City Council Meeting

CITY COUNCIL MINUTES NORMAN UTILITIES AUTHORITY MINUTES NORMAN MUNICIPAL AUTHORITY MINUTES NORMAN TAX INCREMENT FINANCE AUTHORITY MINUTES August 8, 2017 The City Council of the City of Norman, Cleveland County, State of Oklahoma, met in Regular Session in the Council Chambers of the Norman Municipal Building on the 8th day of August, 2017, at 6:32 p.m., and notice and agenda of the meeting were posted at the Municipal Building at 201 West Gray and at the Norman Public Library at 225 North Webster 24 hours prior to the beginning of the meeting. PRESENT: Councilmembers Allison, Bierman, Castleberry, Clark, Hickman, Holman, Karjala, Wilson, Mayor Miller ABSENT: None The Pledge of Allegiance was led by Mayor Miller. ***** Item 3 being: APPROVAL OF THE MINUTES AS FOLLOWS: CITY COUNCIL CONFERENCE MINUTES OF JUNE 13, 2017 CITY COUNCIL CONFERENCE MINUTES OF JULY 11, 2017 CITY COUNCIL MINUTES OF JULY 25, 2017 NORMAN UTILITIES AUTHORITY MINUTES OF JULY 25, 2017 NORMAN MUNICIPAL AUTHORITY MINUTES OF JULY 25, 2017 NORMAN TAX INCREMENT FINANCE AUTHORITY MINUTES OF JULY 25, 2017 Acting as the City Council, Norman Utilities Authority, Norman Municipal Authority, and Norman Tax Increment Finance Authority, Councilmember Hickman moved that the minutes be approved and the filing thereof be directed, which motion was duly seconded by Councilmember Clark; Items submitted for the record 1. Text File GID-1718-8 dated August 2, 2017, by Brenda Hall, City Clerk 2. City Council Conference minutes of June 13, 2017 3. City Council Conference minutes of July 11, 2017 4. City Council minutes of July 25, 2017 5. Norman Utilities Authority minutes of July 25, 2017 6. Norman Municipal Authority minutes of July 25, 2017 7. Norman Tax Increment Finance Authority minutes of July 25, 2017 And the question being upon approving the minutes and upon the subsequent directive, a vote was taken with the following result: YEAS: Councilmembers Allison, Bierman, Castleberry, Clark, Hickman, Holman, Karjala, Wilson, Mayor Miller NAYES: None The Mayor declared the motion carried and the minutes approved; and the filing thereof was directed. ***** City Council Minutes Page 2 August 8, 2017 Item 4, being: PROCLAMATION P-1718-3: A PROCLAMATION OF THE MAYOR OF THE CITY OF NORMAN, OKLAHOMA, DECLARING MONDAY, AUGUST 21, 2017, AS SENIOR CITIZEN’S DAY IN THE CITY OF NORMAN. Councilmember Karjala moved that receipt of Proclamation P-1718-3 proclaiming Monday, August 21, 2017, as Senior Citizen’s Day in the City of Norman be acknowledged and the filing thereof be directed, which motion was duly seconded by Councilmember Hickman; Items submitted for the record 1. Text File P-1718-3 dated August 3, 2017, by Brenda Hall, City Clerk 2. Proclamation P-1718-3 Participants in discussion 1. Mr. Montgomery Johnston accepted the proclamation and thanked the Council and the question being upon acknowledging receipt of Proclamation P-1718-3 proclaiming Monday, August 21, 2017, as Senior Citizen’s Day in the City of Norman and upon the subsequent directive, a vote was taken with the following result: YEAS: Councilmembers Allison, Bierman, Castleberry, Clark, Hickman, Holman, Karjala, Wilson, Mayor Miller NAYES: None The Mayor declared the motion carried and receipt of Proclamation P-1718-3 proclaiming Monday, August 21, 2017, as Senior Citizen’s Day in the City of Norman acknowledged; and the filing thereof was directed. ***** Item 5, being: CONSENT DOCKET Councilmember Holman moved that Item 4 through Item 30 be placed on the consent docket by unanimous vote, which motion was duly seconded by Councilmember Karjala; and the question being upon the placement on the consent docket by unanimous vote of Item 4 through Item 30, a vote was taken with the following result: YEAS: Councilmembers Allison, Bierman, Castleberry, Clark, Hickman, Holman, Karjala, Wilson, Mayor Miller NAYES: None The Mayor declared the motion carried and Item 4 through Item 30 were placed on the consent docket by unanimous vote. ***** City Council Minutes Page 3 August 8, 2017 Item 6, being: CONSIDERATION OF ORDINANCE O-1718-1 UPON FIRST READING BY TITLE: AN ORDINANCE OF THE COUNCIL OF THE CITY OF NORMAN, OKLAHOMA, GRANTING TO THE OKLAHOMA GAS AND ELECTRIC COMPANY, AN OKLAHOMA CORPORATION, ITS SUCCESSORS AND ASSIGNS, THE RIGHT TO PRODUCE, TRANSMIT AND DISTRIBUTE ELECTRICITY WITHIN THE CITY LIMITS AND TO SELL ELECTRICITY THEREIN FOR ALL PURPOSES FOR WHICH IT MAY BE USED, TO THE CITY OF NORMAN, CLEVELAND COUNTY, OKLAHOMA, ITS INHABITANTS AND THE PUBLIC GENERALLY, AND THE RIGHT TO CONSTRUCT, MAINTAIN AND OPERATE A SYSTEM OF POLES, WIRES, CONDUITS AND OTHER FACILITIES AND EQUIPMENT IN, UPON, ACROSS, UNDER AND OVER THE STREETS, ALLEYS, PUBLIC GROUNDS AND OTHER PLACES IN THE CITY FOR SUCH PURPOSES FOR A PERIOD OF TWENTY-FIVE (25) YEARS BEGINNING ON DECEMBER 14, 2018, AND ENDING ON DECEMBER 13, 2043, SUBJECT TO THE APPROVAL OF THE VOTERS AND ACCEPTANCE OF THIS ORDINANCE; PROVIDING COMPENSATION TO THE CITY; AND CALLING A SPECIAL ELECTION ON NOVEMBER 14, 2017. Councilmember Holman moved that Ordinance O-1718-1 be Introduced and adopted upon First Reading by title, which motion was duly seconded by Councilmember Bierman; Items submitted for the record 1. Text File O-1718-1 dated July 26, 2017, by Kathryn Walker, Assistant City Attorney 2. Ordinance O-1718-1 3. Pertinent excerpts from City Council Conference minutes of July 11, 2017 and the question being upon the Introduction and adoption of Ordinance O-1718-1 upon First Reading by title, a vote was taken with the following result: YEAS: Councilmembers Allison, Bierman, Castleberry, Clark, Hickman, Holman, Karjala, Wilson, Mayor Miller NAYES: None The Mayor declared the motion carried and Ordinance O-1718-1 was Introduced, read, and adopted upon First Reading by title. ***** Item 7, being: CONSIDERATION OF ORDINANCE O-1718-2 UPON FIRST READING BY TITLE: AN ORDINANCE OF THE COUNCIL OF THE CITY OF NORMAN, OKLAHOMA, ADOPTING AND RATIFYING THE ASSESSMENT ROLL FOR THE UNIVERSITY NORTH PARK BUSINESS IMPROVEMENT DISTRICT; ESTABLISHING THE TIME AND TERMS OF PAYMENT OF THE ASSESSMENTS AND OTHER EXPENSES; FIXING PENALTIES TO BE CHARGED FOR DELINQUENT PAYMENT OF THE ASSESSMENT OR AN INSTALLMENT THEREOF; SETTING FORTH THE TRACTS OR PARCELS OF LAND AGAINST WHICH THE ASSESSMENTS ARE BEING ADOPTED, RATIFIED AND LEVIED; DIRECTING THE CITY CLERK TO PREPARE, SIGN, ATTEST AND RECORD WITH THE COUNTY CLERK OF CLEVELAND COUNTY, FOLLOWING PASSAGE OF THE PAYMENT DEADLINE, A CLAIM OF LIEN FOR ANY UNPAID AMOUNT DUE AND ASSESSED AGAINST A TRACT OR PARCEL OF LAND; PROVIDING FOR THE SEVERABILITY THEREOF. Councilmember Holman moved that Ordinance O-1718-2 be Introduced and adopted upon First Reading by title, which motion was duly seconded by Councilmember Bierman; Items submitted for the record 1. Text File O-1718-2 dated July 24, 2017, by Kathryn Walker, Assistant City Attorney 2. Ordinance O-1718-2 with Exhibit A, 2018 University North Park Assessment Roll 3. 