Animal Shelter Oversight Committee Meeting

City of Norman Animal Welfare Oversight Committee Norman Animal Welfare Center Multi-Purpose Room 3428 South Jenkins Ave Monday, August 14, 2017 6:00 p.m. I. Call to Order……………………………………….................…Co -chairperson Mark Howery II. Roll Call………………...…………………….............................Co-chairperson Mark Howery III. Discussion & Approval of the March Minutes. ............................Co-chairperson Mark Howery Action needed: motion to approve or reject minutes Action Taken: _______________________________________________________ IV. Monthly Statistics and Update on Hiring………………………...........Captain Brent Barbour Action needed: Acknowledge Presentation V. Review of Nominations for Volunteer of the Year .......................Co-chairperson Mark Howery Action needed: Possible Vote and Selection of Award Recipient VI. Discussion of Norman's Current Social Media Policy and its Impact on Publicity of Events at NAWC ..........................Co-chairperson Rebecca Bean Action needed: Possible Vote on Request to City Manager VII. Discussion of Procedure for Handling After-hours Calls ...............Co-Chairperson Mark Howery Action Needed: Discussion VIII. Discussion of City's Role/Involvement in Fund-raising Efforts ................................................Co-chairperson Rebecca Bean / Jeanne Snider Action Needed: Discussion IX. Update on Status of the Four Capital Improvement Projects Approved in the FY 2018 Budget & Release of City Manager's Consultant Report.......Captain Brent Barbour Action Needed: Discussion X. Call for Agenda Items for Next Meeting .......................................Co-chairperson Rebecca Bean XI. Miscellaneous Comments…………………………..................................... Mark Howery XII. Adjournment…………………………………….......................................... Mark Howery Action needed: Motion to adjourn meeting Action Taken: _____________________________________________________________  Animal Welfare Oversight Committee June 12th, 2017 The Norman Animal Welfare Oversight Committee of the City of Norman, Cleveland County, State of Oklahoma, met in the Multi-Purpose room on the 12th day of June, 2017, at 6:00 PM. The notice and agenda of the meeting were posted in the Norman Animal Shelter Building at 3428 S. Jenkins on the 8th of June, 2017. The meeting was also posted on the City of Norman website at www.normanok.gov. I. Call to Order Chairperson Mark Howery called the meeting to order at approximately 6:04 PM. II. Roll Call BOARD MEMBERS PRESENT: Co-Chairperson Mark Howery Councilman Bill Hickman Ginger Noble, D.V.M. Jennifer Kidney, PhD Kathryn Schwartz Bierman ABSENT: Co-Chairperson Rebecca Bean Joe Carter, D.V.M. Sandy Moore-Furneaux  OTHERS PRESENT: Ashley Battiest, Norman Animal Welfare Amy Tyler, D.V.M Jeanne Snider, Assistant City Attourney Lieutenant Brent Barbour Major Kevin Foster III. Discussion & Approval of the Minutes An error in the last month’s minutes regarding a misspelling of a name was corrected. A motion to accept the minutes was made by Kathryn Schwartz Bierman. Bill Hickman seconded. The motion carried. IV. Monthly Statistics Major Kevin Foster