Board of Trustees & Committee of the Whole

MINUTES Board of Trustees & Committee of the Whole Meeting 7:00 PM - Thursday, October 31, 2024 Village Hall, 620 W. Main St., Newburg, Wisconsin CALL TO ORDER / ROLL CALL - President Dave DeLuka - Trustee Bill Sackett - Trustee Mike Heili - Trustee Mike Enright - Trustee Brooke Stangel -Trustee Kevin Kohn - Trustee Paul Zimdars All members present, except Sackett who was excused; a quorum was met. 6-0-1 The meeting was called to order at 7:00pm PLEDGE OF ALLEGIANCE "I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all.", should be rendered by standing at attention facing the flag with the right hand over the heart. A person in uniform should instead remain silent and render the military salute. Veterans may choose either method. (4 USC Sec. 4). PUBLIC FORUM Members of the public are invited to address the Village Board regarding any topic of public concern. Those who wish to speak are asked to clearly state their full name and address while standing at the podium when addressing the Village Board. PUBLIC HEARING Members of the public are invited to address the Village Board regarding any topic of public concern. Those who wish to speak are asked to clearly state their full name and address while standing at the podium when addressing the Village Board. 1. Special Assessments of cost related to Main St Reconstruction to be imposed on properties located on Main St A detailed listing of properties and amounts are available by request or at Village Hall. Heili motioned to open Public form, seconded by Zimdars. Motion prevailed by a voice vote of 6-0-1 (Sackett) Bonnie Becker, 314 W. Main St., Mrs. Becker inquired about the payment timeframe for the upcoming Main St. Special Assessment. President DeLuka and Administrator Wendelborn informed everyone in attendance that an individual letter will be sent to each property owner notifying them of the final public hearing and an estimated cost. The final review of the resolution and voting will take place at the next meeting on November 21st which will be held at the Community Center. Motion by Zimdars to close the public hearing on File 2024-XX[24] Final Resolution Levying Special Assessments for Sidewalk, Curb and Gutter, Back of Walk Repair and Driveway; seconded by Stangel. Motion prevailed by a voice vote of 6-0-1 (Sackett) File 2024-xx[24] Final Resolution Levying Special Assessments for Sidewalk, Curb and Gutter, Bank of Walk Repairs and Driveway Page 1 of 37  Board of Trustees & Committee of the Whole October 31, 2024 CORRECTION AND APPROVAL OF PAST MINUTES 2. Meeting Minutes Motion to adopt the meeting minutes as presented. Moved by Zimdars; seconded by Kohn. Motion prevailed by a voice vote 6-0-1 (Sackett) Board of Trustees & Committee of the Whole - Oct 17 2024 - Minutes - Html PRESENTATIONS 3. County Updates Tony Thoma, Washington County Supervisor - District 19. Not present. NEW BUSINESS ADMINISTRATION Administrator Nathan Wendelborn. Including updates on items such as zoning, community center, village hall general operations, or other service areas related to village administration. 4. Department Update Administrator Wendleborn discussed briefly the items on his memo noting that the final budget will be ready at the November meeting. In addition, there was a complaint lodged today with the Public Services Commission about sanitary bills from a resident. They have asked for documentation, which will be provided and should resolve the issue. Admin Memo 5. Discussion and possible action on additional compensation for the Newburg Fire Department Administrator Wendelborn had expected the Fire Department Chief would be in attendance to discuss this matter and the board decided to table the matter until such time he is available. President DeLuka updated the board on the county's exploration of regional EMS / Fire Services and potential impact on local Departments. 6. Discussion and Possible Action on Ordinance Chapter 73 I(B) Establishing Parking Restrictions Motion by Zimdars to close the public hearing on File 2024-xx[26] Repeal and Recreate Chapter 73 Section I(B) Establishing Parking Restrictions; seconded by Kohn. Motion prevailed by a roll call vote of 5-1-1(Heili, Sackett) File 2024-xx[26] Repeal and Recreate Chapter 73 Section I(B) Establishing Parking Restrictions 7. Discussion and Possible Action Draft 2025 Budget WILL BE PRESENTED AT MEETING OR UPON COMPLETION Administrator Wendelborn stated he intended to have the full Budget completed but Page 2 of 37  Board of Trustees & Committee of the Whole October 31, 2024 was informed late that adjustments would need to be made to the Sanitary Budget due to a change in the Clean Water Fund Loan money we were told could go into an interest bearing account in fact can not. This will be adjusted and the final Budget will be presented at the November meeting, BUILDING INSPECTION / ZONING / EMERGENCY MANAGEMENT Mr. Jeff Thoma, Building Inspector  Emergency Management updates relating to planning, preparation, training, and emergency events.  Building Inspection information on quantity and type of permits requested, along with approval or denial status and any notable concerns or follow-up.  Zoning relating to any pending, upcoming or complex zoning concerns. Updates on pending or recent zoning and comprehensive plan changes in neighboring towns relating to territory within the Village of Newburg's extraterritorial review area. o Town of Trenton o Town of Saukville 8. Department Update - Verbal Update  Mr. Thoma, the new building inspector, was present and reported on the number of permits issued and the status of new houses under construction.  