2018 Assessment Plat City Council Minutes Page 4 August 8, 2017 Item 7, continued: and the question being upon the Introduction and adoption of Ordinance O-1718-2 upon First Reading by title, a vote was taken with the following result: YEAS: Councilmembers Allison, Bierman, Castleberry, Clark, Hickman, Holman, Karjala, Wilson, Mayor Miller NAYES: None The Mayor declared the motion carried and Ordinance O-1718-2 was Introduced, read, and adopted upon First Reading by title. ***** Item 8, being: CONSIDERATION OF ORDINANCE O-1718-3 UPON FIRST READING BY TITLE: AN ORDINANCE OF THE COUNCIL OF THE CITY OF NORMAN, OKLAHOMA, AMENDING ARTICLE II, SECTIONS 2, 5, 6, AND 10 OF THE CHARTER OF THE CITY OF NORMAN WHICH RELATE TO RENAMING THE GENERAL OR PRIMARY ELECTION AS THE MUNICIPAL ELECTION FOR CONSISTENCY WITH OTHER CHARTER PROVISIONS, ALLOWING MUNICIPAL ELECTIONS CONDUCTED BY THE CLEVELAND COUNTY ELECTION BOARD TO BE SET ON DATES ALLOWED UNDER APPLICABLE STATE LAW WHILE SPECIFYING A PREFERENCE FOR MUNICIPAL ELECTIONS TO BE CONDUCTED IN FEBRUARY AND MUNICIPAL RUNOFF ELECTIONS TO BE CONDUCTED IN APRIL, AND PROVIDING ADDITIONAL FLEXIBILITY IN THE SELECTION OF FILING DATES EACH YEAR SO THAT THEY ARE COMPATIBLE WITH STATE LAW NOTICE REQUIREMENTS FOR MUNICIPAL ELECTIONS CONDUCTED BY THE CLEVELAND COUNTY ELECTION BOARD; AND PROVIDING FOR THE SEVERABILITY THEREOF. Councilmember Holman moved that Ordinance O-1718-3 be Introduced and adopted upon First Reading by title, which motion was duly seconded by Councilmember Bierman; Items submitted for the record 1. Text File O-1718-3 dated July 27, 2017, by Kristina Bell, Assistant City Attorney 2. Ordinance O-1718-3 3. Legislatively notated copy of Ordinance O-1718-3 4. Pertinent Excerpts of City Council Oversight Committee minutes of May 30 and March 16, 2017 5. Pertinent excerpts from City Council Conference minutes of July 11, 2017 and the question being upon the Introduction and adoption of Ordinance O-1718-3 upon First Reading by title, a vote was taken with the following result: YEAS: Councilmembers Allison, Bierman, Castleberry, Clark, Hickman, Holman, Karjala, Wilson, Mayor Miller NAYES: None The Mayor declared the motion carried and Ordinance O-1718-3 was Introduced, read, and adopted upon First Reading by title. ***** City Council Minutes Page 5 August 8, 2017 Item 9, being: CONSIDERATION OF ORDINANCE O-1718-4 UPON FIRST READING BY TITLE: AN ORDINANCE OF THE COUNCIL OF THE CITY OF NORMAN, OKLAHOMA, AUTHORIZING THE CALLING AND HOLDING OF A SPECIAL ELECTION IN THE CITY OF NORMAN, COUNTY OF CLEVELAND, STATE OF OKLAHOMA, ON THE 14TH DAY OF NOVEMBER, 2017, FOR THE PURPOSE OF SUBMITTING TO THE REGISTERED VOTERS OF THE CITY OF NORMAN THE QUESTION OF APPROVING OR REJECTING ORDINANCE O-1718-3, WHICH ORDINANCE AMENDS ARTICLE II, SECTIONS 2, 5, 6, AND 10 OF THE CHARTER OF THE CITY OF NORMAN WHICH RELATE TO RENAMING THE GENERAL OR PRIMARY ELECTION AS THE MUNICIPAL ELECTION FOR CONSISTENCY WITH OTHER CHARTER PROVISIONS, ALLOWING MUNICIPAL ELECTIONS CONDUCTED BY THE CLEVELAND COUNTY ELECTION BOARD TO BE SET ON DATES ALLOWED UNDER APPLICABLE STATE LAW WHILE SPECIFYING A PREFERENCE FOR MUNICIPAL ELECTIONS TO BE CONDUCTED IN FEBRUARY AND MUNICIPAL RUNOFF ELECTIONS TO BE CONDUCTED IN APRIL, AND PROVIDING ADDITIONAL FLEXIBILITY IN THE SELECTION OF FILING DATES EACH YEAR SO THAT THEY ARE COMPATIBLE WITH STATE LAW NOTICE REQUIREMENTS FOR MUNICIPAL ELECTIONS CONDUCTED BY THE CLEVELAND COUNTY ELECTION BOARD; AND PROVIDING FOR THE SEVERABILITY THEREOF. Councilmember Holman moved that Ordinance O-1718-4 be Introduced and adopted upon First Reading by title, which motion was duly seconded by Councilmember Bierman; Items submitted for the record 1. Text File O-1718-4 dated July 27, 2017, by Kristina Bell, Assistant City Attorney 2. Ordinance O-1718-4 3. Special Election Proclamation and Notice of Election 4. Pertinent Excerpts of City Council Oversight Committee minutes of May 30, 2017 5. City Council Oversight Committee minutes of March 16, 2017 6. Pertinent excerpts from City Council Conference minutes of July 11, 2017 and the question being upon the Introduction and adoption of Ordinance O-1718-4 upon First Reading by title, a vote was taken with the following result: YEAS: Councilmembers Allison, Bierman, Castleberry, Clark, Hickman, Holman, Karjala, Wilson, Mayor Miller NAYES: None The Mayor declared the motion carried and Ordinance O-1718-4 was Introduced, read, and adopted upon First Reading by title. ***** Item 10, being: CONSIDERATION OF ORDINANCE O-1718-5 UPON FIRST READING BY TITLE: AN ORDINANCE OF THE COUNCIL OF THE CITY OF NORMAN, OKLAHOMA, AMENDING SECTION 7.5-23 OF CHAPTER 7.5 OF THE CODE OF THE CITY OF NORMAN BY CHANGING THE DEADLINE FOR THE NORMAN ELECTION COMMISSION’S REPORTS TO CITY COUNCIL TO BE AFTER THE MUNICIPAL ELECTION AND MUNICIPAL RUNOFF ELECTION UPON THE RECEIPT OF ALL CONTRIBUTION AND EXPENDITURE REPORTS FOR THAT YEAR’S CAMPAIGN CYCLE REQUIRED BY STATE LAW AND BY RENAMING THE “FINAL ELECTION” AS THE “MUNICIPAL RUNOFF ELECTION” TO BE CONSISTENT WITH OTHER PROVISIONS OF CHAPTER 7.5 OF THE CITY OF NORMAN CODE AND ARTICLE II OF CITY CHARTER; AND PROVIDING FOR THE SEVERABILITY THEREOF. Councilmember Holman moved that Ordinance O-1718-5 be Introduced and adopted upon First Reading by title, which motion was duly seconded by Councilmember Bierman; City Council Minutes Page 6 August 8, 2017 Item 10, continued: Items submitted for the record 1. Text File O-1718-5 dated July 27, 2017, by Kristina Bell, Assistant City Attorney 2. Ordinance O-1718-5 3. Legislatively notated copy of Ordinance O-1718-5 4. Pertinent excerpts from City Council Conference minutes of July 11, 2017 and the question being upon the Introduction and adoption of Ordinance O-1718-5 upon First Reading by title, a vote was taken with the following result: YEAS: Councilmembers Allison, Bierman, Castleberry, Clark, Hickman, Holman, Karjala, Wilson, Mayor Miller NAYES: None The Mayor declared the motion carried and Ordinance O-1718-5 was Introduced, read, and adopted upon First Reading by title. ***** Item 11, being: CONSIDERATION OF THE MAYOR'S APPOINTMENTS AS FOLLOWS: ANIMAL