City Council Meeting

City of Norman, OK Municipal Building Council Chambers 201 West Gray Norman, OK 73069 Meeting Agenda Tuesday, April 9, 2019 6:30 PM City Council, Norman Utilities Authority, Norman Municipal Authority, and Norman Tax Increment Finance Authority City Council Mayor Lynne Miller Council Member Kate Bierman Council Member Joe Carter Councilmember Robert Castleberry Council Member Bill Hickman Councilmember Sereta Wilson Council Member Breea Clark Council Member Stephen Holman Council Member Alexandra Scott City Council Meeting Agenda April 9, 2019 1 Roll Call 1 Pledge of Allegiance Minutes 3 GID-1819-53 APPROVAL OF THE MINUTES AS FOLLOWS: CITY COUNCIL SPECIAL SESSION MINUTES OF FEBRUARY 19, 2019 CITY COUNCIL SPECIAL SESSION MINUTES OF MARCH 26, 2019 CITY COUNCIL MINUTES OF MARCH 26, 2019 NORMAN UTILITIES AUTHORITY MINUTES OF MARCH 26, 2019 NORMAN MUNICIPAL AUTHORITY MINUTES OF MARCH 26, 2019 NORMAN TAX INCREMENT FINANCE AUTHORITY MINUTES OF MARCH 26, 2019 CITY COUNCIL SPECIAL SESSION MINUTES OF APRIL 2, 2019 Attachments: Text File February 19 Special Session Minutes March 26 Special Session Minutes March 26 CC Minutes April 2 Special Session Minutes ACTION NEEDED: Acting as the City Council, Norman Utilities Authority, Norman Municipal Authority, and Norman Tax Increment Finance Authority, motion to approve or reject the minutes; and, if approved, direct the filing thereof. ACTION TAKEN: __________________________________________ Proclamation 4 P-1819-24 PROCLAMATION P-1819-24: A PROCLAMATION OF THE MAYOR OF THE CITY OF NORMAN, OKLAHOMA, PROCLAIMING THE MONTH OF APRIL, 2019, AS SEXUAL ASSAULT AWARENESS MONTH IN THE CITY OF NORMAN. Attachments: Text File Sexual Assault Awareness ACTION NEEDED: Motion to acknowledge receipt of Proclamation P-1819-24 proclaiming the month of April, 2019, as Sexual Assault Awareness Month in the City of Norman and direct the filing thereof. ACTION TAKEN: __________________________________ City of Norman, OK Page 2 Printed on 4/5/2019 City Council Meeting Agenda April 9, 2019 5 P-1819-26 PROCLAMATION P-1819-26: A PROCLAMATION OF THE MAYOR OF THE CITY OF NORMAN, OKLAHOMA, PROCLAIMING THE MONTH OF APRIL, 2019, AS FAIR HOUSING MONTH IN THE CITY OF NORMAN. Attachments: Text File Fair Housing Month ACTION NEEDED: Motion to acknowledge receipt of Proclamation P-1819-26 proclaiming the month of April, 2019, as Fair Housing Month in the City of Norman and direct the filing thereof. ACTION TAKEN: ___________________________________ 6 Consent Docket Consent Docket This item is placed on the agenda so that the City Council, by unanimous consent, can designate those routine agenda items that they wish to be approved or acknowledged by one motion. If any item proposed does not meet with approval of all Councilmembers, that item will be heard in regular order. Staff recommends that Item 7 through Item 32 be placed on the consent docket. ACTION NEEDED: Motion to place Item _____ through Item _____ on the Consent Docket by unanimous vote. ACTION TAKEN: ____________________________________________ ACTION NEEDED: Acting as the City Council, Norman Utilities Authority, Norman Municipal Authority, and Norman Tax Increment Finance Authority, motion to approve or acknowledge all items on the Consent Docket subject to any conditions included