_Board of Commissioners

City OF NEWPORT, KY SPECIAL MEETING OF THE BOARD OF COMMISSIONERS Monday, April 27, 2020 MINUTES CALL TO ORDER / ROLL CALL The meeting was called to order by Mayor Peluso at 5:00 p.m. and held via video teleconference via the Zoom meeting application with a live stream to the City’s Facebook page. In attendance via video teleconference were: Commissioner Beth Fennell. Commissioner Thomas Guidugli, Jr., Commissioner Frank Peluso, Commissioner Ken Rechtin, and Mayor Jerry Peluso. Also in attendance were: City Manager Thomas Fromme, City Attorney Daniel Braun, Police Chief Chris Fangman, Fire Chief Bill Darin, Community Services Director Doug Roell, Assistant City Manager Larisa Sims, and City Clerk Amy Able. CDBG Grant Administrator Dennis Elrod joined via audio. City Attorney Dan Braun stated that in accordance with the Governors Emergency Order and the provisions of SB 150, notwithstanding KRS 61.826 concerning the Open Meetings Act, the public meeting is legally authorized to be conducted via a live video teleconference with all general rules to apply. PROCLAMATIONS The city clerk read Order R-2020-014, AN RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE CITY OF NEWPORT, KENTUCKY, PROCLAIMING MAY 2020 AS HISTORIC PRESERVATION MONTH IN THE CITY OF NEWPORT, KENTUCKY. Commissioner Guidugli made a motion to approve; second to the motion was offered by Commissioner Peluso. Upon hearing there were no comments or questions, the mayor called for a vote. The motion carried unanimously, 5:0. PUBLIC HEARING Publication and posting of the notice of the public hearing was reviewed. The print and online notices included instruction for advance comments to be submitted as well as the option for viewing the public hearing via the City Facebook page, comments during the live stream were monitored by staff. Mr. Elrod and Mrs. Sims reviewed the intent and responded to questions from the Board. The public hearing was being held to obtain views of the public prior to submission of the City’s request for use of funds for the City of Newport Emergency Business Assistance Program. The City of Newport intends to request approval from the Kentucky Department for Local Government (DLG) to expend program income received from Community Development Block Grant (CDBG) programs previously completed by the City. The only comment made online during the public hearing was expressing thanks. Over thirty preliminary applications have been received. The mayor announced the close of the public hearing at 5:20 p.m. NEW BUSINESS The city clerk read Order R-2020-015, AN ORDER OF THE BOARD OF COMMISSIONERS OF THE CITY OF NEWPORT, KENTUCKY AUTHORIZING EXECUTION OF AN AGREEMENT WITH EATON ASPHALT FOR THE REPAIR OF A PORTION OF FORT BEECH DRIVE AND POPLAR STREET IN THE CITY OF NEWPORT, KENTUCKY. Commissioner Rechtin made a motion to approve; second to the motion was offered by Commissioner Peluso. Mr. Roell gave an overview of the repairs needed and responded to Board of Commissioners of Newport, KY April 27, 2020 Special Meeting Minutes questions. Eaton will be working in the City of Southgate doing extensive work on Fort Beech, coordinating to have the work done on the portion of the street located in Newport while the contractor is mobilized in the area will allow a considerable cost savings. Mr. Roell and the city engineer had extensive review, analysis, and discussion of the problem and proper repair for the area. The work on Poplar is for a block that was not previously addressed and is in rough shape. Upon hearing there were no further comments or questions, the mayor called for a roll call vote; the motion carried unanimously by a vote 5:0. The city clerk read Order R-2020-016, AN ORDER OF THE BOARD OF COMMISSIONERS OF THE CITY OF NEWPORT, KENTUCKY AWARDING THE GRANDVIEW STABILIZATION PROJECT TO SCHERZINGER DRILLING, INC. Commissioner Guidugli made a motion to approve; second to the motion was offered by Commissioner Peluso. Mrs. Sims stated this will address slippage, funding will come from KYTC discretionary funds, and Scherzinger is prequalified by KYTC. Mr. Roell responded to questions from the Board explaining the piering design recommendations which are intended to hold for fifty years and confirming the amount received from KYTC should be sufficient for this work as well as the necessary subsequent paving on Grandview and Overlook. Upon hearing there were no further comments or questions, the mayor called for vote; the motion carried unanimously, 5:0. The city clerk read Order R-2020-017, AN ORDER OF THE BOARD OF COMMISSIONERS OF THE CITY OF NEWPORT, KENTUCKY AWARDING RESURFACING AT MUSSMAN RECREATION COMPLEX TO JK MEURER CORP. Commissioner Peluso made a motion to approve; second to the motion was offered by Commissioner Guidugli. Mr. Fromme stated that Mr. Roell checked references who had similar projects completed by the low bidder and they were highly recommended. Upon hearing there were no comments or questions, the mayor called for vote; the motion carried unanimously, 5:0. The city clerk read Order R-2020-018, AN ORDER OF THE BOARD OF COMMISSIONERS OF THE CITY OF NEWPORT, KENTUCKY OBLIGATING COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM INCOME FUNDS FOR USE IN THE MONMOUTH STREET STREETSCAPE IMPROVEMENTS PROJECT AND AMENDING THE FUNDING AMOUNT FOR THE CENTRAL BUSINESS DISTRICT FAÇADE IMPROVEMENT PROGRAM TO INCLUDE FUNDING FOR THE EMERGENCY BUSINESS ASSISTANCE PROGRAM AND AUTHORIZING APPROPRIATE STAFF AS DIRECTED BY THE CITY MANAGER TO EXECUTE ALL NECESSARY REQUESTS AND APPLICATIONS. Commissioner Guidugli made a motion to approve; second to the motion was offered by Commissioner Fennell. The mayor stated a resident pointed out the sign at Eleventh Street concerning the Monmouth Streetscape Improvement Project is in front of the welcome sign. Mrs. Sims replied the sign is required for the federally funded project, but it is temporary and the placement there was the best available space on Monmouth. Upon hearing there were no further comments or questions, the mayor called for vote; the motion carried unanimously, 5:0. The city clerk read Order R-2020-019, A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE CITY OF NEWPORT, KENTUCKY SUPPORTING AN APPLICATION FOR A RECREATIONAL TRAILS GRANT THROUGH KENTUCKY DEPARTMENT FOR LOCAL GOVERNMENT. Commissioner Fennell made a motion to approve; second to the motion was offered by Page 2 of 3 Board of Commissioners of Newport, KY April 27, 2020 Special Meeting Minutes Commissioner Guidugli. Mrs. Sims stated the Festival Park improvement plan is being reviewed by the Comprehensive Plan Update Steering Committee and this grant application is due May 1. The maximum allowable is $250,000, there is a 20% match. Upon hearing there were no further comments or questions, the mayor called for vote; the motion carried unanimously, 5:0. ADJOURNMENT OF SPECIAL MEETING There being no further business on the special meeting agenda, Commissioner Guidugli made a motion to adjourn; second to the motion was offered by Commissioner Fennell. The motion carried unanimously, 5:0. The meeting adjourned at 5:50 p.m. ___________________________ _____________________________ Date Approved/Signed Jerry R. Peluso, Mayor Attest: __________________________ Amy B. Able, City Clerk Page 3 of 3