City Council Meeting

City of Norman, OK Municipal Building Council Chambers 201 West Gray Norman, OK 73069 Meeting Agenda - Final-revised Tuesday, August 25, 2020 6:30 PM Virtual meeting w/Councilmembers Bierman, Petrone, Hall, Foreman, Holman, Peacock, and Mayor Clark City Council, Norman Utilities Authority, Norman Municipal Authority, and Norman Tax Increment Finance Authority City Council It is the policy of the City of Norman that no person or groups of persons shall on the grounds of race, color, religion, ancestry, national origin, age, place of birth, sex, sexual orientation, gender identiity or expression, familial status, mariital status, including marriage to a person of the same sex, disability, retaliation, or genetic information, be excluded from participation in, be denied the benefits of, or otherwise subjected to discrimination in employment activities or in all programs, services, or activities administered by the City, its recipients, sub-recipients, and contractors. 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To better serve you, five (5) business days' advance notice is preferred. City Council Meeting Agenda - Final-revised August 25, 2020 1 Roll Call 2 Pledge of Allegiance Minutes 3 GID-2021-15 APPROVAL OF THE MINUTES AS FOLLOWS: CITY COUNCIL MINUTES OF JULY 28, 2020 NORMAN UTILITIES AUTHORITY MINUTES OF JULY 28, 2020 NORMAN MUNICIPAL AUTHORITY MINUTES OF JULY 28, 2020 NORMAN TAX INCREMENT FINANCE AUTHORITY MINUTES OF JULY 28, 2020 CITY COUNCIL MINUTES OF AUGUST 11, 2020 NORMAN UTILITIES AUTHORITY MINUTES OF AUGUST 11, 2020 NORMAN MUNICIPAL AUTHORITY MINUTES OF AUGUST 11, 2020 NORMAN TAX INCREMENT FINANCE AUTHORITY MINUTES OF AUGUST 11, 2020 Attachments: City Council Staff Report July 28 Minutes August 11 CC Minutes ACTION NEEDED: Acting as the City Council, Norman Utilities Authority, Norman Municipal Authority, and Norman Tax Increment Finance Authority, motion to approve or reject the minutes; and, if approved, direct the filing thereof. ACTION TAKEN: __________________________________________ Awards and Presentations 4 R-2021-22 RESOLUTION R-2021-22: A RESOLUTION OF THE COUNCIL OF THE CITY OF NORMAN, OKLAHOMA, COMMENDING AND EXTENDING RECOGNITION TO EMSSTAT ON THEIR 25TH ANNIVERSARY OF PROVIDE EMERGENCY MEDICAL CARE TO THE CITIZENS OF NORMAN. Attachments: City Council Staff Report R-2021-22 ACTION NEEDED: Motion to adopt or reject Resolution R-2021-22. ACTION TAKEN: _______________________________________ City of Norman, OK Page 2 Printed on 8/25/2020 City Council Meeting Agenda - Final-revised August 25, 2020 5 Consent Docket Consent Docket This item is placed on the agenda so that the City Council, by unanimous consent, can designate those routine agenda items that they wish to be approved or acknowledged by one motion. If any item proposed does not meet with approval of all Councilmembers, that item will be heard in regular order. Staff recommends that Item 5 through Item 40 be placed on the consent docket. ACTION NEEDED: Motion to place Item _______ through Item ________ on the Consent Docket by unanimous vote. ACTION TAKEN: __________________________________________________ ACTION NEEDED: Acting as the City Council, Norman Utilities Authority, Norman Municipal Authority, and Norman Tax Increment Finance Authority, motion to approve or acknowledge all items on the Consent Docket subject to any conditions included in the individual action needed by item. ACTION TAKEN: __________________________________________________ Ordinance 6 O-1920-59 CONSIDERATION OF ORDINANCE O-1920-59 UPON FIRST READING: AN ORDINANCE OF THE COUNCIL OF THE CITY OF NORMAN, OKLAHOMA, CLOSING A PORTION OF THE ALLEY RIGHT-OF-WAY LOCATED IN BLOCK 68, ORIGINAL TOWN OF NORMAN, CLEVELAND COUNTY, OKLAHOMA; AND PROVIDING FOR THE SEVERABILITY THEREOF. Attachments: City Council Staff Report O-1920-59 Location Map Request to Vacate Right-of-Way Proposed Alley Release - Required Modifications Exhibit - Depot SS Service Line Staff Report 7-9-20 7-9-20 PC Minutes - County Commissioners ACTION NEEDED: Motion to Introduce and adopt Ordinance O-1920-59 upon First Reading by title. ACTION TAKEN: _______________________________________ Appointment City of Norman, OK Page 3 Printed on 8/25/2020 City Council Meeting Agenda - Final-revised August 25, 2020 7 AP-2021-4 CONSIDERATION OF THE MAYOR'S APPOINTMENTS AS FOLLOWS: DEVELOPMENT OVERSIGHT COMMITTEE FOR TIF DISTRICT NO. 2 TERM: 04-10-20 TO 04-10-23: GREG BURGE, WARD 8 TERM: 08-25-20 TO 04-10-21: LAUREN SCHUELER, WARD 1 TERM: 08-25-20 TO 04-10-23: MICHAELA PARKER, WARD 