City Council Regular Meeting

CITY OF NORMAN, OK CITY COUNCIL REGULAR MEETING Municipal Building, Council Chambers, 201 West Gray, Norman, OK 73069 Tuesday, August 24, 2021 at 6:30 PM AGENDA It is the policy of the City of Norman that no person or groups of persons shall on the grounds of race, color, religion, ancestry, national origin, age, place of birth, sex, sexual orientation, gender identity or expression, familial status, marital status, including marriage to a person of the same sex, disability, retaliation, or genetic information, be excluded from participation in, be denied the benefits of, or otherwise subjected to discrimination in employment activities or in all programs, services, or activities administered by the City, its recipients, sub-recipients, and contractors. In the event of any comments, complaints, modifications, accommodations, alternative formats, and auxiliary aids and services regarding accessibility or inclusion, please contact the ADA Technician at 405-366-5424, Relay Service: 711. To better serve you, five (5) business days' advance notice is preferred. CITY COUNCIL, NORMAN UTILITIES AUTHORITY, NORMAN MUNICIIPAL AUTHORITY, AND NORMAN TAX INCREMENT AUTHORITY You are required to sign up in advance of the meeting on the City’s webpage, by calling the City Clerk's Office (405-366-5406), or at the Council Chambers prior to the start of the meeting with your name, ward, and item you wish to speak to including whether you are a proponent or opponent. When the time comes for public comments, the Clerk will call your name and you can make your way to the podium. Comments may be limited on items of higher interest, if so, the Mayor will announce that at the beginning of the meeting. Participants may speak one time only up to 3 minutes per person per item. There will be no yielding of time to another person. Sign up does not guarantee you will get to speak if the allotted time for that item has already been exhausted. If there is time remaining after those registered to speak have spoken, persons not previously signed up may have the opportunity to speak. Comments received must be limited to the motion on the floor only. CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES 1. CONSIDERATION OF APPROVAL, REJECTION, AMENDMENT AND/OR POSTPONEMENT OF THE MINUTES AS FOLLOWS: CITY COUNCIL CONFERENCE MINUTES OF JULY 28, 2020 CITY COUNCIL CONFERENCE MINUTES OF SEPTEMBER 8, 2020 CITY COUNCIL CONFERENCE MINUTES OF FEBRUARY 23, 2021 CITY COUNCIL COMMUNITY PLANNING AND TRANSPORTATION COMMITTEE MINUTES OF APRIL 22, 2021 CITY COUNCIL SPECIAL SESSION MINUTES OF MAY 4, 2021 CITY COUNCIL SPECIAL SESSION MINUTES OF AUGUST 3, 2021 CITY COUNCIL REGULAR MEETING - Tuesday, August 24, 2021 Page |1  CITY COUNCIL