Library Board

Library Board Meeting Agenda Thursday, November 6, 2025 at 4:30 PM Page 1. CALL TO ORDER 2. ROLL CALL 3. ADOPTION OF AGENDA 4. PUBLIC COMMENT (LIMIT 2 MINUTES PER PERSON) 5. CONSENT AGENDA a. Approval of Minutes from October 2, 2025 3-6 Library Board - 02 Oct 2025 - Minutes b. Monthly Expenditures 7 - 18 Monthly Expenditures - October 2025 c. Third Quarter Financial Report 19 - 22 3Q25 Financial Report d. Library Director's Report 23 - 26 Library Director's Report, November 2025 6. REPORTS a. Council Report  This is an opportunity for our Council Representative to share any pertinent news or updates from City Council. b. Friends of the Library Report  This is an opportunity for our Friends of the Library Liaison to share any pertinent news or updates from the Friends of the Library. 7. OLD BUSINESS a. Library Construction Update & Relocation Plans 27 - 28 Memo: Library Construction Update & Relocation Plans b. Library Closing Plan 29 - 30 Memo: Request for closed dates 8. NEW BUSINESS a. Statistic of the Month 31 - 32 Statistic of the Month: Computer and WiFi use b. 2026 Library Board Meetings 33 Proposed schedule of meeting dates 2026  c. Strategic Plan 34 Action Plan d. Roles and Responsibilities 35 - 39 Memo: Roles and Responsibilities 9. GOOD NEWS 10. COMMUNICATION AND MISCELLANEOUS 11. NEXT MEETING DATE 12. CLOSED SESSION Closed Session per Wis. Stat. 19.85(1)(c) Considering employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. a. Library Director Annual Performance Review 13. ADJOURNMENT  Library Board Meeting Minutes Thursday, October 2, 2025 at 4:30 PM Council Chambers The Library Board of the City of New Richmond was called to order on Thursday, October 2, 2025, at 4:30 PM, in the Council Chambers, with the following members present: PRESENT: Patty Van Nevel, Vicki Gjovik, Jarell Kuney, Marla Hall, Nicholas Hall, Lisa Naser, Ari Dionisopoulos, Kellie Hudson ABSENT: Greg Gartner STAFF Monica LaVold, Jennifer Rickard PRESENT: CALL TO ORDER ROLL CALL ADOPTION OF AGENDA Patty Van Nevel made a motion to adopt the Agenda as posted. Jarell Kuney seconded the motion. Carried unanimously. PUBLIC COMMENT (LIMIT 2 MINUTES PER PERSON) No public comments CONSENT AGENDA  Approval of minutes from the September 4, 2025 meeting  Building Project Update  Monthly Expenditures  Library Director's Report Vicki Gjovik reminded the Board that the Director’s Report contains a wealth of valuable information and encouraged members to review it carefully each month.  The $12,500 donation from New Richmond Utilities was highlighted, noting that this is a 2-year contribution, and will include naming rights in the new library.  In regarding staff continuing education, Vicki Gjovik commended the variety of professional development opportunities available and emphasized the importance of ensuring that staff share and apply the information learned from workshops and trainings. Library Board Meeting October 2, 2025   The Board recognized and expressed appreciation for Jennifer’s 28 years and Diane’s 8 years of dedicated service, noting their commitment, experience, and contributions to the library’s continued success. Marla Hall made a motion to approve the Consent Agenda. Nicholas Hall seconded the motion. Carried unanimously. NEW BUSINESS STATISTIC OF THE MONTH: INTERLIBRARY LOAN Jennifer Rickard presented this month’s statistic on Interlibrary Loan (ILL), a statewide cooperative system that connects Wisconsin library users to materials not available locally through the MORE system. Participating institutions include public, academic, and K–12 libraries, technical colleges, correctional facilities, and select law libraries. ILL allows patrons to borrow materials such as research materials, genealogical resources, microfilm, journal articles, homeschool curriculum materials, DVDs, music CDs, or novels not held in the local MORE collection. While a wide variety of materials can be requested, there are limitations and exceptions that guide what may be borrowed. WISCAT, the statewide union catalog, links library collections across Wisconsin and allows real-time searching and requesting beyond MORE. When needed, requests can extend to Minitex (Minnesota, North Dakota, and South Dakota libraries) and WorldCat. WISCAT funding is provided through IMLS at the state level. Jennifer explained the lifecycle of processing ILL requests, from the time it is requested until it is returned to the lending library. She emphasized that fulfilling a single ILL transaction involves multiple layers of staff and coordination at the local, system, and state levels. As part of the monthly statistics, Jennifer shared that ILL activity is tracked by items “sent” versus those “received”:  Sent: Unique items loaned from New Richmond to other libraries.  Received: Items brought in through ILL for New Richmond patrons. CLOSED DATES, 2026 Per statute, the Library Board is required to approve all library closures annually. The Library follows the City of New Richmond’s observed holidays, with eligible staff receiving nine paid holidays plus one floating holiday each calendar year. In addition to the nine standard holidays outlined in the memo, Director Monica LaVold requested closures for Saturday, July 4, and Saturday, December 26, 2026. These additional closure dates do not increase the number of paid holidays; staff will maintain their regular weekly hours, with schedules adjusted as needed to absorb the time within the same week. Nicholas Hall made a motion to approved holiday closures as posted, including Saturday July 4 and December 26. Kellie Hudson seconded the motion. Carried unanimously. INTELLECTUAL FREEDOM AND LABELING Library Board Meeting October 2, 2025 Monica LaVold provided several documents in the agenda packet related to Intellectual Freedom, including the Library’s 2023 Statement on Intellectual Freedom, Labeling and Rating Systems: An Interpretation of the Library Bill of Rights, How to Talk About Intellectual Freedom, and Banned Books and Intellectual Freedom 2025. These resources were drawn from the Cooperative Children’s Book Center (CCBC), American Library Association (ALA), and IFLS Library System. Monica reminded the Board that staff are protected and supported through IFLS and CCBC resources should a materials challenge arise. She encouraged Board members to review the provided materials and become familiar with available support systems. Highlights from the ALA’s Most Challenged Books lists were shared:  2024: New Richmond Library owned 4 of the top 10 titles  2023: Library also owned 4 of the top 10 titles.  