4 GREENBELT COMMISSION TERM: 07-13-20 TO 07-13-23: CODY FRANKLIN, WARD 4 TERM: 07-13-20 TO 07-13-23: ANDREW HEWLETT, WARD 6 TERM: 07-13-20 TO 07-13-23: COLIN ZINK, WARD 7 HISTORIC DISTRICT COMMISSION TERM: 08-25-20 TO 10-26-21: TABER HALFORD, WARD 4 HUMAN RIGHTS COMMISSION TERM: 08-25-20 TO 07-13-23: CATHY BILLINGS, WARD 6 TERM: 07-13-20 TO 07-13-23: CHRIS NANNY, WARD 1 TERM: 07-13-20 TO 07-13-23: MARJANEH SEIRAFI-POUR, WARD 8 PLANNING COMMISSION TERM: 08-25-20 TO 11-01-20: MARK DANIELS, WARD 3 TREE BOARD TERM: 08-25-20 TO 05-14-23: AMY BUTHOD, WARD 6 Attachments: City Council Staff Report ACTION NEEDED: Motion to confirm or reject the appointments. ACTION TAKEN: _____________________________________ Report/Communication 8 RPT-2021-6 SUBMISSION AND ACKNOWLEDGING RECEIPT OF THE FINANCE DIRECTOR’S INVESTMENT REPORT AS OF JULY 31, 2020, AND DIRECTING THE FILING THEREOF. Attachments: City Council Staff Report Finance Report July 2020 ACTION NEEDED: Motion to acknowledge receipt of the report and direct the filing thereof. ACTION TAKEN: _________________________________ City of Norman, OK Page 4 Printed on 8/25/2020 City Council Meeting Agenda - Final-revised August 25, 2020 9 RPT-2021-7 SUBMISSION AND ACKNOWLEDGING RECEIPT OF THE MONTHLY DEPARTMENTAL REPORTS FOR THE MONTH OF JULY, 2020, AND DIRECTING THE FILING THEREOF. Attachments: City Council Staff Report Monthly Report July 2020 ACTION NEEDED: Motion to acknowledge receipt of the reports and direct the filing thereof. ACTION TAKEN: _________________________________ 10 RPT-2021-9 SUBMISSION AND ACKNOWLEDGING RECEIPT OF THE PUBLIC SAFETY OVERSIGHT COMMITTEE ANNUAL REPORT AND DIRECTING THE FILING THEREOF. Attachments: City Council Staff Report PSST FYE20 Annual Report ACTION NEEDED: Motion to acknowledge receipt of the report and direct the filing thereof. ACTION TAKEN: _________________________________ 11 RPT-2021-1 SUBMISSION AND ACKNOWLEDGING RECEIPT OF THE CITY 0 MANAGER’S CONTRACT AND CHANGE ORDER REPORT AND DIRECTING THE FILING THEREOF. Attachments: City Council Staff Report Memo Rave Rave Renewal Quote ACTION NEEDED: Motion to acknowledge receipt of the report and direct the filing thereof. ACTION TAKEN: _________________________________ Bid City of Norman, OK Page 5 Printed on 8/25/2020 City Council Meeting Agenda - Final-revised August 25, 2020 12 K-2021-16 CONSIDERATION OF AWARDING OF BID 2021-14; CONTRACT K-2021-16 BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND EMC SERVICES, L.L.C., IN THE AMOUNT OF $345,018; PERFORMANCE BOND B-2021-23; STATUTORY BOND B-2021-24; AND MAINTENANCE BOND MB-2021-12 FOR THE FYE 2021 SIDEWALK CONCRETE PROJECT; ADOPTION OF RESOLUTION R-2021-10 GRANTING TAX EXEMPT STATUS, AND BUDGET TRANSFER BETWEEN PROJECT ACCOUNTS. Attachments: City Council Staff Report Bid Tabulation - FYE 2021 Sidewalk Concrete Projects Table 1 - FYE 2021 Sidewalk Concrete Projects Contract K-2021-16 Performance Bond B-2021-23 Statutory Bond B-2021-24 Maint. Bond B-2021-12 R-2021-10 ACTION NEEDED: Motion to accept or reject all bids as meeting specifications; and, if accepted, award the bid in the amount of $325,520 to EMC Services, L.L.C., as the lowest and best bidder meeting specifications; approve Contract K-2021-16 and the performance, statutory, and maintenance bonds; authorize execution of the contract and bonds, direct the filing of the bonds, adopt Resolution R-2021-6; and transfer $35,171 from Project TC0249, School/Arterial Sidewalks, Construction (505-93317-46101) designating $5,171 to Project TC0274, Downtown Sidewalks, Construction (505-97716-46101) and $30,000 to Project TC0262, Sidewalks/Trails, Construction (505-91179-46101). ACTION TAKEN: _____________________________________ City of Norman, OK Page 6 Printed on 8/25/2020 City Council Meeting Agenda - Final-revised August 25, 2020 13 K-2021-12 CONSIDERATION OF AWARDING BID 2021-19, APPROVAL OF CONTRACT K-2021-12 BY AND BETWEEN THE NORMAN UTILITIES AUTHORITY AND SMC UTILITY CONSTRUCTION, IN THE AMOUNT OF $1,082,550; FOR THE 2015 WATER WELL LINES PROJECT, PHASE II, LOCATED NEAR FRANKLIN ROAD AND 60TH AVENUE N.E,; PERFORMANCE BOND B-2021-19, STATUTORY BOND B-2021-20, AND MAINTENANCE BOND MB-2021-10. Attachments: City Council Staff Report Bid Tabulation Garver Recommendation of Bid Acceptance.pdf Norman - Signed Contract Docs and Bonds.pdf ACTION NEEDED: Acting as the Norman Utilities Authority, motion to accept or reject all bids as meeting specifications; and, if accepted, award the bid in the amount of $1,082,550 to SMC Utility Construction as the lowest and best bidder