in the individual action needed by item. ACTION TAKEN: ______________________________________________Consent Docket This item is placed on the agenda so that the City Council, by unanimous consent, can designate those routine agenda items that they wish to be approved or acknowledged by one motion. If any item proposed does not meet with approval of all Councilmembers, that item will be heard in regular order. Staff recommends that Item 7 through Item 32 be placed on the consent docket. ACTION NEEDED: Motion to place Item _____ through Item _____ on the Consent Docket by unanimous vote. ACTION TAKEN: ____________________________________________ ACTION NEEDED: Acting as the City Council, Norman Utilities Authority, Norman Municipal Authority, and Norman Tax Increment Finance Authority, motion to approve or acknowledge all items on the Consent Docket subject to any conditions included in the individual action needed by item. ACTION TAKEN: ______________________________________________ Report/Communication City of Norman, OK Page 3 Printed on 4/5/2019 City Council Meeting Agenda April 9, 2019 7 RPT-1819-6 SUBMISSION AND ACKNOWLEDGING RECEIPT OF THE CITY 2 MANAGER’S CHANGE ORDER REPORT AND DIRECTING THE FILING THEREOF. Attachments: Text File Memo Change Order Change Order 14 K-1617-83 ACTION NEEDED: Motion to acknowledge receipt of the report and direct the filing thereof. ACTION TAKEN: _________________________________ Bid 8 K-1819-135 CONSIDERATION OF AWARDING OF BID 1819-48, GROUP G; APPROVAL OF CONTRACT K-1819-135 BY AND BETWEEN THE NORMAN MUNICIPAL AUTHORITY AND CULTURAL SURROUNDINGS IN THE AMOUNT OF $189,242.75, PERFORMANCE BOND B-1819-86, STATUTORY BOND B-1819-87, AND MAINTENANCE BOND MB-1819-65 FOR THE PURCHASE AMD INSTALLATION OF FURNITURE AND ACCESSORIES FOR THE NORMAN PUBLIC LIBRARY CENTRAL. Attachments: Text File Group G Contract K-1819-135 Perf B-1819-86 Stat B-1819-87 MB-1819-65 PR Cultural ACTION NEEDED: Acting as the Norman Municipal Authority, motion to accept or reject all bids meeting specifications on Group G; and, if accepted, award the bid in the amount of $189,242.75 to Cultural Surroundings as the lowest and best bidder meeting specifications; approve Contract K-1819-139 and the performance, statutory, and maintenance bonds; authorize execution of the contract and bonds; and direct the filing of the bonds. ACTION TAKEN: ________________________ City of Norman, OK Page 4 Printed on 4/5/2019 City Council Meeting Agenda April 9, 2019 9 K-1819-136 CONSIDERATION OF AWARDING BID 1819-48, GROUPS C, F, H, J, K, P, R, U, V, W, Y, AND CC; CONTRACT K-1819-136 WITH MCKINNEY OFFICE SUPPLY, INC., IN THE AMOUNT OF $167,024.38, PERFORMANCE BOND B-1819-88, STATUTORY BOND B-1819-89, AND MAINTENANCE BOND MB-1819-66 FOR THE PURCHASE AMD INSTALLATION OF FURNITURE AND ACCESSORIES FOR THE NORMAN PUBLIC LIBRARY CENTRAL. Attachments: Text File Group C Group F Group H Group J Group K Group P Group R Group U Group V Group W Group Y Group CC K-1819-136 Perf. B-1819-88 Stat B-1819-89 MB-1819-66 PR McKinney ACTION NEEDED: Acting as the Norman Municipal Authority, motion to accept or reject all bids meeting specifications for Groups C, F, H, J, K, P, R, U, V, W, Y, AND CC; and, if accepted, award the bid in the amount of $167,024.38 to McKinney Office Supply, Inc., as the