Public Works Committee

Public Works Committee Meeting Agenda Thursday, December 30, 2021 at 4:30 PM Council Chambers Page 1. CALL TO ORDER 2. ROLL CALL 3. ADOPTION OF AGENDA 4. APPROVAL OF MINUTES a. Public Works Committee Minutes - 28 Oct 2021 2-4 5. REQUEST AUTHORIZATION TO SOLICIT BIDS FOR UTILITY TRACTOR a. Memo: Utility Tractor 5 6. REQUEST AUTHORIZATION TO SOLICIT BIDS FOR SKID STEER a. Memo: Skid Steer 6 7. AUTHORIZATION TO SOLICIT BIDS FOR WHEEL LOADER a. Memo: Wheel Loader 7 8. REQUEST AUTHORIZATION TO SOLICIT BIDS FOR WIDE AREA MOWER a. Memo: Commercial Wide Area Mower 8 9. REQUEST AUTHORIZATION TO SOLICIT BIDS FOR REPLACEMENT TRUCK (#48) a. Memo: Truck #48 Replacement 9 10. COMMUNICATION AND MISCELLANEOUS a. Next meeting date - January 19th 11. ADJOURNMENT  Public Works Committee Meeting Minutes 6:00 PM - Thursday, October 28, 2021 Council Chambers The Public Works Committee of the City of New Richmond was called to order on Thursday, October 28, 2021, at 6:00 PM, in the Council Chambers, with the following members present: PRESENT: Craig Kittel, Kari Kraft, Pete Vrieze ABSENT: OTHERS Erik Evenson, Dave Pufall, Lori Brinkman PRESENT: CALL TO ORDER ROLL CALL ADOPTION OF AGENDA Kari Kraft made a motion to adopt the agenda as presented. Craig Kittel seconded the motion. Carried unanimously. APPROVAL OF MINUTES Craig Kittel made a motion to approve the minutes from the October 6, 2021, meeting as presented. Kari Kraft seconded the motion. Carried unanimously. REQUEST FOR 4-WAY STOP - FOX RUN Erik Evenson, Director of Public Works, mentioned that a resident has contacted City staff multiple times about the speeds of vehicles entering the Fox Run development. Erik outlined the steps that have been taken to date to try to slow traffic down in this area: the complainant has reached out to residents in the neighborhood requesting they drive more slowly, the police department has placed the speed trailer in this area, and police have increased their presence in Fox Run. The resident has requested stop signs be installed to make Squirrel Way and Fox Way a four-way stop. The Wisconsin Department of Transportation does not recommend using stop signs to serve as traffic calming measures. Discussion followed regarding other options including installing speed bumps. Temporary speed bumps could be purchased and installed in the spring and then removed each winter so as not to interfere with snow plowing operations. The cost to purchase temporary speed bumps would be about $400. Public Works Committee Meeting October 28, 2021 Kari Kraft made a motion to deny the request to add two additional stop signs at the Fox Way/Squirrel Way intersection as a way to control speeding in this area, but rather to purchase temporary speed bumps to be installed in the spring and removed each winter. Pete Vrieze seconded the motion. Carried unanimously. CROSSWALK UPDATES Erik explained that staff discussed three crosswalk areas they would like to make modifications to. The first one was recommended by the Public Safety Committee at their June 15, 2021, meeting. The request was to add a lighted crosswalk sign at the intersection of W Fourth Street and S Dakota Avenue. The second request is to remove the remainder of the paint markings from the crosswalk at the intersection of W Fourth Street and Minnesota Avenue to encourage pedestrians to cross W Fourth at either Knowles or S Dakota where it is safer. Discussion ensued. Craig Kittel moved to approve adding lighted crosswalk signage at the intersection of W Fourth Street and S Dakota Avenue and to remove the remaining painted crosswalk at the intersection of W Fourth Street and Minnesota Avenue. Seconded by Pete Vrieze. Carried Unanimously. The third crosswalk staff would like to address is the double crosswalk at the intersection of Knowles Avenue and First Street. There are currently crosswalks at both the north and south sides of this intersection which causes confusion for drivers. Staff would like to remove the crosswalk and signage on the north side of the intersection and move the lighted crosswalk signage so it's only on the south side of Knowles Avenue and First Street. Pete Vrieze made a motion to remove the crosswalk and signage at the north side of the Knowles Avenue