meeting specifications; approve Contract K-2021-12 and the performance, statutory, and maintenance bonds; authorize execution of the contract and bonds and the Norman Utilities Authority as part of the contract to pay subcontractors for equipment and supplies for the 2015 Water Well Lines Project, Phase II; and direct the filing of the bonds. ACTION TAKEN: _____________________________________ Easement 14 E-2021-4 EASEMENT E-2021-4: CONSIDERATION OF ACCEPTANCE OF A PERMANENT ROADWAY, UTILITY, AND DRAINAGE EASEMENT FROM GOODMAN HOLDINGS, L.L.C. IN THE AMOUNT OF $44,773 FOR THE PORTER AVENUE AND ACRES STREET INTERSECTION PROJECT. Attachments: City Council Staff Report E-2021-4 parcel 5 signed by owner Easement Table Project Location Map Easement Location Map ACTION NEEDED: Motion to accept or reject Easement E-2021-4; and, if accepted, direct the filing thereof with the Cleveland County Clerk and payment in the amount of $44,773 to Goodman Holdings, L.L.C. ACTION TAKEN: ______________________________ City of Norman, OK Page 7 Printed on 8/25/2020 City Council Meeting Agenda - Final-revised August 25, 2020 15 E-2021-5 TEMPORARY EASEMENT E-2021-5: CONSIDERATION OF ACCEPTANCE OF A TEMPORARY CONSTRUCTION EASEMENT FROM GOODMAN HOLDINGS, L.L.C. IN THE AMOUNT OF $5,321 FOR THE PORTER AVENUE AND ACRES STREET INTERSECTION PROJECT. Attachments: City Council Staff Report E-2021-5 Parcel 5.1 Easement Table Location Map Easement Location Map ACTION NEEDED: Motion to accept or reject Temporary Easement E-2021-5; and, if accepted, direct the filing thereof with the City Clerk and payment in the amount of $5,321 to Goodman Holdings, L.L.C. ACTION TAKEN: ______________________________ 16 E-2021-6 TEMPORARY EASEMENT E-2021-6: CONSIDERATION OF ACCEPTANCE OF A TEMPORARY CONSTRUCTION EASEMENT FROM GOODMAN INVESTMENTS, L.L.C., IN THE AMOUNT OF $500 FOR THE PORTER AVENUE AND ACRES STREET INTERSECTION PROJECT. Attachments: City Council Staff Report E-2021-6 parcel 6 Easement Table Project Location Map Easement Location Map ACTION NEEDED: Motion to accept or reject Temporary Easement E-2021-6; and, if accepted, direct the filing thereof with the City Clerk and payment in the amount of $500 to Goodman Investments, L.L.C. ACTION TAKEN: ______________________________ 17 E-2021-7 TEMPORARY EASEMENT E-2021-7: CONSIDERATION OF ACCEPTANCE OF A TEMPORARY DRIVEWAY EASEMENT DONATED BY GOODMAN INVESTMENTS, L.L.C. FOR THE PORTER AVENUE AND ACRES STREET INTERSECTION PROJECT. Attachments: City Council Staff Report E-2021-7 parcel 6.1 Easement Table Project Location Map Easement Location Map ACTION NEEDED: Motion to accept or reject Temporary Easement E-2021-7; and, if accepted, direct the filing thereof with the City Clerk. ACTION TAKEN: __________________________________ City of Norman, OK Page 8 Printed on 8/25/2020 City Council Meeting Agenda - Final-revised August 25, 2020 18 E-2021-8 TEMPORARY EASEMENT E-2021-8: CONSIDERATION OF ACCEPTANCE OF A TEMPORARY CONSTRUCTION EASEMENT FROM GOODMAN AND SONS, L.L.C. IN THE AMOUNT OF $1,398 FOR THE PORTER AVENUE AND ACRES STREET INTERSECTION PROJECT. Attachments: City Council Staff Report E-2021-8 parcel 7 Easement Table Project Location Map Easement Location Map ACTION NEEDED: Motion to accept or reject Temporary Easement E-2021-8; and, if accepted, direct the filing thereof with the City Clerk and payment in the amount of $1,398 to Goodman Investments, L.L.C. ACTION TAKEN: ______________________________ 19 E-2021-9 TEMPORARY EASEMENT E-2021-9: CONSIDERATION OF ACCEPTANCE OF A TEMPORARY DRIVEWAY EASEMENT DONATED BY GOODMAN AND SONS, L.L.C. FOR THE PORTER AVENUE AND ACRES STREET INTERSECTION PROJECT. Attachments: City Council Staff Report E-2021-9 parcel 7.1 Easement Table Project Location Map Easement Location Map ACTION NEEDED: Motion to accept or reject Temporary Easement E-2021-9; and, if accepted, direct the filing thereof with the City Clerk. ACTION TAKEN: __________________________________ 20 E-2021-10 TEMPORARY EASEMENT E-2021-10: CONSIDERATION OF ACCEPTANCE OF A TEMPORARY CONSTRUCTION EASEMENT FROM NORTH PORTER CENTER IN THE AMOUNT OF $8,900 FOR THE PORTER AVENUE AND ACRES STREET INTERSECTION PROJECT. Attachments: City Council Staff Report E-2021-10 parcel 8 Easement Table Project Location Map Easement Location Map ACTION NEEDED: Motion to accept or reject :Temporary Easement E-2021-10; and, if accepted, direct the filing thereof with the City Clerk and payment in the amount of $8.900 to North Porter Center. ACTION TAKEN: ______________________________ City of Norman, OK Page 9 Printed on 