The ALA Top 100 Challenged Titles list was also reviewed. Monica distributed ALA infographics illustrating trends in book challenges. She noted that challenges are increasingly coming from organized groups rather than individuals, and that the number of reported challenges determines which titles appear on the national lists. For example, All Boys Aren’t Blue had 39 reported challenges nationwide. Some challenges are never formally reported if the official challenge process is not completed. The Board discussed the difference between “challenged” and “banned” books:  Challenged – a request has been made to review or remove a title.  Banned – the title has been removed following a successful challenge. Libraries are not required to remove titles that have been banned elsewhere. Discussion also addressed labeling practices and the Library Bill of Rights. Monica emphasized that labels should serve as wayfinding tools, helping patrons locate genres and similar materials, while ensuring they do not become prejudicial or create barriers. IFLS has issued a system-wide statement discouraging prejudicial labeling and reaffirming adherence to Library of Congress genre standards for organization and accessibility. Monica encouraged the Board to continue reviewing Intellectual Freedom principles across all formats and to reach out with questions. The Collection Development Policy will be brought back to the Board annually for review. LIBRARY CLOSING PLAN The Board held discussion regarding anticipated closure and transition time for the move to the new library. While details are still forthcoming, the Board expressed a shared priority of ensuring a well- organized, thoughtful transition and emphasized the importance of clear and timely communication throughout the process. The Board reiterated its appreciation for the City’s support and leadership throughout the project management and planning of the new library build. The partnership has been essential to reaching this stage of the project. However, the Board also emphasized that as the process moves into operational and move-related details, it is important for the Library Board to be more closely involved Library Board Meeting October 2, 2025 and to receive more frequent updates in order to support staff, protect library services, and ensure a smooth transition. Key points of discussion included:  Ensuring the closure period is adequate to complete the move effectively and maintain a positive first impression at opening.  Ensuring that some fundamental services are in place before opening.  Reaffirming that library services fall under the oversight of the Library Director and Library Board and should not be reopened until the library is fully prepared to serve the public.  The Board is committed to supporting staff capacity, quality of service, and community experience during this transition and after opening. The Board identified a series of questions and information needed before acting on closed dates. The Board agreed to revisit this discussion at the November meeting and schedule a special meeting if needed based on the responses received. Ari Dionisopoulos made a motion to table action and discussion until additional information is available. Kellie Hudson seconded the motion. Carried unanimously. GOOD NEWS Marla Hall shared the good news for the month, presenting the Library with a numbered print by local artist, LeRoy Schwan. The artwork depicts the old Middle School and will make a wonderful addition to be displayed in the new library where the Middle School previously stood. The Board expressed appreciation for the thoughtful and meaningful gift. Next month, Patty Van Nevel will share the Good News segment. NEXT MEETING DATE: NOVEMBER 4, 2025 COMMUNICATION AND MISCELLANEOUS It was noted that Jarell Kuney will serve as the new liaison from the Friends of the Library. Going forward, the Board will receive monthly updates from both Jarell on behalf of the Friends and Greg Gartner, representing the School Board and City Council. Vicki Gjovik and Lisa Naser will conduct the Library Director’s annual performance evaluation on Friday, October 3. ADJOURNMENT Lisa Naser made a motion to adjourn at 6:34pm. Nicholas Hall seconded the motion. Carried unanimously. Library Board Meeting October 2, 2025  MEMO Prepared for: Library Board President and Trustees Staff Contact: Monica La Vold Meeting: Library Board - 06 Nov 2025 Subject: Monthly Expenditures October 2025 BACKGROUND INFORMATION: Attached to this memo are the monthly expenditures. ATTACHMENTS: GLDetail 1025 InvoicePaymentApproval 1025  Page 1 City of New Richmond GL Detail October 30, 2025 03:34 PM End.GLPeriod 1125 AND Start.GLPeriod 1025 Date Ref# Journal Description Activity Job Debit Credit Page 2 of 12 100 - GENERAL FUND 100-00-46710-000-000 - LIBRARY EARNINGS 10/01/2025 29-1 AP PHILLIPS PUBLIC LIBRARY 6.99 .00 10/01/2025 220000001153-2 CR FAX & COPIES - LIBRARY .00 -261.33 10/01/2025 220000001153-3 CR LOST AND PAID - LIBRARY .00 -111.99 10/01/2025 220000001155-3 CR COPIES - ORIGINAL PAYMENT WAS NSF - GABRIELLE .00 -10.43 WRIGHT 10/08/2025 220000001167-2 CR FAX & COPIES - LIBRARY .00 -77.73 10/08/2025 220000001167-3 CR LOST AND PAID - LIBRARY .00 -84.99 10/15/2025 220000001180-2 CR FAX & COPIES - LIBRARY .00 -211.42 10/15/2025 220000001180-3 CR REPLACEMENT CARDS - LIBRARY .00 -6.00 10/15/2025 220000001180-4 CR LOST AND PAID - LIBRARY .00 -62.99 10/22/2025 220000001193-2 CR FAX & COPIES - LIBRARY .00 -223.51 10/22/2025 220000001193-3 CR REPLACEMENT CARDS - LIBRARY .00 -1.00 10/22/2025 220000001193-4 CR LOST AND PAID - LIBRARY .00 -61.00 Total 100-00-46710-000-000 - LIBRARY EARNINGS: 6.99 -1,112.39 100-85-55110-110-000 - LIBRARY - SALARIES 10/03/2025 26-1 PC PAYROLL TRANS FOR 9/28/2025 PAY PERIOD 19,195.14 .00 10/17/2025 190-1 PC PAYROLL TRANS FOR 10/12/2025 PAY PERIOD 19,426.41 .00 10/31/2025 347-1 PC PAYROLL TRANS FOR 10/26/2025 PAY PERIOD 19,072.94 .00 Total 100-85-55110-110-000 - LIBRARY - SALARIES: 57,694.49 .00 100-85-55110-118-000 - LIBRARY - MAINT SALARIES 10/03/2025 64-1 PC PAYROLL TRANS FOR 9/28/2025 PAY PERIOD 1,501.19 .00 10/17/2025 247-1 PC PAYROLL TRANS FOR 10/12/2025 PAY PERIOD 845.58 .00  Page 2 City of New Richmond GL Detail October 30, 2025 03:34 PM End.GLPeriod 1125 AND Start.GLPeriod 1025 Date Ref# Journal Description Activity Job Debit Credit Page 3 of 12 10/31/2025 399-1 PC PAYROLL TRANS FOR 10/26/2025 PAY PERIOD 684.23 .00 Total 100-85-55110-118-000 - LIBRARY - MAINT SALARIES: 3,031.00 .00 100-85-55110-307-150 - LIBRARY - FICA 10/03/2025 14-1 PB PAYROLL TRANS FOR 9/28/2025 PAY PERIOD 1,537.44 .00 10/17/2025 146-1 PB PAYROLL TRANS FOR 10/12/2025 PAY PERIOD 1,505.20 .00 10/31/2025 352-1 PB PAYROLL TRANS FOR 10/26/2025 PAY PERIOD 1,492.14 .00 Total 100-85-55110-307-150 - LIBRARY - FICA: 4,534.78 .00 100-85-55110-307-151 - LIBRARY - RETIREMENT 10/03/2025 13-1 PB PAYROLL TRANS FOR 9/28/2025 PAY PERIOD 1,304.23 .00 10/17/2025 145-1 PB PAYROLL TRANS FOR 10/12/2025 PAY PERIOD 1,282.07 .00 10/31/2025 351-1 PB PAYROLL TRANS FOR 10/26/2025 PAY PERIOD 1,234.64 .00 Total 100-85-55110-307-151 - LIBRARY - RETIREMENT : 3,820.94 .00 100-85-55110-307-152 - LIBRARY - HEALTH INS 10/17/2025 178-1 PB PAYROLL TRANS FOR 10/12/2025 PAY PERIOD 3,936.34 .00 Total 100-85-55110-307-152 - LIBRARY - HEALTH INS: 3,936.34 .00 100-85-55110-307-153 - LIBRARY - DENTAL INSURANCE 10/17/2025 181-1 PB PAYROLL TRANS FOR 10/12/2025 PAY PERIOD 205.08 .00 Total 100-85-55110-307-153 - LIBRARY - DENTAL INSURANCE: 205.08 .00 100-85-55110-307-154 - LIBRARY -VISION INSURANCE 10/17/2025 144-1 PB PAYROLL TRANS FOR 10/12/2025 PAY PERIOD 30.90 .00 Total 100-85-55110-307-154 - LIBRARY -VISION INSURANCE: 30.90 .00 100-85-55110-307-156 - LIBRARY - DISABILITY INS 10/17/2025 143-1 PB PAYROLL TRANS FOR 10/12/2025 PAY PERIOD 255.67 .00 Total 100-85-55110-307-156 - LIBRARY - DISABILITY INS: 255.67 .00  Page 3 City of New Richmond GL Detail October 30, 2025 03:34 PM End.GLPeriod 1125 AND Start.GLPeriod 1025 Date Ref# Journal Description Activity Job Debit Credit Page 4 of 12 100-85-55110-307-162 - LIBRARY - H.S.A. 10/17/2025 258-1 PB PAYROLL TRANS FOR 10/12/2025 PAY PERIOD 416.68 .00 Total 100-85-55110-307-162 - LIBRARY - H.S.A. : 416.68 .00 100-85-55110-311-000 - LIBRARY - POSTAGE 09/24/2025 33-1 AP QUADIENT LEASING USA INC 127.24 .00 Total 100-85-55110-311-000 - LIBRARY - POSTAGE: 127.24 .00 100-85-55110-312-000 - LIBRARY - XEROX 09/22/2025 75-1 AP E O JOHNSON BUSINESS TECHNOLOGIES 1,119.51 .00 Total 100-85-55110-312-000 - LIBRARY - XEROX: 1,119.51 .00 100-85-55110-330-000 - LIBRARY - EDUCATION/TRAV/MEALS 10/15/2025 220000001181-1 CR WLA LEADERSHIP DEVELOPMENT INSTITUTE 2025 .00 -400.00 SCHOLARSHIP - BRIT Total 100-85-55110-330-000 - LIBRARY - EDUCATION/TRAV/MEALS: .00 -400.00 100-85-55110-340-521 - LIBRARY - PROGRAMS/MATERIALS 09/21/2024 73-1 AP BLACK CAT PUNKIN PATCH LLC .00 -225.00 10/03/2025 72-1 AP BLACK CAT PUNKIN PATCH LLC 375.00 .00 10/09/2025 88-1 AP IDA-ELLEN DABRUZZI 80.00 .00 Total 100-85-55110-340-521 - LIBRARY - PROGRAMS/MATERIALS: 455.00 -225.00 100-85-55110-373-000 - LIBRARY - BLDG MAINT 10/08/2025 236-1 AP VESTIS 8.47 .00 Total 100-85-55110-373-000 - LIBRARY - BLDG MAINT: 8.47 .00 810 - LIBRARY 810-00-46711-000-000 - LIBRARY BUILDING FUND 10/01/2025 220000001153-4 CR DONATION TO LIBRARY BUILDING FUND - LIBRARY .00 -.30  Page 4 City of New Richmond GL Detail October 30, 2025 03:34 PM End.GLPeriod 1125 AND Start.GLPeriod 1025 Date Ref# Journal Description Activity Job Debit Credit Page 5 of 12 10/08/2025 220000001167-4 CR DONATION TO LIBRARY BUILDING FUND - LIBRARY .00 -279.85 10/15/2025 220000001180-5 CR DONATION TO LIBRARY BUILDING FUND - LIBRARY .00 -167.77 10/22/2025 220000001193-5 CR DONATION TO LIBRARY BUILDING FUND - LIBRARY .00 -.45 Total 810-00-46711-000-000 - LIBRARY BUILDING FUND: .00 -448.37 Total: 75,643.09 -2,185.76  Page 1 City of New Richmond Payment Approvals November 04, 2025 03:11 PM [GeneralLedgerPeriod].GLPeriod 1025{,}1125 AND [APInvoiceApprovalDepartment].DepartmentName Library{,}Library 1 - P-Card{,}Library 2 - P-Card{,}Library 3 - P-Card Vendor Vendor Name Invoice Number Description Invoice Amount Invoice Date Due Date Batch GL Period Status AMAZON (LIBRARY) Page 6 of 12 Processing 59 AMAZON (LIBRARY) 1L4X-1VG9-9FH1 SWITCH 13.59 10/28/2025 11/27/2025 112501C 1025 Processing JOY CON GRIPS 59 AMAZON (LIBRARY) 1L4X-1VG9-9FH1 WII SENSOR 13.77 10/28/2025 11/27/2025 112501C 1025 Processing BAR 59 AMAZON (LIBRARY) 1L4X-1VG9-9FH1 DISCOVERY 29.49 10/28/2025 11/27/2025 112501C 1025 Processing KIT - ROCK TUMBLER REFILLS 59 AMAZON (LIBRARY) 1J6M-W6CD-D4CV DEFECTIVE -10.19 10/28/2025 11/27/2025 112501C 1025 Processing BOOK - REFUND 59 AMAZON (LIBRARY) 1TP3-1QFQ-YD1J BOOKS 33.00 10/28/2025 11/27/2025 112501C 1025 Processing 59 AMAZON (LIBRARY) 1QMD-LF9K-XYD1BOOKS 3569.89 10/28/2025 11/27/2025 1125 Processing 59 AMAZON (LIBRARY) 1ML6-MGT6-CJLR BOOKS 243.44 10/28/2025 11/27/2025 112501C 1025 Processing 59 AMAZON (LIBRARY) 1114-R44T-XRJT CREDIT -242.63 10/14/2025 11/13/2025 112501C 1025 Processing MEMO - REFUND FOR SHIPMENT NOT RECEIVED 59 AMAZON (LIBRARY) 1NKY-NL3G-X4HDBOOKS 255.14 10/14/2025 11/13/2025 112501C 1025 Processing 59 AMAZON (LIBRARY) 1JGK-XLKD-R1NQ REFUND - -12.64 10/14/2025 11/13/2025 112501C 1025 Processing BOOK SHIPMENT NOT RECEIVED 59 AMAZON (LIBRARY) 16CJ-3V74-T3W6 BOOKS 247.74 10/14/2025 11/13/2025 112501C 1025 Processing 59 AMAZON (LIBRARY) 1KTF-MRRG- BOOKS 56.89 10/14/2025 11/13/2025 112501C 1025 Processing YNVG 59 AMAZON (LIBRARY) 1Y4H-YYJ9-9LWP NINTENDO 59.99 10/28/2025 11/27/2025 1125 Processing SWITCH GAME  Page 2 City of New Richmond Payment Approvals November 04, 2025 03:11 PM [GeneralLedgerPeriod].GLPeriod 1025{,}1125 AND [APInvoiceApprovalDepartment].DepartmentName Library{,}Library 1 - P-Card{,}Library 2 - P-Card{,}Library 3 - P-Card Vendor Vendor Name Invoice Number Description Invoice Amount Invoice Date Due Date Batch GL Period Status 59 AMAZON (LIBRARY) 1Y4H-YYJ9-CC3M ADULT 25.96 10/28/2025 11/27/2025 112501C 1025 Processing PROGRAM Page 7 of 12 SUPPLIES 59 AMAZON (LIBRARY) 1NKY-NL3G-X4HD YS 69.75 10/14/2025 11/13/2025 112501C 1025 Processing PROGRAM SUPPLIES - WATER COLOR PAINTS AND VELCRO DOTS 59 AMAZON (LIBRARY) 1WVH-XKRC- POST-ITS, 153.59 11/04/2025 12/04/2025 1125 Processing 1DP7 BATTERIES, DISH SOAP 59 AMAZON (LIBRARY) 1XTL-G71H-977P 10 - 84.70 10/28/2025 11/27/2025 112501C 1025 Processing SCOTCH BOOK TAPE - 3" 59 AMAZON (LIBRARY) 1XTL-G71H-977P 25 - 195.00 10/28/2025 11/27/2025 112501C 1025 Processing SCOTCH BOOK TAPE - 2" 59 AMAZON (LIBRARY) 1XTL-G71H-977P COLLAPSIB 39.32 10/28/2025 11/27/2025 112501C 1025 Processing LE WAGON 59 AMAZON (LIBRARY) 1JWC-QLPC-T9VF COLORED 32.49 10/14/2025 11/13/2025 112501C 1025 Processing PAPER Total AMAZON (LIBRARY): 4858.29 AMERY AREA PUBLIC LIBRARY Processing 75 AMERY AREA PUBLIC 623300 REFUND 19.99 10/13/2025 11/12/2025 112501C 1025 Processing LIBRARY LOST & PAID - THE ELDERS' QUEST Total AMERY AREA PUBLIC LIBRARY: 19.99 BLACK CAT PUNKIN PATCH LLC  Page 3 City of New Richmond Payment Approvals November 04, 2025 03:11 PM [GeneralLedgerPeriod].GLPeriod 1025{,}1125 AND [APInvoiceApprovalDepartment].DepartmentName Library{,}Library 1 - P-Card{,}Library 2 - P-Card{,}Library 3 - P-Card Vendor Vendor Name Invoice Number Description Invoice Amount Invoice Date Due Date Batch GL Period Status Approved Page 8 of 12 6626 BLACK CAT PUNKIN 10290 75 375.00 10/03/2025 10/03/2025 102502C 1025 Approved PATCH LLC PUMPKINS - PUMPKIN DECORATI NG CONTES Total BLACK CAT PUNKIN PATCH LLC: 375.00 CENGAGE LEARNING INC Processing 930 CENGAGE LEARNING INC 999101594170 LARGE 28.79 10/14/2025 11/13/2025 112501C 1025 Processing PRINT BOOK 930 CENGAGE LEARNING INC 999101573481 LARGE 22.39 10/08/2025 11/07/2025 1125 Processing PRINT BOOK Total CENGAGE LEARNING INC: 51.18 EFTPS - US BANK P-CARDS Processing 750 EFTPS - US BANK P-CARDSMB-200047 MOBILE 66.00 10/17/2025 11/16/2025 1025 Processing BEACON - REPLACEM ENT HOTSPOT DEVICE 750 