Board of Trustees & Committee of the Whole - February 08, 2024

AGENDA Board of Trustees & Committee of the Whole Meeting 7:00 PM - Thursday, February 8, 2024 Village Hall, 620 W. Main St., Newburg, Wisconsin Page CALL TO ORDER / ROLL CALL - President Dave DeLuka - Trustee Bill Sackett - Trustee Mike Heili - Trustee Mike Enright - Trustee Brooke Stangel -Trustee Kevin Kohn - Trustee Paul Zimdars PLEDGE OF ALLEGIANCE "I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all.", should be rendered by standing at attention facing the flag with the right hand over the heart. A person in uniform should instead remain silent and render the military salute. Veterans may choose either method. (4 USC Sec. 4). PUBLIC FORUM Members of the public are invited to address the Village Board regarding any topic of public concern. Those who wish to speak are asked to complete a written card to register with the clerk. NEW BUSINESS DPW: PUBLIC WORKS & SANITARY SEWER DPW Director Nate Wendelborn. 1. Department Update 3 - 25 Kopplin Kinas Co. Inc_ VN Master Services_Newburg_Task Order - MainStreetRecon_ConstructionServices Main Street Bids BidResultsLetter ANNOUNCEMENTS Next BOT Meeting February 22, 2024 CLOSED SESSION NOTICE This body may entertain a motion to adjourn into Closed Session pursuant to Sec. 19.85(1)(c), Wis. Stats., considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. The board may provide notice that it will adjourn from closed session without reconvening in open session. ADJOURNMENT Village of Newburg - 620 W Main St. PO Box 50, Newburg, WI 53060 - (262) 675-2160 - Clerk@village.newburg.wi.us Page 1 of 25 Page 2 of 25 Page 3 of 25 Page 4 of 25 Page 5 of 25 Page 6 of 25 Page 7 of 25 Page 8 of 25 Page 9 of 25 Page 10 of 25 Page 11 of 25 Page 12 of 25 Page 13 of 25 Page 14 of 25  D^dZ^Zs/^'ZDEd d^<KZZ  