City Council Meeting

City of Norman, OK Municipal Building Council Chambers 201 West Gray Norman, OK 73069 Meeting Agenda Tuesday, May 28, 2019 6:30 PM City Council, Norman Utilities Authority, Norman Municipal Authority, and Norman Tax Increment Finance Authority City Council Mayor Lynne Miller Council Member Kate Bierman Council Member Joe Carter Councilmember Robert Castleberry Council Member Bill Hickman Councilmember Sereta Wilson Council Member Breea Clark Council Member Stephen Holman Council Member Alexandra Scott City Council Meeting Agenda May 28, 2019 1 Roll Call 2 Pledge of Allegiance 3 Consent Docket Consent Docket This item is placed on the agenda so that the City Council, by unanimous consent, can designate those routine agenda items that they wish to be approved or acknowledged by one motion. If any item proposed does not meet with approval of all Councilmembers, that item will be heard in regular order. Staff recommends that Item 4 through Item 20 be placed on the consent docket. ACTION NEEDED: Motion to place Item _____ through Item _____ on the Consent Docket by unanimous vote. ACTION TAKEN: ____________________________________________ ACTION NEEDED: Acting as the City Council, Norman Utilities Authority, Norman Municipal Authority, and Norman Tax Increment Finance Authority, motion to approve or acknowledge all items on the Consent Docket subject to any conditions included in the individual action needed by item. ACTION TAKEN: ______________________________________________ Minutes City of Norman, OK Page 2 Printed on 5/24/2019 City Council Meeting Agenda May 28, 2019 4 GID-1819-78 APPROVAL OF THE MINUTES AS FOLLOWS: CITY COUNCIL STUDY SESSION MINUTES OF APRIL 4, 2019 CITY COUNCIL SPECIAL SESSION MINUTES OF APRIL 9, 2019 CITY COUNCIL FINANCE COMMITTEE MINUTES OF APRIL 18, 2019 CITY COUNCIL SPECIAL SESSION MINUTES OF MAY 2, 2019 CITY COUNCIL MINUTES OF MAY 14, 2019 NORMAN UTILITIES AUTHORITY MINUTES OF MAY 14, 2019 NORMAN MUNICIPAL AUTHORITY MINUTES OF MAY 14, 2019 NORMAN TAX INCREMENT FINANCE AUTHORITY MINUTES OF MAY 14, 2019 Attachments: Text File April 4 Study Session Minutes April 9 Special Session minutes April 18 Finance Committee minutes May 2 Special Session minutes May 14 CC Minutes ACTION NEEDED: Acting as the City Council, Norman Utilities Authority, Norman Municipal Authority, and Norman Tax Increment Finance Authority, motion to approve or reject the minutes; and, if approved, direct the filing thereof. ACTION TAKEN: __________________________________________ Report/Communication 5 RPT-1819-7 SUBMISSION AND ACKNOWLEDGING RECEIPT OF THE FINANCE 8 DIRECTOR’S INVESTMENT REPORT AS OF APRIL 30, 2019, AND DIRECTING THE FILING THEREOF. Attachments: Text File Finance Report April ACTION NEEDED: Motion to acknowledge receipt of the report and direct the filing thereof. ACTION TAKEN: _________________________________ 6 RPT-1819-7 SUBMISSION AND ACKNOWLEDGING RECEIPT OF THE MONTHLY 9 DEPARTMENTAL REPORTS FOR THE MONTH OF MARCH, 2019, AND DIRECTING THE FILING THEREOF. Attachments: Text File Monthly Report April 2019 ACTION NEEDED: Motion to acknowledge receipt of the reports and direct the filing thereof. ACTION