WELFARE OVERSIGHT COMMITTEE KRISTY WICKER, WARD 7 GREENBELT COMMISSION TERM: 08-08-18 TO 07-13-18: LIZ MCKOWN, WARD 8 HISTORIC DISTRICT COMMISSION TERM: 08-08-17 TO 10-26-19: EMILY WILKINS, WARD 4 DEVELOPMENT OVERSIGHT COMMITTEE FOR TIF DISTRICT NO. 2 TERM: 08-08-17 TO 04-10-20: MERLEYN BELL, WARD 6 TERM: 08-08-17 TO 04-10-18: NIC MIGLIORINO, REPRESENTING NORMAN PUBLIC SCHOOLS Councilmember Holman moved that the appointments be confirmed, which motion was duly seconded by Councilmember Bierman; Items submitted for the record 1. Text File AP-1718-5 dated August 1, 2017, by Brenda Hall, City Clerk and the question being upon confirming the appointments, a vote was taken with the following result: YEAS: Councilmembers Allison, Bierman, Castleberry, Clark, Hickman, Holman, Karjala, Wilson, Mayor Miller NAYES: None The Mayor declared the motion carried and the appointments were confirmed. ***** City Council Minutes Page 7 August 8, 2017 Item 12, being: PRESENTATION OF THE ANNUAL REPORT OF THE NORMAN 2025 LAND USE AND TRANSPORTATION PLAN. Councilmember Holman moved that receipt of the report be acknowledged and the filing thereof be directed, which motion was duly seconded by Councilmember Bierman; Items submitted for the record 1. Text File RPT-1617-65 dated May 22, 2017, by Joyce Green, Geographic Information System Manager 2. Annual 2016 Status Report on Development and the Norman 2025 Plan dated July 2017 and the question being upon acknowledging receipt of the report and upon the subsequent directive, a vote was taken with the following result: YEAS: Councilmembers Allison, Bierman, Castleberry, Clark, Hickman, Holman, Karjala, Wilson, Mayor Miller NAYES: None The Mayor declared the motion carried and receipt of the report acknowledged; and the filing thereof was directed. ***** Item 13, being: CONSIDERATION OF AWARDING BID 1718-2; CONTRACT K-1718-1 BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA AND MTZ CONSTRUCTION, INC., IN THE AMOUNT OF $208,608; CHANGE ORDER NO. ONE INCREASING THE CONTRACT AMOUNT BY $42,042 FOR A REVISED CONTRACT AMOUNT OF $250,650; PERFORMANCE BOND B-1718-1; STATUTORY BOND B-1718-2, AND MAINTENANCE BOND MB-1718-1 FOR THE FYE 2018 CONCRETE SIDEWALK PROJECTS; AND ADOPTION OF RESOLUTION R-1718-1 GRANTING TAX EXEMPT STATUS. Councilmember Holman moved that all bids meeting specifications be accepted; the bid in the amount of $208,608 be awarded to MTZ Construction, Inc., as the lowest and best bidder meeting specifications; Contract K-1718-1, Change Order No. One increasing the contract by $42,042 for a revised contract amount of $250,650 and the performance, statutory, and maintenance bonds be approved; execution of the contract, change order, and bonds be authorized; the filing of the bonds be directed; and Resolution R-1718-1 be adopted, which motion was duly seconded by Councilmember Bierman; Items submitted for the record 1. Text File K-1718-1 dated May 22, 2017, by Jack Burdett, Engineering Assistant 2. Table 1, 2017 Concrete Projects, 3. Bid Record dated July 6, 2017, for FYE 2018 Capital Concrete Projects 4. Contract K-1718-1 5. Performance Bond B-1718-1 6. Statutory Bond B-1718-2 7. Maintenance Bond MB-1718-1 8. Change Order No. One to K-1718-1 9. Location maps 10. Resolution R-1718-1 11. Purchase Requisition 0000281503 dated July 13, 2017, in the amount of $250,650 to MTZ Construction, Inc. City Council Minutes Page 8 August 8, 2017 Item 13, continued: and the question being upon accepting all bids meeting specifications and upon the subsequent awarding of the bid, approval, authorization, directive, and adoption, a vote was taken with the following result: YEAS: Councilmembers Allison, Bierman, Castleberry, Clark, Hickman, Holman, Karjala, Wilson, Mayor Miller NAYES: None The Mayor declared the motion carried and all bids meeting specifications accepted; the bid in the amount of $208,608 was awarded to Central Contracting Services, Inc., as the lowest and best bidder meeting specifications; Contract K-1718-1, Change Order No. One increasing the contract by $42,042 for a revised contract amount of $250,650, and the performance, statutory, and maintenance bonds were approved; execution of the contract, change order, and bonds was authorized; the filing of the bonds was directed; and Resolution R-1718-1 was adopted. ***** Item 14, being: CONSIDERATION OF AWARDING OF BID 1718-7; CONTRACT K-1718-9 BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND SILVER STAR CONSTRUCTION COMPANY, INC., IN THE AMOUNT OF $1,265,580; PERFORMANCE BOND B-1718-13; STATUTORY BOND B-1718-14, MAINTENANCE BOND MB-1718-7, AND RESOLUTION R-1718-6 GRANTING TAX EXEMPT STATUS FOR THE URBAN ASPHALT PAVEMENT REPAIR 2016 BOND PROGRAM, FYE 2017 LOCATIONS. Councilmember Holman moved that all bids meeting specifications be accepted; the bid in the amount of $1,265,580 be awarded to Silver Star Construction Company, Inc., as the lowest and best bidder meeting specifications; Contract K-1718-9 and the performance, statutory, and maintenance bonds be approved; execution of the contract, and bonds be authorized; the filing of the bonds be directed; and Resolution R-1718-6 be adopted, which motion was duly seconded by Councilmember Bierman; Items submitted for the record 1. Text File K-1718-9 dated July 24, 2017, by Masoud Pajoh, Capital Projects Engineer 2. Tabulation of Bids dated July 20, 2017, for Urban Asphalt Pavement Repair 2016 Bond Program, FYE 2017 Locations 3. Location maps 4. Contract K-1718-9 5. Performance Bond B-1718-13 6. Statutory Bond B-1718-14 7. Maintenance Bond MB-1718-7 8. Location maps 9. Resolution R-1718-6 10. Purchase Requisition 0000282358 dated August 2, 2017, in the amount of $1,286,580 to Silver Star Construction Company, Inc. 11. List of Rehabilitation Locations and the question being upon accepting all bids meeting specifications and upon the subsequent awarding of the bid, approval, authorization, directive, and adoption, a vote was taken with the following result: YEAS: Councilmembers Allison, Bierman, Castleberry, Clark, Hickman, Holman, Karjala, Wilson, Mayor Miller NAYES: None The Mayor declared the motion carried and all bids meeting specifications accepted; the bid in the amount of $1,265,580 was awarded to Silver Star Construction Company, Inc., as the lowest and best bidder meeting specifications; Contract K-1718-9 and the performance, statutory, and maintenance bonds were approved; execution of the contract, and bonds was authorized; the filing of the bonds was directed; and Resolution R-1718-6 was adopted. ***** City Council Minutes Page 9 August 8, 