City Council

SHOWN LIVE ON NEWPORT NEWS TELEVISION COX CHANNEL 48 VERIZON CHANNEL 19 www.nngov.com AGENDA NEWPORT NEWS CITY COUNCIL REGULAR CITY COUNCIL MEETING DECEMBER 10, 2013 City Council Chambers 7:00 p.m. A. Call to Order B. Invocation - Rev. Darrin Lyons, Bethel Restoration Center C. Pledge of Allegiance to the Flag of the United States of America D. Presentations 1. Presentation: The Virginia Municipal League (VML) Green Government Award 2. Presentation: Comprehensive Annual Financial Report (CAFR) for Fiscal Year 2013 – Cherry Bekaert LLP, Certified Public Accountants E. Public Hearings 1. Resolution Authorizing Comprehensive Plan Amendment, PLN-13-11 to the Framework for the Future 2030 Comprehensive Plan Land Use Map for 330 Charles Street 2. Resolution Authorizing an Application for a Boundary Amendment by the Commonwealth of Virginia to the Newport News Enterprise Zone # 3 and # 3-A, Pursuant to The Virginia Enterprise Zone Grant Act F. Consent Agenda 1. Minutes of the Work Session of November 26, 2013 2. Minutes of the Regular Meeting of November 26, 2013 3. Resolution of Support that Requires Filing Legislative Bills with Local Fiscal Impacts as Early as Possible and No Later than First Day Introduction G. Other City Council Actions  1. Resolution Authorizing the City Manager to Execute a Lease or Lease-Purchase Agreement with De Lage Landen Public Finance, LLC for New Golf Carts for Newport News Golf Club at Deer Run 2. Resolution Authorizing the City Manager to Execute a Lease-Purchase Agreement with Caterpillar Financial Services Corporation for an Asphalt Recycling Machine H. Appropriations 1. Department of Libraries and Information Services - National Arts and Humanities Youth Program Awards: Pearl Bailey Library's Youth Program - $10,000 2. Department of Engineering – FY 2014 Bond Authorization: Transit Category for the Hampton Roads Transit (HRT) Bus Stops Americans with Disabilities Act (ADA) Compliance Enhancements – $75,000 3. Department of Engineering - FY 2014 Bond Authorization, Streets and Bridges Category: Warwick Boulevard and Yorktown Road Intersection Improvements Project - $400,000 4. Newport News Police Department (NNPD) – FY 2013 Community Oriented Policing Services (COPS) Office ($500,000) and Local Grant Funds ($160,713) - $660,713 5. Department of Engineering – State Revenue Sharing Program ($375,000) and FY 2014 Bond Authorization, Stormwater Category ($375,000): Gwynn Circle Drainage Improvements Project - $750,000 6. Department of Engineering – State Revenue Sharing Program ($727,642) and FY 2014 Bond Authorization, Streets and Bridges Category ($834,655): Route 105 (Ft. Eustis Boulevard) over CSX Railroad Bridge Replacement Project - $1,562,297 7. Department of Engineering – State Revenue Sharing Program ($1,100,000) and FY 2014 Bond Authorization, Streets and Bridges Category ($1,100,000): Prince Drew Road Project – $2,200,000 I. Citizen Comments on Matters Germane to the Business of City Council *J. New Business and Councilmember Comments 1. City Manager 2. City Attorney 3. City Clerk 4. Woodbury 5. Bateman 6. Coleman  7. Price 8. Scott 9. Vick 10. Whitaker K. Adjourn *THE BUSINESS PORTION OF THE MEETING WILL BE CONCLUDED NO LATER THAN 10:00 P.M. TO ALLOW PERSONS TO ADDRESS CITY COUNCIL UNDER "CITIZEN COMMENTS ON MATTERS GERMANE TO THE BUSINESS OF CITY COUNCIL." A. Call to Order B. Invocation – Rev. Darrin Lyons, Bethel Restoration Center C. Pledge of Allegiance to the Flag of the United States of America D. Presentations D. Presentations 2. Presentation: Comprehensive Annual Financial Report (CAFR) for Fiscal Year 2013 – Cherry Bekaert LLP, Certified Public Accountants ACTION: PRESENTATION TO THE CITY COUNCIL, CITY MANAGER AND CITIZENS OF NEWPORT NEWS. BACKGROUND: l This important annual financial document was prepared by our outside auditor, Cherry Bekaert LLP, Certified Public Accountants. l As part of the audit, the auditors test compliance with certain provisions of laws and grant agreements, and review each Major Program for compliance and related internal controls over compliance. l The auditors will present the audit at City Council's regular meeting. FISCAL IMPACT: l N/A Supporting Material CM Memo re CAFR Presentation E. Public Hearings 1. Resolution Authorizing Comprehensive Plan Amendment, PLN-13-11 to the Framework for the Future 2030 Comprehensive Plan Land Use Map for 330 Charles Street ACTION: A REQUEST TO APPROVE A RESOLUTION ADOPTING AMENDMENT, PLN-13-11 TO THE FRAMEWORK FOR THE