TAKEN: _________________________________ City of Norman, OK Page 3 Printed on 5/24/2019 City Council Meeting Agenda May 28, 2019 7 RPT-1819-8 SUBMISSION AND ACKNOWLEDGING RECEIPT OF THE CITY 1 MANAGER’S CHANGE ORDER REPORT AND DIRECTING THE FILING THEREOF. Attachments: Text File Change Order 16- Central Library - Signed - 5-3-19.pdf ACTION NEEDED: Motion to acknowledge receipt of the report and direct the filing thereof. ACTION TAKEN: _________________________________ Easement 8 E-1819-78 EASEMENT E-1819-78: CONSIDERATION OF ACCEPTANCE OF A PERMANENT PUBLIC SANITARY SEWER EASEMENT DONATED BY HIGHWAY 9 LAND COMPANY, L.L.C., FOR THE SUMMIT VALLEY INTERCEPTOR PROJECT. Attachments: Text File Easement ACTION NEEDED: Motion to accept or reject Easement E-1819-78; and, if accepted, direct the filing thereof with the Cleveland County Clerk. ACTION TAKEN: __________________________________ 9 E-1819-79 EASEMENT E-1819-79: CONSIDERATION OF ACCEPTANCE OF A SANITARY SEWER EASEMENT DONATED BY ASH INVESTMENTS, L.L.C., FOR THE SUMMIT VALLEY INTERCEPTOR PROJECT. Attachments: Text File Easement ACTION NEEDED: Motion to accept or reject Easement E-1819-79; and, if accepted, direct the filing thereof with the Cleveland County Clerk. ACTION TAKEN: __________________________________ Encroachment City of Norman, OK Page 4 Printed on 5/24/2019 City Council Meeting Agenda May 28, 2019 10 EN-1819-4 CONSENT TO ENCROACHMENT EN-1819-4: FOR LOT 8, BLOCK 4, SHADOWRIDGE ADDITION, CITY OF NORMAN, CLEVELAND COUNTY, OKLAHOMA. (3804 SHADOWRIDGE DRIVE) Attachments: Text File Consent Agreement 1819-4 City Clerk Memo Request for Encroachment Site Plan Memo from Utilities Memo from Planning Memo from Public Works Responses from Utilies ACTION NEEDED: Motion to approve or reject Consent to Encroachment EN-1819-4; and, if approved, direct the filing thereof with the Cleveland County Clerk. ACTION TAKEN: ____________________________ 11 EN-1819-5 CONSENT TO ENCROACHMENT EN-1819-5: FOR LOT 6, BLOCK 1, CAMBRIDGE NO. III ADDITION, CITY OF NORMAN, CLEVELAND COUNTY, OKLAHOMA. (5220 MONTROSE CIRCLE) Attachments: Text File Consent Agreement 1819-5 City Clerk Memo Request for Encroachment Site Plan Memo from Planning Memo from Utilities Public Works Memo Response from Cox Response from AT&T ACTION NEEDED: Motion to approve or reject Consent to Encroachment EN-1819-5; and, if approved, direct the filing thereof with the Cleveland County Clerk. ACTION TAKEN: ____________________________ Contract City of Norman, OK Page 5 Printed on 5/24/2019 City Council Meeting Agenda May 28, 2019 12 K-1213-170 AMENDMENT NO. ONE TO CONTRACT K-1213-170: BY AND AMD #1 BETWEEN THE CITY OF NORMAN, OKLAHOMA AND CP&Y, INC. INCREASING THE CONTRACT AMOUNT BY $193,895 FOR A REVISED CONTRACT AMOUNT OF $897,773.50 TO PROVIDE ADDITIONAL DESIGN SERVICES FOR THE 36th AVENUE NW WIDENING PROJECT BETWEEN TECUMSEH ROAD AND MARKET PLACE. Attachments: Text File K-1213-170 Amendment #1 Combined Location map Requisition ACTION NEEDED: Motion to approve or reject Amendment No. One to Contract K-1213-170 with CP&Y, Inc., increasing contract amount by $193,895 for a revised contract amount of $433,756.23; and, if