2017 Item 15, being: CONSIDERATION OF AWARDING OF BID 1718-8; CONTRACT K-1718-10 BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND SILVER STAR CONSTRUCTION COMPANY, INC., IN THE AMOUNT OF $1,043,889.50; PERFORMANCE BOND B-1718-15; STATUTORY BOND B-1718-16, AND MAINTENANCE BOND MB-1718-8 AND ADOPTION OF RESOLUTION R-1718-7 GRANTING TAX EXEMPT STATUS FOR THE URBAN ASPHALT PAVEMENT REPAIR 2016 BOND PROGRAM, FYE 2018 LOCATIONS. Councilmember Holman moved that all bids meeting specifications be accepted; the bid in the amount of $1,043,889.50 be awarded to Silver Star Construction Company, Inc., as the lowest and best bidder meeting specifications; Contract K-1718-10 and the performance, statutory, and maintenance bonds be approved; execution of the contract and bonds be authorized; the filing of the bonds be directed; and Resolution R-1718-7 be adopted, which motion was duly seconded by Councilmember Bierman; Items submitted for the record 1. Text File K-1718-10 dated July 24, 2017, by Masoud Pajoh, Capital Projects Engineer 2. Tabulation of Bids dated July 20, 2017, for Urban Asphalt Pavement Repair 2016 Bond Program, FYE 2018 Locations 3. Location maps 4. List of Rehabilitation Locations 5. Contract K-1718-10 6. Performance Bond B-1718-15 7. Statutory Bond B-1718-16 8. Maintenance Bond MB-1718-8 9. Resolution R-1718-7 10. Purchase Requisition 0000282373 dated August 2, 2017, in the amount of $1,043,889.50 to Silver Star Construction Company, Inc. and the question being upon accepting all bids meeting specifications and upon the subsequent awarding of the bid, approval, authorization, directive, and adoption, a vote was taken with the following result: YEAS: Councilmembers Allison, Bierman, Castleberry, Clark, Hickman, Holman, Karjala, Wilson, Mayor Miller NAYES: None The Mayor declared the motion carried and all bids meeting specifications accepted; the bid in the amount of $1,043,889.50 was awarded to Silver Star Construction Company, Inc., as the lowest and best bidder meeting specifications; Contract K-1718-10 and the performance, statutory, and maintenance bonds were approved; execution of the contract and bonds was authorized; the filing of the bonds was directed; and Resolution R-1718-7 was adopted. ***** Item 16, being: EASEMENT E-1718-7: CONSIDERATION OF ACCEPTANCE OF A PERMANENT DRAINAGE EASEMENT DONATED BY SAID AND SORAYA SHEHATA FOR THE IMHOFF CREEK CHANNEL REPAIR PROJECT. Councilmember Holman moved that Easement E-1718-7 donated by Said and Soraya Shehata be accepted and filing thereof with the Cleveland County Clerk be directed, which motion was duly seconded by Councilmember Bierman; Items submitted for the record 1. Text File E-1718-7 dated July 14, 2017, by Tim Miles, Capital Projects Engineer 2. Imhoff Creek Channel Repair Project Right-of-Way Easement Table with Exhibit A, Location map 3. Location map 4. Easement E-1718-7 with Exhibit “A”, proposed drainage easement location map City Council Minutes Page 10 August 8, 2017 Item 16, continued: and the question being upon accepting Easement E-1718-7 donated by Said and Soraya Shehata and upon the subsequent directive, a vote was taken with the following result: YEAS: Councilmembers Allison, Bierman, Castleberry, Clark, Hickman, Holman, Karjala, Wilson, Mayor Miller NAYES: None The Mayor declared the motion carried and Easement E-1718-7 donated by Said and Soraya Shehata accepted; and filing thereof with the Cleveland County Clerk was directed. ***** Item 17, being: CONSIDERATION OF GRANT OF EASEMENT E-1718-10 TO OKLAHOMA GAS AND ELECTRIC FOR THE PURPOSE OF INSTALLING UNDERGROUND ELECTRICAL SERVICE IN WESTWOOD PARK. Councilmember Holman moved that Easement E-1718-10 be granted and execution thereof be authorized, which motion was duly seconded by Councilmember Bierman; Items submitted for the record 1. Text File E-1718-10 dated July 24, 2017, by James Briggs, Park Planner 2. Letter of request dated July 18, 2017, from Timothy J. Bailey, Right-of-Way Agent, Oklahoma Gas and Electric Company, to Lynne Miller, Norman Municipal Authority 3. Easement E-1718-10 with Exhibit “A”, legal description, and Exhibit “B”, location map and the question being upon granting Easement E-1718-10 and upon the subsequent authorization, a vote was taken with the following result: YEAS: Councilmembers Allison, Bierman, Castleberry, Clark, Hickman, Holman, Karjala, Wilson, Mayor Miller NAYES: None The Mayor declared the motion carried and Easement E-1718-10 granted; and the execution thereof was authorized. ***** Item 18, being: EASEMENT E-1718-23: CONSIDERATION OF ACCEPTANCE OF A PERMANENT SIGN EASEMENT DONATED BY UNIVERSITY NORTH PARK, L.L.C., FOR THE UNIVERSITY NORTH PARK ENTRANCE AT ROBINSON AND 24TH AVENUE N.W. Councilmember Holman moved that Easement E-1718-23 be accepted and filing of the easement with the Cleveland County Clerk be directed, which motion was duly seconded by Councilmember Bierman; Items submitted for the record 1. Text File E-1718-23 dated August 1, 2017, by Kathryn Walker, Assistant City Attorney 2. Easement E-1718-23 with Exhibit A, legal description, and Exhibit B, location map City Council Minutes Page 11 August 8, 2017 Item 18, continued: and the question being upon accepting Easement E-1718-23 and upon the subsequent directive, a vote was taken with the following result: YEAS: Councilmembers Allison, Bierman, Castleberry, Clark, Hickman, Holman, Karjala, Wilson, Mayor Miller NAYES: None The Mayor declared the motion carried and Easement E-1718-23 accepted and filing of the easement with the Cleveland County Clerk was directed. ***** Item 19, being: SUBMISSION AND ACKNOWLEDGING RECEIPT OF WATER LINE PERMIT WL000014170426 BY THE OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY (ODEQ) FOR CONSTRUCTION OF THE CHAUTAUQUA AVENUE WATER LINE REPLACEMENT PROJECT AND DIRECTING THE FILING THEREOF. Councilmember Holman moved that receipt of the permit be acknowledged and the filing thereof be directed, which motion was duly seconded by Councilmember Bierman; Items submitted for the record 1. Text File GID-1718-6 dated July 20, 2017, by Chris Mattingly, Capital Projects Engineer 2. Letter dated June 28, 2017, from D. Adam Divine, E.I., Construction Permit Section, Water Quality Division, Oklahoma Department of Environmental Quality, to Mr. Mark Daniels, Development Engineer 3. Oklahoma Department of Environmental Quality Water Line Permit WL000014170426 dated June 28, 2017 and the question being upon acknowledging receipt of the permit and upon the subsequent directive, a vote was taken with the following result: YEAS: Councilmembers Allison, Bierman, Castleberry, Clark, Hickman, Holman, Karjala, Wilson, Mayor Miller NAYES: None The Mayor declared the motion carried and receipt of the permit acknowledged; and the filing thereof was directed. ***** Item 20, being: SPECIAL CLAIM SC-1718-1: SUBMITTED BY DENNIS BLOYE IN THE AMOUNT OF $2,182.96 FOR DAMAGES INCURRED TO HIS VEHICLE AS A RESULT OF A COLLISION WITH A SANITATION VEHICLE AT 3708 ASTOR DRIVE. Councilmember Holman moved that Special Claim SC-1718-1 be approved and payment in the amount of $2,182.96 be directed contingent upon obtaining a Release and Covenant Not to Sue from Dennis Bloye, which motion was duly seconded by Councilmember Bierman; City Council Minutes Page 12 August 8, 2017 Item 20, continued: Items submitted for the record 1. Text File SC-1718-1 dated July 26, 2017, by Jeanne Snider, Assistant City Attorney 2. Memorandum dated June 2, 2017, from Brenda Hall, City Clerk, to Ken Komiske, Director of Utilities, and Jeff Bryant, City Attorney 3. Special Claim SC-1718-1 filed June 2, 2017, by Dennis Bloye in the amount of $2,182.96 4. Preliminary estimate dated May 22, 2017, in the amount of $2,182.96 from Mills Body Shop 5. Photographs of damaged vehicle 6. Video stills of accident dated May 15, 2017 and the question being upon approving Special Claim SC-1718-1 and upon the subsequent directive, a vote was taken with the following result: YEAS: Councilmembers Allison, Bierman, Castleberry, Clark, Hickman, Holman, Karjala, Wilson, Mayor Miller NAYES: None The Mayor declared the motion carried and Special Claim SC-1718-1 approved; and payment in the amount of $2,182.96 was directed contingent upon obtaining a Release and Covenant Not to Sue from Dennis Bloye. ***** Item 21, being: SPECIAL CLAIM SC-1718-2: SUBMITTED BY ERICA GREB IN THE NEGOTIATED AMOUNT OF $12,390.66 FOR DAMAGES INCURRED TO HER VEHICLE AND CAR RENTAL FEES AS A RESULT OF A COLLISION WITH A SANITATION VEHICLE AT 1504 CHARLES STREET. Councilmember Holman moved that Special Claim SC-1718-2 be approved and payment in the negotiated amount of $12,390.66 be directed contingent upon obtaining a Release and Covenant Not to Sue from Erica Greb, which motion was duly seconded by Councilmember Bierman; Items submitted for the record 1. Text File SC-1718-2 dated July 31, 2017, by Jeanne Snider, Assistant City Attorney 2. Memorandum dated June 22, 2017, from Brenda Hall, City Clerk, to Ken Komiske, Director of Utilities, and Jeff Bryant, City Attorney 3. Special Claim SC-1718-2 filed June 22, 2017, by Dennis Bloye in the amount of $2,182.96 4. Preliminary estimate dated June 21, 2017, in the amount of $10,504.39 from Midwest City Collision Center 5. Photographs of damaged vehicle 6. Official Oklahoma Traffic Collision Report 2017-0004363 dated June 20, 2017 7. Enterprise Rental Agreement 8717PR dated July 28, 2017 in the amount of $1,433.51 and the question being upon approving Special Claim SC-1718-2 and upon the subsequent directive, a vote was taken with the following result: YEAS: Councilmembers Allison, Bierman, Castleberry, Clark, Hickman, Holman, Karjala, Wilson, Mayor Miller NAYES: None The Mayor declared the motion carried and Special Claim SC-1718-2 approved; and payment in the negotiated amount of $12,390.66 was directed contingent upon obtaining a Release and Covenant Not to Sue from Erica Greb. ***** City Council Minutes Page 13 August 8, 2017 Item 22, being: FINAL ACCEPTANCE AND FINAL PAYMENT OF CONTRACT K-1516-67 BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND STANDARD ROOFING COMPANY, INC., FOR THE ROOF REPLACEMENT PROJECTS FOR WESTWOOD CLUBHOUSE, SANTA FE DEPOT (TILE ROOF) AND REHABILITATION OF THE NORMAN INVESTIGATIONS CENTER. Councilmember Holman moved that the project be accepted and final payment in the amount of $65,877 be directed to Standard Roofing Company, Inc., which motion was duly seconded by Councilmember Bierman; Items submitted for the record 1. Text File K-1516-67, Final, dated July 25, 2017, by Matthew Smith, Facility Maintenance Superintendent 2. Invoice 17211DW dated May 23, 2017, in the amount of $65,877 from Standard Roofing Company, Inc. and the question being upon accepting the project and upon the subsequent directive, a vote was taken with the following result: YEAS: Councilmembers Allison, Bierman, Castleberry, Clark, Hickman, Holman, Karjala, Wilson, Mayor Miller NAYES: None The Mayor declared the motion carried and the project accepted; and final payment in the amount of final payment in the amount of $65,877 was directed to Standard Roofing Company, Inc. ***** Item 23, being: FINAL ACCEPTANCE AND FINAL PAYMENT OF CONTRACT K-1516-111 BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND RDNJ, L.L.C., D/B/A A-TECH PAVING, FOR THE URBAN CONCRETE STREET PROJECT, FYE 2015 LOCATIONS, COMANCHE STREET FROM PORTER AVENUE TO PETERS AVENUE AND FROM LAHOMA AVENUE TO CHAUTAUQUA AVENUE. Councilmember Holman moved that the project be accepted and final payment in the amount of $16,480.99 be directed to RDNJ, L.L.C., d/b/a A-Tech Paving, which motion was duly seconded by Councilmember Bierman; Items submitted for the record 1. Text File K-1516-111, Final, dated July 13, 2017, by Masoud Pajoh, Capital Projects Engineer 2. Location map 3. Application and Certificate for Payment dated March 31, 2017, in the amount of $16,480.99 from A-Tech Paving 4. Invoice dated March 31, 2017, in the amount of $16,480.99 from A-Tech Paving and the question being upon accepting the project and upon the subsequent directive, a vote was taken with the following result: YEAS: Councilmembers Allison, Bierman, Castleberry, Clark, Hickman, Holman, Karjala, Wilson, Mayor Miller NAYES: None The Mayor declared the motion carried and the project accepted; and final payment in the amount of final payment in the amount of $16,480.99 was directed to RDNJ, L.L.C., d/b/a A-Tech Paving. ***** City Council Minutes Page 14 August 8, 2017 Item 24, being: FINAL ACCEPTANCE AND FINAL PAYMENT OF CONTRACT K-1617-59 BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND STREETS, L.L.C., FOR THE 201 WEST GRAY ADMINISTRATION MECHANICAL RENOVATION PROJECT. Councilmember Holman moved that the project be accepted and final payment in the amount of $68,272 be directed to Streets, L.L.C., which motion was duly seconded by Councilmember Bierman; Items submitted for the record 1. Text File K-1617-59, Final, dated July 24, 2017, by Matthew Smith, Facility Maintenance Superintendent 2. Invoice 12802 dated April 27, 2017, in the amount of $68,272 from Streets, L.L.C., Mechanical Contractors