MINUTES OF AUGUST 10, 2021 NORMAN UTILITIES AUTHORITY MINUTES OF AUGUST 10, 2021 NORMAN MUNICIPAL AUTHORITY MINUTES OF AUGUST 10, 2021 NORMAN TAX INCREMENT FINANCE AUTHORITY MINUTES OF AUGUST 10, 2021 PROCLAMATIONS 2. CONSIDERATION OF ACKNOWLEDGEMENT, REJECTION, AMENDMENT, AND/OR POSTPONEMENT OF PROCLAMATION P-2122-3: A PROCLAMATION OF THE MAYOR OF THE CITY OF NORMAN, OKLAHOMA, PROCLAIMING THURSDAY, AUGUST 26, 2021, AS WOMEN’S EQUALITY DAY IN THE CITY OF NORMAN COUNCIL ANNOUNCEMENTS CONSENT DOCKET This item is placed on the agenda so that the City Council, by unanimous consent, can designate those routine agenda items that they wish to be approved or acknowledged by one motion. If any item proposed does not meet with approval of all Councilmembers, that item will be heard in regular order. Staff recommends that Item 3 through Item 25 be placed on the consent docket. Appointments 3. CONSIDERATION OF CONFIRMATION, REJECTION, AMENDMENT, AND/OR POSTPONEMENT OF THE 2021-2022 CITY OF NORMAN YOUTH COUNCIL NOMINATIONS 4. CONSIDERATION OF APPROVAL, ACCEPTANCE, REJECTION, AND/OR POSTPONEMENT OF THE MAYOR' APPOINTMENTS AS FOLLOWS: HUMAN RIGHTS COMMISSION TERM: 08-24-21 TO 07-13-24: MICHAEL KIHEGA, WARD 6 NORMAN HOUSING AUTHORITY TERM: 08-24-21 TO 11-21-22: LEE LAWRENCE, WARD 8 PUBLIC SAFETY OVERSIGHT COMMITTEE TERM: 08-24-21 TO 02-10-24: GREGORY GILKEY, WARD 3 TERM: 08-24-21 TO 02-10-23: RUSSELL RICE, WARD 2 REAPPORTIONMENT COMMISSION KATHERINE LEIDY, WARD 3 CITY COUNCIL REGULAR MEETING - Tuesday, August 24, 2021 Page |2  Reports/Communications 5. SUBMISSION AND ACKNOWLEDGEMENT OF RECEIPT OF THE FINANCE DIRECTOR'S INVESTMENT REPORT AS OF JULY 31, 2021, AND DIRECTING THE FILING THEREOF. 6. SUBMISSION AND ACKNOWLEDGEMENT OF RECEIPT OF THE MONTHLY DEPARTMENTAL REPORTS FOR THE MONTH OF JULY, 2021, AND DIRECTING THE FILING THEREOF. Authorization for Purchase 7. ACTING AS THE NORMAN UTILITIES AUTHORITY, CONSIDERATION OF APPROVAL, REJECTION, AMENDMENT, AND/OR POSTPONEMENT OF AN AUTHORIZATION TO PURCHASE ONE (1) HORIZONTAL WOOD GRINDER FROM ROTOCHOPPER, INC., IN THE AMOUNT OF $805,476 UTILIZING GENERAL SERVICE ADMINISTRATION (GSA) CONTRACT GS-30F-004DA. Donation 8. CONSIDERATION OF ACCEPTANCE, REJECTION, AMENDMENT, AND/OR POSTPONEMENT OF DONATION IN THE AMOUNT OF $9,985 FROM THE CLEVELAND COUNTY JUSTICE AUTHORITY ACTING AS THE CLEVELAND COUNTY PUBLIC SAFETY TAX COMMITTEE TO BE USED TO PURCHASE AIR BAGS AND CHEMICAL MONITORS FOR FIRE STATIONS 5 AND 6 AND BUDGET APPROPRIATION AS OUTLINED IN THE STAFF REPORT. 