ƩĂĐŚĞĚƚŽĂŶĚĨŽƌŵŝŶŐƉĂƌƚŽĨƚŚĞD^dZ^Zs/^'ZDEd dtE͗ s/>>'K&EthZ'͕t/ ;ŚĞƌĞŝŶĂŌĞƌĐĂůůĞĚƚŚĞ͞>/Ed͟Ϳ ͲĂŶĚͲ ^dEdKE^h>d/E'^Zs/^/E͘ ;ŚĞƌĞŝŶĂŌĞƌĐĂůůĞĚ͞^dEd͟Ϳ &&d/s͗ &ĞďƌƵĂƌLJϱƚŚ͕ϮϬϮϰ  dŚŝƐd^<KZZŝƐŝƐƐƵĞĚƵŶĚĞƌƚŚĞD^dZ^Zs/^'ZDEd;ĚĂƚĞĚDĂƌĐŚϲ͕ϮϬϮϬͿďĞƚǁĞĞŶ^dEdKE^h>d/E'^Zs/^/E͘ ;͞^dEd͟Ϳ ĂŶĚ s/>>' K& EthZ'͕ t/ ;͞>/Ed͟Ϳ ĨŽƌ ^ĞƌǀŝĐĞƐ ƚŽ ďĞ ƉƌŽǀŝĚĞĚ ďLJ ^dEd ŽŶ ƚŚĞ D/E ^dZd ZKE^dZhd/KE ʹ KE^dZhd/KE ^Zs/^ ;͞WƌŽũĞĐƚ͟Ϳ͕ ĂƐ ŵŽƌĞ ĨƵůůLJ ĚĞƐĐƌŝďĞĚ ďĞůŽǁ͘  dŚŝƐ dĂƐŬ KƌĚĞƌ ŝƐ ŝŶĐŽƌƉŽƌĂƚĞĚ ŝŶƚŽ ĂŶĚ ƉĂƌƚ ŽĨ ƚŚĞ DĂƐƚĞƌ ^ĞƌǀŝĐĞƐ ŐƌĞĞŵĞŶƚ͘ dŚĞ>/Ed͛ƐƌĞƉƌĞƐĞŶƚĂƟǀĞƐŚĂůůďĞ͗ EĂƚĞtĞŶĚĞůďŽƌŶ ĚŵŝŶŝƐƚƌĂƚŽƌͬWtŝƌĞĐƚŽƌ  ^Zs/^͗ ^dEdƐŚĂůůƉĞƌĨŽƌŵƚŚĞĨŽůůŽǁŝŶŐ^Zs/^͗  WƌŽũĞĐƚ^ĐŽƉĞ͗ • WƌĞͲŽŶƐƚƌƵĐƟŽŶ o ^ƚĂŶƚĞĐǁŝůůƉƌĞƉĂƌĞĂƉƌĞͲĐŽŶƐƚƌƵĐƟŽŶŵĞĞƟŶŐĂŐĞŶĚĂĂŶĚƐĐŚĞĚƵůĞĨŽƌƉƌĞͲĐŽŶƐƚƌƵĐƟŽŶ ŵĞĞƟŶŐ͘ o ^ƚĂŶƚĞĐǁŝůůƉƌĞƉĂƌĞĂĐŽŶƚƌĂĐƚŽƌƐƵďŵŝƩĂůƐͬƐŚŽƉĚƌĂǁŝŶŐƐĐŚĞĚƵůĞĂŶĚĐŽŽƌĚŝŶĂƚĞ ƚƌĂĐŬŝŶŐŵĞƚŚŽĚƐǁŝƚŚŽŶƚƌĂĐƚŽƌ͘ o ^ƚĂŶƚĞĐǁŝůůĐŽŽƌĚŝŶĂƚĞĂŶŽŶͲƐŝƚĞƉƌĞͲĐŽŶƐƚƌƵĐƟŽŶŵĞĞƟŶŐ͕ƌĞǀŝĞǁŝŶŐƉƌŽũĞĐƚ ƌĞƋƵŝƌĞŵĞŶƚƐ͕ŐŽĂůƐ͕ĂŶĚĞdžƉĞĐƚĂƟŽŶƐ͘ o ^ƚĂŶƚĞĐǁŝůůĐŽŵƉŝůĞŵĞĞƟŶŐŵŝŶƵƚĞƐ͕ĚŽĐƵŵĞŶƟŶŐƉƌŽƉŽƐĞĚĐŽŶƐƚƌƵĐƟŽŶŵĞƚŚŽĚƐ͕ ƐĐŚĞĚƵůĞ͕ĂŶĚĐŽŵŵƵŶŝĐĂƟŽŶƌĞƋƵŝƌĞŵĞŶƚƐ͘ • ŽŶƐƚƌƵĐƟŽŶ^ƚĂŬŝŶŐĂŶĚƐͲďƵŝůƚƌĂǁŝŶŐƐ o ^ŝƚĞŽŶƚƌŽůͬKƌŝĞŶƚĂƟŽŶ  ƐƚĂďůŝƐŚͬǀĞƌŝĨLJŚŽƌŝnjŽŶƚĂůĐŽŶƚƌŽůƉŽŝŶƚƐĂŶĚďĞŶĐŚŵĂƌŬƐŶĞĐĞƐƐĂƌLJĨŽƌ ĐŽŶƐƚƌƵĐƟŽŶůĂLJŽƵƚĂŶĚŵĂĐŚŝŶĞĐŽŶƚƌŽůƐŝƚĞŽƌŝĞŶƚĂƟŽŶ͘ o ^ŝůƚ&ĞŶĐĞͬůĞĂƌŝŶŐ>ŝŵŝƚƐ  ^ƚĂŬĞƐŝůƚĨĞŶĐĞĂŶĚŽƌĐůĞĂƌŝŶŐůŝŵŝƚƐĂƚϱϬ͛ŝŶƚĞƌǀĂůƐ͘ o 'ƌĂĚŝŶŐ  ůƵĞƚŽƉƐƚĂŬĞďĂƐĞĐŽƵƌƐĞĂƚĂϱϬ͛ŐƌŝĚŝŶĂůůĂƌĞĂƐŶŽƚŽƚŚĞƌǁŝƐĞĐŽŶƚƌŽůůĞĚďLJ ŶĞĂƌďLJĐƵƌď͕ƐŝĚĞǁĂůŬĞƚĐ͘ o ^ƚŽƌŵ^ĞǁĞƌ  ^ƚĂŬĞŽīƐĞƚƐƚŽĂůůĐĂƚĐŚďĂƐŝŶƐ͕ŵĂŶŚŽůĞƐ͕ĐƵůǀĞƌƚĞŶĚƐ͕ĂŶĚŝŶůĞƚͬŽƵƚůĞƚ ƐƚƌƵĐƚƵƌĞƐ͘ o ƵƌďĂŶĚ'ƵƩĞƌ  ^ƚĂŬĞŽīƐĞƚƐƚŽƚŽƉͲďĂĐŬŽĨĐƵƌďĂƚϮϱ͛ŝŶƚĞƌǀĂůƐ͘  ^ƚĂŬĞƌĂĚŝƵƐƉŽŝŶƚƐǁŚĞƌĞƌĂĚŝƵƐŝƐϯϬ͛ŽƌůĞƐƐ͘ o ^ŝĚĞǁĂůŬ  ^ƚĂŬĞŽīƐĞƚƐĂƚϮϱ͛ŝŶƚĞƌǀĂůƐƚŽĞĚŐĞŽĨƐŝĚĞǁĂůŬŝŶĂƌĞĂƐǁŚĞƌĞŝƚŝƐŶŽƚ ĐŽŶƚƌŽůůĞĚďLJĐƵƌďͬďƵŝůĚŝŶŐƐ͘ o ^ƚĂŶƚĞĐǁŝůůƉƌŽǀŝĚĞĞůĞĐƚƌŽŶŝĐĂŶĚƉŚLJƐŝĐĂůĐŽƉŝĞƐŽĨĂƐͲďƵŝůƚĚŽĐƵŵĞŶƚƐƚŽƚŚĞůŝĞŶƚ͕ ƵƉŽŶĐŽŵƉůĞƟŽŶ͘ • ŽŶƐƚƌƵĐƟŽŶKďƐĞƌǀĂƟŽŶͬŽĐƵŵĞŶƚĂƟŽŶ  