1480)-Appliances) Replacement of ranges as needed. On average we replace two (2) ranges per year. $2,000.00 Proper removal and disposal of defective ranges. Installation of new energy- efficient ranges requiring only electrical connection. We do not anticipate coming across any lead or asbestos; however, if we do, certified contractors will be hired. ID0047 Annual allotment of boilers/hot water heaters & A/C System(Non-Dwelling Construction - Mechanical Repair/replacement/maintenance of boilers/hot water heaters and air conditioning $20,000.00 (1480)-Central Boiler,Non-Dwelling Construction - Mechanical (1480)-Cooling Equipment - system as needed. On average, we have 10-12 service/maintenance checks per Systems,Non-Dwelling Construction - Mechanical (1480)-Heating Equipment - System,Non-Dwelling year. Proper removal and disposal of defective boilers/hot water heaters and air Construction - Mechanical (1480)-Hot Water Heaters) conditioning components. Installation of new energy-efficient boilers/hot water heaters and air conditioning components. We do not anticipate coming across any lead or asbestos; however, if we do, certified contractors will be hired. ID0049 Unit Turnovers/Repairs(Dwelling Unit-Exterior (1480)-Balconies-Porches-Railings-etc,Dwelling Exterior - brick repair, gutters/downspouts, paint/caulking, windows, outdoor $10,293.00 Unit-Exterior (1480)-Exterior Doors,Dwelling Unit-Exterior (1480)-Exterior Lighting,Dwelling Unit- lighting, soffit/fascia, concrete, plumbing. Exterior (1480)-Exterior Paint and Caulking,Dwelling Unit-Exterior (1480)-Exterior Stairwells - Fire Interior - bathroom/kitchen counters, flooring (non-routine), painting, interior Escape,Dwelling Unit-Exterior (1480)-Foundations,Dwelling Unit-Exterior (1480)-Gutters - doors, lighting, kitchen cabinets, kitchen sinks/faucets, mechanical, plumbing, Downspouts,Dwelling Unit-Exterior (1480)-Landings and Railings,Dwelling Unit-Exterior (1480)- tubs/showers, closets, drawers. Windows,Dwelling Unit-Interior (1480)-Bathroom Counters and Sinks,Dwelling Unit-Interior (1480)- Bathroom Flooring (non cyclical),Dwelling Unit-Interior (1480)-Commodes,Dwelling Unit-Interior We do not anticipate coming across any lead or asbestos; however, if we do, (1480)-Electrical,Dwelling Unit-Interior (1480)-Flooring (non routine),Dwelling Unit-Interior (1480)- certified contractors will be hired. Interior Doors,Dwelling Unit-Interior (1480)-Interior Painting (non routine),Dwelling Unit-Interior (1480)-Kitchen Cabinets,Dwelling Unit-Interior (1480)-Kitchen Sinks and Faucets,Dwelling Unit- Interior (1480)-Mechanical,Dwelling Unit-Interior (1480)-Other,Dwelling Unit-Interior (1480)- Plumbing,Dwelling Unit-Interior (1480)-Tubs and Showers) ID0057 Annual allotment of main drain plumbing/sewer lines(Dwelling Unit-Site Work (1480)-Sewer Lines - Replacement, repair, and maintenance of outdoor/underground main drain $2,000.00 Mains,Dwelling Unit-Site Work (1480)-Water Lines/Mains) plumbing lines. We do not anticipate coming across any lead or asbestos; however, if we do, certified contractors will be hired. Subtotal of Estimated Cost $66,293.00 Form HUD-50075.2(4/2008)  U.S. Department of Housing and Urban Development Office of Public and Indian Housing Capital Fund Program - Five-Year Action Plan 2577-0274 02/28/2022 Part II: Supporting Pages - Physical Needs Work Statements (s) Work Statement for Year 5 2024 Identifier Development Number/Name General Description of Major Work Categories Quantity Estimated Cost SUNSHINE COURT (WI020000001) $67,422.00 ID0050 Operations (Operations (1406)) Purchase of maintenance materials/supplies, office supplies/equipment, legal $25,000.00 counsel, legal/court fees due at evictions, HA memberships, financial services, janitorial supplies/service contracts, marketing and advertising, internet and telephone service, annual routine service/building inspections of fire suppression system, permits, security/monitoring services related to the buildings, contract services for office equipment, lawn service, snow removal, window repair/maintenance, computer/technical assistance service contracts, garbage/recycling services, and resolution passed city capital improvement plan projects that would affect/have easement onto Housing Authority properties. Annual auto insurance, commercial and liability insurance, workers comp insurance, FEMA insurance, bond insurance, public official liability insurance, PILOT. ID0051 Common Area Upgrades(Non-Dwelling Exterior (1480)-Balconies and Railings,Non-Dwelling Interior - Repairing/replacing/upgrading common areas of community room, $5,000.00 Exterior (1480)-Doors,Non-Dwelling Exterior (1480)-Foundation,Non-Dwelling Exterior (1480)- office, and laundry room. Repair/replace/upgrade as needed; flooring, fixtures, Gutters - Downspouts,Non-Dwelling Exterior (1480)-Landings and Railings,Non-Dwelling Exterior boiler/water heater, HVAC, painting, furniture, office equipment. (1480)-Lighting,Non-Dwelling Exterior (1480)-Mail Facilities,Non-Dwelling Exterior (1480)-Paint Exterior - windows, brick work, gutters/downspouts, roof, soffit/fascia, and Caulking,Non-Dwelling Exterior (1480)-Roofs,Non-Dwelling