lowest and best bidder meeting specifications; approve Contract K-1819-136 and the performance, statutory, and maintenance bonds; authorize execution of the contract and bonds; and direct the filing of the bonds. ACTION TAKEN: ________________________ City of Norman, OK Page 5 Printed on 4/5/2019 City Council Meeting Agenda April 9, 2019 10 K-1819-137 CONSIDERATION OF AWARDING BID 1819-48; GROUPS B, N, O, Q, S, T, X, BB, AND EE; APPROVAL OF CONTRACT K-1819-137 BY AND BETWEEN THE NORMAN MUNICIPAL AUTHORITY AND JOHN A. MARSHALL COMPANY IN THE AMOUNT OF $336,515.23; PERFORMANCE BOND B-1819-90; STATUTORY BOND B-1819-91; AND MAINTENANCE BOND MB-1819-67 FOR THE PURCHASE AMD INSTALLATION OF FURNITURE AND ACCESSORIES FOR THE NORMAN PUBLIC LIBRARY CENTRAL. Attachments: Text File Group B Group N Group O Group Q Group S Group T Group X Group BB Group EE K-1819-137 Perf. B-1819-90 Stat B-1819-91 MB-1819-67 PR John Marshall ACTION NEEDED: Acting as the Norman Municipal Authority, motion to accept or reject all bids meeting specifications for Groups B, N, O, Q, S, T, X, BB, and EE; and, if accepted, award the bid in the amount of $336,515.23 to John A. Marshall Company as the lowest and best bidder meeting specifications; approve Contract K-1819-137 and the performance, statutory, and maintenance bonds; authorize execution of the contract and bonds; and direct the filing of the bonds. ACTION TAKEN: ________________________ City of Norman, OK Page 6 Printed on 4/5/2019 City Council Meeting Agenda April 9, 2019 11 K-1819-138 CONSIDERATION OF AWARDING BID 1819-48, GROUP L; APPROVAL OF CONTRACT K-1819-138 BY AND BETWEEN THE NORMAN MUNICIPAL AUTHORITY AND MERRIFIELD OFFICE AND SCHOOL SUPPLY, INC., IN THE AMOUNT OF $30,047.79 FOR THE PURCHASE AND INSTALLATION OF FURNITURE AND ACCESSORIES FOR THE NORMAN PUBLIC LIBRARY CENTRAL. Attachments: Text File Group L Signed Merrifield Contract - 4-4-19 PR Merrifield ACTION NEEDED: Acting as the Norman Municipal Authority, motion to accept or reject all bids meeting specifications on Group L; and, if accepted, award the bid in the amount of $30,047.79 to Merrifield Office and School Supply, Inc., as the lowest and best bidder meeting specifications on Group L, approve Contract K-1819-138 and authorize the execution thereof. ACTION TAKEN: ________________________ 12 K-1819-139 CONSIDERATION OF AWARDING OF BID 1819-48; GROUPS D, E, M, AND Z, APPROVAL OF CONTRACT K-1819-139 BY AND BETWEEN THE NORMAN MUNICIPAL AUTHORITY AND WORKSPACE SOLUTIONS, D/B/A SCOTT RICE, IN THE AMOUNT OF $112,725.40, PERFORMANCE BOND B-1819-94, STATUTORY BOND B-1819-95, AND MAINTENANCE BOND MB-1819-69 FOR THE PURCHASE AMD INSTALLATION OF FURNITURE AND ACCESSORIES, GROUPS D, E, M, AND Z, FOR THE NORMAN PUBLIC LIBRARY CENTRAL. Attachments: Text File Group D Group E Group M Group Z K-1819-139 Perf. B-1819-94 Stat B-1819-95 MB-1819-69 PR Scott Rice ACTION NEEDED: Acting as the Norman Municipal Authority, motion to accept or reject all bids meeting specifications for Groups D, E, M, and Z; and, if accepted, award the bid in the amount of $112,725.40 to Workspace Solutions d/b/a Scott Rice, as the lowest and best bidder meeting specifications; approve Contract K-1819-139 and the performance, statutory, and maintenance bonds; authorize execution of the contract and bonds; and direct