and First Street intersection and move necessary signage to the south side of the intersection. Kari Kraft seconded the motion. Carried unanimously. SIDEWALK PLAN FOR 2022 There is $15,000 in the 2022 sidewalk budget. Erik Evenson and Dave Pufall have evaluated sidewalk areas that could be improved while staying within this budget. They have identified the following areas: • Adding a pedestrian ramp at the northwest corner of Paperjack Drive and Campus Drive for the future connection to Caribou Cabin; • Adding sidewalk along N Arch Avenue and Hughes Street to complete the connection to N Green Avenue. • Adding a pedestrian ramp at E Richmond Way and Charleston Avenue because there is one opposite it. Discussion followed. Staff would do the sidewalk work instead of hiring it out. The Committee is not in favor of adding the pedestrian ramp on the northwest corner of E Richmond Way and Charleston Drive since there isn't sidewalk continuing either to the north or west there and would rather encourage pedestrians to use the crosswalk one block east at Cassandra Drive. Pete Vrieze made a motion to approve the sidewalk modifications as outlined above to include adding a pedestrian ramp at the northwest corner of Paperjack Drive and Campus Drive and adding sidewalk along N Arch Avenue and Hughes Street to complete the connection to N Green Avenue. He further moves to remove the crosswalk at E Richmond Way and Charleston Avenue. Craig Kittel seconded the motion. Carried unanimously. Public Works Committee Meeting October 28, 2021 ALLEY IMPROVEMENT PLAN FOR 2022 Erik and Dave have inspected and ranked all of the alleys throughout the City in order of condition. There isn't a budget for alley improvements in 2022, however, this plan will be used in the future as budget allows. No action needed at this time. POLES FOR BANNERS/GARLAND NEAR BRIDGE ON KNOWLES AVE Dave explained staff's request to purchase and install poles (including guy lines and anchors) on the north side of the bridge on Knowles Avenue (near the Subway and Verizon buildings) to be used to hang garland and lights at Christmas and possibly banners for events throughout the rest of the year (such as Fun Fest and Park Art Fair). The cost for the two poles would be between $3,000 and $4,000 and would come out of the operating budget. Discussion included researching what is allowed to be hung over a State Highway that is within City limits. Staff will gather that information. Kari Kraft made a motion to approve the purchase and installation of two poles (including guy lines and anchors) on the north side of the bridge on Knowles Avenue to be used to hang garland and lights at Christmas with the funds coming out of the operation budget, contingent upon staff finding out if this is allowed on a State Highway in the City. Craig Kittel seconded the motion. Carried unanimously. COMMUNICATION AND MISCELLANEOUS • Kari Kraft asked about leaf pickup and the compost site close date. Dave Pufall explained staff will extend the curbside leaf pickup by at least one week to allow for all the leaves that haven't fallen yet. ADJOURNMENT Pete Vrieze made a motion to ajdourn the meeting at 6:57 p.m. Kari Kraft seconded the motion. Carried unanimously. Public Works Committee Meeting October 28, 2021  MEMO Prepared for: Public Works Committee Staff Contact: Dave Pufall Meeting: Public Works Committee - 30 Dec 2021 Subject: Request Authorization to Bid - Utility Tractor BACKGROUND INFORMATION: Public Works currently leases a utility tractor for $4,500 per year. It is primarily used for storm water pond maintenance, mowing the airport, and mowing the capped landfill sites. The purchase of a utility tractor was included in the 2022 Capital Improvement Plan. The cost of a new utility tractor is about $60,000 and has a life expectancy of 10 years. After 10 years, the value of a utility tractor would still be about $27,000. When factoring this value in as well as the inflation costs for leasing, it would be more cost effective to purchase a utility tractor. RECOMMENDATION: Staff is seeking authorization to solicit bids for a 2022 utility tractor for the Public Works Department as identified as part of the 2022 Capital Improvement Plan.  