EFTPS - US BANK P-CARDS A-141246-20251014 MOBILE 600.00 10/14/2025 11/13/2025 1025 Processing -1059 BEACON - 5 HOTSPOT DEVICES, SERVICE 1 YEAR 750 EFTPS - US BANK P-CARDS 2025_10_15_Disney DISNEY+ 23.20 10/15/2025 11/14/2025 1025 Processing + SUBSCRIPTI ON - ROKUS 750 EFTPS - US BANK P-CARDS336108425 H73356160 52.54 09/25/2025 10/25/2025 1025 Processing 750 EFTPS - US BANK P-CARDS336108425 H73326570 14.39 09/25/2025 10/25/2025 1025 Processing  Page 4 City of New Richmond Payment Approvals November 04, 2025 03:11 PM [GeneralLedgerPeriod].GLPeriod 1025{,}1125 AND [APInvoiceApprovalDepartment].DepartmentName Library{,}Library 1 - P-Card{,}Library 2 - P-Card{,}Library 3 - P-Card Vendor Vendor Name Invoice Number Description Invoice Amount Invoice Date Due Date Batch GL Period Status 750 EFTPS - US BANK P-CARDS336108425 H73313010 61.88 09/25/2025 10/25/2025 1025 Processing Page 9 of 12 750 EFTPS - US BANK P-CARDS336108425 H73288960 52.53 09/25/2025 10/25/2025 1025 Processing 750 EFTPS - US BANK P-CARDS336108425 H73275500 64.76 09/25/2025 10/25/2025 1025 Processing 750 EFTPS - US BANK P-CARDS336110623 2039253571 242.81 09/25/2025 10/25/2025 1025 Processing 750 EFTPS - US BANK P-CARDS336110623 0003318128 -11.96 09/25/2025 10/25/2025 1025 Processing 750 EFTPS - US BANK P-CARDS336110623 2039268166 151.11 09/25/2025 10/25/2025 1025 Processing 750 EFTPS - US BANK P-CARDS336110623 2039269689 76.81 09/25/2025 10/25/2025 1025 Processing 750 EFTPS - US BANK P-CARDS336105504 2039265221 36.80 09/25/2025 10/25/2025 1025 Processing 750 EFTPS - US BANK P-CARDS336105504 0003317864 -10.00 09/25/2025 10/25/2025 1025 Processing 750 EFTPS - US BANK P-CARDS336105504 2039150886 98.40 09/25/2025 10/25/2025 1025 Processing 750 EFTPS - US BANK P-CARDS336105504 0003315285 -69.20 09/25/2025 10/25/2025 1025 Processing 750 EFTPS - US BANK P-CARDS336110623 2039247964 370.47 09/25/2025 10/25/2025 1025 Processing 750 EFTPS - US BANK P-CARDS 2025_10_22_Walma YS 275.21 10/22/2025 11/21/2025 1025 Processing rt SUPPLIES 750 EFTPS - US BANK P-CARDS 2025_10_22_Dollar DOLLAR 33.50 10/22/2025 11/21/2025 1025 Processing Tree TREE - YS PROGRAM SUPPLIES 750 EFTPS - US BANK P-CARDS2025_10_14_Dicks 10/14/25 - 24.99 10/14/2025 11/13/2025 1025 Processing GERMAN PROGRAM, KEG ROOT BEER 750 EFTPS - US BANK P-CARDS 2025_10_01_Kwik LAST 12.98 10/01/2025 10/31/2025 1025 Processing Trip PARTY IN THE PARK - ICE 750 EFTPS - US BANK P-CARDS 2025_09_30_Dollar DOLLAR 16.25 09/30/2025 10/30/2025 1025 Processing Tree TREE - DISPLAY SUPPLIES, CRAFTY ADULTS  Page 5 City of New Richmond Payment Approvals November 04, 2025 03:11 PM [GeneralLedgerPeriod].GLPeriod 1025{,}1125 AND [APInvoiceApprovalDepartment].DepartmentName Library{,}Library 1 - P-Card{,}Library 2 - P-Card{,}Library 3 - P-Card Vendor Vendor Name Invoice Number Description Invoice Amount Invoice Date Due Date Batch GL Period Status 750 EFTPS - US BANK P-CARDS2025_09_29_Aldi 10/1/25 - 325.94 09/29/2025 10/29/2025 1025 Processing LAST Page 10 of 12 PARTY IN THE PARK, FOOD 750 EFTPS - US BANK P-CARDS21796 ANNUAL 300.24 10/13/2025 11/12/2025 1025 Processing SUBSCRIPTI ON - MAGAZINE S 750 EFTPS - US BANK P-CARDS336109687 2039247965 20.23 09/25/2025 10/25/2025 1025 Processing 750 EFTPS - US BANK P-CARDS336109687 2039253572 8.33 09/25/2025 10/25/2025 1025 Processing 750 EFTPS - US BANK P-CARDS336109687 2039268167 7.14 09/25/2025 10/25/2025 1025 Processing 750 EFTPS - US BANK P-CARDS336109687 2039269690 2.38 09/25/2025 10/25/2025 1025 Processing 750 EFTPS - US BANK P-CARDS 2025_10_22_Walma OFFICE 3.24 10/22/2025 11/21/2025 1025 Processing rt SUPPLIES 750 EFTPS - US BANK P-CARDS 2025_10_01_Walma STICKY 8.47 10/01/2025 10/31/2025 1025 Processing rt BACK 750 EFTPS - US BANK P-CARDS 2025_10_16_Everest EVEREST 27.77 10/16/2025 11/15/2025 1025 Processing Web WEB DEALS - 1 YEAR SUBSCRIPTI ON - FORM LIMITER 750 EFTPS - US BANK P-CARDSMC10925475 MAILCHIMP 92.00 10/10/2025 11/09/2025 1025 Processing - MONTHLY PLAN Total EFTPS - US BANK P-CARDS: 2979.21 IDA-ELLEN DABRUZZI Approved 6826 IDA-ELLEN DABRUZZI 2025_10_09 10/9/25 - 80.00 10/09/2025 10/09/2025 102502C 1025 Approved SMART PHONE BASICS Total IDA-ELLEN DABRUZZI: 80.00  Page 6 City of New Richmond Payment Approvals November 04, 2025 03:11 PM [GeneralLedgerPeriod].GLPeriod 1025{,}1125 AND [APInvoiceApprovalDepartment].DepartmentName Library{,}Library 1 - P-Card{,}Library 2 - P-Card{,}Library 3 - P-Card Vendor Vendor Name Invoice Number Description Invoice Amount Invoice Date Due Date Batch GL Period Status JENNIFER RICKARD Page 11 of 12 Processing 2109 JENNIFER RICKARD 2025_10_22 10/22/25 - 30.80 10/22/2025 11/21/2025 112501C 1025 Processing MILEAGE - STAFF PALOOZA, CAMP WAPO Total JENNIFER RICKARD: 30.80 MONICA LAVOLD Processing 6470 MONICA LAVOLD 102425_Mileage IFLS Director 109.76 10/24/2025 10/24/2025 112501C 1025 Processing Retreat Training Mileage Total MONICA LAVOLD: 109.76 PHILLIPS PUBLIC LIBRARY Approved 1963 PHILLIPS PUBLIC 631063 LOST & 6.99 10/01/2025 10/31/2025 102502C 1025 Approved LIBRARY PAID REIMBURSE MENT - THE LION KING Total PHILLIPS PUBLIC LIBRARY: 6.99 PLAYAWAY PRODUCTS LLC Processing 6527 PLAYAWAY PRODUCTS 515509 LOW COST 74.99 10/22/2025 10/22/2025 112501C 1025 Processing LLC WARRANTY REPLACME NT LAUNCHPA D Total PLAYAWAY PRODUCTS LLC: 74.99  Page 7 City of New Richmond Payment Approvals November 04, 2025 03:11 PM [GeneralLedgerPeriod].GLPeriod 1025{,}1125 AND [APInvoiceApprovalDepartment].DepartmentName Library{,}Library 1 - P-Card{,}Library 2 - P-Card{,}Library 3 - P-Card Vendor Vendor Name Invoice Number Description Invoice Amount Invoice Date Due Date Batch GL Period Status RIVER FALLS PUBLIC LIBRARY Page 12 of 12 Processing 2121 RIVER FALLS PUBLIC 631051 REIMBURSE 30.00 10/04/2025 11/03/2025 112501C 1025 Processing LIBRARY MENT - LOST & PAID - THINK TWICE Total RIVER FALLS PUBLIC LIBRARY: 30.00 WILBERG MEMORIAL PUBLIC LIBRARY-OSCEOLA Processing 2949 WILBERG MEMORIAL LOST & 593476 15.00 10/02/2025 11/01/2025 112501C 1025 Processing PUBLIC LIBRARY- PAID OSCEOLA REIMBURSE MENT - DRAGON POST - 593476 2949 WILBERG MEMORIAL 593476 LOST & 11.99 10/02/2025 11/01/2025 112501C 1025 Processing PUBLIC LIBRARY- PAID OSCEOLA REIMBURSE MENT - BRAIN TWISTERS - 622052 Total WILBERG MEMORIAL PUBLIC LIBRARY-OSCEOLA: 26.99 Total: 8643.20  MEMO Prepared for: Library Board President and Trustees Staff Contact: Monica La Vold Meeting: Library Board - 06 Nov 2025 Subject: 3Q25 Financial Report BACKGROUND INFORMATION: Attached to this memo is the financial report from the 3rd Quarter of 2025. ATTACHMENTS: Q3 Financials  155 East 1st Street New Richmond, WI 54017 Phone: 715.243.0431 Fax: 715.246.2691 Financial Report Date: September 30, 2025 Account: New Richmond Library Building Fund Fiscal Current Quarter Year-to-Date Beginning Account Value $ 69,519.17 $ 69,519.17 Contributions $ 5,769.90 $ 5,769.90 Investment Activity $ - $ - Administrative Fees $ 368.42 $ 368.42 Ending Account Value $ 74,920.65 $ 74,920.65 Page 2 of 4  155 East 1st Street New Richmond, WI 54017 Phone: 715.243.0431 Fax: 715.246.2691 Financial Report Date: September 30 2025 Account: City of New Richmond Impact Fees This Period NOTES Bremer (formerly municipal impact fees) $ - Bremer (new) $ 47,655.77 City Investments: Bremer Bank Money Market $ 143,147.90 LGIP - Local Government Investment Pool $ 547,494.60 Library Investments: Bremer Bank Money Market (Fines) $ 21,641.35 LGIP - Local Government Investment Pool $ 123,523.47 $63,679.61 has been used since. Page 3 of 4  155 East 1st Street New Richmond, WI 54017 Phone: 715.243.0431 Fax: 715.246.2691 Financial Report Totals Date: September 30, 2025 This Period Impact Fees $ 47,655.77 City Investments $ 690,642.50 Library Investments $ 145,164.82 NRACF - Building Fund $ 74,920.65 TOTAL $ 958,383.74 Page 4 of 4  MEMO Prepared for: Library Board President and Trustees Staff Contact: Monica La Vold Meeting: Library Board - 06 Nov 2025 Subject: Library Director's Report, November 2025 BACKGROUND INFORMATION: Monthly Stats: September 2025 Circulation:14,130 Door Count: 11,118 *Average of 412 people per day Digital Circulation: 4,062 Computer use: 538 Wireless sessions:797 New Patrons:54 New Items:362 General  Our main book vendor, Baker & Taylor has begun to wind down their business with a plan to shutter their operations entirely by January 2026. This has created a need for us to evaluate other vendors and begin to work on finding alternate sources for purchasing library books at a discount. Jennifer has done the brunt of the work on this and we owe her a ton of gratitude and recognition for the time this has taken. o We currently have a number of vendors outside B&T that we use for items like large print books, audiobooks, VOX books, etc. We will continue to purchase items directly when we can. o We have options such as Ingram, Mackin, Amazon, and others, but are working on determining how they will work with our software for importing catalog records and obtaining the information needed to establish vendor accounts with the city.  Monica attended Rotary on October 20th to share information about the new library and to present the books that have been purchased for the library in the name of Rotary speakers over the last year.  Our annual Pumpkin Book Character Contest was a success again this year. We had 45 entries that were all impressive and fun. The winners this year were: The Gruffalo, Amelia Bedelia, and The Pigeon:  Our Youth Services team, along with the many other programs and services they provide, also do regular outreach to the 4K sites in our community. This year, they have already visited Bear buddies, 1st Lutheran, The Center, Head Start, Sonshine Learning Center, and St. Mary's to share stories and introduce the students to library services. This outreach allows children to see a familiar friendly face whenever they visit the library and helps the library support our community partners in early literacy and access to library services.  Speaking of outreach, our adult services includes regular outreach to our local senior living facilities. Nora visits The Deerfield, Boardman Meadows, and St. Croix Health every month. This year, for the first time, she took our Summer Library Program on the road and invited Page 2 of 4  seniors to participate from their respective homes. Below are some pictures of seniors who participated in our SLP.  Reminder that the library will be closed on Thursday, November 27th and Friday, November 28th for the Thanksgiving holiday. We will be open for our regular hours (9:00am - 3:00pm) on Saturday, November 29th. Classes/Events – Check our monthly calendar for daily and weekly events for all ages. Click on the links below to see more information about a few select programs we are offering this month:  Wacky Wednesdays started up again on October 8th. This program happens weekly as a drop-in event between 3:30 and 5:30. Every week features a different theme with a different craft or activity. These programs encourage creativity and allow children to explore various media, tools, and supplies. These will continue through the month of November.  Crafty Adults is back with a diamond art book mark project. Participants will learn how diamond art is done and get to practice using the tools. Tuesday November 4th at 5:00pm or Thursday, November 6th at 6:00pm.  Kids Karaoke will be Wednesday, November 5th at 6:00pm.  Create your own mini Zen garden with Nora on Tuesday, November 11th at 4:00pm.  On Wednesday, November 12th, you can stop in to learn more about PFAS (also known as forever chemicals) in harvestable goods like fish and wild rice. This Badger Talk will focus on Page 3 of 4  the need for Indigenous-led approaches to addressing contamination. Wednesday, November 12th, 6:00pm - 7:00pm.  On Wednesday, November 19th, Crafty Adults are back with a opportunity to learn about making macrame hangings. 5:30pm - 7:30pm.  The Traveling Book Club is reading Book Lovers by Emily Henry and will be hosted by Roberts at Barn Board Grill & Saloon on Thursday, November 20th at 6:00pm.  Also on Thursday, November 20th, we are having a teen button making event. Teens and Tweens are invited to come design and create their own buttons using selected art or making their own art. 4:00pm - 5:30pm.  On Tuesday, November 25th, we will be hosting a movie night for families and children. In honor of Native American Heritage month, we will be showing Disney's Brother Bear and sharing some light snacks. The movie starts at 4:30pm and runs for 85 minutes. MORE/IFLS  We were fortunate to be able to send 4 staff members to the IFLS Staff Palooza in Amery on Wednesday, October 22nd. They heard a presentation from library social worker Beth Wahler called "Sustainable Practice: Self and Community Care Strategies for Library Staff.  There was a Director's Retreat at Beaver Creek Nature Reserve on Friday October 24th. Monica also got to hear a presentation from Beth Wahler. This one was called "Trauma Informed Library Management: Practical Strategies for Creating a Healthy Organizational Culture.  The feedback from both programs has been very positive. Staff have shared some resources and have talked about some new ideas that they have been able to think about. Overall, these training opportunities were very valuable and helpful. Budget and Donations  Rotary - $255.00 for books purchased in the name of Rotary speakers over the last year.  