approved, authorize the execution thereof. ACTION TAKEN: __________________________________________ 13 K-1415-120- AMENDMENT NO. TWO TO CONTRACT K-1415-120; BY AND AMD2 BETWEEN THE NORMAN UTILITIES AUTHORITY AND C.H. GUERNSEY & COMPANY INCREASING THE CONTRACT AMOUNT BY $26,500 FOR A REVISED CONTRACT AMOUNT OF $153,100 FOR THE GRAY STREET WATERLINE REPLACEMENT PROJECT. Attachments: Text File Amendment_No_2-SIGNED C H Guernsey Purchase Order ACTION NEEDED: Acting as the Norman Utilities Authority, motion to approve or reject Amendment No. Two to Contract K-1415-120 with C.H. Guernsey & Company increasing the contract amount by $26,500 for a revised contract amount of $153,100; and, if approved, authorize the execution thereof. ACTION TAKEN: ____________________________________ City of Norman, OK Page 6 Printed on 5/24/2019 City Council Meeting Agenda May 28, 2019 14 K-1617-108 AMENDMENT NO. ONE TO CONTRACT K-1617-108 BY AND AMD1 BETWEEN THE NORMAN MUNICIPAL AUTHORITY AND TUSA CONSULTING SERVICES II, L.L.C., INCREASING THE CONTRACT AMOUNT BY $50,000 FOR A REVISED CONTRACT AMOUNT OF $319,310 TO PROVIDE ADDITIONAL CONSULTING SERVICES RELATED TO PHASE III OF THE CITY’S EMERGENCY COMMUNICATION SERVICES PROJECT. Attachments: Text File Tusa Contract Amd No 1 Tusa Appendix A ACTION NEEDED: Acting as the Norman Municipal Authority, motion to approve or reject Amendment No. One to Contract K-1617-108 with TUSA Consulting Services, L.L.C., increasing the contract amount by $50,000 for a revised contract amount of $319,300; and, if approved, authorize the execution thereof. ACTION TAKEN: ____________________________________ 15 K-1718-106 FINAL ACCEPTANCE AND FINAL PAYMENT OF CONTRACT Final K-1718-106: BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND METRO BUILDING SERVICES FOR THE NORTHEAST LIONS RESTROOM AND PAVILION PROJECT FOR THE PARKS AND RECREATION DEPARTMENT. Attachments: Text File NE Lions's Restroom/Pavilion PO 303398 ACTION NEEDED: Motion to accept or reject the project; and, if accepted, direct final payment in the amount of $17,559.04 to Metro Building Services. ACTION TAKEN: _________________________________________ 16 K-1819-145 CONTRACT K-1819-145: AN ENCROACHMENT AGREEMENT BY AND BETWEEN THE NORMAN UTILITIES AUTHORITY AND SOUTHERN STAR CENTRAL GAS PIPELINE, INC. ASSOCIATED WITH THE ROBINSON WATER LINE PROJECT FROM THE WATER TREATMENT PLANT TO 24TH AVENUE N.E. Attachments: Text File K-1819-145 Southern Star Encroachment Agreement ACTION NEEDED: Acting as the Norman Utilities Authority, motion to approve or reject Contract K-1819-145 with Southern Star Central Gas Pipeline, Inc.; and, if approved, authorize the execution thereof. ACTION TAKEN:___________________________________ City of Norman, OK Page 7 Printed on 5/24/2019 City Council Meeting Agenda May 28, 2019 17 K-1819-109 AMENDMENT NO. ONE TO CONTRACT K-1819-109: WITH FRANCIS AMD #1 SOLAR L.L.C., TO INSTALL ONE ADDITIONAL ELECTRIC VEHICLE CHARGING STATION ON THE CITY’S BEHALF AT THE CITY OF NORMAN GRAY STREET PARKING LOT FOR A TOTAL OF FIVE LOCATIONS; INCREASING THE MARKETING FEE TO FRANCIS SOLAR, L.L.C., BY $5,000 FOR A TOTAL OF $45,000; AND APPROPRIATION OF GENERAL FUND