MEMO Prepared for: Public Works Committee Staff Contact: Dave Pufall Meeting: Public Works Committee - 30 Dec 2021 Subject: Request Authorization to Bid - Skid Steer BACKGROUND INFORMATION: Public Works currently leases a Skid Steer for $8,000 a year. The Skid Steer is used four times a week throughout the summer and once a week throughout the winter. It is used for sidewalk construction, curb and gutter repair, road repair, forestry related items and storm water pond maintenance. The purchase of a Skid Steer was identified as part of the 2022 Capital Improvement Plan. The estimated cost of a new Skid Steer is $60,000, and the useful life expectancy is 10 years. At the end of 10 years, the value of the Skid Steer would be approximately $27,000. The estimated cost to continue leasing a Skid Steer over the next 10 years is just under $99,000. RECOMMENDATION: Staff is seeking authorization to solicit bids for a 2022 Skid Steer for the Public Works Department as identified on the 2022 Capital Improvement Plan.  MEMO Prepared for: Public Works Committee Staff Contact: Dave Pufall Meeting: Public Works Committee - 30 Dec 2021 Subject: Request Authorization to Bid - Wheel Loader BACKGROUND INFORMATION: The Public Works Department currently has a 1999 John Deere 624H wheel loader which is used approximately four times a week throughout the year for things such as carrying the 5-ton snowblower during the winter, loading dump trucks with gravel, sand, and salt, as well as other various street and park projects. Adding a new wheel loader that includes a front plow and wing for snowplowing would make it even more versatile in the event other plow equipment breaks down. The current 1999 John Deere wheel loader is valued at approximately $30,000. The Public Works Department also has a 1990 John Deere wheel loader that is only used about 10 times per year. Staff feels it's not justifiable to keep and maintain this piece of equipment. Its current value is about $5,000. The purchase of a new wheel loader was identified as part of the 2022 Capital Improvement Plan. The cost of a new wheel loader is approximately $230,000. The 1999 and 1990 John Deere wheel loaders would be sold to help offset the costs of a new wheel loader. RECOMMENDATION: Staff is seeking authorization to solicit bids for a 2022 wheel loader for the Public Works Department as identified on the 2022 Capital Improvement Plan.  MEMO Prepared for: Public Works Committee Staff Contact: Dave Pufall Meeting: Public Works Committee - 30 Dec 2021 Subject: Request Authorization to Bid - Commercial Wide Area Mower BACKGROUND INFORMATION: The purchase of a wide area mower (WAM) was identified on the 2022 Capital Improvement Plan. We currently lease this piece of equipment which is used five days a week during the mowing season and costs $8,500 to lease. A WAM covers an 11-foot wide mowing path which makes it very efficient. The estimated cost of a new WAM is $70,000, and the useful life expectancy is 10 years. The estimated cost to continue leasing a WAM over the next 10 years is $105,000. Staff would like to solicit bids for a new commercial wide area mower. RECOMMENDATION: Staff is seeking authorization to solicit bids for a 2022 commercial wide area mower for the Public Works Department as identified on the 2022 Capital Improvement Plan.  MEMO Prepared for: Public Works Committee Staff Contact: Dave Pufall Meeting: Public Works Committee - 30 Dec 2021 Subject: Request Authorization to Bid - Truck #48 Replacement BACKGROUND INFORMATION: The Public Works Department has a 2001 Dodge Dually as part of its fleet. This truck is used for hauling branches and material for smaller projects where dump trucks are not needed. This truck was identified for replacement in the 2022 Capital Improvement Plan. A new 5500 truck could be bid out to include a plow and removeable sand hopper for alley maintenance (which is currently done by 3/4 ton pickups and is not ideal). The estimated cost of a replacement truck is $80,000. The current value of the 2001 Dodge is $5,000. The 2001 Dodge would be sold to help offset the cost of a new truck. RECOMMENDATION: Staff is seeking authorization to solicit bids for a 2022 5500 Dump Truck for the Public Works Department as identified as part of the 2022 Capital Improvement Plan.