City Council

SHOWN LIVE ON NEWPORT NEWS TELEVISION COX CHANNEL 48 VERIZON CHANNEL 19 www.nnva.gov AGENDA NEWPORT NEWS CITY COUNCIL REGULAR CITY COUNCIL MEETING MARCH 22, 2016 City Council Chambers 7:00 p.m. A. Call to Order B. Invocation • Rev. Terrye Williams, Hilton Christian Church C. Pledge of Allegiance to the Flag of the United States of America D. Presentations 1. Resolution of Recognition: The Honorable Mamye E. BaCote, on her Retirement as a Member of the Virginia House of Delegates 2. Presentation: By Delegate Marcia Price to The Honorable Mamye E. BaCote, on her Retirement as a Member of the Virginia House of Delegates 3. Proclamation: National Fair Housing Month (April) 4. Presentation: Herr Grap, Sister Cities of Greifswald, Jahn Gymnasium Delegation (Germany) E. Public Hearings 1. Ordinance Authorizing Conditional Use Permit No. CU-16-361, to DED, LLC, for the Operation of a Small Motor Vehicle Repair and Service Facility and an Automobile Leasing Facility on Property Located at 11606 Jefferson Avenue 2. Ordinance Authorizing Conditional Use Permit No. CU-16-363, to Adath Jeshurun Synagogue to Allow for the Construction of an Automobile Gasoline Supply Station with a Convenience Store (7-Eleven) on Property Located at 12646 Nettles Drive  3. Ordinance Authorizing the City Manager to Execute Any and All Documents Necessary to Effectuate the Conveyance of City-owned Property to the Industrial Development Authority (IDA) for the Expansion of Printpack, Inc. F. Consent Agenda 1. Minutes of the Financial Retreat of January 19, 2016 2. Minutes of the Work Session of March 8, 2016 3. Minutes of the Special Meeting of March 8, 2016 4. Minutes of the Regular Meeting of March 8, 2016 5. Resolution Expressing Support for a Joint Land Use Study (JLUS) Among Joint Base Langley-Eustis (JBLE) and Surrounding Communities 6. Resolution Supporting an Extension of the Programmatic Project Administration Agreement (PPAA) with the Virginia Department of Transportation (VDOT) for the FY 2014 VDOT Revenue Sharing Program 7. Resolution Authorizing the City Manager to Execute Any and All Documents Necessary to Effectuate and Implement an Amendment to a Lease between DF Fishing Point, LLC and the City of Newport News G. Other City Council Actions 1. 1 of 2: Resolution Authorizing the City Manager to Execute a Commonwealth’s Development Opportunity Fund (COF) Performance Agreement By and Among the City of Newport News, The Industrial Development Authority (IDA) and Printpack, Inc. 2. 2 of 2: Resolution Authorizing the Acceptance and Appropriation of $150,000 in Grant Funds from the Commonwealth’s Development Opportunity Fund (COF) for the Printpack, Inc. Expansion Project H. Appropriations 1. Department of Engineering – FY 2016 Bond Authorization, Public Buildings Category: Construction of the Public Works Warehouse – $1,000,000 I. Citizen Comments on Matters Germane to the Business of City Council J. *New Business and Councilmember Comments 1. City Manager 2. City Attorney 3. City Clerk 4. Vick 5. Woodbury 6. Bateman 7. Cherry  8. Coleman 9. Price 10. Scott K. Adjourn *THE BUSINESS PORTION OF THE MEETING WILL BE CONCLUDED NO LATER THAN 10:00 P.M. TO ALLOW PERSONS TO ADDRESS CITY COUNCIL UNDER "CITIZEN COMMENTS ON MATTERS GERMANE TO THE BUSINESS OF CITY COUNCIL." A. Call to Order B. Invocation – Rev. Terrye Williams, Hilton Christian Church C. Pledge of Allegiance to the Flag of the United States of America D. Presentations E. Public Hearings 1. Ordinance Authorizing Conditional Use Permit No. CU-16-361, to DED, LLC, for the Operation of a Small Motor Vehicle Repair and Service Facility and an Automobile Leasing