h͗ͰϭϵϯϴϬϱϴϳϬͰDĂŶĂŐĞŵĞŶƚͰ^ĐŽƉĞ^ĐŚĞĚƵůĞ&ĞĞͰĐŽŶƚƌĂĐƚƐͰŽŶƐƚƌƵĐƟŽŶ^ĞƌǀŝĐĞƐWŚĂƐĞͰsEDĂƐƚĞƌ^ĞƌǀŝĐĞƐͺEĞǁďƵƌŐͺdĂƐŬKƌĚĞƌͲDĂŝŶ^ƚƌĞĞƚZĞĐŽŶͺŽŶƐƚƌƵĐƟŽŶ^ĞƌǀŝĐĞƐ͘ĚŽĐŵ Page 15 of 25   D^dZ^Zs/^'ZDEd  d^<KZZ WĂŐĞϮŽĨϯ  o^ƚĂŶƚĞĐǁŝůůƉƌŽǀŝĚĞĚĂŝůLJĨƵůůͲƟŵĞŽďƐĞƌǀĂƟŽŶĂŶĚĚŽĐƵŵĞŶƚĂƟŽŶŽĨĐŽŶƐƚƌƵĐƟŽŶ ƉƌŽŐƌĞƐƐ͕ƋƵĂŶƟƟĞƐ͕ŝŶƐƚĂůůĂƟŽŶƉƌĂĐƟĐĞƐ͕ĂŶĚŵĂƚĞƌŝĂůƐ;ĞƐƟŵĂƚĞƉƌŽǀŝĚĞĚŝƐĂŶƟĐŝƉĂƚĞĚ ƚŽĐŽǀĞƌƵƉƚŽϭϬϬǁŽƌŬŝŶŐĚĂLJƐͿ͘ o ^ƚĂŶƚĞĐǁŝůůĐŽŶƟŶƵĂůůLJŵĂŶĂŐĞƉƌŽũĞĐƚĐŽŽƌĚŝŶĂƟŽŶǁŝƚŚŽŶƚƌĂĐƚŽƌ͕sŝůůĂŐĞƐƚĂī͕ŵĂƚĞƌŝĂů ƚĞƐƟŶŐĂŐĞŶĐŝĞƐ͕ĂŶĚŝŵƉĂĐƚĞĚƌĞƐŝĚĞŶƚƐͬďƵƐŝŶĞƐƐŽǁŶĞƌƐ͘ o ^ƚĂŶƚĞĐǁŝůůĚĞǀĞůŽƉĂĮŶĂůƉƵŶĐŚůŝƐƚĂŶĚĨŽůůŽǁͲƵƉǁŝƚŚŽŶƚƌĂĐƚŽƌĨŽƌĮŶĂůĐŽŵƉůĞƟŽŶŽĨ ĐŽŶƚƌĂĐƚĞĚǁŽƌŬ͘ • ŽŶƐƚƌƵĐƟŽŶĚŵŝŶŝƐƚƌĂƟŽŶ o ^ƚĂŶƚĞĐǁŝůůƌĞǀŝĞǁĂŶĚƉƌŽǀŝĚĞĨŽƌŵĂůǁƌŝƩĞŶƌĞĐŽŵŵĞŶĚĂƟŽŶƐŽŶĂůůŽŶƚƌĂĐƚŽƌ ƐƵďŵŝƩĞĚƉĂLJƌĞƋƵĞƐƚƐ͕ĐŚĂŶŐĞŽƌĚĞƌƐ͕ƐĐŚĞĚƵůŝŶŐ͕ƐŚŽƉĚƌĂǁŝŶŐƐĂŶĚŽŶƚƌĂĐƚŽƌ ƐƵďŵŝƩĂůƐŽŶďĞŚĂůĨŽĨƚŚĞŝƚLJ͘ o ^ƚĂŶƚĞĐǁŝůůƉƌŽǀŝĚĞŽŶͲŐŽŝŶŐƐĐŚĞĚƵůŝŶŐƵƉĚĂƚĞƐƚŽĂůůƉĂƌƟĞƐ͘ o ^ƚĂŶƚĞĐǁŝůůĂƐƐŝƐƚƚŚĞsŝůůĂŐĞǁŝƚŚƉƌŽǀŝĚŝŶŐĂīĞĐƚĞĚƌĞƐŝĚĞŶƚƐͬďƵƐŝŶĞƐƐŽǁŶĞƌƐǁŝƚŚ ƉƌŽũĞĐƚƵƉĚĂƚĞƌĞƉŽƌƚƐ͘ o ^ƚĂŶƚĞĐǁŝůůŚŽůĚǁĞĞŬůLJƉƌŽŐƌĞƐƐŵĞĞƟŶŐƐŽŶƐŝƚĞǁŝƚŚǀŝƌƚƵĂůĂƩĞŶĚĂŶĐĞŽƉƟŽŶƐŵĂĚĞ ĂǀĂŝůĂďůĞĨŽƌƐƚĂī͘ o ^ƚĂŶƚĞĐǁŝůůŵĂŶĂŐĞĐŽŽƌĚŝŶĂƟŽŶĂŶĚĐŽŵƉůĞƟŽŶŽĨƉƌŽũĞĐƚĐůŽƐĞŽƵƚĚŽĐƵŵĞŶƚƐĂŶĚĮŶĂů ƉĂLJŵĞŶƚ͘  ;ŚĞƌĞŝŶĂŌĞƌĐĂůůĞĚƚŚĞ͞^Zs/^͟Ϳ ƐƐƵŵƉƟŽŶƐĂŶĚdžĐůƵƐŝŽŶƐ͗ • ĞƐŝŐŶĐŚĂŶŐĞƐƌĞƋƵĞƐƚĞĚďLJƚŚĞsŝůůĂŐĞǁŝůůďĞĐŽŶƐŝĚĞƌĞĚĂĚĚŝƟŽŶĂůƐĞƌǀŝĐĞƐĂŶĚďĞƐƵďũĞĐƚƚŽ ĂĚĚŝƟŽŶĂůĨĞĞƐƉĂŝĚƚŽ^ƚĂŶƚĞĐ͘ • džƉĂŶƐŝŽŶŽĨĐƵƌƌĞŶƚƉƌŽũĞĐƚĞdžƚĞŶƚƐ͕ƌĞƋƵŝƌŝŶŐĂĚĚŝƟŽŶĂůƐƵƌǀĞLJǁŽƌŬǁŝůůďĞĐŽŶƐŝĚĞƌĞĚĂĚĚŝƟŽŶĂů ƐĞƌǀŝĐĞƐĂŶĚďĞƐƵďũĞĐƚƚŽĂĚĚŝƟŽŶĂůĨĞĞƐƉĂŝĚƚŽ^ƚĂŶƚĞĐ͘ • dĂƐŬďƵĚŐĞƚƐĂƌĞĞƐƟŵĂƚĞƐĂŶĚǁĞƌĞƐĞƌǀĞƚŚĞƌŝŐŚƚƚŽƌĞĂůůŽĐĂƚĞďƵĚŐĞƚďĞƚǁĞĞŶƚĂƐŬƐďƵƚǁŝůůŶŽƚ ĞdžĐĞĞĚƚŚĞƚŽƚĂůĐŽŶƚƌĂĐƚǁŝƚŚŽƵƚĂƉƉƌŽǀĂů͘ • tŚĞƌĞŶŽƚƐƚĂƚĞĚĂƐďĞŝŶŐŝŶĐůƵĚĞĚŝŶƚŚĞĨĞĞƐ͕ƉƌŽũĞĐƚƐƉĞĐŝĮĐƐƵďĐŽŶƐƵůƚĂŶƚ͕ĐŽŶƚƌĂĐƚŽƌ͕ůĂďĂŶĚ ŽƚŚĞƌƐŝŵŝůĂƌƚŚŝƌĚͲƉĂƌƚLJĐŚĂƌŐĞƐǁŝůůďĞĐŚĂƌŐĞĚĂƐŝŶǀŽŝĐĞĚƚŽ^ƚĂŶƚĞĐǁŝƚŚĂϭϬƉĞƌĐĞŶƚŵĂƌŬƵƉ͘ • ^ƚĂŶƚĞĐǁŝůůŶŽƚĞŶƚĞƌĂŶLJĨŽƌŵŽĨůŝƟŐĂƟŽŶƌĞŐĂƌĚŝŶŐƚŚĞƐĞƌǀŝĐĞƐƉĞƌĨŽƌŵĞĚŝŶƚŚĞƚĂƐŬƐĚĞĮŶĞĚďLJ ƚŚŝƐƉƌŽƉŽƐĂů͘ • ^ƚĂŶƚĞĐŶŽƚƌĞƐƉŽŶƐŝďůĞĨŽƌĂŶLJĐŽƐƚƐŝŶĐƵƌƌĞĚĚƵĞƚŽƐĐŚĞĚƵůĞĚĞůĂLJƐďĞLJŽŶĚŽƵƌĐŽŶƚƌŽů;Ğ͘Ő͘ ǁĞĂƚŚĞƌ͕ĐůŝĞŶƚͲŝŶĚƵĐĞĚĚĞůĂLJƐ͕ŶŽŶͲƉĞƌĨŽƌŵĂŶĐĞŽĨŽƚŚĞƌĐŽŶƚƌĂĐƚŽƌƐ͕ĞƚĐ͘Ϳ  KEdZdd/D͗ ŽŵŵĞŶĐĞŵĞŶƚĂƚĞ͗ hƉŽŶůŝĞŶƚŶŽƟĮĐĂƟŽŶŽĨdĂƐŬKƌĚĞƌƐŝŐŶĂƚƵƌĞ;ĞƐƟŵĂƚĞĚƚŽďĞ &ĞďƌƵĂƌLJϱƚŚ͕ϮϬϮϰͿ͘  ƐƟŵĂƚĞĚŽŵƉůĞƟŽŶĂƚĞ͗ EŽǀĞŵďĞƌϯϬƚŚ͕ϮϬϮϰ;ĞƐƟŵĂƚĞĚĐŽŵƉůĞƟŽŶŽĨĮŶĂůĐůŽƐĞŽƵƚ ĚŽĐƵŵĞŶƚĂƟŽŶĂŶĚƉĂLJƌĞƋƵĞƐƚƐͿ KEdZdWZ/͗ ^ƵďũĞĐƚƚŽƚŚĞƚĞƌŵƐďĞůŽǁ͕>/EdǁŝůůĐŽŵƉĞŶƐĂƚĞ^dEdĂƐĨŽůůŽǁƐ͗  Ψϭϴϰ͕ϬϬϬŽŶĂdŝŵĞΘDĂƚĞƌŝĂůƐĂƐŝƐ͘EŽƚƚŽďĞĞdžĐĞĞĚĞĚǁŝƚŚŽƵƚǁƌŝƩĞŶĂƵƚŚŽƌŝnjĂƟŽŶĨƌŽŵƚŚĞ>/Ed͘ WƌŽũĞĐƚ ƐƉĞĐŝĮĐ ĐŚĂƌŐĞƐ͕ ƐƵĐŚ ĂƐ ƐƵďĐŽŶƐƵůƚĂŶƚƐ͖ ƚƌĂǀĞů͕ ĂĐĐŽŵŵŽĚĂƟŽŶƐ ĂŶĚ ŵĞĂůƐ͖ ƉƌŽũĞĐƚͲƐƉĞĐŝĮĐ ƉƌŝŶƟŶŐ ŽĨ ĚĞůŝǀĞƌĂďůĞƐ͖ĐŽŶƐƵŵĂďůĞƐ͖ƵƐĂŐĞĐŚĂƌŐĞƐĨŽƌƐƉĞĐŝĂůŝnjĞĚĮĞůĚĞƋƵŝƉŵĞŶƚĂŶĚĐŽŵƉĂŶLJͲŽǁŶĞĚ͕ůĞĂƐĞĚŽƌƌĞŶƚĞĚ ƉƌŽũĞĐƚǀĞŚŝĐůĞƐ͖ĞdžƚĞƌŶĂůƚĞƐƟŶŐůĂďĐŚĂƌŐĞƐĂŶĚŽƚŚĞƌĞdžƚĞƌŶĂůƐĞƌǀŝĐĞƐĐŚĂƌŐĞƐ͖ƐƉĞĐŝĂůŝnjĞĚĐŽŵƉƵƚĞƌƐŽŌǁĂƌĞ ĐŽƐƚƐ͖ĂŶĚŽƚŚĞƌƐŝŐŶŝĮĐĂŶƚƉƌŽũĞĐƚͲƐƉĞĐŝĮĐĞdžƉĞŶƐĞƐǁŝůůďĞŝŶǀŽŝĐĞĚŝŶĂĚĚŝƟŽŶƚŽůĂďŽƌĨĞĞƐĂŶĚƚŽƚŚĞ&Z͘ WƌŽũĞĐƚƐƉĞĐŝĮĐƐƵďĐŽŶƐƵůƚĂŶƚ͕ĐŽŶƚƌĂĐƚŽƌ͕ůĂď͕ŽƌŽƚŚĞƌƐŝŵŝůĂƌƚŚŝƌĚͲƉĂƌƚLJĐŚĂƌŐĞƐǁŝůůďĞĐŚĂƌŐĞĚĂƐŝŶǀŽŝĐĞĚƚŽ ^dEdǁŝƚŚŶŽŵĂƌŬƵƉ͘  hŶůĞƐƐŽƚŚĞƌǁŝƐĞŶŽƚĞĚ͕ƚŚĞĨĞĞƐŝŶƚŚŝƐĂŐƌĞĞŵĞŶƚĚŽŶŽƚŝŶĐůƵĚĞĂŶLJǀĂůƵĞĂĚĚĞĚ͕ƐĂůĞƐ͕ŽƌŽƚŚĞƌƚĂdžĞƐƚŚĂƚŵĂLJ ďĞĂƉƉůŝĞĚďLJ'ŽǀĞƌŶŵĞŶƚŽŶĨĞĞƐĨŽƌƐĞƌǀŝĐĞƐ͘^ƵĐŚƚĂdžĞƐǁŝůůďĞĂĚĚĞĚƚŽĂůůŝŶǀŽŝĐĞƐĂƐƌĞƋƵŝƌĞĚ͘  h͗ͰϭϵϯϴϬϱϴϳϬͰDĂŶĂŐĞŵĞŶƚͰ^ĐŽƉĞ^ĐŚĞĚƵůĞ&ĞĞͰĐŽŶƚƌĂĐƚƐͰŽŶƐƚƌƵĐƟŽŶ^ĞƌǀŝĐĞƐWŚĂƐĞͰsEDĂƐƚĞƌ^ĞƌǀŝĐĞƐͺEĞǁďƵƌŐͺdĂƐŬKƌĚĞƌͲDĂŝŶ^ƚƌĞĞƚZĞĐŽŶͺŽŶƐƚƌƵĐƟŽŶ^ĞƌǀŝĐĞƐ͘ĚŽĐŵ Page 16 of 25   D^dZ^Zs/^'ZDEd  d^<KZZ WĂŐĞϯŽĨϯ  tŚĞƌĞ ƚŚĞ ^Zs/^ Žƌ ƐĞƌǀŝĐĞƐ ĐŽŶĚŝƟŽŶƐ ĐŚĂŶŐĞ͕ ^dEd ƐŚĂůů ƐƵďŵŝƚ ƚŽ ƚŚĞ >/Ed ŝŶ Ă ƟŵĞůLJ ŵĂŶŶĞƌ͕ ĚŽĐƵŵĞŶƚĂƟŽŶŽĨƚŚĞƌĞǀŝƐŝŽŶƐƚŽƚŚŝƐdĂƐŬKƌĚĞƌĂĚũƵƐƟŶŐƚŚĞŽŶƚƌĂĐƚ^ĞƌǀŝĐĞƐdŝŵĞĂŶĚWƌŝĐĞĂƐƌĞƋƵŝƌĞĚ͘ /d/KE> dŚĞĨŽůůŽǁŝŶŐĂĚĚŝƟŽŶĂůĐŽŶĚŝƟŽŶƐƐŚĂůůďĞƌĞĂĚŝŶĐŽŶũƵŶĐƟŽŶǁŝƚŚĂŶĚĐŽŶƐƟƚƵƚĞƉĂƌƚŽĨƚŚŝƐdĂƐŬKƌĚĞƌ͗ KE/d/KE^͗ DĂƐƚĞƌ^ĞƌǀŝĐĞƐŐƌĞĞŵĞŶƚĚĂƚĞĚDĂƌĐŚϲ͕ϮϬϮϬ͕ďĞƚǁĞĞŶ^ƚĂŶƚĞĐĂŶĚƚŚĞsŝůůĂŐĞŽĨEĞǁďƵƌŐ͕t/͘ dŚĞĨŽůůŽǁŝŶŐĂĚĚŝƟŽŶĂůĂƩĂĐŚŵĞŶƚƐƐŚĂůůďĞƌĞĂĚŝŶĐŽŶũƵŶĐƟŽŶǁŝƚŚĂŶĚĐŽŶƐƟƚƵƚĞƉĂƌƚŽĨƚŚŝƐdĂƐŬKƌĚĞƌ͗ /d/KE> dd,DEd^͗ ŶͬĂ  /E^hZE ĞĨŽƌĞĂŶLJƐĞƌǀŝĐĞƐĂƌĞƉƌŽǀŝĚĞĚƵŶĚĞƌƚŚŝƐĂŐƌĞĞŵĞŶƚ͕^dEdƐŚĂůůƉƌŽĐƵƌĞ͕ĂŶĚŵĂŝŶƚĂŝŶŝŶĞīĞĐƚĚƵƌŝŶŐƚŚĞ ZYh/ZDEd^͗ ƚĞƌŵŽĨƚŚŝƐĂŐƌĞĞŵĞŶƚ͕ŝŶƐƵƌĂŶĐĞĐŽǀĞƌĂŐĞŝŶĂŵŽƵŶƚƐĂŶĚŽŶƚĞƌŵƐŶŽƚůĞƐƐƚŚĂŶƐĞƚĨŽƌƚŚďĞůŽǁ͘ 'ĞŶĞƌĂů >ŝĂďŝůŝƚLJ͗  ŽŵŵĞƌĐŝĂů ŐĞŶĞƌĂů ůŝĂďŝůŝƚLJ ŝŶƐƵƌĂŶĐĞ ĨŽƌ ƉĞƌƐŽŶĂů ĂŶĚ ďŽĚŝůLJ ŝŶũƵƌLJ͕ ŝŶĐůƵĚŝŶŐ ĚĞĂƚŚ͕ ĂŶĚ ƉƌŽƉĞƌƚLJĚĂŵĂŐĞŝŶƚŚĞĂŵŽƵŶƚŽĨΨϭ͕ϬϬϬ͕ϬϬϬĞĂĐŚŽĐĐƵƌƌĞŶĐĞĂŶĚŶŽƚůĞƐƐƚŚĂŶΨϮ͕ϬϬϬ͕ϬϬϬŝŶƚŚĞĂŐŐƌĞŐĂƚĞ͘ ƵƚŽŵŽďŝůĞ>ŝĂďŝůŝƚLJ͗ƵƚŽŵŽďŝůĞůŝĂďŝůŝƚLJŝŶƐƵƌĂŶĐĞĨŽƌďŽĚŝůLJŝŶũƵƌLJ͕ŝŶĐůƵĚŝŶŐĚĞĂƚŚ͕ĂŶĚƉƌŽƉĞƌƚLJĚĂŵĂŐĞŝŶƚŚĞ ĂŵŽƵŶƚŽĨΨϭ͕ϬϬϬ͕ϬϬϬĞĂĐŚŽĐĐƵƌƌĞŶĐĞ͘ WƌŽĨĞƐƐŝŽŶĂů>ŝĂďŝůŝƚLJ͗WƌŽĨĞƐƐŝŽŶĂůůŝĂďŝůŝƚLJŝŶƐƵƌĂŶĐĞĨŽƌĚĂŵĂŐĞƐŝŶĐƵƌƌĞĚďLJƌĞĂƐŽŶŽĨĂŶLJŶĞŐůŝŐĞŶƚĂĐƚ͕ĞƌƌŽƌŽƌ ŽŵŝƐƐŝŽŶĐŽŵŵŝƩĞĚŽƌĂůůĞŐĞĚƚŽŚĂǀĞďĞĞŶĐŽŵŵŝƩĞĚďLJ^dEdŝŶƚŚĞĂŵŽƵŶƚŽĨΨϭ͕ϬϬϬ͕ϬϬϬƉĞƌĐůĂŝŵĂŶĚŝŶ ƚŚĞĂŐŐƌĞŐĂƚĞ͘ tŽƌŬĞƌƐ͛ŽŵƉĞŶƐĂƟŽŶ͗ƐƉƌĞƐĐƌŝďĞĚďLJĂƉƉůŝĐĂďůĞůĂǁ͘ ĞƌƟĮĐĂƚĞƐ͗hƉŽŶƌĞƋƵĞƐƚ͕^dEdƐŚĂůůƉƌŽǀŝĚĞĐĞƌƟĮĐĂƚĞƐŽĨŝŶƐƵƌĂŶĐĞĞǀŝĚĞŶĐŝŶŐĐŽǀĞƌĂŐĞƌĞƋƵŝƌĞĚĂďŽǀĞ͘ ĂĐŚĐĞƌƟĮĐĂƚĞƐŚĂůůƉƌŽǀŝĚĞƚŚĂƚƚŚĞĐŽǀĞƌĂŐĞƚŚĞƌĞŝŶĂīŽƌĚĞĚƐŚĂůůŶŽƚďĞĐĂŶĐĞůůĞĚĞdžĐĞƉƚǁŝƚŚƚŚŝƌƚLJ;ϯϬͿĚĂLJƐ ƉƌŝŽƌǁƌŝƩĞŶŶŽƟĐĞƚŽƚŚĞ>/Ed͘    s/>>'K&EthZ'͕t/^KE^/E ^dEdKE^h>d/E'^Zs/^͕/E͘   EĂƚĞtĞŶĚĞůďŽƌŶ ŚƌŝƐƟĂŶDŽƌŝŶŐ͕W  ĚŵŝŶŝƐƚƌĂƚŽƌͬWtŝƌĞĐƚŽƌ   sŝůůĂŐĞŶŐŝŶĞĞƌ  WƌŝŶƚEĂŵĞĂŶĚdŝƚůĞ   WƌŝŶƚEĂŵĞĂŶĚdŝƚůĞ   ͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺ   ͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺ ^ŝŐŶĂƚƵƌĞ ^ŝŐŶĂƚƵƌĞ   h͗ͰϭϵϯϴϬϱϴϳϬͰDĂŶĂŐĞŵĞŶƚͰ^ĐŽƉĞ^ĐŚĞĚƵůĞ&ĞĞͰĐŽŶƚƌĂĐƚƐͰŽŶƐƚƌƵĐƟŽŶ^ĞƌǀŝĐĞƐWŚĂƐĞͰsEDĂƐƚĞƌ^ĞƌǀŝĐĞƐͺEĞǁďƵƌŐͺdĂƐŬKƌĚĞƌͲDĂŝŶ^ƚƌĞĞƚZĞĐŽŶͺŽŶƐƚƌƵĐƟŽŶ^ĞƌǀŝĐĞƐ͘ĚŽĐŵ Page 17 of 25 Page 18 of 25  Stantec Consulting Services Inc. 209 Commerce Parkway, PO Box 128, Cottage Grove, WI 53527-8955 January 30, 2024 Village Administrator and Trustee Members Village of Newburg, WI 620 W. Main Street, PO Box 50 Newburg, WI 53060-0050 Re: Main Street Reconstruction - 2024 Stantec