Administrator Wendelborn discussed future plans for cleaning up facades and houses in violation of codes. LAW ENFORCEMENT Police Chief Mike Foeger or Police Captain Justin Jilling. 9. Department Update Chief Foeger was on vacation and not in attendance. Administrator Wendelborn gave a brief overview per the Department memo on Newburg Police Dept.s behalf. He also noted the possibility of re-lettering the older squad car. NPD Memo DPW: PUBLIC WORKS & SANITARY SEWER DPW Director Nate Wendelborn. 10. Department Update  Administrator Wendelborn reported on the completion of brush chipping, leaf collection and Main St improvements.  The speed limit on Main St. has been reduced, and the sanitary project is progressing with the Clean Water Fund loan closing on November 15th. DPW Memo 11. Discussion and Possible action on Pay App #3 for Main St Reconstruction Motion by Zimdars to Pay Request #3 on Main Street Reconstruction; seconded by Heili. Motion prevailed by a roll call vote of 6-0-1.(Sackett) Page 3 of 37  Board of Trustees & Committee of the Whole October 31, 2024 Main St Pay App #3 ELECTIONS & FINANCE Clerk/Treasurer Brandy Loveland Seelow. 12. Financial reports for the period ending September 2024. Reports provided are in final form for internal management purposes as of the date of publication. Information may be updated in subsequent periods as corrections are made in reconciliation with new information or the auditor determines appropriate adjustments to prior periods.  General Fund - Balance Sheet. Shows the assets the village held, the liabilities the village owes to others, and the allocation of equity holdings remaining as of a certain date.  General Fund - Income Statement. Shows actual revenue and expenses logged over a period of time (year to date) compared to the annual budget for the same. A balance of "profit" or "loss" at the bottom line indicates the resulting change that would affect equity on the Balance Sheet.  Sanitary Fund - Balance Sheet. Shows the assets the SF held, the liabilities the SF owes to others, and the allocation of equity holdings remaining as of a certain date.  Sanitary Fund - Income Statement. Shows the actual revenue and expenses logged over a period of time (year to date) compared to the annual budget for the same. A balance of "profit" or "loss" at the bottom line indicates the resulting change that would affect equity on the Balance Sheet.  All Funds - Payroll Summary. Shows hours and dollars paid per category over a period of time (year to date) compared to the prior year. Because all payroll functions are initiated within the GF, this report also includes time for sanitary or capital project functions.  Capital Fund - Income Statement. The Capital Fund is presently held as a sub-set of the General Fund data and is segregated out for this report to clearly show actual and budgeted revenue and expenses for capital projects.  All Funds - Summary Debt Schedule. Provided Quarterly. Shows details of loans held, estimated future principal balances and debt service payments, and the relation to debt limit.  Trustees reviewed the financial reports provided and had little questions or discussion.  President DeLuka and Treasurer Loveland continue to review and balance the books on a weekly basis in preparation for end of year and transition over to Workhorse. 20240930 Financials - Balance Sheet - GEN FUND 20240930 Financials - Income Statement - GEN FUND 20240930 Financials - Balance Sheet - SAN FUND 20240930 Financials - Income Statement - SAN FUND Payroll Summary - Hours and Dollars Compared to Prior Year 13. Clerk related items such as elections, record retention and license and permits.  In-Person Absentee voting began on October 22nd, we had 46 voters the first day!  Public Test was done the Monday prior to the meeting ANNOUNCEMENTS  A Special Thank you to all who came out to the Fall Festival, it was a great success. Dairy Queen donated $100 worth of coupons for the costume contest prizes and Equipment Page 4 of 37  Board of Trustees & Committee of the Whole October 31, 2024 Rentals donated the use of the bounce house.  November 21st @ 7:00pm Next BOT & COW meeting at the Community Center Motion to adjourn into Closed Session at 7:45pm. Moved by Zimdars, seconded by Kohn. Motion prevailed by a roll call vote of 6-0-1. CLOSED SESSION NOTICE This body may entertain a motion to adjourn into Closed Session pursuant to Sec. 19.85(1)(c), Wis. Stats., considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. The board may provide notice that it will adjourn from closed session without reconvening in open session. Specifically to be discussed is shift differential pay for Police Department staff. Present in Closed Session will be the Village Board, the Village Administrator, Village Clerk, Village Deputy Clerk and Police Chief. ADJOURNMENT Motion to adjourn at 7:57pm. Moved by Kohn, seconded by Zimdars. Motion prevailed by a voice vote of 6-0-1. Village of Newburg - 620 W Main St. PO Box 50, Newburg, WI 53060 - (262) 675-2160 - Clerk@village.newburg.wi.us Page 5 of 37 Page 6 of 37  1 Resolution 2024-xx 2 Final Resolution Levying Special Assessments for Sidewalk, Curb and Gutter, Back of Walk 3 repairs and Driveway Approaches on all Properties 4 Located on Main St in the Village Of Newburg 5 6 WHEREAS, On February 8th 2024 the Village Board of the Village of Newburg awarded a construction 7 contract to Koplin and Kinas based on the prepared plans by Stantec; and 8 9 WHEREAS, the Village obtain a Bond and grants to fund the project with the intent to assess properties 10 for the