and the question being upon accepting the project and upon the subsequent directive, a vote was taken with the following result: YEAS: Councilmembers Allison, Bierman, Castleberry, Clark, Hickman, Holman, Karjala, Wilson, Mayor Miller NAYES: None The Mayor declared the motion carried and the project accepted; and final payment in the amount of final payment in the amount of $68,272 was directed to Streets, L.L.C. ***** Item 25, being: CHANGE ORDER NO. ONE TO CONTRACT K-1617-91: BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND RDNJ, INC. D/B/A A-TECH PAVING, INCREASING THE CONTRACT AMOUNT BY $377,600.15 FOR A REVISED CONTRACT AMOUNT OF $561,869.15 FOR THE 2016 BOND ROAD RECONSTRUCTION; IOWA STREET, PHASE IC. Councilmember Holman moved that Change Order No. One to Contract K-1617-91 with RDNJ, Inc., d/b/a A-Tech Paving, increasing the contract amount by $377,600.15 for a revised contract price of $561,869.15 be approved and the execution thereof be authorized, which motion was duly seconded by Councilmember Bierman; Items submitted for the record 1. Text File K-1617-91, Change Order No. One, dated July 14, 2017, by Masoud Pajou, Capital Projects Engineer 2. Location map 3. Change Order No. One to Contract K-1617-91 4. Purchase Requisition 0000282178 dated July 27, 2017, in the amount of $209,845 5. Purchase Requisition 0000282180 dated July 27, 2017, in the amount of $167,755.15 and the question being upon approving Change Order No. One to Contract K-1617-91 with RDNJ, Inc., d/b/a A-Tech Paving, increasing the contract amount by $377,600.15 for a revised contract price of $561,869.15 and upon the subsequent authorization, a vote was taken with the following result: YEAS: Councilmembers Allison, Bierman, Castleberry, Clark, Hickman, Holman, Karjala, Wilson, Mayor Miller NAYES: None The Mayor declared the motion carried and Change Order No. One to Contract K-1617-91 with RDNJ, Inc., d/b/a A-Tech Paving, increasing the contract amount by $377,600.15 for a revised contract price of $561,869.15 approved; and the execution thereof was authorized. ***** City Council Minutes Page 15 August 8, 2017 Item 26, being: CONTRACT K-1718-44: A COOPERATIVE AGREEMENT BY AND BETWEEN THE NORMAN UTILITIES AUTHORITY, THE OKLAHOMA WATER RESOURCES BOARD, AND THE UNITED STATES GEOLOGICAL SURVEY IN THE AMOUNT OF $5,900 TO PROVIDE FOR CANADIAN RIVER WATER QUALITY AND WATER QUANTITY MONITORING. Acting as the Norman Utilities Authority, Trustee Holman moved that Contract K-1718-44 with the Oklahoma Water Resources Board and the United States Geological Survey in the amount of $5,900 through June 30, 2018, be approved and the execution thereof be authorized, which motion was duly seconded by Trustee Bierman; Items submitted for the record 1. Text File K-1718-44 dated July 19, 2017, by Mark Daniels, Utilities Engineer 2. Contract K-1718-44 and the question being upon approving Contract K-1718-44 with the Oklahoma Water Resources Board and the United States Geological Survey in the amount of $5,900 through June 30, 2018, and upon the subsequent authorization, a vote was taken with the following result: YEAS: Trustees Allison, Bierman, Castleberry, Clark, Hickman, Holman, Karjala, Wilson, Chairman Miller NAYES: None The Chairman declared the motion carried and Contract K-1718-44 with the Oklahoma Water Resources Board and the United States Geological Survey in the amount of $5,900 through June 30, 2018, approved; and the execution thereof was authorized. ***** Item 27, being: CONTRACT K-1718-45: AN ENTERPRISE LICENSE AGREEMENT BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC., (ESRI) IN THE AMOUNT OF $63,750 FOR THE FIRST YEAR, $70,075 FOR THE SECOND YEAR AND $75,500 FOR THE THIRD YEAR OF A THREE-YEAR CONTRACT TO PROVIDE SOFTWARE AND SOFTWARE MAINTENANCE AND SUPPORT FOR THE CITY OF NORMAN'S ENTERPRISE GEOGRAPHIC INFORMATION SYSTEM (GIS). Councilmember Holman moved that Contract K-1718-45 with ESRI in the amount of $63,750 for the first year; $70,075 for the second year; and $75,500 for the third year of a three-year contract be approved and the execution thereof be authorized, which motion was duly seconded by Councilmember Bierman; Items submitted for the record 1. Text File K-1718-45 dated July 25, 2017, by Joyce Green, GIS Manager 2. Contract K-1715-45 3. Quotation 20508667 dated May 30, 2017, in the amount of $209,325 from Environmental Systems Research Institute, Inc. 4. Purchase Requisition 0000282458 dated August 2, 2017, in the amount of $63,750 to ESRI, Inc. and the question being upon approving Contract K-1718-45 with ESRI in the amount of $63,750 for the first year; $70,075 for the second year; and $75,500 for the third year of a three-year contract and upon the subsequent authorization, a vote was taken with the following result: YEAS: Councilmembers Allison, Bierman, Castleberry, Clark, Hickman, Holman, Karjala, Wilson, Mayor Miller NAYES: None The Mayor declared the motion carried and Contract K-1718-45 with ESRI in the amount of $63,750 for the first year; $70,075 for the second year; and $75,500 for the third year of a three-year contract approved; and the execution thereof was authorized. ***** City Council Minutes Page 16 August 8, 2017 Item 28, being: RESOLUTION R-1718-18: A RESOLUTION OF THE TRUSTEES OF THE NORMAN TAX INCREMENT FINANCE AUTHORITY (NTIFA), APPROPRIATING $40,000 FROM THE BUSINESS IMPROVEMENT DISTRICT FUNDS COLLECTED FROM DISTRICT PROPERTY OWNERS TO PURCHASE HOLIDAY DECORATIONS FOR LEGACY PARK AND FOR ONGOING MAINTENANCE OF LEGACY PARK FOR FYE 2018 AS RECOMMENDED BY THE UNIVERSITY NORTH PARK BUSINESS IMPROVEMENT DISTRICT ADVISORY BOARD. Acting as the Norman Tax Increment Finance Authority, Trustee Holman moved that Resolution R-1718-18 be adopted, which motion was duly seconded by Trustee Bierman; Items submitted for the record 1. Text File R-1718-18 dated July 25, 2017, by Matt Hendren, Parks Superintendent 2. Resolution R-1718-18 and the question being upon adopting Resolution R-1718-18, a vote was taken with the following result: YEAS: Trustees Allison, Bierman, Castleberry, Clark, Hickman, Holman, Karjala, Wilson, Chairman Miller NAYES: None The Chairman declared the motion carried and Resolution R-1718-18 was adopted. ***** Item 29, being: RESOLUTION R-1718-21: A RESOLUTION OF THE COUNCIL OF THE CITY OF NORMAN, OKLAHOMA, ACCEPTING THE LOWER IMHOFF CREEK STUDY FINAL REPORT. Councilmember Holman moved that Resolution R-1718-21 be adopted, which motion was duly seconded by Councilmember Bierman; Items submitted for the record 1. Text File R-1718-21 dated July 25, 2017, by