introduced Lieutenant Brent Barbour to the committee. Brent Barbour will be taking over the position left vacant by Captain Lance Arnold through the transition to the civilian Shelter manager. Major Foster pointed out the 93% live release rate for the month of May. He also talked about the average kennel stay for the month of May being 8 days. That is attributed to the $10 dog adoption event that was held during May. Kate Bierman asked about the four dogs that were euthanized in May, three for aggressive behavior. Dr. Tyler said the behavior categories in Chameleon were ambiguous and that the shelter was close to needing to euthanize doge on the fence behaviorally, because the shelter was at capacity. Co-chairperson Mark Howery commented that he appreciated the detailed notes that went into the euthanasia reports.  Kate Bierman asked about the decrease in volunteer hours for the month of May going from 370 hours to about 270 hours. Major Foster replied that there had been some problems with the iPad that volunteers sign in on, and Lieutenant Barbour said those issues should be fixed by today. Some hours might have been missed and some had needed to be hand entered into the Volgistics system. V. Update on the Petdata System Major Foster explained that the PetData system was live and it was even a few weeks ahead of time. Citizens can now buy their pet licenses online as well as at some vet offices and at the shelter. Kate Bierman asked if the pet licenses were available at vet offices, and Major Foster replied that they had been given out a week ago ahead of time. Kate Bierman said it will be interesting to see now if the numbers really increase. Jeanne Snider asked if there will be monthly reports. Major Foster said there should be a way to look at the numbers of licenses sold. Ginger Noble asked if the site can be accessed through the city site. Major Foster replied yes, both through the city website front page and the animal welfare page. VI. Discussion of the Volunteer of the Year Award Kate Bierman said that Joy Hampton with the Norman Transcript had asked about the Volunteer Award and will be ready to print an article when the criteria are made public. Kate Bierman asked Major Foster if he could facilitate getting the Volunteer Award Press Release to Claudia to be publicized. Major Foster replied yes, and asked if it would be an annual award, that could be put online every year. Co-chairperson Mark Howery went over the criteria for the award. It was decided that the press release could be sent to Sara Jenson in the police department for release. VII. Discussion of Hiring Process for New Positions  Co-chairperson Mark Howery asked Major Foster what he could share about the hiring process. Major Foster replied that there are nine applicants for the Admin Tech position that was already open, and that they are in the process of changing the job titles over to Animal Welfare Technician. The applicants for that job will go through a standard hiring process for the police department including a background check and a polygraph. This process takes three to four weeks. Then that list of people can be used to fill the newly opened positions if