improvements the benefit them; and 11 12 WHEREAS, the Village Engineer has prepared a report, including a schedule of proposed assessments, 13 and filed said report with the Village Clerk; and 14 15 WHERAS, notice of hearing was published and mailed and the proposed assessments contained therein 16 and has considered the reasonableness of the basis used in determining the proposed assessments and has 17 discussed all of the said matters fully; and 18 19 WHEREAS, the Village Board is fully advised in these matters and is now ready to make the final levy of 20 special assessments for the benefit conferred as set forth herein; now, therefore, 21 22 BE IT RESOLVED BY THE VILLAGE BOARD OF THE VILLAGE 23 OF NEWBURG, WASHINGTON AND OZAUKEE COUNTIES, WISCONSIN, THAT: 24 25 1. After due consideration of the report of the Village Engineer in the matter set forth in 26 preamble hereto, the Village Board hereby finds and determines that the properties set forth in said 27 report, and each of them, are benefited by the construction of sidewalk, curb and gutter and driveway 28 approaches, respectively as indicated in said report, and the Board, upon such consideration, 29 determines that the proposed assessments made were determined upon a reasonable basis. 30 31 2. Upon such findings and determinations, said report, including the project plans and 32 specifications, the statement of final costs and financing, the statement of benefits, the statement of 33 assessment methods, assessment procedure and the schedule of proposed assessments, is hereby 34 approved, except that: 35 36 3. The proposed assessments set forth in said report are hereby assessed and levied against 37 said properties as special assessments for the benefits incurred upon them by the construction of 38 sidewalk, curb and gutter and driveway approaches, respectively, and the Board hereby directs that 39 payment of said special assessments be made as hereinafter provided and orders the owners of said 40 properties to pay such special assessments in the manner hereinafter provided. 41 42 4. The proceeds from such special assessments shall be used for paying the costs of the 43 respective projects. 44 45 5. The assessments are made pursuant to the police power of the Village of Newburg and 46 §66.0701 and §66.0703, Wis. Stats., and Sec. 8.09 of the Municipal Code. 47 Page 7 of 37 48 6. Each special assessment levied by this resolution shall be a lien upon the property against 49 which it is levied on behalf of the Village of Newburg in accordance with §66.0717, Wis. Stats. 50 51 7. Each owner of property has the option of paying his or her special assessment in full 52 without interest on or before November 14, 2025 or in five (5) equal annual installments, in 53 accordance with §66.0715, Wis. Stats., with interest thereon at the rate of the borrowed rate plus 1% 54 per annum, such interest to commence as of the date this resolution is adopted and to be computed 55 through December 31 of each year. All assessments will be collected in installments, except such 56 assessments which were paid in full to the Village Treasurer on or before November 14, 2025. The 57 first installment is to be entered in the 2025 tax roll as a special tax on the property upon which the 58 special assessment was levied, and therefore shall be treated in all respects as any other municipal tax, 59 except as otherwise provided in §66.0715, Wis. Stats., Hereafter, in each subsequent year, an 60 installment shall, in like manner and with like effect, be entered in the annual tax roll until all 61 installments have been levied. Each property owner who is paying by the installment may prepay his 62 or her assessments, together with accrued interest, at any time without penalty. In the event the 63 property owner fails to pay any installment in full at the time it is due, said owner will be deemed 64 delinquent in the payment thereof and his or her entire unpaid assessment, together with accrued 65 interest through December 31 of the year said delinquency occurs, shall be extended upon the next 66 succeeding tax roll as a delinquent tax against the property and all proceedings in relation to the 67 collection, return and sale of property for delinquent real estate taxes shall apply to such special 68 assessment, except as otherwise provided by Statute. 69 70 8. All payments hereunder are to be made to the Village Treasurer. 71 72 9. The Village Clerk is hereby authorized and directed to publish a copy of this resolution as 73 a Class I notice in the West Bend Daily News and shall mail a copy of this resolution and this 74 statement of the final assessment against his or her property to every interested person whose name 75 appears on the assessment roll and whose post office address is known, or can with reasonable 76 diligence be ascertained. 77 78 10. The Village Clerk is hereby authorized and directed to publish the “Installment 79 Assessment Notice” attached hereto and made a part hereof as a Class I notice and to mail a copy 80 thereof to every interest person. 81 82 11. This resolution shall become effective upon passage and publication and notice and compliance 83 with sections 9 and 10 above. 