8/25/2020 City Council Meeting Agenda - Final-revised August 25, 2020 21 E-2021-11 TEMPORARY EASEMENT E-2021-11: CONSIDERATION OF ACCEPTANCE OF A TEMPORARY DRIVEWAY EASEMENT DONATED BY NORTH PORTER CENTER FOR THE PORTER AVENUE AND ACRES STREET INTERSECTION 2019 BOND PROJECT. Attachments: City Council Staff Report E-2021-11 parcel 8.1 Easement Table Project Location Map Easement Location Map ACTION NEEDED: Motion to accept or reject Temporary Easement E-2021-11; and, if accepted, direct the filing thereof with the City Clerk ACTION TAKEN: ______________________________ 22 E-2021-12 TEMPORARY EASEMENT E-2021-12: CONSIDERATION OF ACCEPTANCE OF A TEMPORARY CONSTRUCTION EASEMENT FROM GOODMAN AND SONS, L.L.C. IN THE AMOUNT OF $76,800 FOR THE PORTER AVENUE AND ACRES STREET INTERSECTION PROJECT. Attachments: City Council Staff Report E-2021-12 parcel 10 Easement Table Project Location Map Easement Location Map ACTION NEEDED: Motion to accept or reject Temporary Easement E-2021-12; and, if accepted, direct the filing thereof with the City Clerk and payment in the amount of $76,800 to Goodman and Sons, L.L.C. ACTION TAKEN: ______________________________ 23 E-2021-13 TEMPORARY EASEMENT E-2021-13: CONSIDERATION OF ACCEPTANCE OF A TEMPORARY DRIVEWAY EASEMENT DONATED BY GOODMAN AND SONS, L.L.C. FOR THE PORTER AVENUE AND ACRES STREET INTERSECTION PROJECT. Attachments: City Council Staff Report E-2021-13 parcel 10.1 Easement Table Project Location Map Easement Location Map ACTION NEEDED: Motion to accept or reject Temporary Easement E-2021-13; and, if accepted, direct the filing thereof with the City Clerk. ACTION TAKEN: ______________________________ City of Norman, OK Page 10 Printed on 8/25/2020 City Council Meeting Agenda - Final-revised August 25, 2020 24 E-2021-17 TEMPORARY EASEMENT E-2021-17: CONSIDERATION OF ACCEPTANCE OF A TEMPORARY DRIVEWAY EASEMENT DONATED BY IMHOFF, L.L.C. FOR THE ROBINSON STREET WEST OF I-35 WIDENING PROJECT. Attachments: City Council Staff Report E-2021-17 Easement Table Project Location Map Prefered Alternative ACTION NEEDED: Motion to accept or reject Temporary Easement E-2021-17; and, if accepted, direct the filing thereof with the City Clerk. ACTION TAKEN: __________________________________ 25 E-2021-18 TEMPORARY EASEMENT E-2021-18: CONSIDERATION OF ACCEPTANCE OF A TEMPORARY DRIVEWAY EASEMENT DONATED BY DECKER CENTER, LLC. FOR THE ROBINSON STREET WEST OF I-35 WIDENING PROJECT. Attachments: City Council Staff Report E-2021-18 Easement Table Location Map Prefered Alternative ACTION NEEDED: Motion to accept or reject Temporary Easement E-2021-18; and, if accepted, direct the filing thereof with the City Clerk. ACTION TAKEN: __________________________________ 26 E-2021-19 TEMPORARY EASEMENT E-2021-19: CONSIDERATION OF ACCEPTANCE OF A TEMPORARY DRIVEWAY EASEMENT DONATED BY DECKER CENTER, LLC. FOR THE ROBINSON STREET WEST OF I-35 WIDENING PROJECT. Attachments: City Council Staff Report E-2021-19 Easement Table Location Map Prefered Alternative ACTION NEEDED: Motion to accept or reject Temporary Easement E-2021-19; and, if accepted, direct the filing thereof with the City Clerk. ACTION TAKEN: __________________________________ Certificate of Survey City of Norman, OK Page 11 Printed on 8/25/2020 City Council Meeting Agenda - Final-revised August 25, 2020 27 COS-2021-1 CONSIDERATION OF A NORMAN RURAL CERTIFICATE OF SURVEY FOR PEEBLY ESTATES AND ACCEPTANCE OF EASEMENTS E-2021-14, E-2021-15 AND E-2021-16. (GENERALLY LOCATED AT THE SOUTHWEST CORNER OF EAST FRANKLIN ROAD AND 156TH AVENUE N.E.) Attachments: City Council Staff Report Location Map Certificate of Survey E-2021-14 E-2021-15 E-2021-16 Staff Report with Attachments 7-9-20 PC Minutes - Peebly Estates COS ACTION NEEDED: Motion to approve or reject Norman Rural Certificate of Survey COS-2021-1 for Peebly Estates; and, if approved, accept Easements E-2021-14, Easement E-2021-15, and E-2021-16; and direct the filing of the Certificate of Survey and easements with the Cleveland County Clerk. ACTION TAKEN: __________________________________________ Encroachment 28 EN-2021-4 CONSENT TO ENCROACH EN-2021-4: FOR LOT 9A, BLOCK 1, TRAILS ADDITION, SECTION 3, CITY OF NORMAN, CLEVELAND COUNTY, OKLAHOMA (2018 MORNING DEW TRAIL) Attachments: City Council Staff Report Signed encroachment City Clerk Memo Request to Encroach Site Plan Letters from Franchises Memo from Planning Memo from Public Works Memo from Utilities ACTION NEEDED: Motion to approve or reject Consent to Encroachment EN-2021-4; and, if approved, direct the filing thereof with the Cleveland