they are approved by city council. The Shelter Manager position will take longer to fill. The job qualifications will be a melding of previous manager positions at the shelter. Bill Hickman asked about the transition to the new shelter manager in regards to the captain who is placed at the shelter. Major Foster said Captain Barbour will not stay after the short transition with the new manager. He asked if an Oversight Committee member could be part of the hiring process. Kate Bierman explained that there was a change in what was being voted on at the city council; the vet position will be full time, and two additional Animal Welfare Techs will be voted on at the meeting. VIII. Update on Funds from the January Benefit Co-chairperson Mark Howery gave Rebecca Bean's update on the benefit Fund. In April $353.80 was spent on heartworm medication. On May 8th another $353.80 for heartworm medication was spent. Also on May 8th $1260.04 was accepted from an online fundraiser for the surgery for Scout. Dr. Tyler updated everyone on Scout's story and his needed surgeries. There was a $2,000 payout to a board certified surgeon for Scout's surgery. Dr. Tyler also explained the process for treating heartworm positive dogs at the shelter. It doesn’t add to a dog’s length of stay at the shelter though these dogs are sent to homes with a 30 day exercise restriction. The dogs treated are outwardly healthy dogs that have heartworms but not heartworm disease, and it has been a really successful treatment. Dr. Tyler has been trying to get a price list for lab work, so that the shelter could potentially get those tests done through the benefit fund. There was a discussion on transparency with the fund and potentially a webpage that can present how the fund is being spent.  Norman Animal Welfare Shelter Animal Count 06/01/2017 to 06/30/2017 Beginning Animal Counts CANINE FELINE Up to 5 Age Up to 5 Age Adult Months Unknown Adult Months Unknown 54 15 10 23 47 14 Animal Intake CANINE FELINE Up to 5 Age Up to 5 Age Adult Months Unknown Adult Months Unknown Stray At Large 66 31 29 17 39 20 Relinquished by Owner 40 5 3 14 33 15 Owner-Intended Euthanasia 0 0 1 0 0 0 Transferred In 0 0 0 0 0 0 Other Intakes 4 0 6 0 0 0 Total Live Intakes 110 36 39 31 72 35 Animal Outcomes Live Outcomes CANINE FELINE Up to 5 Age Up to 5 Age Adult Months Unknown Adult Months Unknown Adoption 79 23 16 30 33 11 Returned to Owner 32 2 11 0 0 1 Transferred Out 6 4 2 0 7 5 Returned to Field 0 0 0 0 0 0 Other Live Outcome 0 0 0 0 0 0 SubTotal Live Outcomes 117 29 29 30 40 17 Live Release Rate = 88.88% www.chameleonbeach.com  Norman Animal Welfare Shelter Animal Count 06/01/2017 to 06/30/2017 Animal Outcomes Other Outcomes CANINE FELINE Up to 5 Age Up to 5 Age Adult Months Unknown Adult Months Unknown Died in Care 0 0 0 0 2 1 Lost in Care 0 0 0 2 1 1 Shelter Euthanasia 8 0 3 3 1 11 Owner-Intended Euthanasia 0 0 1 0 0 0 Subtotal Other Outcomes 8 0 4 5 4 13 Total Outcomes 125 29 33 35 44 30 Ending Animal Counts CANINE FELINE Up to 5 Age Up to 5 Age Adult Months Unknown Adult Months Unknown 49 12 16 20 74 19 C:\Program Files\Chameleon Software\Chameleon\Crystal\SAC2.rpt www.chameleonbeach.com 2  