9. CONSIDERATION OF ACCEPTANCE, REJECTION, AMENDMENT, AND/OR POSTPONEMENT OF A DONATION IN THE AMOUNT OF $45,965.21 FROM THE CLEVELAND COUNTY JUSTICE AUTHORITY ACTING AS THE CLEVELAND COUNTY PUBLIC SAFETY SALES TAX COMMISSION TO BE USED TO PURCHASE ONE (1) ZOLL X SERIES CARDIAC MONITOR FOR THE NORMAN FIRE DEPARTMENT AND BUDGET TRANSFER AS OUTLINED IN THE STAFF REPORT. Contracts 10. CONSIDERATION OF APPROVAL, ACCEPTANCE, REJECTION, AMENDMENT, AND/OR POSTPONEMENT OF CHANGE ORDER NO. TWO TO CONTRACT K-2021-6 BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND RDNJ, L.L.C., D/B/A A-TECH PAVING DECREASING THE CONTRACT AMOUNT BY $44,624.51 FOR A REVISED CONTRACT AMOUNT OF $1,138,447.99 FOR THE FYE 2021 URBAN CONCRETE PROJECT, 2021 LOCATIONS, FINAL ACCEPTANCE OF THE PROJECT, AND FINAL PAYMENT IN THE AMOUNT OF $56,922.41. 11. CONSIDERATION OF APPROVAL, ACCEPTANCE, REJECTION, AMENDMENT, AND/OR POSTPONEMENT CHANGE ORDER NO. TWO TO CONTRACT K-2021-9 BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND RDNJ, LLC., D/B/A A-TECH PAVING DECREASING THE CONTRACT AMOUNT BY $4,745.20 FOR A REVISED CONTRACT AMOUNT OF $989,517.59, FOR THE INTERSTATE DRIVE RECONSTRUCTION PROJECT, FINAL ACCEPTANCE OF THE PROJECT, AND FINAL PAYMENT IN THE AMOUNT OF $49,475.88. CITY COUNCIL REGULAR MEETING - Tuesday, August 24, 2021 Page |3  12. CONSIDERATION OF APPROVAL, ACCEPTANCE, REJECTION, AMENDMENT, AND/OR POSTPONEMENT OF CHANGE ORDER NO. ONE TO CONTRACT K-2021-77: BY AND BETWEEN THE NORMAN UTILITIES AUTHORITY AND W.E.B. CONSTRUCTION INC., INCREASING THE CONTRACT AMOUNT BY $2,824.50 FOR A REVISED CONTRACT AMOUNT OF $340,824.50: FOR THE NORMAN WATER TREATMENT PLANT 36-INCH FILTER EFFLUENT PIPE IMPROVEMENTS PROJECT, FINAL ACCEPTANCE OF THE PROJECT, AND FINAL PAYMENT IN THE AMOUNT OF $20,306.85. 13. CONSIDERATION OF APPROVAL, ACCEPTANCE, REJECTION, AMENDMENT, AND/OR POSTPONEMENT OF CONTRACT K-2122-32: A CONTRACT BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND TRT ENTERPRISES, L.L.C., D/B/A STRATEGIC JANITORIAL SOLUTIONS, TO PROVIDE CUSTODIAL SERVICES FOR THE CITY’S PUBLIC TRANSPORTATION FLEET AND FLEET MAINTENANCE FACILITIES FOR THE TOTAL MONTHLY FEE OF $9,495. 14. CONSIDERATION OF APPROVAL, ACCEPTANCE, REJECTION, AMENDMENT, AND/OR POSTPONEMENT OF CHANGE ORDER NO. ONE TO CONTRACT K-2021- 104 BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND H&H PLUMBING AND UTILITIES, INC. DECREASING THE CONTRACT AMOUNT BY $3,225 FOR A REVISED CONTRACT AMOUNT OF $46,715 FOR THE 12TH AVENUE SE DRAINAGE IMPROVEMENTS NEAR SAWGRASS DRIVE PROJECT AND FINAL ACCEPTANCE OF THE PROJECT 15. CONSIDERATION OF APPROVAL, ACCEPTANCE, REJECTION, AMENDMENT, AND/OR POSTPONEMENT OF CHANGE ORDER NO. ONE TO CONTRACT K-2021- 112 BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND NASH CONSTRUCTION COMPANY DECREASING THE CONTRACT AMOUNT BY $156 FOR A REVISED CONTRACT AMOUNT OF $28,377 FOR THE 12TH AVENUE S.E. PAVING IMPROVEMENTS NEAR SAWGRASS DRIVE PROJECT AND FINAL ACCEPTANCE OF THE PROJECT. 