County Clerk. ACTION TAKEN: ____________________________ Request for Payment City of Norman, OK Page 12 Printed on 8/25/2020 City Council Meeting Agenda - Final-revised August 25, 2020 29 GID-2021-20 CONSIDERATION OF THE CITY’S APPLICATION FOR PERMISSION TO CARRY ITS OWN RISK WITHOUT WORKERS’ COMPENSATION INSURANCE IN THE AMOUNT OF $1,000. Attachments: City Council Staff Report Own Risk Application ACTION NEEDED: Motion to approve or reject the application; and, if approved, authorize the execution thereof and direct submission of the application to the Workers’ Compensation Commission Administrator for review and payment in the amount of $1,000. ACTION TAKEN: _____________________________ Contract 30 K-2021-28 ACCEPTANCE OF A GRANT IN THE AMOUNT OF $25,301 FROM THE OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY TO BE USED TO PURCHASE EQUIPMENT NECESSARY FOR THE FUTURE HOUSEHOLD HAZARDOUS WASTE FACILITY AND TO HOLD TWO ELECTRONIC WASTE COLLECTION EVENTS, APPROVAL OF CONTRACT K-2021-28, AND BUDGET APPROPRIATION FROM THE SANITATION FUND BALANCE. Attachments: City Council Staff Report K-2021-28 ACTION NEEDED: Acting as the Norman Municipal Authority, motion to accept or reject a grant in the amount of $25,301 from the Oklahoma Department of Environmental Quality to be used to purchase equipment necessary for the future Household Hazardous Waste Facility and to hold two electronic waste collection events, approve Contract K-2021-28, authorize the execution thereof, and appropriate $10,000 from Sanitation Fund Balance (32-2900) to Other Business Services (32955163-44199); and, upon receipt of the grant funds, deposit funds into Other Revenue/Misc Grant Reimb-State (329-331346). ACTION TAKEN: ______________________________________________ City of Norman, OK Page 13 Printed on 8/25/2020 City Council Meeting Agenda - Final-revised August 25, 2020 31 K-2021-36 CONSIDERATION OF ACCEPTANCE OF BUREAU OF RECLAMATION GRANT IN THE AMOUNT OF $85,500, APPROVAL OF CONTRACT K-2021-36 FOR THE ESTABLISHMENT OF THE LAKE THUNDERBIRD WATERSHED PARTNERSHIP (LTWP) AS A FORMAL WATERSHED GROUP AND BUDGET APPROPRIATION FROM THE SPECIAL REVENUE FUND BALANCE. Attachments: City Council Staff Report K-2021-36 BOR LTWP Establishment Grant Agreement.pdf ACTION NEEDED: Motion to accept or reject a Bureau of Reclamation Grant in the amount of $85,500; and, if accepted, approved Contract K-2021-36, authorize the execution thereof, and appropriate $85,500 from the Special Revenue Fund Balance (22-29000) to Project GS0100, Professional Services/Consultant (22550225-44001) and, upon reimbursement, deposit funds into Other Revenue-BOR Grant (225-333313). ACTION TAKEN: ________________________ 32 K-1819-92 AMENDMENT NO. TWO TO CONTRACT K-1819-92: A PROJECT AMD #2 DEVELOPMENT AGREEMENT BY AND BETWEEN THE NORMAN UTILITIES AUTHORITY AND ENTEGRITY ENERGY PARTNERS, L.L.C. TO PROVIDE INVESTIGATION INTO THE POSSIBILITY OF SELLING DIGESTER BIO-GAS AND BUDGET APPROPRIATION FROM THE WATER RECLAMATION FUND BALANCE. Attachments: City Council Staff Report Entegrity Contract K-1819-92 Amendment 2 ACTION NEEDED: Acting as the Norman Utilities Authority, motion to approve or reject Amendment No. Two to Contract K-1819-92 with Entegrity Energy Partners, L.L.C.; and, if approved, authorize the execution thereof and appropriate $50,000 from the Water Reclamation Facility Fund balance (32-29000) to Professional Services - Other (32955341-44099) if project is determined to be feasible and the Norman Utilities Authority does not wish to continue. ACTION TAKEN: __________________________________________ City of Norman, OK Page 14 Printed on 8/25/2020 City Council Meeting Agenda - Final-revised August 25, 2020 33 K-1920-100 AMENDMENT NO. ONE TO CONTRACT K-1920-100: A CONTRACT BY AMD #1 AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND TRT ENTERPRISES, L.L.C., D/B/A STRATEGIC JANITORIAL SOLUTIONS, INCREASING THE CONTRACT AMOUNT BY $900 PER MONTH FOR A REVISED CONTRACT AMOUNT OF $5,100 PER MONTH TO PROVIDE ADDITIONAL CUSTODIAL SERVICES ON SATURDAYS FOR THE PUBLIC TRANSIT FLEET. Attachments: City Council Staff Report Amendment No 1 to K-1920-100 K-1920-100 ACTION NEEDED: Motion to approve or reject Amendment No. One to Contract K-1920-100 with TRT Enterprises, L.L.C. d/b/a Strategic Janitorial Solutions increasing the contract amount by $900 per month for a revised contract amount of $5,100 per month; and, if approved, authorize the execution thereof. ACTION TAKEN: __________________________________________ 34 K-2021-33 CONTRACT K-2021-33: A PROJECT