James and Colette Heebink -$500.00 for the library building project. Personnel:  November Anniversaries: o None  November Birthdays: o Todd Kittel, November 20th Page 4 of 4  MEMO Prepared for: Library Board Staff Contact: Noah Wiedenfeld Meeting: Library Board - 06 Nov 2025 Subject: Library Construction Update & Relocation Plans BACKGROUND INFORMATION: Hello, Library Board Trustees, I was presented with a list of 27 questions following your previous monthly meeting regarding plans to relocate materials from the existing library to the new building. Below is a brief update regarding construction, as well as a summary outlining relocation plans. I will also be in attendance at the November Library Board meeting if you have additional questions. CONSTRUCTION You've likely noticed a lot of construction activity occurring outside the building, including the paving and striping of the parking lot, landscaping work, concrete sidewalks, etc. Some of this work will continue in the coming weeks, but as colder weather approaches later in November, you will see less activity outside. Final landscaping and installation of some of the public outdoor amenities on the northside of the building will be completed in the spring. Inside the library, contractors recently started working on tile flooring and carpet. Casework will begin to arrive in early November. Priming and painting, and ceiling work, continue. Construction continues to track for completion at the end of December, which would allow for a public opening in mid- January. Residents will begin moving into the apartments above the library in November, but some final work and punch-list items will continue to be completed. The latest construction progress video was published on October 25th. Special thanks to Britta Rice for her efforts in recently updating the building project page on the library's website. Presentations were recently given to the Westfields Hospital & Clinic Board of Directors, Rotary Club of New Richmond, and XYZ Group. Additional presentations are scheduled with Kiwanis, Knights of Columbus, and the St. Croix County Council on Aging & Disabilities. FURNITURE New furniture will be delivered and assembled in the new building by contractors in early December. The majority of the shelving and office furniture at the existing library will not be moved to the new building. RELOCATION As construction continues, we will be able to home in on more approximate dates for moving materials. We plan to use volunteers from the community to pack and move boxes. There have already been a number of businesses and organizations who have offered assistance (unsolicited) not only with volunteers, but also in the form of trucks, trailers, equipment, etc. The move should take about 3 days, but there will be additional time needed in the days that follow for further organization and set-up before the library opens to the public. EXISTING LIBRARY As you may recall, the City and School District previously executed a memorandum of understanding which calls for the existing library to be leased by the School District in the future. A lease agreement still needs be finalized and approved by the City Council and School Board, and it's likely that the School District will do some remodeling before beginning to use the space. As always, if you have questions, please don't hesitate to contact me at 715-243-0422 or via email at nwiedenfeld@newrichmondwi.gov. Thank you! Page 2 of 2  MEMO Prepared for: Library Board President and Trustees Staff Contact: Monica La Vold Meeting: Library Board - 06 Nov 2025 Subject: Library Closing Plan - November 2025 BACKGROUND INFORMATION: This item is a return from our discussion last month. The Library is looking for approval to be closed for a period of approximately 3 weeks, during which the materials will be moved from our current location to our new location and the new location will be organized and made ready to serve the public. While we don't have any specific dates to be closed, we are looking at the following timeline:  December 22 - January 12th o Library will not be receiving any delivery of materials from other libraries.  New Richmond materials will be held by Purple Mountain, our courier service, or by individual libraries in our system. o All library due dates have been pushed out beyond January 12th. No items will be due to be returned between these dates.  Our system only allows us to do this by owning library, not by checkout location. We anticipate that there will be some items that our patrons have from other libraries that will still have due dates. Their options will be to return these to a nearby library or to hold on to them until January 12th or later. o We are unsure exactly how long it will take to organize and prepare the library for opening. Right now, we are giving ourselves at least a full week of organizing, but without experience, we can't guarantee that we will be ready to open by the 12th, even if all else goes the way we hope. o We anticipate that we will need to be closed at least 2 or 3 weeks, including Saturdays. Our goal is to be closed for the shortest amount of time possible, so that our community can have access to our services and materials, however, we know that this is a large move and we will need ample time to get all items relocated, organized, and ready for use by our patrons. During closed days, all staff members will be able to work their regularly scheduled number of hours, although we will accommodate schedule changes. I have let staff know that we may be able to manage more than normal PTO requests, as we will not have a desk to cover. During their shifts staff will:  Attend training and staff meetings about operations in the new library.  Check in any items that are returned to our outside book drop or left outside our building.  Label shelves with the location in the new building and ready them for packing.   Pack any personal items or spaces that they would like to bring with them to the new space. Once we have occupancy of the new library, they will also:  Help organize and shift materials as needed to fit the new spaces  Set up their offices or work spaces  Attend meetings regarding workflow and expectations.  Attend staff training as scheduled. RECOMMENDATION: The Library requests that the Board approve our proposed closing dates with the understanding that they may be somewhat flexible and we may need to alter these dates somewhat as we know more. Page 2 of 2  MEMO Prepared for: Library Board President and Trustees Staff Contact: Monica La Vold Meeting: Library Board - 02 Oct 2025 Subject: Statistic of the Month: Computer and WiFi use BACKGROUND INFORMATION: Computer use is tracked through our management software, Pharos. We are able to use this to count every time someone logs on to a library computer.  Pharos automatically limits a patron to 1 hour, although that will roll over to 2 hours as long as there is no one waiting and there is at least one available computer.  After 2 hours, if a patron wishes to continue using the computer, staff must manually extend that time.  