Carrie Evenson, Stormwater Engineer 2. Resolution R-1718-21 with Exhibit A, Lower Imhoff Creek Hydraulic and Hydrologic Study Project prepared by Meshek and Associates, L.L.C., and Amec Foster Wheeler with Exhibit A, Floodplain Maps; Exhibit B, Conceptual Design Plans; Exhibit C, Geotechnical Analyses; and Exhibit D, Supporting Digital Data 3. Pertinent excerpts from City Council Conference minutes of July 11, 2017 Participants in discussion 1. Mr. Shawn O’Leary, Director of Public Works and the question being upon adopting Resolution R-1718-21, a vote was taken with the following result: YEAS: Councilmembers Allison, Bierman, Castleberry, Clark, Hickman, Holman, Karjala, Wilson, Mayor Miller NAYES: None The Mayor declared the motion carried and Resolution R-1718-21 was adopted. ***** City Council Minutes Page 17 August 8, 2017 Item 30, being: RESOLUTION R-1718-22: A JOINT RESOLUTION OF THE COUNCIL OF THE CITY OF NORMAN, OKLAHOMA, AND THE TRUSTEES OF THE NORMAN MUNICIPAL AUTHORITY ADOPTING THE GRIFFIN PARK SPORTS COMPLEX MASTER PLAN AND DIRECTING CITY STAFF TO IMPLEMENT THE RECOMMENDATIONS OF THE PLAN. Acting as the City Council and the Norman Municipal Authority, Councilmember Holman moved that Resolution R-1718-22 be adopted, which motion was duly seconded by Councilmember Bierman; Items submitted for the record 1. Text File R-1718-22 dated August 1, 2017, by Matt Hendren, Parks Superintendent 2. Resolution R-1718-22 3. Preliminary Design Report for City of Norman Griffin Park Sports Complex prepared by GSB, Inc., Architects and Planners; PDG Planning Design Group; and Johnson & Associates, Inc. Participants in discussion 1. Mr. Jud Foster, Director of Parks and Recreation 2. Mr. Jim Crosby, PDG Planning Design Group 3. Mr. Jeff Bryant, City Attorney 4. Ms. Christy Fuentes, Norman Youth Soccer Association and the question being upon adopting Resolution R-1718-22, a vote was taken with the following result: YEAS: Councilmembers Allison, Bierman, Castleberry, Clark, Hickman, Holman, Karjala, Wilson, Mayor Miller NAYES: None The Mayor declared the motion carried and Resolution R-1718-22 was adopted. ***** Item 31, being: MISCELLANEOUS DISCUSSION Soccer Fields at the New Griffin Park Sports Complex. Ms. Mary Francis, 850C Cardinal Creek Condos, asked what the ratio was for the soccer fields for competition teams and recreational teams. Mayor Miller said she would get that information to her after the meeting. Councilmember Karjala said she is excited that this project is moving forward and thanked Norman Youth Soccer Association for providing a gracious tour. Councilmember Castleberry said he is very excited that the master plan was approved tonight. He said there are a lot of moving parts coming forward and it is important to do the proper planning including the land purchase. Councilmember Hickman said he is glad the City is moving forward with the project. Councilmember Wilson she is really glad that the master plan is moving forward. She said it is a beautiful project. Councilmember Clark said she has a son who plays on the Dragons at Griffin Park and wants people to come see what Griffin Park is like when it is full and there are no places to park. She said this new plan is wonderful. Councilmember Allison said he is excited about Griffin Park especially because part of it is in Ward 8. He knows it will be a while before it is finished but this is the first kickoff to a great project. Mayor Miller thanked the Soccer supporters for coming to the meeting tonight. * City Council Minutes Page 18 August 8, 2017 Miscellaneous Discussion, continued: Advisory Committee. Ms. Mary Francis, 850C Cardinal Creek Condos, said when citizen advisory committees are set up by Council for projects, it is her understanding that the committee members are supposed to be consulted about the project but she has been told that is not the case. * Stormwater Utility. Mr. Cody Franklin, 718 West Hughbert Street, asked what the funding mechanism would be if a stormwater utility is brought before the voters and does not pass. He asked how and where Council would find funding to pay for repairs. Councilmember Hickman said to make the necessary repairs will cost $7 million for a small stretch of Imhoff Creek. He said not that long ago, this creek was a small four-foot wide bar ditch with grass growing in it but because the community is growing and developing, there is more storm water causing serious erosion and flooding. He said it will be a challenge to repair because of the close proximity of some of the nearby properties. He said without the citizens’ support for a stormwater utility, the City does not have the money to correct the problem. He said Council is working hard to find a solution that this community can support. He said this is a need in our community which costs over $60 million of infrastructure improvement. He asked citizens to reach out to their Councilmembers, the Mayor, or staff because without the residents of Norman helping, there is no other solution. Councilmember Holman said one of the priority projects in his ward, the intersection of Elm Avenue and Lindsey Street is completely under water after a rain event. He said this project will cost several million dollars to fix and shows how important it is that stormwater be addressed properly. * OG&E Franchise. Mr. John Rushton, 1520 Windsor Way, voiced concerns about the OG&E renewal. He said it was his understanding there was a full year left on the contract and 25 years was a long time. He said during the next year, the City should look at what their options are because the cost of energy is rapidly changing. Mayor Miller said 2nd Reading of the ordinance regarding the OG&E Franchise will be August 22nd and it will be discussed at that time. Councilmember Bierman said Council is interested in hearing everyone’s concerns and ideas about the franchise and asked constituents to call or email with their comments. Councilmember Castleberry said Council and Staff are in negotiations with OG&E on several issues and he wanted everyone to keep in mind that these issues are separate from the franchise agreement. He said this franchise agreement allows OG&E to use the City’s right-of-way to install their equipment and OG&E pays the City a fee. He said the franchise agreement is non-binding, the City can opt out any time they want to, no one has to use OG&E, and it does give OG&E the right to operate in the right-of-way. * Thanks to Coming This Evening. Councilmember Bierman thanked everyone who came this evening to show their support. Councilmember