AGREEMENT BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND THE OKLAHOMA DEPARTMENT OF TRANSPORTATION (ODOT) IN THE AMOUNT OF $1,003,014 FOR THE CITY’S SHARE FOR PROJECT STP-214(B)(104)AG, STATE JOB. 31506(04), ROBINSON STREET WEST OF I-35 PROJECT; AND ADOPTION OF RESOLUTION R-2021-30. Attachments: City Council Staff Report 31506(04) Construction Agreement R-2021-30 31506(04) invoice-construction funding agreement Dev. Agreement #1, Exhibit A Location Map ODOT Concurrance Preferred Alternative ACTION NEEDED: Motion to approve or reject Contract K-2021-33 with ODOT in the amount of $1,003,014 for the City's share; and, if approved, adopt Resolution R-2021-30 and authorize the execution of the contract and resolution. ACTION TAKEN:___________________________________ City of Norman, OK Page 15 Printed on 8/25/2020 City Council Meeting Agenda - Final-revised August 25, 2020 35 K-2021-34 CONTRACT K-2021-34: A RIGHT-OF-WAY, PUBLIC UTILITY, AND ENCROACHMENT AGREEMENT BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND THE OKLAHOMA DEPARTMENT OF TRANSPORTATION (ODOT) FOR PROJECT STP-214B(104)AG, STATE JOB 31506(04) FOR THE CONSTRUCTION OF ROBINSON STREET WEST OF I-35 PROJECT; AND RESOLUTION R-2021-32. Attachments: City Council Staff Report Contract and Resolution Dev Agreement #1 Exhibit A Prefered Alternative ODOT Concurrance Location Map ACTION NEEDED: Motion to approve or reject Contract K-2021-34 with ODOT; and, if approved, adopt Resolution R-2021-32 and authorize the execution of the contract and resolution. ACTION TAKEN:___________________________________ 36 K-2021-37 CONTRACT K-2021-37: A CONTRACT BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND GUERNSEY IN THE AMOUNT OF $85,500 FOR THE ESTABLISHMENT OF THE LAKE THUNDERBIRD WATERSHED PARTNERSHIP. Attachments: City Council Staff Report K-2021-37 Table 1 ACTION NEEDED: Motion to approve or reject Contract K-2021-37 with Guernsey in the amount of $85,500; and, if approved, authorize the execution thereof. ACTION TAKEN:___________________________________ 37 K-2021-40 CONTRACT K-2021-40: A CONTRACT BY AND BETWEEN THE NORMAN UTILITIES AUTHORITY AND VARENNA LANDING, L.L.C., AUTHORIZING COLLECTION OF A MONTHLY LIFT STATION FEE FROM DEVELOPED LOTS IN THE VARENNA LANDING DEVELOPMENT FOR THE OPERATION, MAINTENANCE AND REPLACEMENT OF THE SUMMIT VALLEY LIFT STATION. Attachments: City Council Staff Report K-2021-40 - Varenna Landing LS Agreement ACTION NEEDED: Acting as the Norman Utilities Authority, motion to approve or reject Contract K-2021-40 with Varenna Landing, L.L.C.; and, if approved, authorize the execution thereof. ACTION TAKEN:___________________________________ City of Norman, OK Page 16 Printed on 8/25/2020 City Council Meeting Agenda - Final-revised August 25, 2020 38 K-2021-47 CONTRACT K-2021-47: A MEMORANDUM OF UNDERSTANDING BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, THE NORMAN UTILITIES AUTHORITY, THE BOARD OF COUNTY COMMISSIONERS OF CLEVELAND COUNTY, AND THE CLEVELAND COUNTY HEALTH DEPARTMENT TO MEMORIALIZE THE COMMITMENTS AND OBLIGATIONS OF THE PARTIES FOR THE DESIGN, PLANNING, AND CONSTRUCTION OF THE CLEVELAND COUNTY WELLNESS SQUARE PROJECT. Attachments: City Council Staff Report MOU - The Well 8-24-20- K-2021-47 ACTION NEEDED: Acting as the City Council and the Norman Utilities Authority, motion to approve or reject Contract K-2021-47, a Memorandum of Understanding with the Board of County Commissioners of Cleveland County and the Cleveland County Health Department; and, if approved, authorize the execution thereof. ACTION TAKEN:___________________________________ Resolution 39 R-2021-25 RESOLUTION R-2021-25: A RESOLUTION OF THE COUNCIL OF THE CITY OF NORMAN, OKLAHOMA, APPROPRIATING $49,565.78 FROM THE REFUNDS REIMBURSEMENTS MISCELLANEOUS RISK MANAGEMENT ACCOUNT RECEIVED FROM INSURANCE COMPANIES TO REPAIR AND REPLACE DAMAGED TRAFFIC SIGNAL EQUIPMENT OR TRAFFIC SIGNS DAMAGED IN TRAFFIC COLLISIONS. Attachments: City Council Staff Report R-2021-25 ACTION NEEDED: Motion to adopt or reject Resolution R-2021-25. ACTION TAKEN: _______________________________________ 40 R-2021-39 RESOLUTION R-2021-39: A RESOLUTION OF THE COUNCIL OF THE CITY OF NORMAN, OKLAHOMA, ADOPTING THE SMALL BUSINESS RELIEF PACKAGE GUIDELINES SETTING FORTH CERTAIN ELIGIBILITY AND RANKING CRITERIA, AND FOUR FUNDING PROGRAMS FOR WHICH GENERAL OBLIGATION BONDS ISSUED FOR ECONOMIC AND COMMUNITY DEVELOPMENT FUNDS OR FEDERAL FUNDING PROVIDED FOR SIMILAR PURPOSES MAY BE ALLOCATED. Attachments: City Council Staff Report R-2021-39 Small Business Relief Package