the filing of the bonds. ACTION TAKEN: ________________________ City of Norman, OK Page 7 Printed on 4/5/2019 City Council Meeting Agenda April 9, 2019 Easement 13 E-1819-63 EASEMENT E-1819-63: A 20 YEAR PUBLIC ROADWAY, DRAINAGE, AND UTILITIES EASEMENT FROM THE STATE OF OKLAHOMA, ACTING BY AND THROUGH THE OFFICE OF MANAGEMENT AND ENTERPRISE SERVICES, ON BEHALF OF THE J.D. MCCARTY CENTER, IN THE AMOUNT OF $1,890 FOR THE WIDENING OF 24TH AVENUE EAST FROM ALAMEDA STREET TO ROBINSON STREET (2 TO 4 LANES) WITH SIGNALS. Attachments: Text File Easement E-1819-63 rev 4-2-19 Easement Table revised rev 4-2-19 Location Map 24th ROW Acquisition Maps PR Easements ACTION NEEDED: Motion to accept or reject Easement E-1819-63, a 20 year easement; and, if accepted, direct the filing thereof with the Cleveland County Clerk and payment in the amount of $1,890 to the State of Oklahoma, acting by and through the Office of Management and Enterprise Services, on bahalf of the J.D. McCarty Center. ACTION TAKEN: ______________________________ 14 E-1819-64 TEMPORARY EASEMENT E-1819-64: A TEMPORARY CONSTRUCTION EASEMENT FROM THE STATE OF OKLAHOMA, ACTING BY AND THROUGH THE OFFICE OF MANAGEMENT AND ENTERPRISE SERVICES, ON BEHALF OF THE J.D. MCCARTY CENTER, IN THE AMOUNT OF $470 FOR THE WIDENING OF 24TH AVENUE EAST FROM ALAMEDA STREET TO ROBINSON STREET (2 TO 4 LANES) WITH SIGNALS. Attachments: Text File Easement E-1819-64 rev 4-2-19 Easement Table revised rev 4-2-19 Location Map 24th ROW Acquisition Maps PR Easements ACTION NEEDED: Motion to accept or reject Temporary Easement E-1819-64; and, if accepted, direct the filing thereof with the City Clerk and payment in the amount of $470 to the State of Oklahoma, acting by and through the Office of Management and Enterprise Services, on beahlf of the J.D. McCarty Center. ACTION TAKEN: ______________________________ City of Norman, OK Page 8 Printed on 4/5/2019 City Council Meeting Agenda April 9, 2019 15 E-1819-65 TEMPORARY EASEMENT E-1819-65: A TEMPORARY CONSTRUCTION EASEMENT FROM THE STATE OF OKLAHOMA, ACTING BY AND THROUGH THE OFFICE OF MANAGEMENT AND ENTERPRISE SERVICES, ON BEHALF OF THE J.D. MCCARTY CENTER, IN THE AMOUNT OF $995 FOR THE WIDENING OF 24TH AVENUE EAST FROM ALAMEDA STREET TO ROBINSON STREET (2 TO 4 LANES) WITH SIGNALS. Attachments: Text File Location Map Easement Table revised rev 4-2-19 Easement E-1819-65 rev 4-2-19 24th ROW Acquisition Maps PR Easements ACTION NEEDED: Motion to accept or reject Temporary Easement E-1819-65; and, if accepted, direct the filing thereof with the City Clerk and payment in the amount of $995 to the State of Oklahoma, acting by and through the Office of Management and Enterprise Services, on behalf of the J.D. McCarty Center. ACTION TAKEN: ______________________________ 16 E-1819-66 TEMPORARY EASEMENT E-1819-66: A TEMPORARY CONSTRUCTION EASEMENT FROM THE STATE OF OKLAHOMA, ACTING BY AND THROUGH THE OFFICE OF MANAGEMENT AND ENTERPRISE SERVICES, ON BEHALF OF THE J.D. MCCARTY CENTER, IN THE AMOUNT OF $1,815 FOR THE WIDENING OF 24TH AVENUE EAST FROM ALAMEDA STREET TO ROBINSON STREET (2 TO 4 LANES) WITH SIGNALS. Attachments: Text File Location Map Easement Table revised rev 4-2-19 Easement E-1819-66 rev 4-2-19 24th ROW Acquisition Maps PR Easements ACTION NEEDED: Motion to accept or reject Temporary Easement