84 85 Adopted this day of , 2024 86 87 88 89 David DeLuka, Village President 90 ATTEST: 91 92 93 94 Brandy Loveland Seelow, Village Clerk Page 8 of 37  MINUTES Board of Trustees & Committee of the Whole Meeting 7:00 PM - Thursday, October 17, 2024 Village Hall, 620 W. Main St., Newburg, Wisconsin CALL TO ORDER / ROLL CALL - President Dave DeLuka - Trustee Bill Sackett - Trustee Mike Heili - Trustee Mike Enright - Trustee Brooke Stangel -Trustee Kevin Kohn - Trustee Paul Zimdars 5 members present, Stangel & Heili were excused; a quorum was met. The meeting was called to order at 7:00pm. PLEDGE OF ALLEGIANCE "I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all.", should be rendered by standing at attention facing the flag with the right hand over the heart. A person in uniform should instead remain silent and render the military salute. Veterans may choose either method. (4 USC Sec. 4). PUBLIC FORUM Members of the public are invited to address the Village Board regarding any topic of public concern. Those who wish to speak are asked to clearly state their full name and address while standing at the podium when addressing the Village Board. No members of the public requested to speak at public forum PUBLIC HEARING Members of the public are invited to review 1. Alcohol & Tobacco Establishment Licenses for October 21, 2024 - June 30, 2025 Motion by Sackett to close the public hearing , seconded by Kohn Motion prevailed by a roll call vote (5-0-2). File 2024-xx[23] Resolution on Bar License Issuance 2024-2025 2. Special Assessments of cost related to Main St Reconstruction to be imposed on properties located on Main St A detailed listing of properties and amounts are available by request or at Village Hall. Motion by Enright to close the public hearing , seconded by Zimdars Motion prevailed by a unanimous voice vote (5-0-2). Motion to amend the agenda to add presentation by Tony Thoma by Zimdars, second by DeLuka motion prevailed with a unanimous voice vote. PRESENTATIONS 3. COUNTY UPDATES Tony Thoma Washington County Supervisor - District 19 Page 9 of 37  Board of Trustees & Committee of the Whole October 17, 2024  The county attorney prevailed on the attempt to keep a sex offender from moving into Washington county.  UWM is now empty and the state has paid rent to cover the county until it can either be filled or redeveloped.  Heart and Homestead is the charity that is connected to the New Gen Housing.  The county will be lowering the tax levy. CORRECTION AND APPROVAL OF PAST MINUTES 4. Meeting Minutes Motion to adopt the meeting minutes as presented. Moved by Sackett; seconded by Zimdars. Motion prevailed by a voice vote (5-0-2). Board of Trustees & Committee of the Whole - Sep 26 2024 - Minutes - Pdf NEW BUSINESS 5. Resolution Authorizing the Issuance and Sale of Up to $2,080,475 Sewerage System Revenue Bonds, Series 2024, and Providing for Other Details and Covenants with Respect Thereto, and Approval of Related $3,262,725 Financial Assistance Agreement. Motion to approve Resolution Authorizing the Issuance and Sale of Up to $2,080,475 Sewerage System Revenue Bonds, Series 2024, and Providing for Other Details and Covenants with Respect Thereto, and Approval of Related $3,262,725 Financial Assistance Agreement. Moved by Kohn; seconded by Zimdars. Motion prevailed by a roll call vote (5-0-2). File 2024-xx [24] Resolution Authorizing the Issuance and Sale of up to $2,080,475 Sewerage System Revenue Bonds 6. Discussion only on Special Assessments for Main St  The board discussed having the initial payment be due with their 2025 tax roll.  It was discussed purchasing the Workhorse Special Assessment module to track this assessment and anything needed in the future. Engineers Special Assessment Report File 2024-xx[24] Final Resolution Levying Special Assessments for Sidewaalk, Curb and Gutter, Bank of Walk Repairs and Driveway ADMINISTRATION Administrator Nathan Wendelborn. Including updates on items such as zoning, community center, village hall general operations, or other service areas related to village administration. 7. Department Update - Verbal  Administrator Wendelborn has been working on the budget Page 10 of 37  Board of Trustees & Committee of the Whole October 17, 2024 8. Discussion on the 2025 Budget  Budget has been sent over to Ehlers for review, we have not heard back at this time 2025 Budget Workbook - GEN FUND 2025 Budget Workbook - SAN FUND 9. Discussion and Possible action on Rocketman Investments LLC agreement Motion to approve the agreemnt between Rocketman Investments LLC and the Village of Newburg as presented. Moved by Zimdars; seconded by Sackett. Motion prevailed by a roll call vote (5-0-2). Rocketmann llc road agreement 101724 ANNOUNCEMENTS  October 22 - Nov 2 - In Person Absentee Voting, see our webpage for detailed hours.  October 26th - Recycling, Bulk Drop Off & Drug Drop Off @ DPW / Sanitary District on Municipal Drive  October 26th - Fall Festival & Trick or Treating  October 31, 2024 @ 7:00pm Next BOT & COW meeting PLEASE SEE OUR WEBSITE FOR DETAILS ON ALL EVENTS ADJOURNMENT Motion to adjourn by Sackett, second by Enright at 7:50 pm. Motion passed by voice vote 5- 0-2 Village of Newburg - 620 W Main St. PO Box 50, Newburg, WI 53060 - (262) 675-2160 - Clerk@village.newburg.wi.us Page 11 of 37 Page 12 of 37 To: Board of Trustees From: Nate Wendelborn Administrator Date: 10/24/25 Re: Departmental updates President Deluka and I are meeting with the county in November to discuss plans for Next Generation housing opportunities as well as the county’s shared services options. Ehlers has advised on our budget, and we have implemented the changes they suggested. The budget will be ready for adoption in November. I have put out a posting looking for additional snow plowing help so that I am able to focus on my job duties at Village Hall and as a manager. We will see what we get for applicants and how the first few storms go. Page 13 of 37 Page 14 of 37  1 VILLAGE OF NEWBURG 2 3 ORDINANCE NO. 2024-xx[26] 4 AN ORDINANCE TO REPEAL AND RECREATE CHAPTER 73 SECTION