BALANCE. Attachments: Text File Amendment K-1819-109 FSolar EV Marketing Letter Norman Map ACTION NEEDED: Motion to approve or reject Amendment No. One to Contract K-1819-109 with Francis Solary, L.L.C., increasing the contract amount by $5,000 for a total of $45,000 and adding an additional location for an Electric Vehicle Charging Station at Gray Street Parking; and, if approved, authorize the execution thereof. ACTION TAKEN: __________________________________________ 18 K-1819-147 CONTRACT K-1819-147: A PARKING LOT AGREEMENT BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND FRANCIS EVC, L.L.C. FOR A FIFTEEN YEAR PARKING SPACE LEASE AGREEMENT FOR THE CITY OF NORMAN GRAY STREET PARKING IN ORDER TO INSTALL AN ELECTRIC VEHICLE CHARGING STATION. Attachments: Text File K1819-147 Francis Solar Parking Agreement FSolar EV Marketing Letter 4.26.2019.pdf EV CHARGERS-EV Norman Map 5-20-19.pdf ACTION NEEDED: Motion to approve or reject Contract K-1819-147, a parking lot agreement with Francis EVC, L.L.C. for a period of 15 years; and, if approved, authorize the execution thereof. ACTION TAKEN:___________________________________ Resolution City of Norman, OK Page 8 Printed on 5/24/2019 City Council Meeting Agenda May 28, 2019 19 R-1819-113 RESOLUTION R-1819-113: A JOINT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORMAN, OKLAHOMA; THE NORMAN UTILITIES AUTHORITY, THE NORMAN MUNICIPAL AUTHORITY, THE NORMAN TAX INCREMENT FINANCE AUTHORITY; AND THE NORMAN ECONOMIC DEVELOPMENT AUTHORITY ADOPTING UPDATED CONTINUING DISCLOSURE POLICIES AND PROCEDURES. Attachments: Text File R-1819-113 Continuing Disclosure Policies and Procedures Final May 3 2019 - City of Norman.pdf ACTION NEEDED: Acting as the City Council, Norman Utilities Authority, Norman Municipal Authority, Norman Tax Increment Finance Authority, and Norman Economic Development Authority, moton to adopt or reject Resolution R-1819-113. ACTION TAKEN: _______________________________________ 20 R-1819-114 RESOLUTION R-1819-114: A RESOLUTION OF THE COUNCIL OF THE CITY OF NORMAN, OKLAHOMA, ADOPTING AN ACCESSIBILITY AND INCLUSION STATEMENT, ADOPTING A REVISED AMERICANS WITH DISABILITIES ACT (ADA) GRIEVANCE POLICY, ESTABLISHING AN ADA CITIZENS ADVISORY COMMITTEE, AND APPOINTING ELEVEN (11) MEMBERS TO THE ADA CITIZENS ADVISORY COMMITTEE. Attachments: Text File R-1819-114 Accessibility and Inclusion Statement Grievance Procedure Committee Organizational Structure and Charge Committee Member Bios Citizens Advisory Committee Powerpoint ACTION NEEDED: Motion to adopt or reject Resolution R-1819-114. ACTION TAKEN: _______________________________________ Non-Consent Items City of Norman, OK Page 9 Printed on 5/24/2019 City Council Meeting Agenda May 28, 2019 21 GID-1819-77 SECOND PUBLIC HEARING REGARDING THE FYE 2020 CITY OF NORMAN PROPOSED OPERATING AND CAPITAL BUDGETS AND THE NORMAN CONVENTION AND VISITORS BUREAU, INC., BUDGET WITH DETAILED ANNUAL PLAN OF WORK. Attachments: Text File Legal Publication for Public Hearing for FYE 20 Budget.pdf FY2020 Visit Norman budget and plan of work.pdf FYE 20 Prelim Budget Book Compressed.pdf FYE 20 Prelim CIP Compressed ACTION NEEDED: Motion to