Facility on Property Located at 11606 Jefferson Avenue ACTION: A REQUEST TO ADOPT AN ORDINANCE GRANTING CONDITIONAL USE PERMIT NO. CU-16-361 TO DED, LLC, FOR THE OPERATION OF A SMALL MOTOR VEHICLE REPAIR AND SERVICE FACILITY AND AN AUTOMOBILE LEASING FACILITY ON PROPERTY LOCATED AT 11606 JEFFERSON AVENUE AND ZONED C2, GENERAL COMMERCIAL. BACKGROUND: DED, LLC proposes to use the former used automobile dealership property for a small motor vehicle repair and service facility in addition to a truck rental facility. The request is consistent with the Framework for the Future 2030 Comprehensive Plan land use map and compatible with surrounding uses. On March 2, 2016, the City Planning Commission voted unanimously 7:0 to recommend approval of this request with conditions. Vote on Roll Call For: Carpenter, Fox, Groce, Jones, Maxwell, Mulvaney, Willis Against: None Abstention: None The City Manager recommends approval. FISCAL IMPACT: N/A ATTACHMENTS: Description CM Memo re CU-16-361 CPC Minutes and Backup sdm14187 CU-16-361 re DED, LLC E. Public Hearings 2. Ordinance Authorizing Conditional Use Permit No. CU-16-363, to Adath Jeshurun Synagogue to Allow for the Construction of an Automobile Gasoline Supply Station with a Convenience Store (7-Eleven) on Property Located at 12646 Nettles Drive ACTION: A REQUEST TO ADOPT AN ORDINANCE GRANTING CONDITIONAL USE PERMIT NO. CU-16-363 TO ADATH JESHURUN SYNAGOGUE FOR THE CONSTRUCTION AND OPERATION OF AN AUTOMOBILE GASOLINE SUPPLY STATION WITH A 7-ELEVEN CONVENIENCE STORE ON PROPERTY LOCATED AT 12646 NETTLES DRIVE AND ZONED C1 RETAIL COMMERCIAL. BACKGROUND: The new store and gasoline pumps will replace a vacant structure that formally housed a synagogue. The request is not consistent with the Framework for the Future 2030 Comprehensive Plan land use map. However, the designation of community facilities was based on the active synagogue and pre-dated the construction of City Center Boulevard. The property has maintained a commercial zoning designation since 1997. On March 2, 2016, the City Planning Commission voted unanimously 7:0 to recommend approval of this request with conditions. Vote on Roll Call For: Carpenter, Fox, Groce, Jones, Maxwell, Mulvaney, Willis Against: None Abstention: None The City Manager recommends approval. FISCAL IMPACT: N/A ATTACHMENTS: Description CM Memo re CU-16-363 Staff Report and CPC Minute Excerpts sdm14189 CU-16-363 re Adath Jeshurun Synagogue E. Public Hearings 3. Ordinance Authorizing the City Manager to Execute Any and All Documents Necessary to Effectuate the Conveyance of City-owned Property to the Industrial Development Authority (IDA) for the Expansion of Printpack, Inc. ACTION: A REQUEST TO ADOPT AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE ANY AND ALL DOCUMENTS NECESSARY TO EFFECTUATE THE CONVEYANCE OF CITY- OWNED PROPERTY IN OAKLAND INDUSTRIAL PARK TO THE INDUSTRIAL DEVELOPMENT AUTHORITY (IDA) FOR THE EXPANSION OF PRINTPACK, INC. BACKGROUND: Printpack, Inc. is expanding its facility in Newport News. The Company's total investment for this expansion includes $25.7 million in real estate and machinery and tools improvements, and the creation of approximately 50 new jobs at the facility. The facility expansion requires 2.9 acres of additional land from an adjacent City-owned parcel. Conveyance of the referenced 2.9 acres of land to the IDA will facilitate this important expansion, and will be incorporated by the IDA in its sales transaction with Printpack for Printpack's acquisition of the existing facility. The City Manager recommends approval. FISCAL IMPACT: N/A ATTACHMENTS: Description CM Memo re City-owned Property Conveyance