Holman said he appreciated everyone coming this evening to advocate their particular issue. * Second Friday Art Walk. Councilmember Bierman invited everyone to come to Second Friday Art Walk on Friday, August 11th. She said Stash is having a pet adoption event with Oklahoma City Animal Welfare at the Flower Power Market. Councilmember Hickman asked everyone to come and support Downtown Norman. * Senior Citizen’s Day. Councilmember Karjala said she would like to know where the party is going to be to celebrate Senor Citizen’s Day because she expects to be invited on August 21st. Mayor Miller said she thought the proclamation was great. She urged people to be kind to the senior in your life. * City Council Minutes Page 19 August 8, 2017 Miscellaneous Discussion, continued: Love Lindsey. Councilmember Karjala said the “Love Lindsey” event will be held on Sunday, August 20th. She said there will be a snow cone eating contest including adult and children’s competitions as well an many other activities. She said donations will be collected to buy school supplies for Norman Public Schools. She said merchants on Lindsey Street are relieved that the Lindsey Street Bridge over I-35 is open but reminded everyone that these merchants still need everyone’s support. * Chemical Spraying by OG&E. Councilmember Karjala said she had received many complaints about OG&E doing chemical spraying and not picking up the debris. She said OG&E employees are going into backyards to do this with very short notice. * Main Street Open. Councilmember Castleberry commended the Public Works Department because they had set a goal to have Main Street completely open before school started and the street is finished. Councilmember Hickman thanked the Public Works Department for accomplishing this. * School Starting Soon. Councilmember Hickman said the first day of school is coming up on August 17th and urged everyone to be careful. Councilmember Clark asked parents of children to pull an item from the teacher’s wish list and help in any way you can. She said all of our kids deserve great things and Norman does a lot to take care of that. Councilmember Holman said the University of Oklahoma (OU) students are moving in this week and reminded Norman drivers that many of the students are from smaller towns and are not used to the traffic in Norman. He said many of the students will be walking around campus and crossing streets and many of them will be distracted. He asked drivers to watch out for them. * Happy Birthday. Councilmember Hickman wished his daughter, Emma Reese, a Happy Birthday. He said she would turn 17 on August 18th. * Porch Fest. Councilmember Hickman announced that Porch Fest would be on Friday, August 19th, from 6:00-10:00 p.m. in the Miller Historic District which is just south of the Cleveland County Courthouse. He said there will be bands playing on the front porches of some of the residences. He said people will be walking around in the neighborhood and there will be food and beverages, fun, and friendship. * Ward Five Meeting at Thunderbird Baptist Church. Councilmember Wilson said the monthly Ward Five Meeting will be held Saturday at 10:30 a.m., August 12th, at Thunderbird Baptist Church located at 1416 142nd Avenue S.E. She said everyone is invited even if they don’t live in Ward Five. * City Council Retreat. Councilmember Clark said the City Council Retreat had been on Friday and Saturday, August 4th and 5th, and many, many things were discussed. She said Council does so much work and covers so many issues, there is no way people can possibly understand what they do until you are a Councilmember. She knows people think some issues are ignored but she assured everyone that Council is listening. She agreed with Councilmember Bierman about residents sending their Councilmembers emails. She said she loves getting feedback from her constituents; it makes it easier to represent them when she knows what they care about. City Council Minutes Page 20 August 8, 2017 Miscellaneous Discussion, continued: City Council Retreat, continued. Mayor Miller thanked the staff members and Councilmembers who attended the retreat. She said what Councilmember Clark said was true, if you think your Councilmembers are not listening to you and your concerns, she promised there was an entire wall of issues that this Council wants to work on for the next few years. She said there were lots of good ideas, Council knows there are a lot of needs and they will be working together to prioritize those needs. She said stormwater and the Senior Citizens Center are at the top of the list. * Sidewalks on Lindsey Street. Councilmember Holman said Lindsey Street between Pickard Avenue and Jenkins Avenue has recently been repaved using Federal money and it required an Americans with Disabilities (ADA) sidewalk be built on the north side of the street. He said for the first time ever, there is a continuous sidewalk from Berry Road all the way to the campus. He said this project had been finished before school starts. * CITY MANAGER’S REPORT NORMAN FORWARD UPDATE. Norman Public Library East. The groundbreaking for the Norman Public Library East located at 3001 Alameda Street adjacent to Fire Station 9 was in mid-April and since that time, there has been a tremendous amount of progress on the site work and beginning construction. The new building is 12,000 square feet and will be completed in summer of 2018. # Sales Tax Holiday. The sales tax holiday was enacted in 2007 during the Legislative Session to help businesses by providing a boost in the economy. The City of Norman receives these taxes back from the Oklahoma Tax Commission using a formula based on previous months’ sales receipts to reimburse cities, counties, and other local taxing entities. # Norman Recognition. LendEDU recently released a report that named Norman as 106 of the top 250 southwest communities with the Best Average Credit Scores. Norman was ranked number 5 overall and number 3 among small cities in the 2017 Best Places for First Time Home Buyers in a recent study from the personal finance outlet, WalltHub.com. # Big Thanks from a Small Customer. The City recently received a picture of our employee, Preston White, Sanitation Division, with the message: “Thanks for our local garbage man. Showing appreciation by handing out some water this afternoon. Thank you Norman for friendly employees.” ***** Item 32, being: ADJOURNMENT The Mayor declared the meeting adjourned at 8:05 p.m. ATTEST: __________________________________ ___________________________________ City Clerk Mayor