I(B) OF THE MUNICIPAL CODE OF 5 NEWBURG ESTABLISHING PARKING RESTRICTIONS 6 SECTION I. PURPOSE 7 WHEREAS, the Village Board having previously adopted Chapter 73 of the Municipal Code of 8 Newburg establishing Parking Restrictions within its Traffic Code of which parking was prohibited during 9 certain hours and periods on various streets; and 10 WHEREAS, the Village Board believes the reconstruction of Main Street has rectified the parking 11 issues that existed to cause some portions of the ordinance; 12 NOW THERFORE, the Village Board of the Village of Newburg, Wisconsin, does hereby repeal and 13 recreate Chapter 73 Section I(B) of the Municipal Code to read: 14 SECTION II. REPEAL AND RECREATE 15 CHAPTER 73 PARKING SCHEDULES 16 SCHEDULE I. PARKING RESTRICTIONS 17 (B) Parking prohibited at all times. Except temporarily for the purpose of, and while actually 18 engaged in, loading or unloading or in receiving or discharging passengers or property, and while the 19 vehicle is attended by a licensed operator so that it may be move promptly in case of an emergency or 20 to avoid obstruction of traffic, no person shall at any time park or leave standing any vehicle in the 21 following streets: 22 (1) On the west side of Municipal Drive north to a point 270 feet from West Main Street; 23 (2) On the east side of Municipal Drive north of the entrance to the Municipal Building; 24 (3) On both sides of Enge Drive; 25 (4) On both sides of Anne Street; 26 (5) On both sides Monroe Street; 27 (6) On both sides of Diane Drive; 28 (7) On the east side of Shady Lane Road; 29 (8) On the east side of Franklin Street from S.T.H 33 to a point 170 feet north of S.T.H. 33; 30 (9) On the west side of Franklin Street from S.T.H. 33 to a point 215 feet north of S.T.H. 33; Page 15 of 37 31 (10) On north side of East Main Street to a point 205 feet east of County Highway Y; 32 (11) On the north side of Division Street from Franklin Street to a point 125 feet west of Franklin 33 Street; 34 (12) On the south side of West Main Street to a point 20 feet west of Franklin Street with the 35 first parking stall restricted to ‘Car Parking Only’; 36 (13) On the south side of West Main Street to a point 20 feet east of Franklin Street with the 37 first two parking stalls restricted to ‘Car Parking Only’; 38 (14) On the south side on West Main Street to a point 20 feet east of Salisbury Street with the 39 first parking stall restricted to ‘Car Parking Only’; 40 (15) On the south side of West Main Street to a point 20 feet west of Monroe Street with the 41 first parking stall restricted to ‘Car Parking Only’; and 42 (16) On the south side of West Main Street to a point 20 feet east of Monroe Street with the 43 first parking stall restricted to ‘Car Parking Only’. 44 SECTION III. MISCELLANEOUS 45 46 SEVERABILITY. The several sections of this Ordinance are declared to be severable. If any 47 section or portion thereof shall be declared by a court of competent jurisdiction to be invalid, unlawful 48 or unenforceable, such decision shall apply only to the specific section or portion thereof directly 49 specified in the decision, and shall not affect the validity of any other provision, sections or portions 50 thereof of the Ordinance. The remainder of the Ordinance shall remain in full force and effect. Any 51 other Ordinances whose terms are in conflict with the provisions of this Ordinance are hereby repealed 52 as to those terms that conflict. 53 SECTION IV. EFFECTIVE DATE 54 55 This ordinance shall take effect immediately upon passage and posting or publication as 56 provided by law. 57 58 59 Passed and adopted by the Village Board of the Village of Newburg, Washington and Ozaukee 60 Counties, Wisconsin, this 31st day of October, 2024. 61 62 ____________________________________ 63 David Deluka, Village President 64 65 ATTEST: 66 67 ____________________________________ 68 Brandy Loveland Seelow, Clerk Page 16 of 37 To: Board of Trustees From: Chief Michael Foeger Date: October 3, 2024 Re: Departmental Update for October 17 BOT Meeting 1. We just completed the CIB Audit of the TIME System for the DOJ. 2. There was a school safety drill on Friday, October 4 at St. John’s and NPD officers assisted with it. 3. The officer who was on family leave returned September 23. 4. Newburg Police Department Activity Report NEWBURG POLICE DEPARTMENT ACTIVITY SEPTEMBER 2024 Incident Type Total Accident-Traffic-Vehicle in Ditch 1 Ambulance Request 1 Animal Complaint 1 Assist PD 1 Disorderly Conduct 1 E911 Abandoned/False Calls 1 Informational Report 1 Municipal Ordinance Investigation 1 Parking Violation 1 Property Check 90 School Grounds Visit 1 Suspicious Person/Vehicle/Situation 1 Traffic Enforcement 34 Traffic Stop 33 TOTAL 168 Page 17 of 37 Page 18 of 37 To: Board of Trustees From: Nate Wendelborn Public Works Director Date: 10/24/25 Re: Departmental updates DPW staff have wrapped up brush collection and have begun leaf collection for the year. The crew will continue to make at least one pass through the village each week until thanksgiving. Main St is nearly complete with light poles just finishing up this week and coordinating with the concrete company to return and finish the punch list items by the first week of November. Speed limit on main st west of Carmody court has been reduced to 25mph as discussed with the Chief in the interest of the new homes that could be built. Sanitary Project is moving along and most of the work that can be completed this fall has been. The contractor is planning to come back in April to begin the major construct work. Page 19 of 37 Page 20 of 37  Stantec Consulting