Project No. 193805780 Bid Results Dear Administrator and Trustees: Bids were opened for the Project stated above on January 29, 2024. Transmitted herewith is a copy of the Bid Tabulation for your information and file. Copies will also be distributed to each Bidder. There was a total of 7 Bids. The following summarizes the results of the lowest 3 Bids received in order of lowest to highest according to the total base bid: Contractor Total Base Bid Low Kopplin & Kinas Co., Inc. $1,167,815.53 #2 Musson Bros, Inc. $1,206,388.47 #3 Vinton Construction Company $1,227,147.00 The Project Bid Schedule included several Bid Alternates as well. Those totals can be referenced in the attached Bid Tabulation. These Bids have been reviewed and found to be in order. The Low Bidder for purposes of award shall be the conforming responsible bidder offering the low aggregate amount for the Base Bid, plus those Alternate Bid items providing the most features of the work within the funds determined by the Village to be available before bids are opened. After determination of the low bidder as stated, award in the best interests of the Village may be made on the selected Base Bid and any combination of Alternate Bid items for which funds are determined to be available at the time of the award, provided that award on such combination of bid items does not exceed the amount offered by any other conforming responsible bidder for the same combination of bid items. When reviewing the bid prices of the base bid and potential combinations of alternate bid items, the Village should also take into consideration the estimated pricing from WE-Energies to perform the lighting upgrades/updates for the options stated below: x Upgrading existing project lighting not that is not already LED, to LED: $2,500 x Adding additional lighting to 5 existing