Kennel Statistics Report Intakes from 06/01/17 to 06/30/17 DOG PUPPY CAT KITTEN OTHER TOTAL TOTAL 151 37 75 84 82 429 CONFISCATE 10 0 0 0 0 10 POLICE 10 0 0 0 0 10 DISPO REQ 1 1 9 1 56 68 FIELD 1 0 8 1 53 63 OTC 0 1 1 0 3 5 EUTH REQ 1 0 0 0 0 1 OTC 1 0 0 0 0 1 FOSTER 1 0 0 11 0 12 OTC 1 0 0 11 0 12 OWNER SUR 26 4 27 31 4 92 FIELD 5 0 11 7 0 23 OTC 21 4 16 24 4 69 RETURN 17 1 2 2 0 22 FIELD 1 0 0 0 0 1 OTC 16 1 2 2 0 21 STRAY 95 31 37 39 3 205 FIELD 37 6 13 4 1 61 OTC 58 25 24 35 2 144 WILDLIFE 0 0 0 0 19 19 FIELD 0 0 0 0 19 19  Kennel Statistics Report Outcomes from 06/01/17 to 06/30/17 DOG PUPPY CAT KITTEN OTHER TOTAL TOTAL 161 30 79 71 82 423 ADOPTION 103 27 46 40 7 223 0 0 2 0 0 2 OUT EVENT 15 2 0 0 0 17 RESCUE GRP 8 4 5 7 4 28 WALKIN 80 21 39 33 3 176 DIED 0 0 1 2 0 3 IN FOSTER 0 0 0 2 0 2 IN KENNEL 0 0 1 0 0 1 DISPOSAL 1 1 12 2 60 76 0 1 1 0 1 3 CREM-PRIV 0 0 1 0 2 3 CREM-SHELT 1 0 10 2 57 70 EUTH 12 0 14 1 0 27 AGGRESSIVE 6 0 0 0 0 6 BEH SEVERE 3 0 0 0 0 3 COND SEVER 2 0 13 1 0 16 INJ SEVERE 0 0 1 0 0 1 OWNER REQ 1 0 0 0 0 1 FOSTER 2 0 5 26 0 33 BEH MANAGE 1 0 0 2 0 3 HW MINOR 1 0 0 0 0 1 ILL MINOR 0 0 0 3 0 3 INJ MINOR 0 0 1 0 0 1 UNDRAGE/WT 0 0 4 21 0 25 RTO 43 2 1 0 0 46 MICROCHIP 1 0 0 0 0 1 PHONE 5 1 1 0 0 7 WALKIN 36 1 0 0 0 37 WEB 1 0 0 0 0 1  DOG PUPPY CAT KITTEN OTHER TOTAL TRANSFER 0 0 0 0 15 15 0 0 0 0 8 8 WILDCARE 0 0 0 0 7 7  Kennel Statistics Report Animals On Hand on 06/30/17 DOG PUPPY CAT KITTEN OTHER Total 59 12 31 42 1 CLEVELAND CNTY 0 0 1 4 0 NOBLE 1 0 0 0 0 NORMAN 57 12 30 38 1 OKLAHOMA CITY 1 0 0 0 0 C:\Program Files\Chameleon Software\Chameleon\Crystal\KStats_Debbie_010713.rpt  Norman Animal Welfare Kennel Comparisons Statistics "Intake Comparisons" 6/1/16 to 6/30/16 6/1/17 to 6/30/17 Dogs Strays 114 126 10.5 % Owner Surrenders 42 48 14.3 % Others 4 10 150.0 % Total Dogs Received: 160 184 15.0 % Cats Strays 101 76 24.8 % Owner Surrenders 70 62 11.4 % Others 15 0 100.0 % Total Cats Received: 186 138 25.8 % Total Intakes: 346 322 6.9 % "Outcome Comparisons" 6/1/16 to 6/30/16 6/1/17 to 6/30/17 Dogs Adoption 66 130 97.0 % Euthanasia 25 11 56.0 % Return to Owner 36 45 25.0 % Others 1 0 100.0 % Total Dogs Dispositioned: 128 186 45.3 % Cats Adoption 55 86 56.4 % Euthanasia 45 15 66.7 % Return to Owner 17 1 94.1 % Others 5 7 40.0 % Total Cats Dispositioned: 122 109 10.7 % Total Outcomes: 250 295 18.0 % Page 1 of 1 C:\Program Files\Chameleon Software\Chameleon\Crystal\ComparisonStats2_[JE].rpt  Norman Animal Welfare Average Days In Kennel 6/1/2017 - 6/30/2017 Total Average Type Animals Days Dogs 185 14 Strays 129 14 Owner Surrenders 32 13 Others 24 15 Cats 101 13 Strays 47 17 Owner Surrenders 51 9 Others 3 1 Others 26 3 Strays 3 12 Owner Surrenders 4 4 Others 19 1 Page 1 of 1 Printed: 7/5/2017 C:\Program Files\Chameleon Software\Chameleon\Crystal\AverageKennelStay.rpt  Monthly Service By Assignment January 2017 to June 2017 Animal Welfare Volunteers Jan 2017 Feb 2017 Mar 2017 Apr 2017 May 2017 Jun 2017 Total Place Assignment Hours Hours Hours Hours Hours Hours Hours Norman Animal Welfare Center Groomer 0:00 0:00 0:00 0:00 0:00 0:00 0:00 NAWC-Bather / Groomer 2:26 0:00 0:00 0:00 0:51 0:00 3:17 NAWC-Beautification Volunteer 