Services Inc. 209 Commerce Parkway PO Box 128 Cottage Grove WI 53527-8955 October 7, 2024 Project/File: 193805870 - Main Street Reconstruction Nate Wendelborn, Village Administrator / DPW Director 620 W. Main Street, PO Box 50, Newburg, WI 53060 Reference: Pay Request #3 - Recommendation of Payment Dear Nate, Stantec has reviewed the attached application for payment for the Main Street Reconstruction Project, submitted by Kopplin & Kinas Co., Inc. We agree with the requested payment amount and are recommending the Village of Newburg submit payment. The pay application is attached herein. If you have any questions, please let us know. Thank you, STANTEC CONSULTING SERVICES INC. Christian Moring P.E. Associate, Project Manager Phone: (262) 665-3012 christian.moring@stantec.com Attachment: Pay Application #3 Page 21 of 37  6/3/2024 Stantec Consulting Services, Inc. 193805870 445,332.28 10/7/2024 445,332.28 Page 22 of 37 Page 23 of 37 Page 24 of 37 Page 25 of 37 Page 26 of 37  Newburg General Fund Balance Sheet As of September 30, 2024 Sep 30, 24 ASSETS Current Assets Checking/Savings 11000 · Cash & Marketable Securities XX 11110 · Checking-Operating-SBN #104766 71,345 11111 · Checking-Payroll-SCU #1857 12,069 11112 · Checking-Taxes-SCU #5676 13,276 11113 · Checking-Main St Revit-SBN#5696 26,652 11121 · Savings-SCU #5896 433,750 11124 · Savings - SCU - Main St #7067 973,198 11800 · Petty Cash 239 Total 11000 · Cash & Marketable Securities XX 1,530,529 11330 · LGIP - WWTP Upgrade 866161-04 378,471 Total Checking/Savings 1,909,001 Accounts Receivable 3,330 Other Current Assets 12000 · Taxes & Special Assmts Receiv.12100 · Cur (1,664,085) 12300 · Delinquent Prop. Tax Receivable (2,546) 12600 · Special Assessments Receivable (2,500) Total 12000 · Taxes & Special Assmts Receiv. (1,669,131) 15000 · Due From (To) Sanitary Fund 12,716 Total Other Current Assets (1,656,415) Total Current Assets 255,916 Fixed Assets 18900 · Accum Deprec - Fixed Assets (854,023) 18000 · Fixed Assets - Other 4,072,160 Total 18000 · Fixed Assets 3,218,137 Total Fixed Assets 3,218,137 TOTAL ASSETS 3,474,053 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 21100 · Accounts Payable 93,467 Total Accounts Payable 93,467 Credit Cards 21220 · Casey's Business Card (105) Total Credit Cards (105) Other Current Liabilities 21500 · Payroll Deductions Payable 21512 · Federal WH / FICA Payable (600) 21513 · WI Withholding Taxes Payable 913 21520 · WRS / ETF Retirement Payable 2,957 21500 · Payroll Deductions Payable - Other (600) Total 21500 · Payroll Deductions Payable 2,670 23400 · Advanced Tax Collections 520,311 24000 · Due to Other Governments 24300 · Due to Counties 24311 · Current Apport of Taxes - Wash (261,289) 24312 · Current Apport of Taxes - Ozauk (17,076) 24331 · Dog License Fees - Due to Wash (176) Page 27 of 37  Newburg General Fund Balance Sheet As of September 30, 2024 24332 · Dog License Fees - Due to Ozauk (23) Total 24300 · Due to Counties (278,563) 24600 · Due to School Districts (872,380) 24610 · Due to Tech College Districts (96,859) Total 24000 · Due to Other Governments (1,247,802) 26000 · Deferred Revenues 26100 · Deferred Tax Revenue - Newburg (688,893) 26300 · Deferred Grant Revenue (ARPA) 116,624 Total 26000 · Deferred Revenues (572,269) Total Other Current Liabilities (1,297,089) Total Current Liabilities (1,203,727) Total Liabilities (1,203,727) Equity 32000 · Investment in Gen. Fixed Assets 3,218,137 34000 · Fund Balances 34100 · Fund Balances - Reserved 34110 · Reserve - Transportation Fund 131,280 34120 · Assigned - Com Ctr Grants 2,595 Total 34100 · Fund Balances - Reserved 133,875 34200 · Fund Balances - Mgmt Designated 420,688 34300 · Fund Balances - Nonreserved 120,573 Total 34000 · Fund Balances 675,136 34999 · Unrestricted Net Assets (82,992) Net Income 867,499 Total Equity 4,677,780 TOTAL LIABILITIES & EQUITY 3,474,053 Page 28 of 37  Village of Newburg Income Statement January through September 2024 $ Over % of Jan - Sep 24 Budget Budget Budget Ordinary Income/Expense Income 41110 · Tax Levy Revenue 347,931 688,893 (340,962) 51% 41800 · Interest and Penalties on Taxes 0 768 (768) 0% 42000 · Special Assessments 5,476 1,000 4,476 548% 43000 · Intergovernmental Revenues 43410 · State Shared Revenue 154,894 129,648 25,246 119% 43420 · Fire Dues 4,930 4,304 626 115% 43431 · Computer Aid 744 744 0 100% 43432 · Personal Property Aid 1,920 1,554 366 124% 43433 · Video Service Provider Aid 2,727 2,727 0 100% 43510 · State Expend. Restraint Grant 0 13,414 (13,414) 0% 43520 · State Public Safety Grant 196 0 196 100% 43530 · State Transportation Aids 55,530 55,530 0 100% 43540 · State Recycling Grant 3,144 3,139 5 100% 43650 · State Pmt - Managed Forest Land 3 3 0 100% 43700 · Grants from Local Governments 32,582 Total 43000 · Intergovernmental Revenues 256,670 211,063 45,607 122% 44000 · Licenses and Permits 44100 · Business & Occup. License 6,980 4,900 2,080 142% 44200 · Nonbusiness Licenses 1,300 950 350 137% 44300 · Building Permits & Inspection 10,296 4,500 5,796 229% 44400 · Plan Commission / Zoning Fees 1,500 1,500 0 100% 44900 · Other Regulatory Permits & Fees 3,315 4,339 (1,024) 76% Total 44000 · Licenses and Permits 23,391 16,189 7,202 144% 45000 · Fines, Forfeits and Penalties 1,893 1,375 518 138% 46110 · Clerks Fees - RE Letters 285 320 (35) 89% 46420 · Recycling Fees on Sani Bills 12,253 23,816 (11,563) 51% 46743 · Community Center Income 2,633 3,771 (1,138) 70% 47340 · Admin. Fees from Sanitary Fund 51,750 69,000 (17,250) 75% 48100 · Investment Interest Received 52,210 1,100 51,110 4,746% 48400 · Insurance Recoveries 1,685 48500 · Donations from Private