conduct a public hearing. ACTION TAKEN: __________________________________________ ACTION NEEDED: Motion to close a public hearing. ACTION TAKEN: __________________________________________ ACTION NEEDED: Motion to schedule an agenda item on June 11, 2019, to adopt the FYE 2020 City of Norman Budget and the Norman Convention and Visitors Bureau, Inc., Budget with Detailed Annual Plan of Work. ACTION TAKEN: __________________________________________ City of Norman, OK Page 10 Printed on 5/24/2019 City Council Meeting Agenda May 28, 2019 22 O-1819-36 CONSIDERATION OF ORDINANCE O-1819-36 UPON SECOND AND FINAL READING: AN ORDINANCE OF THE COUNCIL OF THE CITY OF NORMAN, OKLAHOMA, AMENDING SECTION 460 OF CHAPTER 22 OF THE CODE OF THE CITY OF NORMAN SO AS TO GRANT SPECIAL USE FOR A MIXED BUILDING IN THE C-2, GENERAL COMMERCIAL DISTRICT FOR LOTS 1, 2, 3, 4, 5, AND 6, BLOCK 23, OF CLASSEN-MILLER ADDITION, TO NORMAN, CLEVELAND COUNTY, OKLAHOMA; AND PROVIDING FOR THE SEVERABILITY THEREOF. (1226 CLASSEN BOULEVARD) Attachments: Text File O-1819-36 Location Map Staff Report Aerial Photo Site Plan Pre-Development Summary 4-11-19 PC Minutes ACTION NEEDED: Motion to adopt or reject Ordinance O-1819-36 upon Second Reading section by section. ACTION TAKEN:___________________________________ ACTION NEEDED: Motion to adopt or reject Ordinance O-1819-36 upon Final Reading as a whole. ACTION TAKEN:___________________________________ City of Norman, OK Page 11 Printed on 5/24/2019 City Council Meeting Agenda May 28, 2019 23 O-1819-37 CONSIDERATION OF ORDINANCE O-1819-37 UPON SECOND AND FINAL READING: AN ORDINANCE OF THE COUNCIL OF THE CITY OF NORMAN, OKLAHOMA, AMENDING THE PLANNED UNIT DEVELOPMENT ESTABLISHED IN ORDINANCE O-0203-2, AS AMENDED BY ORDINANCE O-0506-9, AND REPLACED IN ITS ENTIRETY BY ORDINANCE O-0607-13, TO AMEND THE USES ALLOWED IN PART OF THE EAST HALF (E/2) OF SECTION 14, TOWNSHIP 9 NORTH, RANGE 3 WEST OF THE INDIAN MERIDIAN, CLEVELAND COUNTY, OKLAHOMA; AND PROVIDING FOR THE SEVERABILITY THEREOF. (NORTHEAST CORNER OF 24TH AVENUE N.W. AND RADIUS WAY) Attachments: Text File O-1819-37 Location Map Staff Report PUD Narrative with Exhibit J Pre-Development Summary Greenbelt Commission Comments 4-11-19 PC Minutes ACTION NEEDED: Motion to adopt or reject Ordinance O-1819-37 upon Second Reading section by section. ACTION TAKEN:___________________________________ ACTION NEEDED: Motion to adopt or reject Ordinance O-1819-37 upon Final Reading as a whole. ACTION TAKEN:___________________________________ City of Norman, OK Page 12 Printed on 5/24/2019 City Council Meeting Agenda May 28, 2019 24 O-1819-39 CONSIDERATION OF ORDINANCE O-1819-39 UPON SECOND AND FINAL READING: AN ORDINANCE OF THE COUNCIL OF THE CITY OF NORMAN, OKLAHOMA, AMENDING AND RENUMBERING SECTIONS 3-102 THROUGH 3-119 OF CHAPTER 3 OF THE CODE, TO CLARIFY DEFINITIONS RELATED TO ADEQUATE SHELTER, THE ANIMAL WELFARE CENTER, FOSTER HOMES, KENNEL CLASSIFICATIONS, AND OWNER, AND ADDING DEFINITION OF SERVICE ANIMAL; AMENDING SECTIONS 3-202 THROUGH 3-222 OF THE CODE RELATED TO THE ADMINISTRATION OF THE ANIMAL WELFARE INCLUDING DUTIES OF THE SUPERVISOR AND MANAGER, FEES, RELEASE OF IMPOUNDED