0:00 0:00 0:00 0:00 0:00 0:00 0:00 NAWC-Cat Socializer 47:06 51:40 62:57 41:31 33:06 75:34 311:54 NAWC-Community Outreach Volunteer 0:00 5:35 6:18 0:00 3:25 3:00 18:18 NAWC-Dog Handler 89:59 99:04 163:06 230:05 142:34 117:18 842:06 NAWC-Foster Program 0:00 0:00 0:00 0:00 0:00 0:00 0:00 NAWC-Laundry 3:45 5:57 6:43 11:50 2:47 9:53 40:55 NAWC-Lobby Greeter 24:13 21:45 16:31 47:35 59:31 44:08 213:43 NAWC-Orientation 19:00 13:00 23:00 37:00 17:00 20:30 129:30 NAWC-Photographer 2:15 0:00 12:35 6:40 12:35 11:11 45:16 Other Volunteer Services 0:00 0:00 0:00 0:00 0:00 0:00 0:00 To t a l 188:44 197:01 291:10 374:41 271:49 281:34 1,604:59 Grand total 188:44 197:01 291:10 374:41 271:49 281:34 1,604:59 Printed 07-10-2017 12:26 pm Page 1  1 Norman Animal Welfare Shelter Animal Count 07/01/2017 to 07/31/2017 Beginning Animal Counts CANINE FELINE Up to 5 Age Up to 5 Age Adult Months Unknown Adult Months Unknown 44 17 16 20 73 18 Animal Intake CANINE FELINE Up to 5 Age Up to 5 Age Adult Months Unknown Adult Months Unknown Stray At Large 69 8 26 17 37 23 Relinquished by Owner 25 19 8 13 14 10 Owner-Intended Euthanasia 2 0 1 0 0 0 Transferred In 0 0 0 0 0 0 Other Intakes 3 2 2 0 13 0 Total Live Intakes 99 29 37 30 64 33 Animal Outcomes Live Outcomes CANINE FELINE Up to 5 Age Up to 5 Age Adult Months Unknown Adult Months Unknown Adoption 47 25 16 14 53 20 Returned to Owner 23 1 13 1 0 3 Transferred Out 20 3 3 11 20 4 Returned to Field 0 0 0 0 0 0 Other Live Outcome 0 0 0 0 0 0 SubTotal Live Outcomes 90 29 32 26 73 27 Live Release Rate July 2017 = 89.93% www.chameleonbeach.com  2 Norman Animal Welfare Shelter Animal Count 07/01/2017 to 07/31/2017 Animal Outcomes Other Outcomes CANINE FELINE Up to 5 Age Up to 5 Age Adult Months Unknown Adult Months Unknown Died in Care 0 0 0 0 2 0 Lost in Care 0 0 0 0 0 1 Shelter Euthanasia 9 0 6 0 11 2 Owner-Intended Euthanasia 2 0 1 0 0 0 Subtotal Other Outcomes 11 0 7 0 13 3 Total Outcomes 101 29 39 26 86 30 Ending Animal Counts CANINE FELINE Up to 5 Age Up to 5 Age Adult Months Unknown Adult Months Unknown 50 9 14 26 49 21 C:\Program Files\Chameleon Software\Chameleon\Crystal\SAC2.rpt www.chameleonbeach.com 2 3 Kennel Statistics Report Intakes from 07/01/17 to 07/31/17 DOG PUPPY CAT KITTEN OTHER TOTAL TOTAL 147 31 74 89 32 373 CONFISCATE 5 2 0 0 0 7 CRUELTY 1 1 0 0 0 2 POLICE 4 1 0 0 0 5 DISPO REQ 9 0 6 2 10 27 FIELD 7 0 4 2 9 22 OTC 2 0 2 0 1 5 EUTH REQ 3 0 0 0 0 3 FIELD 1 0 0 0 0 1 OTC 2 0 0 0 0 2 FOSTER 2 2 5 23 0 32 OTC 2 2 5 23 0 32 NEW BORN 0 0 0 13 0 13 AN CONTROL 0 0 0 5 0 5 OTC 0 0 0 8 0 8 OWNER SUR 20 17 20 9 0 66 FIELD 0 6 5 0 0 11 OTC 20 11 15 9 0 55 RETURN 13 2 3 5 0 23 OTC 13 2 3 5 0 23 STRAY 95 8 40 37 3 183 FIELD 45 2 12 7 3 69 OTC 50 6 28 30 0 114 WILDLIFE 0 0 0 0 19 19 FIELD 0 0 0 0 14 14 OTC 0 0 0 0 5 5 4 Kennel Statistics Report Outcomes from 07/01/17 to 07/31/17 DOG PUPPY CAT KITTEN OTHER TOTAL TOTAL 153 30 68 101 30 382 ADOPTION 86 28 49 73 0 236 0 0 1 0 0 1 IN FOSTER 0 0 0 1 0 1 OUT EVENT 4 0 0 0 0 4 REFERRAL 0 2 0 0 0 2 RESCUE GRP 23 3 15 20 0 61 WALKIN 59 23 33 52 0 167 DIED 0 0 0 2 1 3 ENROUTE 0 0 0 0 1 1 IN FOSTER 0 0 0 1 0 1 IN KENNEL 0 0 0 1 0 1 DISPOSAL 9 0 7 2 11 29 1 0 0 0 0 1 CREM-PRIV 1 0 