We don't have any maximum length of time for computer use at this time. As long as there are available computers and no reservations in the system, staff is empowered to increase a patron's time.  It is not unusual for a patron to be at our computers for more than the 2-hour limit.  It is very rare for all of our computers to be in use at the same time, although this does happen during the summer months and sometimes on school breaks. WiFi use is measured automatically through our network. What is counted is every time any device connects to the network.  If there are any staff or patrons who have set their phones to "automatically connect" to the network, they will be counted every time they connect.  This may not count anyone using a private network like a personal hotspot. If patrons have unlimited data and do not log onto the network, we would also not have any way of counting their use. Both our computer and WiFi use have been dropping over the last few years. See the graphs below for the trends for both computer and WiFi use. For 2025*, we are projecting  6,307 computer sessions  9,163 WiFi sessions In 2024, those numbers were 5,643 and 9,027 respectively, so we are on track to slightly increase in both areas. The graphs above are created using our projected data for 2025. *These calculations DO NOT account for any closed days in 2025. Actual numbers are likely to be a little bit lower than our projections, depending on how many days we are closed to the public. I anticipate that our numbers will rise in a new building, but it is hard to say how much. We are not planning on adding any computers at this time, but will monitor the situation to see how much our use increases and be responsive to that as we are able. Page 2 of 2  MEMO Prepared for: Library Board President and Trustees Staff Contact: Monica La Vold Meeting: Library Board - 06 November Subject: Library Board Meeting Dates for 2026 BACKGROUND INFORMATION: The Library Board meets on the first Thursday of each month unless that day falls on a Holiday or is otherwise unsuitable. For 2026, these are the planned meeting dates for the Library Board. Please review the dates listed to be sure that these meeting times will work: Tuesday, January 6th - please note that this is an alternate date, as the first Thursday is New Year's Day Thursday, February 5th Thursday, March 5th Thursday, April 2nd Thursday, May 7th Thursday, June 4th July - We often do not meet in July. The Board can opt to add a July meeting to our calendar if needed. Thursday, August 6th Thursday, September 3rd Thursday, October 1st Thursday, November 5th Thursday, December 3rd. RECOMMENDATION: The library recommends approving the proposed schedule for Library Board meetings in 2026.  MEMO Prepared for: Library Board President and Trustees Staff Contact: Monica La Vold Meeting: Library Board - 06 Nov 2025 Subject: Strategic Plan - Action Plan BACKGROUND INFORMATION: The Library Board approved our Strategic Plan at the August Library Board meeting. At that time, it was requested that we create an action plan for meeting our goals and objectives. I will bring copies of our full Strategic Plan as well as copies of our action plan to the meeting for review. As part of this review, the Director would like the Board to specify how often they would like to see the Strategic Plan brought forward for reports on progress.  MEMO Prepared for: Library Board Staff Contact: Noah Wiedenfeld Meeting: Library Board - 06 Nov 2025 Subject: Roles and Responsibilities BACKGROUND INFORMATION: In August of 2025, some members of the Library Board participated in a Library Trustee 101 training webinar presented by the directors of the Nicolet Federated Library System and the Outagamie Waupaca Library System. The presenters noted that there are varying opinions and practices by different libraries and municipalities as it pertains to the roles and relationships between the Library Board, Library Director, and the local unit of government, and recommended a written memorandum of understanding as a good tool to provide greater clarity. In January of 2020, the New Richmond Library Board of Trustees discussed this very topic and approved an outline of these roles and responsibilities, but the Board did not formally memorialize the conversation in a memorandum of understanding. Staff have prepared a draft memorandum of understanding which addresses roles and responsibilities specifically pertaining to finance and human resources. The MOU will be reviewed by the Library Board at their meeting on November 6th, and with the City Council on November 10th. RECOMMENDATION: The Library Board should consider a motion to approve the memorandum of understanding as presented. ATTACHMENTS: Draft MOU - 11.05.2025  MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF NEW RICHMOND AND THE NEW RICHMOND LIBRARY BOARD OF TRUSTEES This Memorandum of Understanding (hereinafter “MOU”) is entered into by and between the CITY OF NEW RICHMOND (“City”) and the NEW RICHMOND LIBRARY BOARD OF TRUSTEES (“Library Board”) as of the ___ day of November 2025, as it relates to their shared interest in an effective working relationship and efficient operation of the New Richmond Community Library to better serve the community. WHEREAS, the Common Council of the City of New Richmond has established a municipal Library Board via Section 2-134 of the New Richmond Municipal Code and recognizes the powers of the Board as contained in Chapter 43 of the Wisconsin Statutes; and WHEREAS, there can be misunderstandings or lack of clarity regarding the responsibilities of the municipal government and library boards in the State of Wisconsin; and WHEREAS, the City and Library Board are desirous of establishing mutually appropriate arrangements for the efficient operation of the New Richmond Community Library under the terms and conditions contained in this agreement. NOW, THEREFORE, the City and Library Board agree as follows: SECTION I. BOARD AUTHORITY A. The Library Board retains all authority and power granted to the Library Board as contained in Chapter 43 of the Wisconsin Statutes. SECTION II. FINANCE A. The Library Director shall actively participate in the preparation of the annual budget, consistent with other City department heads. As part of the annual budget process, the Library Board is encouraged to provide feedback and work closely with the Library Director to identify priorities and the most efficient and effective use of public dollars in support of the New Richmond Community Library’s Strategic Plan. B. The annual operating and capital budgets for the New Richmond Community Library are approved by the City Council. C. Pursuant to Chapter 43 of the Wisconsin Statutes, the Library Board shall have exclusive control of the expenditure of all monies appropriated by the City Council. D. The Library Board does not sign checks or maintain physical control over actual dollars