City Council

SHOWN LIVE ON NEWPORT NEWS TELEVISION COX CHANNEL 48 VERIZON CHANNEL 19 www.nnva.gov AGENDA NEWPORT NEWS CITY COUNCIL REGULAR CITY COUNCIL MEETING APRIL 9, 2019 City Council Chambers 7:00 p.m. A. Call to Order B. Invocation • Lieutenant Colonel Jason Knudeson, Wing Chaplain, U.S. Air Force (480th Intelligence, Surveillance and Reconnaissance Wing, Joint Base Langley- Eustis, VA) C. Pledge of Allegiance to the Flag of the United States of America D. Presentations 1. Proclamation: National Youth Violence Prevention Week - April 8-12, 2019 E. Public Hearings 1. City Manager's Fiscal Year 2020 Recommended Operating Budget F. Consent Agenda 1. Minutes of the Work Session of March 26, 2019 2. Minutes of the Regular Meeting of March 26, 2019 3. Resolution Requesting the Virginia Department of Transportation (VDOT) Include City Center Boulevard Between Jefferson Avenue and Warwick Boulevard in the City’s Street Inventory for Maintenance Payment Purposes G. Other City Council Actions 1. Item 1 of 2 - Resolution Authorizing and Directing the City Manager to Execute a Cost Sharing Agreement By and Between the City of Newport News, Virginia and Hampton Roads Sanitation District (HRSD)  2. Item 2 of 2 - Department of Engineering - Hampton Roads Sanitation District (HRSD) Funds Appropriation: Hampton Trunk A & B Replacement Project Along Jefferson Avenue - $825,318 H. Appropriations 1. None Submitted I. Citizen Comments on Matters Germane to the Business of City Council J. *New Business and Councilmember Comments 1. City Manager 2. City Attorney 3. City Clerk 4. Harris 5. Jenkins 6. Price 7. Scott 8. Vick 9. Woodbury 10. Cherry K. Adjourn *THE BUSINESS PORTION OF THE MEETING WILL BE CONCLUDED NO LATER THAN 10:00 P.M. TO ALLOW PERSONS TO ADDRESS CITY COUNCIL UNDER "CITIZEN COMMENTS ON MATTERS GERMANE TO THE BUSINESS OF CITY COUNCIL." A. Call to Order B. Invocation - Major Jason Knudeson, Wing Chaplain, U.S. Air Force (480th Intelligence, Surveillance and Reconnaissance Wing, Joint Base Langley-Eustis, VA) C. Pledge of Allegiance to the Flag of the United States of America D. Presentations E. Public Hearings 1. City Manager's Fiscal Year 2020 Recommended Operating Budget ACTION: CITY COUNCIL WILL RECEIVE COMMENTS FROM THE PUBLIC ON THE CITY MANAGER'S RECOMMENDED FISCAL YEAR 2020 OPERATING BUDGET. BACKGROUND: This is the first of two advertised public hearings on the City Manager's Recommended Operating Budget for Fiscal Year 2020. The second public hearing will be held at 7:00 p.m. on Thursday, April 11, 2019 at the Denbigh Community Center, located at 15198 Warwick Boulevard, in Room 113. FISCAL IMPACT: N/A F. Consent Agenda 1. Minutes of the Work Session of March 26, 2019 ACTION: N/A BACKGROUND: N/A FISCAL IMPACT: N/A ATTACHMENTS: Description Minutes of Work Session for March 26, 2019 F. Consent Agenda 2. Minutes of the Regular Meeting of March 26, 2019 ACTION: N/A BACKGROUND: N/A FISCAL IMPACT: N/A ATTACHMENTS: Description Minutes of Regular Meeting for March 26, 2019 F. Consent Agenda 3. Resolution Requesting the Virginia Department of Transportation (VDOT) Include City Center Boulevard Between Jefferson Avenue and Warwick Boulevard in the City’s Street Inventory for Maintenance Payment Purposes ACTION: A REQUEST TO APPROVE A RESOLUTION REQUESTING THE VIRGINIA DEPARTMENT OF TRANSPORTATION (VDOT) INCLUDE CITY CENTER BOULEVARD FROM JEFFERSON AVENUE TO WARWICK BOULEVARD IN THE CITY’S STREET INVENTORY FOR MAINTENANCE PAYMENT PURPOSES. BACKGROUND: VDOT provides maintenance payments to the City for streets in the City’s inventory. VDOT’s annual roadway maintenance payment to the City is determined by the number of lane miles in the inventory. VDOT completed construction of City Center Boulevard in April of 2015. Addition of the new lane miles into the City’s inventory was delayed awaiting resolution of property acquisition by VDOT. The City Manager recommends approval. FISCAL IMPACT: N/A ATTACHMENTS: Description Memo to HCC re VDOT Maintenance Payments Request 4.3.19 Attachment City Center Blvd sdm16811 Request for Virginia Department of Transportation (VDOT) Maintenance Payments  CITY OF NEWPORT NEWS OFFICE OF THE CITY MANAGER April 3, 2019 TO: The Honorable City Council FROM: City Manager SUBJECT: Request for Virginia Department of Transportation (VDOT) Maintenance Payments All non-interstate roads in Newport News are maintained by the City, and the Virginia Department of Transportation (VDOT) provides annual maintenance payments based on the lane mileage owned by the City. A