utility poles along Main Street, for additional lighting: $xxxxx x Replacing the existing overhead lighting throughout the project area with ornamental lighting in adjacent locations, removing the overhanging lighting currently on the utility poles: Est. $120,000 Page 23 of 25  January 30th, 2024 Reference: Main Street Reconstruction – 2024 – Bid Results Page 2 of 2 As there are numerous potential combinations to digest, Nate Wendelborn and I have met and discussed the available budget, impacts on bonding, resident and business owner ambitions and the ambitions of the Village Board. To simplify the analysis of available bid alternate combinations, I have summarized the “low end option” and “high end option” for the project below. Low End Option: Includes Base Project plus Bid Alternates 4 & 6. High End Option: Includes Base Project plus Bid Alternates 1, 3, 7, 8 & 9. Alternate Bid 1 – Perform sanitary sewer rehabilitation work withing Main Street. See the Plans for the alternate bid 1 location and quantities. Alternate Bid 2 – Construction of concrete boulevards within the Downtown Section of Main Street. See the Plans for the alternate bid 2 location and quantities. Alternate Bid 3 – Construction of decorative concrete boulevards within the Downtown Section of Main Street. See the Plans for the alternate bid 3 location and quantities. Alternate Bid 4 – Construction of seeded turf boulevards within the Downtown Section of Main Street. See the Plans for the alternate bid 4 location and quantities. Alternate Bid 5 – Construction of sodded turf boulevards within the Downtown Section of Main Street. See the Plans for the alternate bid 5 location and quantities. Alternate Bid 6 – Construction of seeded turf terraces within the Residential Section of Main Street. See the Plans for the alternate bid 6 location and