appropriated by the City Council. The Library Board agrees to consult with the City’s Finance Director and Financial Advisor regarding any proposed investments to be made in the Library’s name. Furthermore, it is understood that no investment shall be established without prior approval from the City. Page 2 of 5 E. The Library Board shall audit and approve all library expenditures. The Library Director shall provide financial reporting to the Library Board in a format and frequency as requested by the Library Board. F. Library staff shall utilize the City’s financial software for reporting of all revenues, expenditures and timekeeping records in accordance with City policy. G. Payments received from St. Croix County for library services provided to non-residents of the municipality shall be deposited with the City and designated exclusively for expenditures related to library operations. H. Library staff and the Library Board shall adhere to the City of New Richmond’s Purchasing Policy, Fundraising Policy, and Donation Policy. I. Surplus property shall be disposed of in accordance with New Richmond Municipal Code 2-245 Surplus City Property. SECTION III. HUMAN RESOURCES A. The Library Board shall hire a qualified Library Director. The City’s Human Resources Manager shall assist in the recruiting and hiring process to ensure legal compliance, and to provide additional support and guidance as requested by the Library Board. B. The Library Board shall be responsible for the performance evaluation of the Library Director and shall endeavor to conduct a performance review at least annually. The City Administrator or other non-library staff may be asked to provide feedback or other assistance to ensure legal compliance with the performance review process. C. The recruitment, hiring, and on-boarding for all other library staff shall be led by the Library Director and City’s Human Resources Manager. D. Personnel records for all library staff, including but not limited to pre-employment documents, performance reviews, compensation, awards or citations for excellent performance, records of attendance and completion of training programs, disciplinary actions, separation of employment documents, recruitment and selection documents, and medical files shall be retained in accordance with the City of New Richmond Personnel File and Confidential File Document Retention Policy. The City of New Richmond Human Resources Manager will serve as the custodian for all employee personnel and confidential files and all documents contained within those files to ensure adherence to State and Federal law including confidentiality and retention, in accordance with Section 2.3 of the City of New Richmond Employee Handbook. E. Employees and their supervisors are expected to review job descriptions on an annual basis to ensure they accurately reflect the position. Job descriptions are also reviewed anytime a vacancy arises. Job descriptions for newly created positions, or job description revisions that have a substantial change to service delivery, shall come to the City Council for approval at the City Administrator’s discretion. Other job description updates shall be approved administratively with involvement from the library employee, Library Director, Human Resources Manager, and City Administrator. Page 3 of 5 F. Library staff are employees of the City of New Richmond and shall adhere to the City of New Richmond Employee Handbook and other terms and conditions of employment established by the City for all municipal employees, which may change from time to time. Neither the Library Director nor the Library Board shall implement policies and procedures which are in direct conflict with the City of New Richmond Employee Handbook. G. Library staff shall be compensated in accordance with the City of New Richmond Compensation Policy. H. Library staff are eligible for benefits offered to other municipal employees in accordance with the City of New Richmond Employee Handbook. I. The City Administrator or their designee shall negotiate with any union(s) representing library employees for collective bargaining purposes, under the supervision of the Library Board and City Council. J. The Library Director has the authority to supervise library employees, and to take disciplinary action when warranted, in accordance with the City of New Richmond Employee Handbook. K. Communication between the Library Board and library staff about library business should be carried on through the Library Director to ensure the effective and orderly operation of the New Richmond Community Library. L. The Library Board and City Council acknowledge that their unsolicited intrusion into the Library Director’s authority to hire and supervise employees undermines the ability of the Library Director to effectively perform their job and can create discord and disorganization in the day-to-day operations of the New Richmond Community Library. SECTION IV. POLICIES AND PROCEDURES A. The Library Director shall develop recommended policies for review and approval by the Library Board. Policies shall provide the framework for library operations and services, ensure high-quality library services that provide for community needs, efficient use library resources, and fair treatment of library staff and library users. B. The Library Board shall review policies on a regular schedule, so all policies are reviewed at least every three years. C. The Library Board shall delegate responsibility for the development of operational procedures and day-to-day supervision of library operations to the Library Director. Such procedures shall not conflict with policies established by the Library Board. D. It is recognized that illegal library policies and procedures can open the municipality to liability. Therefore, policies and procedures implemented by the Library Board or Library Director shall comply with current statutes, case law, and City of New Richmond policies. Policies and procedures shall be reasonable and clear and be applied without discrimination. The City’s legal counsel shall be made available to assist the Library Director with the drafting and review of policies and procedures to ensure they are legally defensible. Page 4 of 5  SECTION V. DURATION This MOU has been jointly developed, reviewed, and approved by both the City and Library Board, and shall remain in effect until otherwise modified or terminated in the future with the mutual written consent of the City and Library Board. THIS MEOMRANDUM OF UNDERSTANDING is hereby executed on this _____ day of November, 2025. CITY OF NEW RICHMOND NEW RICHMOND LIBRARY BOARD _____________________________ _____________________________ By: Jim Zajkowski By: Vicki Gjovik Its: Mayor Its: Board President ATTEST: _____________________________ By: Michelle Scanlan Its: City Clerk Page 5 of 5