Entities 200 500 (300) 40% 49100 · Proceeds from Long-Term Debt 49150 · Loan Proceeds - W Main St Revit 2,076,129 Total 49100 · Proceeds from Long-Term Debt 2,076,129 49200 · Capital Projects Fund Revenue 49204 · CF-2021-04R Main St E Revitaliz 0 2,243,440 (2,243,440) 0% 49211 · CF-2022-06R NPD Police SUV 2,808 49213 · CF-2023-02R NPD Body Cameras 1,000 Total 49200 · Capital Projects Fund Revenue 3,808 2,243,440 (2,239,632) 0% 49410 · Sales of Small Eqpt / Supplies 372 191 181 195% 49900 · NFD LOSA Revenue (Flowthrough) 0 10 (10) 0% Total Income 2,836,686 3,261,436 (424,750) 87% Gross Profit 2,836,686 3,261,436 (424,750) 87% Expense Page 29 of 37  Village of Newburg Income Statement January through September 2024 $ Over % of Jan - Sep 24 Budget Budget Budget 50500 · HSA Contributions 14,050 19,750 (5,700) 71% 51000 · General Government / Admin 51100 · Legislative 51110 · Board - Trustee Payroll 51111 · Board - Wages 10,569 15,200 (4,631) 70% 51112 · Board - PR Taxes ER 1,094 1,165 (71) 94% 51110 · Board - Trustee Payroll - Other 0 0 0 0% Total 51110 · Board - Trustee Payroll 11,663 16,365 (4,702) 71% 51113 · Board Education / Dues 505 1,320 (815) 38% 51114 · Board Travel 0 1,060 (1,060) 0% 51120 · Plan Comm./ Zoning Expenses 0 2,000 (2,000) 0% Total 51100 · Legislative 12,168 20,745 (8,577) 59% 51300 · Legal 0 7,200 (7,200) 0% 51400 · Administrative 51420 · Hall - Payroll - VH Staff 115,694 152,115 (36,421) 76% 51440 · Elections 51441 · Election Payroll 1,288 2,300 (1,012) 56% 51445 · Election Expenses 51145d · Election Meals 146 280 (134) 52% 51445a · Election Advertising 247 400 (153) 62% 51445b · Election IT Support 1,022 2,100 (1,078) 49% 51445c · Election Supplies & Svcs 95 900 (805) 11% Total 51445 · Election Expenses 1,510 3,680 (2,170) 41% 51440 · Elections - Other 0 0 0 0% Total 51440 · Elections 2,798 5,980 (3,182) 47% 51450 · IT Support & Software - Hall 21,723 12,000 9,723 181% 51510 · Audit & Accounting - Hall 16,650 10,000 6,650 167% 51520 · Bank Fees 690 1,500 (810) 46% 51530 · Assessment of Property 4,350 4,350 0 100% 51540 · Insurance - Hall 6,052 2,575 3,477 235% 51560 · Supplies & Services - Hall 12,486 14,500 (2,014) 86% 51580 · Education/Travel/Dues - Hall 3,566 4,300 (734) 83% 51590 · Background Checks - Hall 0 Total 51400 · Administrative 184,009 207,320 (23,311) 89% 51600 · General Buildings & Improvmt 51610 · Bldg Maint & Utilities - Hall 7,596 11,000 (3,404) 69% 51620 · Hall-Engineering/Projects 0 3,000 (3,000) 0% Total 51600 · General Buildings & Improvmt 7,596 14,000 (6,404) 54% Total 51000 · General Government / Admin 203,773 249,265 (45,492) 82% 52000 · Public Safety 52100 · NPD Law Enforcement 52110 · NPD - Law Enforcement Wages 50,071 65,100 (15,029) 77% 52120 · NPD - Education/Travel/Dues 1,113 2,000 (887) 56% 52128 · NPD - Vehicle Maintenance/Fuel 2,013 2,400 (387) 84% 52130 · NPD - Legal & Court Fees 672 1,100 (428) 61% 52140 · NPD - Insurance 7,798 7,600 198 103% Page 30 of 37  Village of Newburg Income Statement January through September 2024 $ Over % of Jan - Sep 24 Budget Budget Budget 52150 · NPD - IT / Computer 3,066 6,500 (3,434) 47% 52160 · NPD - Supplies/Postage/SvcFees 1,313 2,300 (987) 57% 52161 · NPD - Uniforms 3,042 1,900 1,142 160% 52170 · NPD - Phone Expense 1,428 2,100 (672) 68% 52171 · NPD - Radio / Communications 154 2,000 (1,846) 8% 52199 · NPD - Other Expenses 29 52100 · NPD Law Enforcement - Other 52 Total 52100 · NPD Law Enforcement 70,751 93,000 (22,249) 76% 52200 · NFD - Fire Protection Services 32,748 48,220 (15,472) 68% 52400 · Building Inspection / Zoning 5,688 7,000 (1,312) 81% 52500 · Emergency Government 168 1,500 (1,332) 11% Total 52000 · Public Safety 109,355 149,720 (40,365) 73% 53000 · Public Works 53010 · DPW Wages & Payroll Expense 71,730 72,500 (770) 99% 53020 · DPW - Education, Travel, Dues 0 500 (500) 0% 53021 · DPW - Insurance 5,958 7,828 (1,870) 76% 53022 · DPW - Legal Fees & IT Support 226 1,200 (974) 19% 53030 · DPW - Supplies & Gen. Svcs 22,994 27,200 (4,206) 85% 53040 · DPW - Engineering 0 1,500 (1,500) 0% 53050 · DPW - Utilities & Phone 2,249 5,580 (3,331) 40% 53060 · DPW - Building & Equipment R&M 2,009 9,000 (6,991) 22% 53300 · DPW - Street Maintenance 13,142 3,750 9,392 350% 53420 · DPW - Street Lights 26,821 38,123 (11,302) 70% 53440 · DPW - Stormwater Maint/Control 272 5,000 (4,728) 5% 53620 · DPW - Garbage Collection Svc 44,935 59,959 (15,024) 75% 53621 · DPW - Recycling Collection Svc 24,237 32,931 (8,694) 74% Total 53000 · Public Works 214,573 265,071 (50,498) 81% 53900 · Sanitary - Flow Through to Fund 3,931 54000 · Health & Human Services 1,000 1,000 0 100% 55000 · Culture, Recreation & Education 55140 · Community Center 55141 · CC - Facility 5,333 11,463 (6,130) 47% 55142 · CCC - Commission / Programming 853 Total 55140 · Community Center 6,186 11,463 (5,277) 54% 55300 · Flags & Holiday Decorations 0 1,200 (1,200) 0% Total 55000 · Culture, Recreation & Education 6,186 12,663 (6,477) 49% 56100 · Misc Expense 0 100 (100) 0% 57000 · Capital Outlay 57800 · Capital Projects Fund 57804 · CF-2021-04 Main St E Revitalize 1,043,145 57806 · CF-2022-01 Plow Truck-Internat 350 57813 · CF-2023-02 NPD Body Cams 392 57814 · CF-2024-01 Park Pavillions 6,365 8,000 (1,635) 80% 57815 · CF-2024-02 Emerg Siren Upgrade 12,219 12,500 (281) 98% 57816 · CF-2024-01 Automotive Lift DPW 7,660 8,500 (840) 90% Total 57800 · Capital Projects Fund 1,070,131 29,000 1,041,131 3,690% Page 31 of 37  Village of Newburg Income Statement January through September 2024 $ Over % of Jan - Sep 24 Budget Budget Budget 57000 · Capital Outlay - Other 0 29,000 (29,000) 0% Total 57000 · Capital Outlay 