ANIMALS, SALE AND DISPOSITION OF ANIMALS, OWNER RELINQUISHMENT OF DOGS AND CATS, AND PET LICENSES; AMENDING SECTIONS 3-301 THROUGH 3-305 RELATED TO ANIMAL CRUELTY, NUISANCE ANIMALS, AND THE REPORTING OF FOUND ANIMALS; AMENDING AND RENUMBERING SECTIONS 3-402 THROUGH 3-409 OF THE CODE RELATED TO TETHERING, CONFINEMENT, PROHIBITION OF DOGS AND CATS IN CERTAIN AREAS, SALE OF DOGS OR CATS, INTERFERENCE AND PROVISIONS RELATED TO DOG AND CAT WASTE; AMENDING AND RENUMBERING SECTIONS 3-501 THROUGH 3-505 RELATED TO KEEPING ANIMALS OTHER THAN DOGS AND CATS, THE USE OF ANIMALS AT FESTIVALS, CARNIVALS, AND SIMILAR EVENTS, MOVEMENT OF LIVESTOCK AND IMPOSING RESTRICTIONS ON THE NUMBER OF LARGE REPTILES ALLOWED; AMENDING SECTIONS 3-601 THROUGH 3-607 OF THE CODE RELATED TO DANGEROUS ANIMALS PROHIBITED, ANIMAL BITES, CONFINEMENT/IMPOUNDMENT, AND HEARING AND ADJUDICATION; AND PROVIDING FOR THE SEVERABILITY THEREOF. Attachments: Text File O-1819-39 - Annotated with amendments O-1819-39 - Clean Sections to be considered separately March 5 Special Session Minutes ACTION NEEDED: Motion to adopt or reject Ordinance O-1819-39 upon Second Reading section by section. ACTION TAKEN:___________________________________ ACTION NEEDED: Motion to approve or reject the proposed changes to Section 3-205 of Ordinance O-1819-39 regarding notification of residents when a cat is re-released on their street. ACTION TAKEN:___________________________________ ACTION NEEDED: Motion to approve or reject the proposed changes to Section 3-206 of Ordinance O-1819-39 regarding owner relinquishment of dogs and cats. City of Norman, OK Page 13 Printed on 5/24/2019 City Council Meeting Agenda May 28, 2019 ACTION TAKEN:___________________________________ ACTION NEEDED: Motion to approve or reject Section 3-402 of Ordinance O-1819-39 regarding tethering of dogs and cats; and, if approved, renumber the sections accordingly. ACTION TAKEN:___________________________________ ACTION NEEDED: Motion to approve or reject the proposed changes to Section 3-403 of Ordinance O-1819-39 regarding the confinement of dogs and cats. ACTION TAKEN:___________________________________ ACTION NEEDED: Motion to approve or reject Section 3-503 of Ordinance O-1819-39 regarding the use of animals at festivals, carnivals, and other similar events; and, if approved, renumber the sections accordingly. ACTION TAKEN:___________________________________ ACTION NEEDED: Motion to approve or reject Section 3-505 of Ordinance O-1819-39 regarding the number of large reptiles allowed; and, if approved, renumber the sections accordingly. ACTION TAKEN:___________________________________ ACTION NEEDED: Motion to approve or reject the September 1, 2019, effective date. ACTION TAKEN:___________________________________ ACTION NEEDED: Motion to adopt or reject Ordinance O-1819-39, as amended, upon Final Reading as a whole. ACTION TAKEN:___________________________________ 25 CITY COUNCIL COMMENTS 26 Miscellaneous Discussion This is an opportunity for citizens to address City Council. Remarks should be directed to the Council as a whole and limited to five minutes or less. 27 Adjournment City of Norman, OK Page 14 Printed on 5/24/2019