16. CONSIDERATION OF APPROVAL, ACCEPTANCE, REJECTION, AMENDMENT, AND/OR POSTPONEMENT OF BID-2122-17, CONTRACT K-2122-26 BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND PARATHON CONSTRUCTION, L.L.C., IN THE AMOUNT OF $192,420.50 FOR THE FYE 2022 24TH AVENUE N.W. SIDEWALK ACCESSIBILITY CONSTRUCTION PROJECT, PERFORMANCE BOND B-2122-29, STATUTORY BOND, B2122-30 AND MAINTENANCE BOND MB-2122-18 AND RESOLUTION R-2122-20 GRANTING TAX- EXEMPT STATUS. 17. CONSIDERATION FOR APPROVAL, REJECTION, AMENDMENT, AND/OR POSTPONEMENT OF AMENDMENT NO. FOUR TO CONTRACT K-1920-32: BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND THE UNIVERSITY OF OKLAHOMA EXTENDING THE TERM OF THE LEASE AGREEMENT FOR OFFICE SPACE, SERVICE BAYS, FLEET STORAGE, AND WAREHOUSE/GARAGE SPACE TO BE USED FOR PROVIDING TRANSPORTATION SERVICES UNTIL DECEMBER 31, 2021 OR UPON SUBSTANTIAL COMPLETION AND OCCUPATION OF THE NORTH BASE COMPLEX PROJECT, PHASE 1, BY THE CITY OF NORMAN. CITY COUNCIL REGULAR MEETING - Tuesday, August 24, 2021 Page |4  18. CONSIDERATION OF APPROVAL, REJECTION, AMENDMENT, AND/OR POSTPONEMENT OF CONTRACT K-2122-46: A SETTLEMENT AGREEMENT AND RELEASE BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND MICHAEL W. GRIFFITH AND LISA C. GRIFFITH, HUSBAND AND WIFE, AND OWNERS OF CERTAIN PROPERTY LOCATED AT 5430 NW 36TH AVE, RESOLVING EMINENT DOMAIN ACTION CJ-2021-224 FILED IN THE OKLAHOMA DISTRICT COURT FOR CLEVELAND COUNTY REGARDING THE ACQUISITION OF CERTAIN PROPERTY INTERESTS NECESSARY FOR THE 36TH AVENUE N.W. BOND PROJECT. 19. CONSIDERATION OF APPROVAL, REJECTION, AMENDMENT, AND/OR POSTPONEMENT OF CONTRACT K-2122-47: A RIGHT-OF-WAY LICENSE AND INDEMNITY AGREEMENT BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA, (THE “CITY”) AND MICHAEL W. GRIFFITH AND LISA C. GRIFFITH, HUSBAND AND WIFE, REGARDING THE CONDITIONS FOR USE OF CERTAIN CITY RIGHT-OF-WAY FRONTING PROPERTY LOCATED AT 5430 36TH AVENUE NW. Resolutions 20. RESOLUTION R-2122-28: A RESOLUTION OF THE COUNCIL OF THE CITY OF NORMAN, OKLAHOMA, ESTABLISHING THE NINE-ONE-ONE EMERGENCY TELEPHONE FEE RATE FOR CALENDAR YEAR 2022. 21. CONSIDERATION OF ADOPTION, REJECTION, AMENDMENT, AND/OR POSTPONEMENT OF RESOLUTION R-2122-32: A RESOLUTION OF THE CITY OF NORMAN, OKLAHOMA (THE “CITY”) APPROVING THE INCURRENCE OF INDEBTEDNESS BY THE NORMAN MUNICIPAL AUTHORITY (THE “AUTHORITY”) ISSUING ITS ROOM TAX REVENUE NOTE, TAXABLE SERIES 2021 (THE “NOTE”); PROVIDING THAT THE ORGANIZATIONAL DOCUMENT CREATING THE AUTHORITY IS SUBJECT TO THE PROVISIONS OF THE NOTE INDENTURE; AUTHORIZING THE ISSUANCE OF SAID NOTE; WAIVING COMPETITIVE BIDDING WITH RESPECT TO THE SALE OF SAID NOTE AND APPROVING THE PROCEEDINGS OF THE AUTHORITY PERTAINING TO THE SALE OF SAID NOTE; APPROVING AND AUTHORIZING THE EXECUTION OF A ROOM TAX AGREEMENT BY AND BETWEEN THE CITY AND THE AUTHORITY PERTAINING TO THE YEAR-TO-YEAR PLEDGE OF CERTAIN TRANSIENT GUEST ROOM TAX REVENUES; AND CONTAINING OTHER PROVISIONS RELATING THERETO.. 