FUTURE 2030 COMPREHENSIVE PLAN LAND USE MAP FOR 330 CHARLES STREET TO CHANGE FROM COMMUNITY FACILITIES TO HIGH DENSITY RESIDENTIAL. BACKGROUND: l The area under consideration is located at 330 Charles Street near the entrance to the Lee's Mill residential community. l It contains 6.9 acres of vacant land and is identified as community facilities on the land use map. l The plan amendment recommends a high density residential designation to be compatible with the existing development patterns and density levels of the Lee's Mill community. l On November 6, 2013, the City Planning Commission voted 6:2 to recommend approval of the plan amendment to City Council. Vote on Roll Call For: Albea, Austin, Carpenter, Cherry, Jones, Long Against: Mulvaney, Willis l The City Manager recommends approval. FISCAL IMPACT: l N/A Supporting Material CM Memo re PLN1311 Staff Report and CPC Minute Excerpts PLN-13-11 E. Public Hearings 2. Resolution Authorizing an Application for a Boundary Amendment by the Commonwealth of Virginia to the Newport News Enterprise Zone #3 and #3-A, Pursuant to The Virginia Enterprise Zone Grant Act ACTION: A REQUEST TO APPROVE A RESOLUTION AUTHORIZING AN APPLICATION FOR A BOUNDARY AMENDMENT, BY THE COMMONWEALTH OF VIRGINIA, OF THE NEWPORT NEWS ENTERPRISE ZONE #3 AND #3-A, PURSUANT TO THE VIRGINIA ENTERPRISE ZONE GRANT ACT BACKGROUND: l City Council has been previously briefed on the need for adjustment of the boundaries of Newport News Enterprise Zone #3 and #3-A. l City Council approval of a resolution and formal application to the Virginia Department of Housing and Community Development (DHCD) is required to accomplish the boundary adjustment. l This action is critical to the continued success of our Enterprise Zone program by allowing for potential future expansions of the zone. l The City Manager recommends approval. FISCAL IMPACT: l N/A Supporting Material CM Memo re NN EZ Boundary Admndmnt Newport News EZ Boundary Amendment (#3 & #3-A) F. Consent Agenda 1. Minutes of the Work Session of November 26, 2013 ACTION: l N/A BACKGROUND: l N/A FISCAL l N/A IMPACT: Supporting Material Minutes of the Work Session of November 27, 2013 F. Consent Agenda 2. Minutes of the Regular Meeting of November 26, 2013 ACTION: l N/A BACKGROUND: l N/A FISCAL l N/A IMPACT: Supporting Material Minutes of Reg Mtg - Nov 26, 2013 F. Consent Agenda 3. Resolution of Support that Requires Filing Legislative Bills with Local Fiscal Impacts as Early as Possible and No Later than First Day Introduction ACTION: A REQUEST TO APPROVE A RESOLUTION OF SUPPORT THAT REQUIRES FILING LEGISLATIVE BILLS WITH LOCAL FISCAL IMPACTS AS EARLY AS POSSIBLE AND NO LATER THAN FIRST DAY INTRODUCTION TO THE GENERAL ASSEMBLY. BACKGROUND: l In 2010 the Virginia General Assembly removed a provision that required any bill enacting a local mandate be introduced no later than the first day of the session. l Under the current system of review, there are not enough resources for bills to be properly reviewed for fiscal impact. l A Governor's Task Force believes that the magnitude of the problems caused by a lack of adequate review necessitates the reinstatement of the first day filing requirement. l The City Manager recommends approval. FISCAL IMPACT: l N/A Supporting Material CM Memo re First Day Intro Requirement to GA First Day Intro for Bills - General Assembly  CITY OF NEWPORT NEWS OFFICE OF THE CITY MANAGER December 4, 2013 TO: The Honorable City Council FROM: City Manager SUBJECT: Resolution to Support a First Day Introduction Requirement for Bills with Local Fiscal Impacts In 2010 the Virginia General Assembly removed a provision that required any bill enacting a local mandate be introduced no later than the first day of the session. This requirement allowed sufficient time for all such bills to be analyzed by the Commission on Local Government prior to being considered by the General Assembly. Under the current system of review, there are not enough resources for bills to be properly reviewed for fiscal impact within the given time constraints imposed by the current filing deadlines. The Governor’s Task Force for Local Government Mandate Review believes that the magnitude of the problems caused by a lack of adequate review of local mandate bills prior to passage necessitates the reinstatement of the first day filing requirement. Proper fiscal impact analysis should result in fewer bills with local fiscal mandates making it through the General Assembly. Given the potential impact of