1,070,131 58,000 1,012,131 1,845% 58000 · Debt Service 58010 · Bonding 2011 & 2012 151,105 150,255 850 101% 58120 · Loan 504 - VH Garage Building 11,709 15,612 (3,903) 75% 58121 · Loan 505 - Main St. W. 7,943 10,590 (2,647) 75% 58122 · Loan 507 - DPW Truck Dodge Ram 6,215 10,590 (4,375) 59% 58123 · Loan 508 - 2022 Capitol Proj 43,021 57,361 (14,340) 75% 58124 · GO Note - Main St Revital 125,142 Total 58000 · Debt Service 345,135 244,408 100,727 141% 59000 · Other Financing Uses 0 1,154 (1,154) 0% 59910 · Contingency 0 35,945 (35,945) 0% 66000 · Payroll Taxes 826 66900 · Reconciliation Discrepancies 230 Total Expense 1,969,190 1,037,076 932,114 190% Net Ordinary Income 867,496 2,224,360 (1,356,864) 39% Net Income 867,496 2,224,360 (1,356,864) 39% Page 32 of 37  Newburg Sanitary Sewer Fund Balance Sheet As of September 30, 2024 Sep 30, 24 ASSETS Current Assets Checking/Savings 10004 · Checking-WWTP Upgrade- SBN-8425 13,856 10000 · Checking-Sanitary-SBN-0126 248,001 Total Checking/Savings 261,857 Accounts Receivable 13000 · A/R-Other Than Workhorse Bills 4,440 Total Accounts Receivable 4,440 Other Current Assets 13100 · A/R-Workhorse Sewer/Recy Bills 20,010 13119 · Receivables on Tax Bills 13111 · Sanitary Delinquent Receivable 10,523 13112 · Special Assessment Receivable (792) Total 13119 · Receivables on Tax Bills 9,731 15000 · Due From (To) General Fund 6,803 Total Other Current Assets 36,544 Total Current Assets 302,841 Fixed Assets 18000 · Fixed Assets 789,463 Total Fixed Assets 789,463 Other Assets 19000 · Pension Asset 4,974 Total Other Assets 4,974 TOTAL ASSETS 1,097,278 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2,906 Other Current Liabilities 22000 · Payable from Restricted Assets 2,693 25000 · Due To (From) General Fund 29,213 Total Other Current Liabilities 31,906 Total Current Liabilities 34,812 Total Liabilities 34,812 Equity 32000 · Net Investment in Fixed Assets 715,026 33300 · Restricted - Net Pension Asset 10,252 34000 · Fund Balances 737,796 35000 · Prior Year Equity to Allocate 14,605 Net Income (415,212) Total Equity 1,062,467 TOTAL LIABILITIES & EQUITY 1,097,279 Page 33 of 37 Page 34 of 37  Newburg Sanitary Sewer Fund Income Statement - YTD vs. Budget January through September 2024 Jan - Sep 24 Budget $ Over Budget % of Budget Ordinary Income/Expense Income 44000 · Sanitary Permit / Fee Revenue 5,640 46410 · Sanitary Bill Revenue-Current 213,178 425,818 (212,640) 50% 48000 · Miscellaneous Revenue 7,207 2,000 5,207 360% 49000 · Other Financing Sources 20,000 2,080,476 (2,060,476) 1% Total Income 246,025 2,508,294 (2,262,269) 10% Expense 53600 · Wages & Payroll Expense 38,586 69,700 (31,114) 55% 53610 · Admin. Exp. to Village Hall 51,750 69,000 (17,250) 75% 53611 · Accounting & Audit Fees 0 10,375 (10,375) 0% 53613 · IT Equpt, Support, Software 5,206 2,875 2,331 181% 53614 · Insurance 8,464 6,075 2,389 139% 53616 · Education, Travel & Dues 481 2,500 (2,019) 19% 53620 · Utilities 15,262 25,000 (9,738) 61% 53631 · Engineering 0 6,000 (6,000) 0% 53632 · Sludge Hauling 8,155 26,500 (18,345) 31% 53633 · Lab & Testing Services 16,955 27,600 (10,645) 61% 53634 · Phosphorus Compliance - Alum 2,586 9,000 (6,414) 29% 53640 · Vehicle 959 1,012 (53) 95% 53650 · Supplies & General Svcs 2,387 5,000 (2,613) 48% 53660 · System Maintenance & Repairs 10,356 48,750 (38,394) 21% 53670 · WI DNR Fees 996 1,300 (304) 77% 53671 · Community-RiversEdgeNatureCtr 2,750 2,750 0 100% 53690 · Other Misc Expenses 0 50 (50) 0% 54000 · Capital Projects 54005 · 54005-CF-2024-01 Plant Upgrade 496,344 1,500,000 (1,003,656) 33% Total 54000 · Capital Projects 496,344 1,500,000 (1,003,656) 33% Total Expense 661,237 1,813,487 (1,152,250) 36% Net Ordinary Income (415,212) 694,807 (1,110,019) (60%) Net Income (415,212) 694,807 (1,110,019) (60%) Page 35 of 37 Page 36 of 37  Village of Newburg Payroll Summary - Hours and Dollars Compared to Prior Year January through September 2024 Hours Jan - Sep 24 Hours Jan - Sep 23 % Change Employee Wages, Taxes and Adjustments Gross Pay ADMIN-Board Salary 21 11,400 14 7,231 58% BUILDING Insp Wages 219 1,942 (89%) DPW Work at Community Center 57 1,144 69 1,666 (31%) DPW-Bereavement Leave 16 400 100% DPW-Holiday 86 1,894 45 1,099 72% DPW-Recycle 184 3,664 101 2,439 50% DPW-Regular 1,675 49,306 1,359 36,433 35% DPW-Snow Removal 218 5,668 150 3,900 45% DPW-Vacation 72 1,797 108 2,614 (31%) HSA nontaxable - Bernard, Duane 5,400 100% ELECTION Wages 91 1,195 185 2,205 (46%) EMERGENCY-EM Director 250 (100%) EMERGENCY-EM Director - Deputy 125 250 (50%) HALL-Salary 785 69,630 2,440 98,054 (29%) HALL-Board Salary Prorated 2 448 (100%) HALL-Hourly Holiday 76 1,934 30 766 152% HALL-Hourly Wages 1,364 29,296 1,313 31,099 (6%) HSA nontaxable-Loveland, Brandy 5,400 100% HSA nontaxable-Wellman, Heather 4,150 100% NPD-Chief Hourly 477 14,239 465 13,494 6% NPD-Holiday 34 928 37 975 (5%) NPD-Patrol Wages Hourly 1,020 26,501 1,126 28,611 (7%) NPD-Police Admin 150 3,156 95 1,848 71% SAN-Holiday 22 562 (100%) SAN-Regular 1,005 37,732 1,208 36,774 3% ZONING Wages 300 900 (67%) Total Gross Pay 7,331 275,478 8,769 273,560 1% Deductions from Gross Pay (15,817) (17,599) 10% Adjusted Gross Pay 7,331 259,661 8,769 255,961 1% Taxes Withheld (50,812) (41,837) (21%) Additions to Net Pay 308 389 (21%) Net Pay 7,331 209,157 8,769 214,513 (2%) Employer Taxes and Contributions Z-Federal Unemployment 81 (100%) Z-Medicare Company 3,763 4,091 (8%) Z-Social Security Company 16,090 17,495 (8%) ADMIN-WRS ER 7,152 9,453 (24%) DPW-WRS ER 4,318 3,563 21% NPD-WRS ER 2,080 1,824 14% SAN-WRS ER 2,214 2,219 (0%) Total Employer Taxes and Contributions 35,617 38,726 (8%) Page 37 of 37