E-1819-66; and, if accepted, direct the filing thereof with the City Clerk and payment in the amount of $1,815 to the State of Oklahoma, acting by and through the Office of Management and Enterprise Services, on behalf of the J.D. McCarty Center. ACTION TAKEN: ______________________________ City of Norman, OK Page 9 Printed on 4/5/2019 City Council Meeting Agenda April 9, 2019 17 E-1819-67 EASEMENT E-1819-67: A TWENTY-YEAR PUBLIC ROADWAY, DRAINAGE, AND UITLITIES EASEMENT FROM THE STATE OF OKLAHOMA, ACTING BY AND THROUGH THE OFFICE OF MANAGEMENT AND ENTERPRISE SERVICES, ON BEHALF OF THE J.D. MCCARTY CENTER, IN THE AMOUNT OF $11,230 FOR THE WIDENING OF 24TH AVENUE EAST FROM ALAMEDA STREET TO ROBINSON STREET (2 TO 4 LANES) WITH SIGNALS. Attachments: Text File Easement E-1819-67 rev 4-2-19 Easement Table revised rev 4-2-19 Location Map 24th ROW Acquisition Maps PR Easements ACTION NEEDED: Motion to accept or reject Easement E-1819-67, a twenty-year easement; and, if accepted, direct the filing thereof with the Cleveland County Clerk and payment in the amount of $11,230 to the State of Oklahoma, acting by and through the Office of Management and Enterprise Services, on behalf of the J.D. McCarty Center, ACTION TAKEN: ______________________________ Donation 18 GID-1819-51 CONSIDERATION OF ACCEPTANCE OF A DONATION IN THE AMOUNT OF $500 FROM COMMUNITY SOLUTIONS INTERNATIONAL TO ASSIST IN EFFORTS TO ADDRESS HOMELESSNESS IN CITY OF NORMAN AND BUDGET APPROPRIATION. Attachments: Text File ACTION NEEDED: Motion to accept or reject a donation in the amount of $500 from Community Solutions International to be used to assist in efforts to address homelessness in the City of Norman; and, if accepted, increase Organizational Contributions (010-0000-365.13-73) by $500 and appropriate $500 from Organizational Donations (010-0000-365.13-73) to Revitalization Cost Center (010-4052-463.31-99). ACTION TAKEN: _____________________________ Grant City of Norman, OK Page 10 Printed on 4/5/2019 City Council Meeting Agenda April 9, 2019 19 K-1819-134 CONSIDERATION OF ACCEPTANCE OF A 2018 CONTINUUM OF CARE PLANNING GRANT FROM THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT IN THE AMOUNT OF $12,088 TO BE USED FOR THE COORDINATION OF ACTIVITIES RELATED TO HOMELESSNESS; APPROVAL OF CONTRACT K-1819-134; AND BUDGET APPROPRIATION FROM THE COMMUNITY DEVELOPMENT FUND BALANCE. Attachments: Text File K-1819-134 OK-504 Planning Grant Application ACTION NEEDED: Motion to accept or reject a 2018 Continuum of Care Planning Grant in the amount of $12,088 from the Department of Housing and Urban Development to be used for the coordination of activities related to homelessness; and, if accepted, approve Contract K-1819-134; authorize the execution thereof; appropriate $12,088 from the Community Development Fund Balance (021-0000-253.20-00) to Salaries/Full-Time (021-4090-463.20-01); and, upon reimbursement, deposit funds into Other Revenue-COC Planning Grant (021-0000-331.13-85). ACTION TAKEN: __________________________________________ Special Claim 20 SC-1819-10 SPECIAL CLAIM SC-1819-10: SUBMITTED BY MICHELLE STEWART IN THE REDUCED AMOUNT OF $4,198.94 FOR DAMAGE TO HER VEHICLE AS A RESULT OF AN ACCIDENT WITH A SANITATION VEHICLE AT 2813 WEYMOUTH COURT. Attachments: Text File City Clerk Memo Notice