State mandates and cost-shifting, it would be most beneficial to the City for the General Assembly to require first day introduction for legislation with local fiscal impacts. I recommend approval of the Resolution to Support a First Day Introduction Requirement for Bills with Local Fiscal Impacts James M. Bourey JMB:jgw G:\JIM BOUREY\Correspondence\2013\December\Memo to HCC re First Day Intro of Fiscal Bills 12 4 13.docx sdm12179 RESOLUTION NO. _______________ A RESOLUTION REQUESTING THAT THE GENERAL ASSEMBLY SUPPORT MEASURES THAT REQUIRE ITS MEMBERS TO FILE LEGISLATIVE BILLS WITH LOCAL FISCAL IMPACTS AS EARLY AS POSSIBLE AND NO LATER THAN FIRST DAY INTRODUCTION. WHEREAS, many local governing bodies in Virginia have an ever growing concern about the impact on localities of state mandates and cost shifting; and WHEREAS, Section 30-19.03 of the Code of Virginia (1950), as amended states that the Commission on Local Government shall prepare and publish a statement of fiscal impact for “any bill requiring a net additional expenditure by any county, city, or town, or . . . any bill requiring a net reduction of revenues by any county, city, or town, is filed during any session of the General Assembly”; and WHEREAS, numerous bills fitting this criteria have been submitted and gone through the legislative process without review for local fiscal impacts due to limited time and resources to review these bills during the General Assembly session; and WHEREAS, it is also recognized that a need exists for additional time and resources to provide such information during the tight procedural confines of the current legislative process; and WHEREAS, we believe it is critical that lawmakers have better and timelier information on the fiscal impact to localities when they consider bills and budget items. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Newport News, Virginia: 1. That the Council for the City of Newport News requests that the General Assembly support measures that require its members to file legislative bills with adverse local fiscal impacts as early as possible and no later than the first day of any year’s legislative session. 2. That a copy of this resolution be spread upon the records of this body and that a copy be included in the City’s legislative priorities. 3. That this resolution shall be in effect on and after the date of its adoption, December 10, 2013. G. Other City Council Actions 1. Resolution Authorizing the City Manager to Execute a Lease or Lease-Purchase Agreement with De Lage Landen Public Finance, LLC for New Golf Carts for Newport News Golf Club at Deer Run ACTION: A REQUEST TO APPROVE A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A LEASE OR LEASE-PURCHASE AGREEMENT WITH DE LAGE LANDEN PUBLIC FINANCE, LLC FOR NEW GOLF CARTS FOR NEWPORT NEWS GOLF CLUB AT DEER RUN. BACKGROUND: l The current lease agreement for carts has expired and a new lease (or lease-purchase) agreement is needed to be able to continue to supply safe and reliable carts for golfers. l Since the manufacturing of new carts must occur prior to the holiday season (to take advantage of discount pricing as well as ensure that the carts will be ready for 2014 use), it is important that a new agreement be finalized quickly. FISCAL IMPACT: l In FY 2013, the rental of golf carts generated over $500,000, which covers the annual costs for this lease/lease-purchase arrangement. l The City Manager recommends approval. Supporting Material CM Memo re Golf Cart Lease Agrmnt Golf Cart Equipment Lease (DeLage Landen) - Deer Run sdm12199 RESOLUTION NO. ____________________ A RESOLUTION AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND THE CITY CLERK TO ATTEST ON BEHALF OF THE CITY OF NEWPORT NEWS, VIRGINIA, ANY AND ALL DOCUMENTS TO IMPLEMENT AN EQUIPMENT LEASE- PURCHASE AGREEMENT WITH DE LAGE LANDEN PUBLIC FINANCE LLC FOR THE PURPOSE OF PROVIDING GOLF CARTS FOR THE DEER RUN GOLF COURSE AND A RELATED CONTRACT AND MAINTENANCE AGREEMENT WITH KLBL SOUTH, INC. WHEREAS, the City Manager has recommended that the City of Newport News (the “City”) lease with an option to buy, for a term of up to a period of four (4) years, golf carts for use at the Deer Run Golf Course; and WHEREAS, in response to a Request for Proposals, the purchasing department has negotiated the terms of an equipment Lease-Purchase agreement with De Lage Landen Public Finance LLC and a related contract and golf cart maintenance agreement with KLBL South, Inc. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Newport News, Virginia: 1. That it desires to, and hereby does, authorize and direct the City Manager to execute and the City Clerk to attest on behalf of the City of Newport News, any and all documents necessary to effectuate an equipment Lease-Purchase agreement for a term of up to a period of four (4) years, of golf carts for use at the Deer Run Golf Course with De Lage Landen Public Finance LLC and a related contract and maintenance agreement for such golf carts with KLBL South, Inc., and any other necessary documents. 2. That the City Attorney shall first review and approve all documents before their execution. G. Other City Council Actions 2. Resolution Authorizing the City Manager to Execute a Lease-Purchase Agreement with Caterpillar Financial Services Corporation for an Asphalt Recycling Machine ACTION: A REQUEST TO APPROVE A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A LEASE-PURCHASE AGREEMENT WITH CATERPILLAR FINANCIAL SERVICES CORPORATION FOR AN ASPHALT RECYCLING MACHINE. BACKGROUND: l The machine and lease is available through the City's membership in the National Joint Powers Alliance (NJPA), a national public service purchasing cooperative. l The Department of Public Works will use the machine for street reconstruction projects. FISCAL IMPACT: l The lease agreement has a payment term of five (5) years with a fixed interest rate of 1.75%. l The price of the machine is $373,000. l The City will own the equipment after satisfying a $1.00 balloon payment at the end of the lease term. l The City Manager recommends approval. Supporting Material CM Memo re Lease Purchase Agrmnt Asphalt Machine Equipment Lease with Caterpillar Financial sdm12200 RESOLUTION NO. _______________ A RESOLUTION APPROVING THE FORM, TERMS AND CONDITIONS, AND AUTHORIZING THE EXECUTION AND DELIVERY, OF AN EQUIPMENT LEASE- PURCHASE AGREEMENT WITH CATERPILLAR FINANCIAL SERVICES CORPORATION. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Newport News, Virginia: SECTION 1. Findings and Undertakings. The Council of the City of Newport News, Virginia (the “City”), hereby finds and determines as follows: (a) The City is a body politic and corporation duly organized and existing as a municipal corporation under the laws of the Commonwealth of Virginia (the “Commonwealth”), is authorized by the statutes of the Commonwealth to purchase, acquire and lease personal property for the benefit of the City and its inhabitants and to enter into contracts with respect thereto. (b) In order to enable the City to acquire a Caterpillar Corporation RM-300 pavement recycling machine, the City proposes to enter into an Equipment Lease-Purchase Agreement, which shall include such schedules and exhibits as shall be attached thereto (the “Lease-Purchase Agreement”) with Caterpillar Financial Services Corporation (the “Lessor”). SECTION 2. Approval of Form, Terms and Conditions of Lease-Purchase Agreement; Execution and Delivery of Lease-Purchase Agreement. The City Manager is hereby authorized to execute and deliver the Lease-Purchase Agreement to the Lessor with such changes as shall be approved by the City Manager upon the advice of counsel (including the City Attorney and Bond Counsel to the City), such approval to be conclusively evidenced by the execution and delivery of the Lease-Purchase Agreement by the City Manager. SECTION 3. Other Actions Authorized. The officers and employees of the City are hereby authorized to take all action necessary or reasonably required by the parties to the Lease- Purchase Agreement to carry out, give effect to and consummate the transactions contemplated by the Lease-Purchase Agreement to take all actions necessary in conformity with the Lease- Purchase Agreement, including, without limitation, the execution and delivery of any closing and other documents required to be delivered in connection with the Lease-Purchase Agreement. SECTION 4. No General Liability: Payments Under Lease-Purchase Agreement Subject to Appropriation by Council. Nothing contained in this resolution, the Lease-Purchase Agreement, or any other instrument shall be construed with respect to the City as incurring a pecuniary liability or charge upon the general credit of the City or against its taxing power, nor shall the breach of any agreement contained in this resolution, the Lease-Purchase Agreement, or any other instrument or document executed in connection with the Lease-Purchase Agreement 1 impose any pecuniary liability upon the City or any charge upon its general credit or against its taxing power. It is to be understood that all amounts payable by the City under the Lease- Purchase Agreement are subject to appropriation by this Council and shall not be a general obligation indebtedness of the City. SECTION 5. Effective Date. This resolution shall be effect on and after the date of its adoption, December 10, 2013. 