quantities. Alternate Bid 7 – Construction of sodded turf terraces within the Residential Section of Main Street. See the Plans for the alternate bid 7 location and quantities. Alternate Bid 8 – Installation of all pavement markings within the project limits. See the Plans for the alternate bid 8 location and quantities. Alternate Bid 9 – Removal of existing concrete bollards and installation of removable bollards. It is our recommendation to award the Project utilizing the Base Bid Price Plus Alternatives 1, 3, 7, 8 & 9 at a total bid price of $1,519,026.83, to Kopplin & Kinnas Co., Inc. Kopplin & Kinnas Co., Inc. have provided the following requested items for review. x Proof of bidder’s authority to do business in Wisconsin x List of proposed subcontractors & Suppliers x Required Bidder’s Qualification Statement with supporting data Stantec has reviewed these documents and approve of the submitted items. Page 24 of 25  January 30th, 2024 Reference: Main Street Reconstruction – 2024 – Bid Results Page 2 of 2 I have also provided our proposal for construction services, attached. The total estimated cost for those services is $184,000, on a Time and Materials Basis. These costs, along with the estimated costs for the potential WE-Energies work should be included in the evaluation of total project costs. Should the Village wish to move forward with construction of the project, we will require a signed copy of the task order attached, to begin the next phase of services for the project. If the Village Board wishes to discuss or has any questions regarding other potential combination of alternates for award, please do not hesitate to contact me at 262-665-3012 or christian.moring@stantec.com. Sincerely, STANTEC CONSULTING SERVICES INC. Christian Moring, PE Village Engineer Attached: Bid Tabulation Page 25 of 25