of Tort Claim Estimate of Repair Photos ACTION NEEDED: Motion to approve or reject Special Claim SC-1819-10; and, if approved, direct payment in the reduced amount of $4,198.94 contingent upon obtaining a Release and Covenant Not to Sue from Michelle Stewart. ACTION TAKEN: ____________________________________ Contract City of Norman, OK Page 11 Printed on 4/5/2019 City Council Meeting Agenda April 9, 2019 21 K-1314-127 AMENDMENT NO. ONE TO CONTRACT K-1314-127: BY AND AMD#1 BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND FREESE AND NICHOLS, INC., INCREASING THE CONTRACT AMOUNT BY $160,000 FOR A REVISED CONTRACT AMOUNT OF $363,400 TO PROVIDE ADDITIONAL ENGINEERING DESIGN SERVICES FOR THE EAST INTERSTATE DRIVE PROJECT FROM MAIN STREET TO ROBINSON STREET. Attachments: Text File Amendment Map -Survey Needs - Interstate Dr Project Map E. Interstate Drive R-1819-52 ACTION NEEDED: Motion to approve or reject Amendment No. One to Contract K-1314-127 with Freese and Nichols, Inc., increasing the contract by $160,000 for a revised contract amount of $363.400; if approved, authorize the execution thereof and transfer $160,000 from Project SC0648, E. Interstate Drive: Main-Robinson, Materials (050-9692-431.63-01), to Project TC0276, East Interstate Drive Paygo, Design (050-9552-431.62-01). ACTION TAKEN: ____________________________________ 22 K-1718-2 CHANGE ORDER NO. ONE TO CONTRACT K-1718-2: BY AND CO#1 BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND SAC SERVICES, INC., DECREASING THE CONTRACT AMOUNT BY $180,919.92 FOR A REVISED CONTRACT AMOUNT OF $1,316,940.08 FOR THE 2016 URBAN CONCRETE PAVEMENT REPAIR BOND PROGRAM, FYE 2018 LOCATIONS; AND FINAL ACCEPTANCE OF THE PROJECT. Attachments: Text File CO#1 SAC Final Pay App Location Maps ACTION NEEDED: Motion to approve or reject Change Order No. One to Contract K-1718-2 with SAC Services, Inc., decreasing the contract amount by $180,919.91 for a revised contract amount of $1,306,940.08; and, if approved, authorize the execution thereof, accept the project, and direct final payment in the amount of $65,847 to SAC Services, Inc. ACTION TAKEN: _____________________________________ City of Norman, OK Page 12 Printed on 4/5/2019 City Council Meeting Agenda April 9, 2019 23 K-1718-103 CONSIDERATION OF FINAL ACCEPTANCE AND FINAL PAYMENT OF FINAL CONTRACT K-1718-103 BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND GRISSOM LANDSCAPE NURSERY FOR OFFSITE TREE PLANTING FOR MAIN STREET BRIDGE OVER BROOKHAVEN CREEK AND BUDGET TRANSFER. Attachments: Text File OWRB Approval Letter Statement from Grissom ACTION NEEDED: Motion to accept or reject the project; and, if accepted, direct final payment in the amount of $18,000 to Grissom Lanscape Nursery and transfer $304,625, the grant funding received from OWRB, from Reimbursement/Other Agency Revenue (050-0000-366.12-39) to Project BP0192, 24th Avenue SE: Lindsey-Robinson, Construction (050-9552-432.61-01). ACTION TAKEN: _________________________________________ 24 K-1718-10 CHANGE ORDER NO. ONE TO CONTRACT K-1718-10: BY AND CO#1 BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND SILVER STAR CONSTRUCTION COMPANY, INC., DECREASING THE CONTRACT AMOUNT BY $220,182.21 FOR A REVISED CONTRACT AMOUNT OF $823,707.79 FOR THE 2016 URBAN ASPHALT PAVEMENT REHABILITATION BOND