2 H. Appropriations ACTION: A REQUEST FOR A MOTION OF CITY COUNCIL TO APPROVE AS A BLOCK THE FOLLOWING APPROPRIATIONS. 1. Department of Libraries and Information Services – National Arts and Humanities Youth Program Awards: Pearl Bailey Library’s Youth Program - $10,000 2. Department of Engineering – FY 2014 Bond Authorization: Transit Category for the Hampton Roads Transit (HRT) Bus Stops Americans with Disabilities Act (ADA) Compliance Enhancements – $75,000 3. Department of Engineering – FY 2014 Bond Authorization, Streets and Bridges Category: Warwick Boulevard and Yorktown Road Intersection Improvements Project - $400,000 4. Newport News Police Department (NNPD) – FY 2013 Community Oriented Policing Services (COPS) Office ($500,000) and Local Grant Funds ($160,713) - $660,713 5. Department of Engineering – State Revenue Sharing Program ($375,000) and FY 2014 Bond Authorization, Stormwater Category ($375,000): Gwynn Circle Drainage Improvements Project - $750,000 6. Department of Engineering – State Revenue Sharing Program ($727,642) and FY 2014 Bond Authorization, Streets and Bridges Category ($834,655): Route 105 (Ft. Eustis Boulevard) over CSX Railroad Bridge Replacement Project - $1,562,297 7. Department of Engineering – State Revenue Sharing Program ($1,100,000) and FY 2014 Bond Authorization, Streets and Bridges Category ($1,100,000): Prince Drew Road Project – $2,200,000 H. Appropriations 1. Department of Libraries and Information Services - National Arts and Humanities Youth Program Awards: Pearl Bailey Library's Youth Program - $10,000 ACTION: A REQUEST TO APPROVE A RESOLUTION APPROPRIATING $10,000 FROM THE NATIONAL ARTS AND HUMANITIES YOUTH PROGRAM AWARDS FOR USE BY THE DEPARTMENT OF LIBRARIES AND INFORMATION SERVICES FOR PEARL BAILEY LIBRARY'S YOUTH PROGRAM. BACKGROUND: l The National Arts and Humanities awarded the Newport News Public Library System an award of $10,000 for Youth Programming. l The award is for continuing youth programming efforts at the Pearl Bailey Library. FISCAL IMPACT: l No local matching funds are required. l The City Manager recommends approval. Supporting Material CM Memo re Natl Arts-Humanities Award Libraries & Info Services - Nat'l Arts & Humanities Award bll8921 RESOLUTION NO. _______________ A RESOLUTION APPROPRIATING FUNDS FROM FEDERAL REVENUE TO DEPARTMENT OF LIBRARIES AND INFORMATION SERVICES - NATIONAL ARTS AND HUMANITIES AWARD. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Newport News: That it hereby appropriates funds from Federal Revenue to Department of Libraries and Information Services - National Arts and Humanities Award, as follows: Appropriation From: Federal Revenue 2650-000-38-3890-483000-000000- 0000-38D14-38D14 $10,000.00 Appropriation To: Department of Libraries and Information Services - National Arts and Humanities Award 2650-000-38-3890-530100-000000- 0000-38D14-38D14 $10,000.00 H. Appropriations 2. Department of Engineering – FY 2014 Bond Authorization: Transit Category for the Hampton Roads Transit (HRT) Bus Stops Americans with Disabilities Act (ADA) Compliance Enhancements – $75,000 ACTION: A REQUEST TO APPROVE A RESOLUTION APPROPRIATING $75,000 FROM THE FY 2014 BOND AUTHORIZATION, TRANSIT CATEGORY FOR HAMPTON ROADS TRANSIT (HRT) BUS STOP AMERICANS WITH DISABILITIES ACT (ADA) COMPLIANCE ENHANCEMENTS BACKGROUND: l Hampton Roads Transit (HRT) has been installing bus shelters citywide. l A number of bus shelter locations require enhancements; such as sidewalks and handicap ramps to meet ADA guidelines. l The funding will be used to add sidewalks and handicap ramps to HRT bus shelter locations citywide. l The City Manager recommends approval. FISCAL IMPACT: l N/A Supporting Material CM Memo re HRT Bus Stops ADA Compliance Location Map - HRT Bus Stop Enhancements HRT Bus Stop - ADA Compliance Enhancements  York n Rd City of Newport News to w HRT Bus Stop ADA Compliance Enhancements James City County For t Eus tis B lv d µ York County Blvd igh nb De 4 -6 E I I-64 W Fort Eustis Military Reservation lvd n dB Bla vd Bl o ry Vic t Oyster Poi n t Rd f Jef rw er s Wa on ick e Av Blv d B lvd rris Mo lyd e J. C Rd i lle sv Ha rp er City of Hampton James River St in Ma 79th Street & Marshall Avenue ry Blv d ! ( M cu er ge rid rB iv e R Hu es 64 Ja g I-6 St m ntin S th t 64 I- 6 27 e S Av 39 th N St ton th 26 th St St 2 25th 8 St th 16 N S I -6 64 I-6 64 Hampton Roads Path: N:\NewportNews\Engineering\Council Package\HRTBusStopADA.mxd Date: 11/26/2013 bll8911 RESOLUTION NO. _______________ A RESOLUTION APPROPRIATING FUNDS FROM BONDS AUTHORIZED AND UNISSUED TO HAMPTON ROADS TRANSIT BUS STOP AMERICANS WITH DISABILITIES ACT COMPLIANCE ENHANCEMENTS. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Newport News: That it hereby appropriates funds from Bonds Authorized and Unissued to Hampton Roads Transit Bus Stop Americans with Disabilities Act Compliance Enhancements, as follows: Appropriation From: Bonds Authorized and Unissued 4104-200-70-700D-579000-000000- 2014-00000-D0000 $75,000.00 Appropriation To: Hampton Roads Transit Bus Stop Americans with Disabilities Act Compliance Enhancements 4104-200-70-700D-579420-000000- 2014-00000-D0001 $75,000.00 H. Appropriations 3. Department of Engineering - FY 2014 Bond Authorization, Streets and Bridges Category: Warwick Boulevard and Yorktown Road Intersection Improvements Project - $400,000 ACTION: A REQUEST TO APPROVE A RESOLUTION APPROPRIATING $400,000 FROM THE FY 2014 BOND AUTHORIZATION, STREETS AND BRIDGES CATEGORY FOR THE WARWICK BOULEVARD AND YORKTOWN ROAD INTERSECTION IMPROVEMENTS PROJECT. BACKGROUND: l The existing intersection at Warwick Boulevard and Yorktown Road is a health and safety issue. l Multiple citizens have brought to the Department of Engineering's attention the need for improvements. l The intersection has a poor level of service and poor drainage. l The proposed project will improve the existing intersection that was recently upgraded to a signalized intersection. l The project will also improve drainage around the intersection, improve the existing pavement markings, and improve signalization at the intersection. l The City Manager recommends approval. FISCAL IMPACT: l N/A Supporting Material CM Memo re WarwickBlvd-YorktownRd Improv Proj Attachment Location Map Warwick Yorktown Warwick Blvd & Yorktown Road Improvements Project bll8913 RESOLUTION NO. _______________ A RESOLUTION APPROPRIATING FUNDS FROM BONDS AUTHORIZED AND UNISSUED TO WARWICK BOULEVARD AND YORKTOWN ROAD INTERSECTION IMPROVEMENTS PROJECT. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Newport News: That it hereby appropriates funds from Bonds Authorized and Unissued to Warwick Boulevard and Yorktown Road Intersection Improvements Project, as follows: Appropriation From: Bonds Authorized and Unissued 4104-250-70-700J-579000-000000- 2014-00000-J0000 $400,000.00 Appropriation To: Warwick Boulevard and Yorktown Road Intersection Improvements Project 4104-250-70-700J-579420-000000- 2014-J3037-J3037 $400,000.00 H. Appropriations 4. Newport News Police Department (NNPD) – FY 2013 Community Oriented Policing Services (COPS) Office ($500,000) and Local Grant Funds ($160,713) - $660,713 ACTION: A REQUEST TO APPROVE A RESOLUTION APPROPRIATING $660,713 TO THE NEWPORT NEWS POLICE DEPARTMENT (NNPD), WITH FUNDING FROM THE DEPARTMENT OF JUSTICE COMMUNITY ORIENTED POLICING SERVICES (COPS) OFFICE ($500,000) AND LOCAL GRANT FUNDS ($160,713). BACKGROUND: l In May, the City of Newport News applied for the 2013 (COPS) Hiring Grant, which is administered through the Department of Justice. l Hiring Grants focus on hiring new officers or rehiring officers laid off or scheduled to be laid off by a jurisdiction as a result of budget cuts. l NNPD will concentrate efforts on hiring military veterans to address gun violence among the 18-25 years of age offenders and victims. l The City was approved to hire ten new officers. FISCAL IMPACT: l This resolution requests the appropriation of Federal funding in the amount of $500,000 and local funding in the amount of $160,713 for the first year of the grant. l No other local funds are required for the grant for the first year. l The City Manager recommends approval. Supporting Material CM Memo re COPS Grant to NNPD FY2013 COPS Hiring Grant bll8928 RESOLUTION NO. _______________ A RESOLUTION APPROPRIATING FUNDS FROM L-CNN-COPS HP-YR1-14 AND F-DOJ- COPS HP-YR1-14 TO POLICE/DETECTIVE. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Newport News: That it hereby appropriates funds from L-CNN-COPS HP-YR1-14 and F-DOJ-COPS HP- YR1-14 to Police/Detective, as follows: Appropriation From: L-CNN-COPS HP-YR1-14 2600-000-23-2392-481000-000000- 0000-23B14-23B14 $160,713.00 F-DOJ-COPS HP-YR1-14 2600-000-23-2392-483000-000000- 0000-23B14-23B14 $500,000.00 Appropriation To: Police/Detective 2600-000-23-2392-513275-000000- 0000-23B14-23B14 $660,713.00 H. Appropriations 5. Department of Engineering – State Revenue Sharing Program ($375,000) and FY 2014 Bond Authorization, Stormwater Category ($375,000): Gwynn Circle Drainage Improvements Project - $750,000 ACTION: A REQUEST TO APPROVE A RESOLUTION APPROPRIATING $750,000 FROM THE FY 2014 BOND AUTHORIZATION, STORMWATER CATEGORY ($375,000) AND THE STATE REVENUE SHARING PROGRAM ($375,000) FOR THE GWYNN CIRCLE DRAINAGE IMPROVEMENTS PROJECT. BACKGROUND: l The Gwynn Circle crossing at Lucas Creek has been identified by a recent drainage study as a restriction in the Lucas Creek waterway that is insufficient to pass large storm events. l Hydraulics at Gwynn Circle are tidally influenced and flooding issues have been observed at the adjacent properties. l The proposed project will improve the existing culvert with the addition of an additional 10'x12' box culvert (or equivalent); with upstream and downstream channel transitions. l This project will help to alleviate flooding in the surrounding area and within the watershed. l The City Manager recommends approval. FISCAL IMPACT: l N/A Supporting Material CM Memo re Gwynn Circle Improv Proj Attachment Location Map Gwynn's Circle Gwynn's Circle Drainage Improvements  CITY OF NEWPORT NEWS OFFICE OF THE CITY MANAGER December 4, 2013 TO: The Honorable City Council FROM: City Manager SUBJECT: Gwynn Circle Drainage Improvements Project City Council is requested to approve a resolution appropriating $750,000 for the design and construction of the Gwynn Circle Drainage Improvements Project. The Gwynn Circle crossing at Lucas Creek has been identified by a recent drainage study as a restriction in the Lucas Creek waterway that is insufficient to pass large storm events. Hydraulics at Gwynn Circle are tidally influenced and flooding issues have been observed at the adjacent properties. The proposed project will improve the existing culvert with the addition of an additional 10’x12’ box culvert (or equivalent); with upstream and downstream channel transitions. This project will help to alleviate flooding in the surrounding area and within the watershed. Cost for the project is $750,000 and the funding of $375,000 is available from the FY 2014 Bond Authorization, Stormwater Category and $375,000 is available from State Revenue Sharing funds. I recommend City Council approve the resolution. ______________________________ James M. Bourey JMB/CMS/plw Attachment cc: Everett Skipper, Director of Engineering G:\JIM BOUREY\Correspondence\2013\December\Memo to HCC re GwynnsCircle Drainage Proj 12 4 13.docx  W AR W IC K BL PL VD EA LN S AN BS T C TA T B IS BO DU DR EL A IN E DR PI CA RD DR PROJECT TE LOCATION LF O SATINWO OD LN RD R D DR ER CH F IS D ON BOXWO O D LN YM R A DR D R GWYNN IN OL CIR ROSEWO O D LN R KD WAD E L I N B R OO CI R REDBUD LN SYLVIA L N R ED EASTWO D G OO OD DR COLO NY RD Y R PP OO HA K P L DD EE CR DE YO NIC NA EW N GE T RL HAWTHORNE DR WHI TM AN C MOHEA CIR RD CITY OF NEWPORT NEWS, VIRGINIA µ GWYNN CIRCLE PROJECT bll8920 RESOLUTION NO. _______________ A RESOLUTION APPROPRIATING FUNDS FROM BONDS AUTHORIZED AND UNISSUED AND STATE REVENUE TO GWYNN’S CIRCLE DRAINAGE IMPROVEMENTS PROJECT. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Newport News: That it hereby appropriates funds from Bonds Authorized and Unissued and State Revenue to Gwynn’s Circle Drainage Improvements Project, as follows: Appropriation From: Bonds Authorized and Unissued 4104-250-70-700N-579000-000000- 2014-00000-N5016 $375,000.00 State Revenue 4300-000-00-0000-482010-000000- 2014-N5016-N5016 $375,000.00 Appropriation To: Gwynn’s Circle Drainage Improvements Project 4104-250-70-700N-579420-000000- 2014-00000-N5016 $375,000.00 4300-250-70-700N-579420-000000- 2014-N5016-N5016 $375,000.00 H. Appropriations 6. Department of Engineering – State Revenue Sharing Program ($727,642) and FY 2014 Bond Authorization, Streets and Bridges Category ($834,655): Route 105 (Ft. Eustis Boulevard) over CSX Railroad Bridge Replacement Project - $1,562,297 ACTION: A REQUEST TO APPROVE A RESOLUTION APPROPRIATING $1,562,297 FOR THE ROUTE 105 (FT. EUSTIS BOULEVARD) OVER CSX RAILROAD BRIDGE REPLACEMENT PROJECT, WITH FUNDING FROM THE STATE REVENUE SHARING PROGRAM ($727,642) AND THE FY 2014 BOND AUTHORIZATION, STREETS