2 0 0 3 CREM-SHELT 7 0 5 2 11 25 EUTH 18 0 2 11 1 32 AGED 1 0 0 0 0 1 AGGRESSIVE 5 0 0 0 0 5 BEH MANAGE 4 0 0 0 0 4 BEH SEVERE 2 0 0 0 0 2 COND MINOR 1 0 0 0 0 1 COND SEVER 4 0 2 10 1 17 ILL SEVERE 0 0 0 1 0 1 OWNER REQ 1 0 0 0 0 1 FOSTER 3 2 6 13 0 24 BEH MANAGE 1 0 0 0 0 1 INJ MINOR 1 0 2 1 0 4 SPACE 1 0 0 0 0 1 UNDRAGE/WT 0 2 4 12 0 18  DOG PUPPY CAT KITTEN OTHER TOTAL 5 RTO 37 0 4 0 0 41 LOST RPT 2 0 0 0 0 2 PHONE 4 0 0 0 0 4 WALKIN 31 0 3 0 0 34 WEB 0 0 1 0 0 1 TRANSFER 0 0 0 0 17 17 0 0 0 0 6 6 WILDCARE 0 0 0 0 11 11 6 Kennel Statistics Report Animals On Hand on 07/31/17 DOG PUPPY CAT KITTEN OTHER Total 57 9 38 27 3 CLEVELAND CNTY 0 5 0 0 0 MCCLAIN CNTY 1 0 0 0 0 NORMAN 56 4 38 27 3 C:\Program Files\Chameleon Software\Chameleon\Crystal\KStats_Debbie_010713.rpt  7 Norman Animal Welfare Kennel Comparisons Statistics "Intake Comparisons" 7/1/16 to 7/31/16 7/1/17 to 7/31/17 Dogs Strays 99 103 4.0 % Owner Surrenders 21 52 147.6 % Others 5 7 40.0 % Total Dogs Received: 125 162 29.6 % Cats Strays 111 77 30.6 % Owner Surrenders 25 37 48.0 % Others 0 13 1300.0 % Total Cats Received: 136 127 6.6 % Total Intakes: 261 289 10.7 % "Outcome Comparisons" 7/1/16 to 7/31/16 7/1/17 to 7/31/17 Dogs Adoption 67 114 70.1 % Euthanasia 10 15 50.0 % Return to Owner 34 37 8.8 % Others 1 0 100.0 % Total Dogs Dispositioned: 112 166 48.2 % Cats Adoption 66 122 84.8 % Euthanasia 21 13 38.1 % Return to Owner 7 4 42.9 % Others 8 3 62.5 % Total Cats Dispositioned: 102 142 39.2 % Total Outcomes: 214 308 43.9 % Page 1 of 1 C:\Program Files\Chameleon Software\Chameleon\Crystal\ComparisonStats2_[JE].rpt  8 Norman Animal Welfare Average Days In Kennel 7/1/2017 - 7/31/2017 Total Average Type Animals Days Dogs 163 13 Strays 109 14 Owner Surrenders 33 10 Others 21 9 Cats 112 18 Strays 62 20 Owner Surrenders 32 19 Others 18 7 Others 19 1 Strays 1 1 Others 18 1 Page 1 of 1 Printed: 8/1/2017 C:\Program Files\Chameleon Software\Chameleon\Crystal\AverageKennelStay.rpt  9 Monthly Service By Assignment January 2017 to July 2017 Animal Welfare Volunteers Jan 2017 Feb 2017 Mar 2017 Apr 2017 May 2017 Jun 2017 Jul 2017 Total Place Assignment Hours Hours Hours Hours Hours Hours Hours Hours Norman Animal Welfare Center Groomer 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 NAWC-Bather / Groomer 2:26 0:00 0:00 0:00 0:51 0:00 0:00 3:17 NAWC-Beautification Volunteer 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 NAWC-Cat Socializer 47:06 51:40 62:57 41:31 33:06 75:34 67:53 379:47 NAWC-Community Outreach Volunteer 0:00 5:35 6:18 0:00 3:25 3:00 0:00 18:18 NAWC-Dog Handler 89:59 99:04 163:06 230:05 142:34 118:18 146:35 989:41 NAWC-Foster Program 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 NAWC-Laundry 3:45 5:57 6:43 11:50 2:47 9:53 11:57 52:52 NAWC-Lobby Greeter 24:13 21:45 16:31 47:35 59:31 44:08 31:52 245:35 NAWC-Orientation 19:00 13:00 23:00 37:00 17:00 20:30 12:00 141:30 NAWC-Photographer 2:15 0:00 12:35 6:40 12:35 11:11 17:21 62:37 Other Volunteer Services 0:00 0:00 0:00 0:00 0:00 0:00 0:00 0:00 To t a l 188:44 197:01 291:10 374:41 271:49 282:34 287:38 1,893:37 Grand total 188:44 197:01 291:10 374:41 271:49 282:34 287:38 1,893:37 Printed 08-01-2017 4:06 pm Page 1