sdm14207 Authorizing Conveyance of Property to IDA F. Consent Agenda 1. Minutes of the Financial Retreat of January 19, 2016 ACTION: N/A BACKGROUND: N/A FISCAL IMPACT: N/A ATTACHMENTS: Description Minutes of the Financial Retreat of January 19, 2016 F. Consent Agenda 2. Minutes of the Work Session of March 8, 2016 ACTION: N/A BACKGROUND: N/A FISCAL IMPACT: N/A ATTACHMENTS: Description Minutes of the Work Session of March 8, 2016 F. Consent Agenda 3. Minutes of the Special Meeting of March 8, 2016 ACTION: N/A BACKGROUND: N/A FISCAL IMPACT: N/A ATTACHMENTS: Description Minutes of the Special Meeting of March 8, 2016 F. Consent Agenda 4. Minutes of the Regular Meeting of March 8, 2016 ACTION: N/A BACKGROUND: N/A FISCAL IMPACT: N/A ATTACHMENTS: Description Minutes of the Regular Meeting of March 8, 2016 F. Consent Agenda 5. Resolution Expressing Support for a Joint Land Use Study (JLUS) Among Joint Base Langley-Eustis (JBLE) and Surrounding Communities ACTION: A REQUEST TO APPROVE A RESOLUTION SUPPORTING A JOINT LAND USE STUDY (JLUS) AMONG JOINT BASE LANGLEY-EUSTIS (JBLE) AND SURROUNDING COMMUNITIES. BACKGROUND: JBLE is important to national defense and to the economies of the Commonwealth of Virginia, the Hampton Roads region, and the City of Newport News. The JLUS is a community-driven, cooperative, strategic planning process that promotes community development that is compatible with military training, testing and operational missions, and seeks to reduce operational impacts on non- military lands. The City of Newport News has been designated to serve as the sponsoring agency for the JBLE-JLUS and to apply for a Community Planning Assistance Grant from the Department of Defense, Office of Economic Adjustment to fund the study. FISCAL IMPACT: Award of a Community Planning Assistance Grant requires a minimum of 10 percent of the project’s total proposed funding be comprised of non-federal sources. The matching requirement may be in the form of cash, in-kind services (staff time) or a combination of the two. The City Manager recommends approval. ATTACHMENTS: Description CM Memo re JBLE Joint Land Use Study sdm14210 Expressing Support for a Joint Land Use Study (Langley-Eustis) sdm14210 RESOLUTION NO. ____________________ A RESOLUTION EXPRESSING SUPPORT FOR A JOINT LAND USE STUDY AMONG JOINT BASE LANGLEY-EUSTIS AND SURROUNDING COMMUNITIES. WHEREAS, it is mutually recognized that the continued operation of Joint Base Langley- Eustis (JBLE) is important to national defense and to the economies of the Commonwealth of Virginia, Hampton Roads region, and the City of Newport News; and WHEREAS, the City of Newport News intends to engage in a cooperative planning effort, known as a Joint Land Use Study (JLUS), to guide further community growth and development that is compatible with the mission of JBLE; and WHEREAS, it is recognized that participation in and development of the JLUS would also benefit the health, safety and general welfare of the citizens of Newport News; and WHEREAS, on February 3, 2016 the City of Newport News was designated to serve as the sponsoring agency for the JLUS and to apply for designated funding from the Department of Defense, Office of Economic Adjustment. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newport News as follows: 1. That the City of Newport News agrees to participate in the development of a JLUS with JBLE and other surrounding communities. 2. That the City of Newport News agrees to serve as the sponsoring agency and Grant Administrator for the JLUS. 3. That the City of Newport News will apply grant funds to retain the services of a well-qualified Consultant to perform the study. 