AND BRIDGES CATEGORY ($834,655). BACKGROUND: l The project is replacing the Route 105 (Ft. Eustis Boulevard) Bridge over CSX Railroad. l City Council had previously appropriated $1,982,013 of State Revenue Sharing Funds and $2.7 million of City bond funds for this project. l During demolition of the first phase of the project, the contractor discovered underground utilities in conflict with the bridge piers and will require that the utilities be relocated. l Safety issues with overhead Dominion Virginia Power lines have caused a redesign of one of the bridge abutments. l The additional appropriation of $1,562,297 will provide for additional construction costs associated with the findings, and increased construction management/inspection costs of the bridge replacement. l The City Manager recommends approval. FISCAL IMPACT: l N/A Supporting Material CM Memo re Ft.EustisBlvd-CSX RR Bridge Proj Attachment Location Map Route 105 Rt 105 (Ft Eustis Blvd) - CSX Railroad Bridge Replacement  E FF JE O RS N E AV TION ITU N ST Y A CO W S T O LD AB L E RD PROJECT LOCATION RE SE RV O IR R D A S E LN PINE IS BLVD FO RT EUST A W T RW KA C E A ES IC TR C IR DG RI ED K B B D OD R GA LV WO HOU TE C W SE R AR D H I-6 E 4 S LE I- 6 4 ST LE E I L L 'S DR M WA TE AN T RW O DR ON W AY RK S BL O R AN C S R EY L CT VE IR R D RIA D S RI ST R PA G E U IN D RK D AR G W PL E R ID PA ED BE E TH L DO ZIER RD R M. S. E NT WILL IA WILLIAMSO MS O N DR N PARK DR CITY OF NEWPORT NEWS, VIRGINIA - DEPARTMENT OF ENGINEERING µ ROUTE 105 FT. EUSTIS BOULEVARD BRIDGE REPLACEMENT bll8912 RESOLUTION NO. _______________ A RESOLUTION APPROPRIATING FUNDS FROM BONDS AUTHORIZED AND UNISSUED AND STATE REVENUE TO ROUTE 105 (FT. EUSTIS BOULEVARD) OVER CSX RAILROAD BRIDGE REPLACEMENT PROJECT. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Newport News: That it hereby appropriates funds from Bonds Authorized and Unissued and State Revenue to Route 105 (Ft. Eustis Boulevard) over CSX Railroad Bridge Replacement Project, as follows: Appropriation From: Bonds Authorized and Unissued 4104-250-70-700J-579000-000000- 2014-00000-J0000 $834,655.00 State Revenue 4300-000-00-0000-482010-000000- 2012-J3023-J3023 $727,642.00 Appropriation To: Route 105 (Ft. Eustis Boulevard) over CSX Railroad Bridge Replacement Project 4104-250-70-700J-579420-000000- 2014-J3023-J3023 $834,655.00 4300-250-70-700J-579420-000000- 2012-J3023-J3023 $727,642.00 H. Appropriations 7. Department of Engineering – State Revenue Sharing Program ($1,100,000) and FY 2014 Bond Authorization, Streets and Bridges Category ($1,100,000): Prince Drew Road Project – $2,200,000 ACTION: A REQUEST TO APPROVE A RESOLUTION APPROPRIATING $2.2 MILLION FOR THE PRINCE DREW ROAD PROJECT WITH FUNDING FROM THE STATE REVENUE SHARING PROGRAM ($1.1 MILLION) AND THE FY 2014 BOND AUTHORIZATION, STREETS AND BRIDGES CATEGORY ($1.1 MILLION). BACKGROUND: l Prince Drew Road has a narrow pavement section with ditches on both sides which is hazardous to motorists. l The Prince Drew Road improvements will extend from Warwick Boulevard to Moore's Lane. l The construction will include new sidewalks, curb and gutter, pavement, and storm sewer system. l The City Manager recommends approval. FISCAL IMPACT: l N/A Supporting Material CM Memo re Prince Drew Rd Proj Attachment Location Map Prince Drew Road Prince Drew Road Project UPC #104373 bll8918 RESOLUTION NO. _______________ A RESOLUTION APPROPRIATING FUNDS FROM BONDS AUTHORIZED AND UNISSUED AND STATE REVENUE TO PRINCE DREW ROAD PROJECT UPC #104373. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Newport News: That it hereby appropriates funds from Bonds Authorized and Unissued and State Revenue to Prince Drew Road Project UPC #104373, as follows: Appropriation From: Bonds Authorized and Unissued 4104-250-70-700J-579000-000000- 2014-00000-J0000 $1,100,000.00 State Revenue 4300-000-00-0000-482010-000000- 2014-J3041-J3041 $1,100,000.00 Appropriation To: Prince Drew Road Project UPC #104373 4104-250-70-700J-579420-000000- J3041-J3041 $1,100,000.00 4300-250-70-700J-579420-000000- J3041-J3041 $1,100,000.00 *I. Citizen Comments on Matters Germane to the Business of City Council J. New Business and Councilmember Comments City Manager City Attorney City Clerk Woodbury Bateman Coleman Price Scott Vick Whitaker K. Adjourn *THE BUSINESS PORTION OF THE MEETING WILL BE CONCLUDED NO LATER THAN 10:00 P.M. TO ALLOW PERSONS TO ADDRESS CITY COUNCIL UNDER “CITIZEN COMMENTS ON MATTERS GERMANE TO THE BUSINESS OF CITY COUNCIL.”