resolution is required to request that the addition of the new lane miles be included in the inventory for street maintenance payment purposes. VDOT completed construction of City Center Boulevard in April of 2015. Addition of the new lane miles into the City's inventory was delayed waiting for resolution of property acquisition by VDOT. I recommend approval. CDR:MDC:mjd Attachment cc: Everett Skipper, Director, Department of Engineering G:\Cindy Rohlf\l CM CORRESPONDENCE\Correspondence\2019\4April\Memo to HCC re VDOT Maintenance Payments Req 4.3.19.docx Lawrence Rd Jefferson Ave Remington Way Loftis Blvd d t ers E ge D Muller Ln a r W St. T homas Dr Flannery O'Conner St Nat Turner Blvd William Styron Sq N John Irving St Suite Life Cir Thomas Walt Wolfe St Whitman Ave Philip Roth St Herman Melville Ave Huxley Pl Project Site Mar r Ne ttl ow D es Ct Dr D r er r n ya m Br m Co lu Su W mb u Dr ay s ie eg ir Carn lv pe nd bble C d er B Sp r ing Sa Cent Rd tu m Au ari City n M ner's o Ci Le Dr r Sa r ve n Ct Ct eS Winterh a ah t M Ct ay m Alp in on t nSt n Dr n R llo es d Me L sL n gto Whit Nick r lin Tu Warwick Blvd W hi Av ttier e Ct Deep Creek ro Rd ok e Sa ghton yb au ve H A City Center Boulevard µ Right-of-Way Transfer sdm16811 RESOLUTION NO. ____________________ A RESOLUTION OF THE COUNCIL OF THE CITY OF NEWPORT NEWS, VIRGINIA, REQUESTING THAT THE VIRGINIA DEPARTMENT OF TRANSPORTATION INCLUDE FOR MAINTENANCE PAYMENT PURPOSES THAT STREET LISTED HEREIN. WHEREAS, the Virginia Department of Transportation requires a resolution of the Council in order to add and delete streets to the City’s inventory for street maintenance payment purposes; and WHEREAS, the City Manager has reported to the Council that the street listed herein has been constructed to the standards required by the State and that the street is, therefore, eligible for state maintenance funds. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Newport News, Virginia: 1. That the Virginia Department of Transportation is hereby requested to include the street listed below within those eligible to receive annual maintenance payments: NAME FROM TO LANE MILES City Center Boulevard Jefferson Avenue Warwick Boulevard 3.81 2. That the street listed herein to be added meets the construction standards required by the Virginia Department of Transportation. 3. That this resolution shall be in effect on and after the date of its adoption, April 9, 2019. G. Other City Council Actions 1. Item 1 of 2 - Resolution Authorizing and Directing the City Manager to Execute a Cost Sharing Agreement By and Between the City of Newport News, Virginia and Hampton Roads Sanitation District (HRSD) ACTION: A REQUEST TO APPROVE A RESOLUTION AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE A COST SHARING AGREEMENT BY AND BETWEEN THE CITY OF NEWPORT NEWS, VIRGINIA AND HAMPTON ROADS SANITATION DISTRICT (HRSD) FOR THE HAMPTON TRUNK A & B REPLACEMENT PROJECT ALONG JEFFERSON AVENUE. BACKGROUND: The Hampton Trunk A & B Replacement Project along Jefferson Avenue includes the installation of 835 linear feet of 36-inch force main along Jefferson Avenue from 14th Street to 16th Street and along 16th Street from Jefferson Avenue to Ridley Circle. The force main installation will be completed as part of the Jefferson Avenue Phase 2 Utility Relocation and Streetscape. Adding this work to the existing streetscape project will limit disruption and inconvenience to the public. FISCAL IMPACT: The total cost for the force main is $825,318 and will be provided by HRSD. The City Manager recommends approval. ATTACHMENTS: Description Memo to HCC re HRSD Cost Sharing Agreement 4.3.19 Attachment Location Map City HRSD Cost Sharing sdm16810 Authorizing re Agreement for Cost Sharing between HRSD and City  CITY OF NEWPORT NEWS OFFICE OF THE CITY MANAGER April 3, 2019 TO: The Honorable City Council FROM: City Manager SUBJECT: Hampton Roads Sanitation District (HRSD) Cost Sharing Agreement City Council is requested to authorize the City Manager to execute a Cost Sharing Agreement with Hampton Roads Sanitation District (HRSD) for the construction of Hampton Trunk A & B Replacement along Jefferson Avenue. The project includes the installation of approximately 835 linear feet of 36-inch force main along Jefferson Avenue from the 14th Street to 16th Street and 16th Street from Jefferson Avenue to Ridley Circle. The work will be added to the Jefferson Avenue Phase 2 Utility Relocation and Streetscape project, currently under contract. By completing this work as part of the