4. That the City agrees to consider funding its local matching share of the cost of the JLUS once the scope of work is determined. 5. That the City commits to a good faith effort to implement the JLUS recommendations as the same are approved by the Newport News City Council. F. Consent Agenda 6. Resolution Supporting an Extension of the Programmatic Project Administration Agreement (PPAA) with the Virginia Department of Transportation (VDOT) for the FY 2014 VDOT Revenue Sharing Program ACTION: A REQUEST TO APPROVE A RESOLUTION SUPPORTING AN EXTENSION OF THE PROGRAMMATIC PROJECT ADMINISTRATION AGREEMENT (PPAA) AS A RESULT OF AN APPLICATION TO THE VIRGINIA DEPARTMENT OF TRANSPORTATION (VDOT) THROUGH THE FY 2014 VDOT REVENUE SHARING PROGRAM. BACKGROUND: The current PPAA will expire June 30, 2016 and there is an option in the current agreement for a three year extension. This Resolution affirms the City's commitment to the projects and is required to accept the option for extension. Revenue Sharing Funds are appropriated under separate council action in accordance with each project schedule. The City Manager recommends approval. FISCAL IMPACT: N/A ATTACHMENTS: Description CM Memo re VDOT PPAAgrment Extension sdm14183 Authorizingre VDOT Extension Addendum F. Consent Agenda 7. Resolution Authorizing the City Manager to Execute Any and All Documents Necessary to Effectuate and Implement an Amendment to a Lease between DF Fishing Point, LLC and the City of Newport News ACTION: A REQUEST TO APPROVE A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE ANY AND ALL DOCUMENTS NECESSARY TO EFFECTUATE AND IMPLEMENT AN AMENDMENT TO A LEASE BETWEEN DF FISHING POINT, LLC AND THE CITY OF NEWPORT NEWS. BACKGROUND: The City has leased space known as Suite 114 in the building located at 11828 Fishing Point Drive for the Police Department since 2006. The current lease between DF Fishing Point, LLC and the City will expire June 30, 2016 and an amendment to the lease is needed to continue to use the space in the building. The proposed Amendment will extend the Lease for a period of five (5) years, commencing July 1, 2016 and terminating June 30, 2021, with the City's option to terminate the Lease any time after the third year, with 180 days prior written notice. All other terms and conditions of the existing Lease will remain in full force and effect. The City Manager recommends approval. FISCAL IMPACT: N/A ATTACHMENTS: Description CM Memo re Lease Amdmnt with DF Fishing Pt sdm14154 Authorizing re Lease Amendment re D F Fishing Point LLC G. Other City Council Actions 1. 1 of 2: Resolution Authorizing the City Manager to Execute a Commonwealth’s Development Opportunity Fund (COF) Performance Agreement By and Among the City of Newport News, The Industrial Development Authority (IDA) and Printpack, Inc. ACTION: A REQUEST TO APPROVE A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A COMMONWEALTH'S DEVELOPMENT OPPORTUNITY FUND (COF) PERFORMANCE AGREEMENT BY AND AMONG THE CITY OF NEWPORT NEWS, VIRGINIA, THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE CITY OF NEWPORT NEWS (IDA), VIRGINIA, AND PRINTPACK, INC. BACKGROUND: Printpack, Inc. has announced a significant expansion of certain operations to increase its capacities in the manufacturing of plastic packaging at its facility located in Oakland Industrial Park. A tri-party COF Performance Agreement is required of the City to confirm support of the Printpack Expansion Project and receive the related grant funds. The City Manager recommends approval. FISCAL IMPACT: N/A ATTACHMENTS: Description CM Memo re COF Perfromance Agrmnt sdm14178 Resolution Authorizing CM to Execute COF Agrmnt G. Other City Council Actions 2. 