Exterior (1480)-Soffits,Non- concrete/sidewalks, railings. Dwelling Exterior (1480)-Stairwells and Fire Escapes,Non-Dwelling Exterior (1480)-Windows,Non- Dwelling Interior (1480)-Administrative Building,Non-Dwelling Interior (1480)-Appliances,Non- We do not anticipate coming across any lead or asbestos; however, if we do, Dwelling Interior (1480)-Common Area Bathrooms,Non-Dwelling Interior (1480)-Common Area certified contractors will be hired. Finishes,Non-Dwelling Interior (1480)-Common Area Flooring,Non-Dwelling Interior (1480)- Common Area Kitchens,Non-Dwelling Interior (1480)-Common Area Painting,Non-Dwelling Interior (1480)-Common Area Washers,Non-Dwelling Interior (1480)-Community Building,Non-Dwelling Interior (1480)-Doors,Non-Dwelling Interior (1480)-Electrical,Non-Dwelling Interior (1480)-Laundry Areas,Non-Dwelling Interior (1480)-Mechanical,Non-Dwelling Interior (1480)-Plumbing,Non- Dwelling Interior (1480)-Security,Non-Dwelling Interior (1480)-Storage Area) ID0052 Annual allotment of refrigerators(Dwelling Unit-Interior (1480)-Appliances) Replacement of refrigerators as needed. On average we replace two (2) $2,000.00 refrigerators per year. Proper removal and disposal of defective refrigerators. Installation of new energy-efficient refrigerators requiring only electrical connection. We do not anticipate coming across any lead or asbestos; however, if we do, certified contractors will be hired. Form HUD-50075.2(4/2008)  U.S. Department of Housing and Urban Development Office of Public and Indian Housing Capital Fund Program - Five-Year Action Plan 2577-0274 02/28/2022 Part II: Supporting Pages - Physical Needs Work Statements (s) Work Statement for Year 5 2024 Identifier Development Number/Name General Description of Major Work Categories Quantity Estimated Cost ID0053 Annual allotment of ranges(Dwelling Unit-Interior (1480)-Appliances) Replacement of ranges as needed. On average we replace two (2) ranges per year. $2,000.00 Proper removal and disposal of defective ranges. Installation of new energy- efficient ranges requiring only electrical connection. We do not anticipate coming across any lead or asbestos; however, if we do, certified contractors will be hired. ID0054 Annual allotment of boilers/hot water heaters & A/C System(Non-Dwelling Construction - Mechanical Repair/replacement/maintenance of boilers/hot water heaters and air conditioning $20,000.00 (1480)-Cooling Equipment - Systems,Non-Dwelling Construction - Mechanical (1480)-Central system as needed. On average, we have 10-12 service/maintenance checks per Boiler,Non-Dwelling Construction - Mechanical (1480)-Heating Equipment - System,Non-Dwelling year. Proper removal and disposal of defective boilers/hot water heaters and air Construction - Mechanical (1480)-Hot Water Heaters) conditioning components. Installation of new energy-efficient boilers/hot water heaters and air conditioning components. We do not anticipate coming across any lead or asbestos; however, if we do, certified contractors will be hired. ID0056 Unit Turnovers/Repairs(Dwelling Unit-Exterior (1480)-Balconies-Porches-Railings-etc,Dwelling Exterior - brick repair, gutters/downspouts, paint/caulking, windows, outdoor $11,422.00 Unit-Exterior (1480)-Exterior Doors,Dwelling Unit-Exterior (1480)-Exterior Lighting,Dwelling Unit- lighting, soffit/fascia, concrete, plumbing. Exterior (1480)-Exterior Paint and Caulking,Dwelling Unit-Exterior (1480)-Exterior Stairwells - Fire Interior - bathroom/kitchen counters, flooring (non-routine), painting, interior Escape,Dwelling Unit-Exterior (1480)-Foundations,Dwelling Unit-Exterior (1480)-Gutters - doors, lighting, kitchen cabinets, kitchen sinks/faucets, mechanical, plumbing, Downspouts,Dwelling Unit-Exterior (1480)-Landings and Railings,Dwelling Unit-Exterior (1480)- tubs/showers, closets, drawers. It is anticipated there will be no disturbance to Windows,Dwelling Unit-Interior (1480)-Bathroom Counters and Sinks,Dwelling Unit-Interior (1480)- asbestos or lead-based paint with this work. Disposal will be the contractor's Bathroom Flooring (non cyclical),Dwelling Unit-Interior (1480)-Commodes,Dwelling Unit-Interior responsibility and written in the contract. Any remaining disposal will be done (1480)-Electrical,Dwelling Unit-Interior (1480)-Flooring (non routine),Dwelling Unit-Interior (1480)- through the agency's contracted waste disposal company. Interior Doors,Dwelling Unit-Interior (1480)-Interior Painting (non routine),Dwelling Unit-Interior (1480)-Kitchen Cabinets,Dwelling Unit-Interior (1480)-Kitchen Sinks and Faucets,Dwelling Unit- Interior (1480)-Mechanical,Dwelling Unit-Interior (1480)-Other,Dwelling Unit-Interior (1480)- Plumbing,Dwelling Unit-Interior (1480)-Tubs and Showers) ID0058 Annual allotment of main drain plumbing/sewer lines(Dwelling Unit-Site Work (1480)-Sewer Lines - Repair, replacement, and maintenance of outdoor/underground main drain $2,000.00 Mains,Dwelling Unit-Site Work (1480)-Water Lines/Mains) plumbing lines. We do not anticipate coming across any lead or asbestos; however, if we do, certified contractors will be hired. Subtotal of Estimated Cost $67,422.00 Form HUD-50075.2(4/2008)