PROGRAM, FYE 2018 LOCATIONS; AND FINAL ACCEPTANCE OF THE PROJECT. Attachments: Text File CO #1 K-1718-10 Silver Star Final Pay App Maps ACTION NEEDED: Motion to approve or reject Change Order No. One to Contract K-1718-10 with Silver Star Construction Company, Inc., decreasing the contract amount by $220,182.21 for a revised contract amount of $923,707.79; and, if approved, authorize the execution thereof, accept the project, and direct final payment in the amount of $41,185.39 to Silver Star Construction Company, Inc. ACTION TAKEN: _____________________________________ 25 K-1819-132 CONTRACT K-1819-132: A CONTRACT BY AND BETWEEN THE NORMAN MUNICIPAL AUTHORITY AND FLINTCO, L.L.C., IN THE AMOUNT OF $55,000 TO PROVIDE CONSTRUCTION MANAGER AT RISK SERVICES FOR THE NORMAN FORWARD REAVES AND GRIFFIN PARK RENOVATION PROJECTS. Attachments: Text File Contract K-1819-132 ACTION NEEDED: Acting as the Norman Municipal Authority, motion to approve or reject Contract K-1819-32 with Flintco, L.L.C., in the amount of $55,000; and, if approved, authorize the execution thereof. ACTION TAKEN:___________________________________ City of Norman, OK Page 13 Printed on 4/5/2019 City Council Meeting Agenda April 9, 2019 26 K-1819-133 CONTRACT K-1819-133: A CONTRACT BY AND BETWEEN THE CITY OF NORMAN AND CROSSLAND CONSTRUCTION COMPANY, INC., IN THE AMOUNT OF $17,575 TO PROVIDE CONSTRUCTION MANAGEMENT AT RISK SERVICES FOR THE NORMAN FORWARD RUBY GRANT PARK DEVELOPMENT PROJECT AND RESOLUTION R-1819-102 GRANTING TAX EXEMPT STATUS. Attachments: Text File Crossland Contract-Ruby Grant Crossland Resolutioin Ruby Grant Park ACTION NEEDED: Motion to approve or reject Contract K-1819-133 with Crossland Construction Company, Inc., in the amount of $17,575; and, if approved, authorize the execution thereof and adopt Resolution R-1819-102. ACTION TAKEN:___________________________________ Resolution 27 R-1819-97 RESOLUTION R-1819-97: A RESOLUTION OF THE COUNCIL OF THE CITY OF NORMAN, OKLAHOMA, DEPOSITING DEFERRAL FUNDS TOTALING $590,796.45 PAID BY THE DEVELOPERS OF CEDAR LANE, SECTION 1, AND THE LINKS AT NORMAN, PLANNED UNIT DEVELOPMENT (PUD); APPROPRIATING THOSE FUNDS TO THE CEDAR LANE WIDENING PROJECT FROM 12TH AVENUE S.E. TO EAST OF 24TH AVENUE S.E.; AND TRANSFERRING THE REMAINING CEDAR LANE ROAD PROJECT FUNDS IN THE AMOUNT OF $596,327.45 TO THE 24TH AVENUE EAST PROJECT. Attachments: Text File R-1819-97 ACTION NEEDED: Motion to adopt or reject Resolution R-1819-97. ACTION TAKEN: _______________________________________ 28 R-1819-98 RESOLUTION R-1819-98: A RESOLUTION OF THE COUNCIL OF THE CITY OF NORMAN, OKLAHOMA, DEPOSITING DEFERRAL FUNDS TOTALING $118,301.50 PAID BY THE DEVELOPERS OF ALAMEDA PARK ADDITION, SECTION III, ROYAL OAKS ADDITION NO. 8 AND ROYAL OAKS ADDITION NO. 9 AND APPROPRIATING THOSE FUNDS TO THE PROJECT ACCOUNT TO BE USED FOR 24TH AVENUE EAST WIDENING PROJECT FROM LINDSEY STREET TO ROBINSON STREET. Attachments: Text File R-1819-98 ACTION NEEDED: Motion to adopt or reject Resolution R-1819-98. ACTION TAKEN: _______________________________________ City of Norman, OK Page 14 Printed on 4/5/2019 City Council Meeting Agenda April 9, 2019 Contract 29 K-1819-128 CONTRACT K-1819-128: A PROJECT AGREEMENT BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND THE OKLAHOMA DEPARTMENT OF TRANSPORTATION (ODOT) IN THE AMOUNT OF $880,000 FOR THE CITY’S SHARE FOR PROJECT STP-214(B)(068)AG, STATE JOB. 29300(04), FOR THE WIDENING OF 24TH AVENUE EAST FROM LINDSEY STREET TO ALAMEDA STREET, AND ADOPTION OF RESOLUTION R-1819-99. Attachments: Text File Contract and Resolution CONSTRUCTION Invoice Location Map Requisition ACTION NEEDED: Motion to approve or reject Contract K-1819-128 with ODOT; and, if approved, adopt Resolution R-1819-99, authorize the execution of the contract and resolution, and direct $800,000 to ODOT for the City's 20% share. ACTION TAKEN:___________________________________ 30 K-1819-129 CONTRACT K-1819-129: A PROJECT AGREEMENT BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND THE OKLAHOMA DEPARTMENT OF TRANSPORTATION (ODOT) IN THE AMOUNT OF $960,000 FOR THE CITY’S SHARE FOR PROJECT STP-214(B)(069)AG, STATE JOB. 29300(05), AND FOR THE WIDENING AND ADDITION OF TRAFFIC SIGNALS ON 24TH AVENUE EAST FROM ALAMEDA STREET TO ROBINSON STREET (2 TO 4 LANES) IN THE CITY OF NORMAN; AND ADOPTION OF RESOLUTION R-1819-100. Attachments: Text File Contract and Resolution CONSTRUCTION Invoice Location Map Requisition ACTION NEEDED: Motion to approve or reject Contract K-1819-129 with ODOT; and, if approved, adopt Resolution R-1819-100, authorize the execution of the contract and resolution, and direct payment in the amount of $960,000 for the City's 20% share. ACTION TAKEN:___________________________________ City of Norman, OK Page 15 Printed on 4/5/2019 City Council Meeting Agenda April 9, 2019 31 K-1819-130 CONTRACT K-1819-130: A RIGHT-OF-WAY, PUBLIC UTILITY, AND ENCROACHMENT AGREEMENT BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND THE OKLAHOMA DEPARTMENT OF TRANSPORTATION (ODOT) FOR FEDERAL-AID PROJECT STP-214B(068)AG, STATE JOB 29300(04) FOR THE CONSTRUCTION OF THE 24TH AVENUE EAST WIDENING PROJECT: PHASE 1, FROM LINDSEY STREET TO ALAMEDA STREET AND ADOPTION OF RESOLUTION R-1819-95. Attachments: Text File Contract and Resolution Location Map 24th ROW Acquisition 1 of 2_R04 Compressed.pdf 24th ROW Acquisition 2 of 2_R03 Compressed.pdf ACTION NEEDED: Motion to approve or reject Contract K-1819-130 with ODOT; and, if approved, adopt Resolution R-1819-95 and authorize the execution of the contract and resolution. ACTION TAKEN:___________________________________ 32 K-1819-131 CONTRACT K-1819-131: A RIGHT-OF-WAY, PUBLIC UTILITY, AND ENCROACHMENT AGREEMENT BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND THE OKLAHOMA DEPARTMENT OF TRANSPORTATION (ODOT) FOR FEDERAL AID PROJECT STP-214B(069)AG, SATE JOB 29300(05) FOR THE CONSTRUCTION OF THE 24TH AVENUE EAST WIDENING PROJECT: PHASE 2, FROM ALAMEDA STREET TO ROBINSON STREET; AND ADOPTION OF RESOLUTION R-1819-96. Attachments: Text File Agreement Location Map 24th ROW Acquisition 1 of 2_R04 Compressed 24th ROW Acquisition 2 of 2_R03 Compressed ACTION NEEDED: Motion to approve or reject Contract K-1819-131 with ODOT; and, if approved, adopt Resolution R-1819-96 and authorize the execution of the contract and resolution. ACTION TAKEN:___________________________________ 33 Miscellaneous Discussion This is an opportunity for citizens to address City Council. Remarks should be directed to the Council as a whole and limited to five minutes or less. 34 Adjournment City of Norman, OK Page 16 Printed on 4/5/2019