2 of 2: Resolution Authorizing the Acceptance and Appropriation of $150,000 in Grant Funds from the Commonwealth’s Development Opportunity Fund (COF) for the Printpack, Inc. Expansion Project ACTION: A REQUEST TO APPROVE A RESOLUTION AUTHORIZING THE ACCEPTANCE AND APPROPRIATION OF $150,000 IN GRANT FUNDS FROM THE COMMONWEALTH'S DEVELOPMENT OPPORTUNITY FUND (COF) FOR THE PRINTPACK, INC. EXPANSION PROJECT. BACKGROUND: With the approval of the tri-party Commonwealth's Development Opportunity Fund (COF) Performance Agreement, the City will receive a related grant in the amount of $150,000 for the Printpack Expansion Project. This Resolution allows City Council to take action and approve the receipt and appropriation of the funds. The City Manager recommends approval. FISCAL IMPACT: N/A ATTACHMENTS: Description sdm14201 Appropriation re Printpack Expansion sdm14201 RESOLUTION NO. _______________ A RESOLUTION APPROPRIATING FUNDS FROM COMMONWEALTH’S DEVELOPMENT OPPORTUNITY FUND TO PRINTPACK EXPANSION. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Newport News: That it hereby appropriates funds from Commonwealth’s Development Opportunity Fund to Printpack Expansion, as follows: Appropriation From: Commonwealth’s Development Opportunity Fund 6420-750-39-3932-464014-393205- 0000-00000 $ 150,000.00 Appropriation To: Printpack Expansion 6420-750-39-3932-464014-530100- 0000-00000 $ 150,000.00 H. Appropriations ACTION: A REQUEST FOR A MOTION OF CITY COUNCIL TO APPROVE AS A BLOCK THE FOLLOWING APPROPRIATIONS. 1. Department of Engineering – FY 2016 Bond Authorization, Public Buildings Category: Construction of the Public Works Warehouse – $1,000,000 H. Appropriations 1. Department of Engineering – FY 2016 Bond Authorization, Public Buildings Category: Construction of the Public Works Warehouse – $1,000,000 ACTION: A REQUEST TO APPROVE A RESOLUTION APPROPRIATING $1,000,000 FROM THE FY 2016 BOND AUTHORIZATION, PUBLIC BUILDINGS CATEGORY FOR THE CONSTRUCTION OF THE PUBLIC WORKS WAREHOUSE. BACKGROUND: The scope of the project involves the construction of a new warehouse facility for Public Works. The facility will contain 12,800 square-feet of warehouse space and a 6,900 square-foot, two-story office area. FISCAL IMPACT: The total estimated project cost is $1,500,000. Funding of $1,000,000 is available from the FY 2016 Bond Authorization, Public Buildings Category. The remaining funding of $500,000 is available from previously appropriated Wastewater Operating budget funds. The City Manager recommends approval. ATTACHMENTS: Description CM Memo re Public Works Warehouse sdm14215 Appropriation re Construction of Public Works Warehouse sdm14215 RESOLUTION NO. _______________ A RESOLUTION APPROPRIATING FUNDS FROM BONDS AUTHORIZED AND UNISSUED TO PUBLIC WORKS WAREHOUSE. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Newport News: That it hereby appropriates funds from Bonds Authorized and Unissued to Public Works Warehouse, as follows: Appropriation From: Bonds Authorized and Unissued 4104-100-70-700G-579000-000000-2016- 00000-G0000 $ 1,000,000.00 Appropriation To: Public Works Warehouse 4104-250-70-700G-579420-000000-2016- 00000-G0011 $ 1,000,000.00 *I. Citizen Comments on Matters Germane to the Business of City Council J. New Business and Councilmember Comments City Manager City Attorney City Clerk Vick Woodbury Bateman Cherry Coleman Price Scott K. Adjourn *THE BUSINESS PORTION OF THE MEETING WILL BE CONCLUDED NO LATER THAN 10:00 P.M. TO ALLOW PERSONS TO ADDRESS CITY COUNCIL UNDER “CITIZEN COMMENTS ON MATTERS GERMANE TO THE BUSINESS OF CITY COUNCIL.”