existing streetscape project, there is less disruption and inconvenience to the public, lower overall cost and improved control of the work area for the City contractor. HRSD will separately complete additional work outside the City project work area. The total cost for this added work is $825,318, which HRSD will provide. The Jefferson Avenue roadway project total cost of $14 million has been separately funded by the City. City Council is also requested to approve a resolution appropriating $825,318 from HRSD funds to pay for the work. I recommend approval. _____________________________________ Cynthia D. Rohlf CDR:TCC:plw Attachment cc: Everett Skipper, Director, Department of Engineering G:\Cindy Rohlf\1 CM CORRESPONDENCE\Correspondence\2019\4April\Memo to HCC re HRSD Cost Sharing Agreement 4.3.19.docx  ST D IS TH MA 19 ON AVE ST TH 18 IVY T T HS E 16 AV ST TH 17 PROJECT LOCATION R HA R ID R BO L E Y CI RL N JEFF T T HS 14 ER S ON ST AVE TH ST 12 I TH S TE RM 13 BA TE NA DR VE LA CITY OF NEWPORT NEWS, VIRGINIA µ HAMPTON ROADS SANITATION DISTRICT - HAMPTON TRUNK A&B REPLACEMENT ALONG JEFFERSON AVENUE G. Other City Council Actions 2. Item 2 of 2 - Department of Engineering - Hampton Roads Sanitation District (HRSD) Funds Appropriation: Hampton Trunk A & B Replacement Project Along Jefferson Avenue - $825,318 ACTION: A REQUEST TO APPROVE A RESOLUTION APPROPRIATING $825,318 FROM HAMPTON ROADS SANITATION DISTRICT (HRSD) FUNDS FOR THE HAMPTON TRUNK A & B REPLACEMENT PROJECT ALONG JEFFERSON AVENUE. BACKGROUND: The force main installation will be completed as part of the Jefferson Avenue Phase 2 Utility Relocation and Streetscape Project. FISCAL IMPACT: HRSD will provide all funds for the Jefferson Avenue force main work. The City Manager recommends approval. ATTACHMENTS: Description Memo to HCC re HRSD Cost Sharing Agreement 4.3.19 sdm16828 Appropriation re HRSD Fund  CITY OF NEWPORT NEWS OFFICE OF THE CITY MANAGER April 3, 2019 TO: The Honorable City Council FROM: City Manager SUBJECT: Hampton Roads Sanitation District (HRSD) Cost Sharing Agreement City Council is requested to authorize the City Manager to execute a Cost Sharing Agreement with Hampton Roads Sanitation District (HRSD) for the construction of Hampton Trunk A & B Replacement along Jefferson Avenue. The project includes the installation of approximately 835 linear feet of 36-inch force main along Jefferson Avenue from the 14th Street to 16th Street and 16th Street from Jefferson Avenue to Ridley Circle. The work will be added to the Jefferson Avenue Phase 2 Utility Relocation and Streetscape project, currently under contract. By completing this work as part of the existing streetscape project, there is less disruption and inconvenience to the public, lower overall cost and improved control of the work area for the City contractor. HRSD will separately complete additional work outside the City project work area. The total cost for this added work is $825,318, which HRSD will provide. The Jefferson Avenue roadway project total cost of $14 million has been separately funded by the City. City Council is also requested to approve a resolution appropriating $825,318 from HRSD funds to pay for the work. I recommend approval. _____________________________________ Cynthia D. Rohlf CDR:TCC:plw Attachment cc: Everett Skipper, Director, Department of Engineering G:\Cindy Rohlf\1 CM CORRESPONDENCE\Correspondence\2019\4April\Memo to HCC re HRSD Cost Sharing Agreement 4.3.19.docx sdm16828 RESOLUTION NO. _______________ A RESOLUTION APPROPRIATING FUNDS FROM LOCAL REVENUE - HRSD TO HRSD TRUNK A & B REPLACEMENT. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Newport News: That it hereby appropriates funds from Local Revenue - HRSD to HRSD Trunk A & B Replacement, as follows: Appropriation From: Local Revenue - HRSD 4300-250-70-700L-481000-000000- 0000-L6054-L6054 $ 825,318.00 Appropriation To: HRSD Trunk A & B Replacement 4300-250-70-700L-579420-000000- 0000-L6054-L6054 $ 825,318.00 H. Appropriations ACTION: A REQUEST FOR A MOTION OF CITY COUNCIL TO APPROVE AS A BLOCK THE FOLLOWING APPROPRIATIONS. 1. None Submitted *I. Citizen Comments on Matters Germane to the Business of City Council J. Old Business, New Business and Councilmember Comments City Manager City Attorney City Clerk Harris Jenkins Price Scott Vick Woodbury Cherry K. Adjourn *THE BUSINESS PORTION OF THE MEETING WILL BE CONCLUDED NO LATER THAN 10:00 P.M. TO ALLOW PERSONS TO ADDRESS CITY COUNCIL UNDER “CITIZEN COMMENTS ON MATTERS GERMANE TO THE BUSINESS OF CITY COUNCIL.”