Program Guidelines ACTION NEEDED: Motion to adopt or reject Resolution R-2021-39. ACTION TAKEN: _______________________________________ City of Norman, OK Page 17 Printed on 8/25/2020 City Council Meeting Agenda - Final-revised August 25, 2020 Non-Consent Items 41 K-2021-17 ACCEPTANCE OF A GRANT IN THE AMOUNT OF $500,000 TO BE DISTRIBUTED OVER THREE YEARS FROM THE UNITED STATES DEPARTMENT OF JUSTICE/COMMUNITY ORIENTED POLICING SERVICES TO BE USED BY THE POLICE DEPARTMENT TO HIRE FOUR SCHOOL RESOURCE OFFICERS, APPROVAL OF CONTRACT K-2021-17, AND BUDGET APPROPRIATIONS FROM THE SPECIAL GRANT FUND BALANCE AND THE GENERAL FUND BALANCE TO BE USED AS MATCHING FUNDS AS REQUIRED BY THE GRANT. Attachments: City Council Staff Report MOU Award Notice Award ACTION NEEDED: Motion to accept or reject a a grant in the amount of $500,000 over a three-year period from the United States Department of Justice/Community Oriented Policing Services to be used by the Norman Police Department for the hiring of four School Resource Officers; and, if accepted, approve Contract K-2021-17; authorize the execution thereof; and appropriate the first year contract amount of $199,209 from the Special Grant Fund Balance (22-29000) designating $125,923 to Employees Salaries (122660139-42000) and $73,286 to Benefits (22660139-42901); appropriate $127,979 from the General Fund Balance (10-29000) designating $80,899 to Employee Salaries (10661322-42110), and $47,080 to Benefits (10661322-42901); and upon receipt of the grant reimbursements, funds be deposited into the COPS Grant Revenue (226-333314). ACTION TAKEN: _________________________________________ City of Norman, OK Page 18 Printed on 8/25/2020 City Council Meeting Agenda - Final-revised August 25, 2020 42 O-2021-1 CONSIDERATION OF ORDINANCE O-2021-1 UPON SECOND AND FINAL READING: AN ORDINANCE OF THE COUNCIL OF THE CITY OF NORMAN, OKLAHOMA, AMENDING SECTION 460 OF CHAPTER 22 OF THE CODE OF THE CITY OF NORMAN SO AS TO GRANT SPECIAL USE FOR “ONE AND ONLY ONE OF THE SPECIFIC USES PERMITTED IN THE M-1, RESTRICTED INDUSTRIAL DISTRICT …”, SPECIFICALLY “(G) MEDICAL MARIJUANA PROCESSOR (ANY TIER, EXCEPT THAT TIER I AND TIER II WILL NOT BE ALLOWED TO HAVE ON-SITE SALES), AS ALLOWED BY STATE LAW” IN THE A-2, RURAL AGRICULTURAL DISTRICT, FOR PART OF THE SOUTHWEST QUARTER OF SECTION SEVEN (7), TOWNSHIP NINE (9) NORTH, RANGE TWO (2) WEST OF THE INDIAN MERIDIAN, CLEVELAND COUNTY, OKLAHOMA; AND PROVIDING FOR THE SEVERABILITY THEREOF. (3927 12TH AVENUE N.W.) Attachments: City Council Staff Report O-2021-1 Exhibit A - Site Plan 7-9-2020 Location Map Staff Report Protest Map and Letters 7-7-2020 7-9-20 PC Minutes - Vincent Precilla ACTION NEEDED: Motion to adopt or reject Ordinance O-2021-1 upon Second Reading section by section. ACTION TAKEN:___________________________________ ACTION NEEDED: Motion to adopt or reject Ordinance O-2021-1 upon Final Reading as a whole. ACTION TAKEN:___________________________________ City of Norman, OK Page 19 Printed on 8/25/2020 City Council Meeting Agenda - Final-revised August 25, 2020 43 O-2021-2 CONSIDERATION OF ORDINANCE O-2021-2 UPON SECOND AND FINAL READING: AN ORDINANCE OF THE COUNCIL OF THE CITY OF NORMAN, OKLAHOMA, AMENDING THE PLANNED UNIT DEVELOPMENT ESTABLISHED IN ORDINANCE NO. O-1415-29, TO AMEND SIGNAGE REQUIREMENTS FOR LOT ONE (1), BLOCK ONE (1), LEGACY TRAIL APARTMENTS ADDITION, TO NORMAN, CLEVELAND COUNTY, OKLAHOMA; AND PROVIDING FOR THE SEVERABILITY THEREOF. (2501 PENDLETON DRIVE) Attachments: City Council Staff Report O-2021-2 Amended PUD 7-9-2020 Location Map Staff Report Photo 1 Photo 2 7-9-20 PC Minutes - Lektron Branding ACTION NEEDED: Motion to adopt or reject Ordinance O-2021-2 upon Second Reading section by section. ACTION TAKEN:___________________________________ ACTION NEEDED: Motion to adopt or reject Ordinance O-2021-2 upon Final Reading as a whole. ACTION TAKEN:___________________________________ 44 EN-1920-6 CONSENT TO ENCROACH EN-1920-6: FOR LOT 1, BLOCK 1, LEGACY TRAILS APARTMENTS ADDITION, CITY OF NORMAN, CLEVELAND COUNTY, OKLAHOMA. (2501 PENDLETON DRIVE) Attachments: City Council Staff Report Consent Agreement Legacy City Clerk memo Request to Encroach Sign location Memo from Planning Memo from Public Works Memo from Utilities ACTION NEEDED: Motion to approve or reject Consent to Encroachment EN-1920-6; and, if approved, direct the filing thereof with the Cleveland County Clerk. ACTION TAKEN: ____________________________ City of Norman, OK Page 20 Printed on 8/25/2020 City Council Meeting Agenda - Final-revised August 25, 2020 45 O-2021-5 CONSIDERATION OF ORDINANCE O-2021-5 UPON SECOND AND FINAL READING: AN ORDINANCE OF THE COUNCIL OF THE CITY OF NORMAN, OKLAHOMA, ADDING ARTICLE VI (“WATER AND SANITARY SEWER LINE EXTENSION OR IMPROVEMENT APPROVAL”), AND SECTIONS 21-601 THROUGH 21-605, TO CHAPTER 21 (“UTILITY SERVICES”) OF THE CODE OF THE CITY OF NORMAN TO ESTABLISH DEFINITIONS, CREATING A PROCESS FOR MUNICIPAL EXEMPTION FROM CERTAIN STATE PERMITS FOR WATER LINE AND SANITARY SEWER LINE EXTENSIONS, SYSTEMS AND IMPROVEMENTS, REQUIRING COMPLIANCE WITH THE DEPARTMENT OF ENVIRONMENTAL QUALITY AND CITY OF NORMAN STANDARDS; AND PROVIDING FOR THE SEVERABILITY THEREOF. Attachments: City Council Staff Report O-2021-5 Clean O-2021-5 Annotated ACTION NEEDED: Motion to adopt or reject Ordinance O-2021-5 upon Second Reading section by section. ACTION TAKEN:___________________________________ ACTION NEEDED: Motion to adopt or reject Ordinance O-2021-5 upon Final Reading as a whole. ACTION TAKEN:___________________________________ 46 R-2021-26 RESOLUTION R-2021-26: A JOINT RESOLUTION OF THE COUNCIL OF THE CITY OF NORMAN, OKLAHOMA, AND THE NORMAN UTILITIES AUTHORITY STATING THE INTENT TO ATTAIN AND MAINTAIN AN EXEMPTION OF THE STATE CONSTRUCTION PERMIT FOR WASTEWATER MAINS TWELVE-INCHES OR LESS IN DIAMETER AND THE INTENT TO COMPLY WITH THE REQUIREMENTS OF THE EXEMPTION. Attachments: City Council Staff Report R-2021-26 ACTION NEEDED: Acting as the City Council and the Norman Utilities Authority, motion to adopt or reject Resolution R-2021-26. ACTION TAKEN: _______________________________________ City of Norman, OK Page 21 Printed on 8/25/2020 City Council Meeting Agenda - Final-revised August 25, 2020 47 R-2021-27 RESOLUTION R-2021-27: A JOINT RESOLUTION OF THE CITY OF NORMAN, OKLAHOMA, AND THE NORMAN UTILITIES AUTHORITY STATING THE INTENT TO ATTAIN AND MAINTAIN AN EXEMPTION OF THE STATE CONSTRUCTION PERMIT FOR WATER MAINS TWELVE INCHES OR LESS IN DIAMETER AND THE INTENT TO COMPLY WITH THE REQUIREMENTS OF THE EXEMPTION. Attachments: City Council Staff Report R-2021-27 ACTION NEEDED: Acting as the City Council and Norman Utilities Authority, motion to adopt or reject Resolution R-2021-27. ACTION TAKEN: _______________________________________ 48 GID-2021-12 SUBMISSION AND ACKNOWLEDGEMENT OF RECEIPT OF OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY SEWER LINE PERMIT SLPE0014200509, DATED AUGUST 11, 2020, FOR THE CONSTRUCTION PERMIT EXEMPTION FOR SANITARY SEWER LINE EXTENSIONS TWELVE INCHES OR LESS IN DIAMETER. Attachments: City Council Staff Report Permit SLPE0014200509 - City of Norman - Sewer Exemption ACTION NEEDED: Motion to acknowledge receipt of the permit and direct the filing thereof. ACTION TAKEN: _____________________________________ 49 GID-2021-13 SUBMISSION AND ACKNOWLEDGEMENT OF RECEIPT OF OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY WATER LINE PERMIT WLPE0014200508, DATED AUGUST 11, 2020, FOR THE CONSTRUCTION PERMIT EXEMPTION FOR WATER LINE EXTENSIONS TWELVE-INCHES OR LESS IN DIAMETER. Attachments: City Council Staff Report Permit WLPE0014200508 - City of Norman - Water Exemption ACTION NEEDED: Motion to acknowledge receipt of the permit and direct the filing thereof. ACTION TAKEN: _____________________________________ 50 Miscellaneous Discussion This is an opportunity for citizens to address City Council. Remarks should be directed to the Council as a whole and limited to three minutes or less. City of Norman, OK Page 22 Printed on 8/25/2020 City Council Meeting Agenda - Final-revised August 25, 2020 51 GID-2021-23 CONSIDERATION OF ADJOURNING INTO AN EXECUTIVE SESSION AS AUTHORIZED BY OKLAHOMA STATUTES, TITLE 25 § 307(B)(4) TO DISCUSS POSSIBLE LITIGATION FOR THE ACQUISITION OF PROPERTY FOR THE PORTER AND ACRES INTERSECTION PROJECT AND AS AUTHORIZED BY OKLAHOMA STATUTES, TITLE 25 § 307(B)(3) TO DISCUSS THE POSSIBLE PURCHASE OF REAL PROPERTY FOR A FUTURE BUS TRANSFER STATION LOCATED AT 320 EAST COMANCHE STREET. ACTION NEEDED: Motion to adjourn out of the City Council meeting and convene into an Executive Session in order to discuss possible litigation for the acquisition of property for the Porter and Acres Intersection Project and the possible purchase of real property for a future bus transfer station located at 320 East Comanche Street. ACTION TAKEN: ______________________________________________ ACTION NEEDED: Motion to adjourn out of Executive Session and reconvene the City Council meeting. ACTION TAKEN: ______________________________________________ 52 Adjournment City of Norman, OK Page 23 Printed on 8/25/2020