22. CONSIDERATION OF ADOPTION, REJECTION, AMENDMENT AND/OR POSTPONEMENT OF RESOLUTION R-2122-33: A RESOLUTION AUTHORIZING THE NORMAN MUNICIPAL AUTHORITY (THE “AUTHORITY”) TO ISSUE ITS ROOM TAX REVENUE NOTE, TAXABLE SERIES 2021 (THE “NOTE”) IN THE AGGREGATE PRINCIPAL AMOUNT OF $3,882,000; WAIVING COMPETITIVE BIDDING AND AUTHORIZING THE NOTE TO BE SOLD ON A NEGOTIATED BASIS; APPROVING AND AUTHORIZING EXECUTION OF A ROOM TAX AGREEMENT BY AND BETWEEN THE CITY OF NORMAN, OKLAHOMA (THE “CITY”) AND THE AUTHORITY PERTAINING TO A YEAR-TO-YEAR PLEDGE OF CERTAIN TRANSIENT GUEST ROOM TAX REVENUES; APPROVING AND AUTHORIZING EXECUTION OF A NOTE INDENTURE; PROVIDING THAT THE ORGANIZATIONAL DOCUMENT CREATING THE AUTHORITY IS SUBJECT TO THE PROVISIONS OF THE NOTE INDENTURE; AUTHORIZING AND DIRECTING THE EXECUTION OF THE NOTE AND OTHER CITY COUNCIL REGULAR MEETING - Tuesday, August 24, 2021 Page |5  DOCUMENTS RELATING TO THE TRANSACTION; AND CONTAINING OTHER PROVISIONS RELATING THERETO. 23. CONSIDERATION OF ADOPTION, REJECTION, AMENDMENT, AND/OR POSTPONEMENT OF RESOLUTION R-2122-34: A RESOLUTION OF THE COUNCIL OF THE CITY OF NORMAN, OKLAHOMA, APPROPRIATING $500,000 OF AMERICAN RESCUE PLAN ACT OF 2021 ENTITLEMENT FUNDS FROM THE SPECIAL GRANTS FUND BALANCE TO BE USED TO INCENTIVIZE COVID-19 VACCINATIONS. 24. CONSIDERATION OF ADOPTION, REJECTION, AMENDMENT, AND/OR POSTPONEMENT OF RESOLUTION R-2122-35 APPROPRIATING $100,000 OF AMERICAN RESCUE PLAN ACT OF 2021 ENTITLEMENT FUNDS FROM THE SPECIAL GRANTS FUND BALANCE TO BE USED FOR THE FURTHERANCE OF THE NORMAN ARTS COUNCIL’S SUBGRANT PROGRAMS 25. CONSIDERATION OF APPROVAL, REJECTION, AMENDMENT AND/OR POSTPONEMENT OF RESOLUTION R-2122-36: A RESOLUTION OF THE CITY OF NORMAN, OKLAHOMA SETTING AN EXPECTATION THAT RESIDENTS FOLLOW GUIDANCE FROM THE CENTERS FOR DISEASE CONTROL AND PREVENTION TO PREVENT THE SPREAD OF COVID-19, INCLUDING WEARING A MASK IN PUBLIC INDOOR SPACES AND GETTING A VACCINATION; AND AFFIRMING THE ABILITY OF BUSINESSES AND ORGANIZATIONS TO REQUIRE MASKS BEFORE ENTERING ITS SPACE. NON-CONSENT ITEMS 26. CONSIDERATION OF ADOPTION, REJECTION, AMENDMENT, AND/OR POSTPONEMENT OF ORDINANCE O-2122-2 UPON SECOND AND FINAL READING: AN ORDINANCE OF THE COUNCIL OF THE CITY OF NORMAN, OKLAHOMA, AMENDING SECTION 460 OF CHAPTER 22 OF THE CODE OF THE CITY OF NORMAN SO AS TO GRANT SPECIAL USE FOR AN AUTOMOBILE SERVICE STATION (CAR WASH) IN THE C-1, LOCAL COMMERCIAL DISTRICT FOR LOT THREE (3), IN BLOCK ONE (1), OF PRAIRIE CREEK ADDITION, SECTION 5, NORMAN, CLEVELAND COUNTY, OKLAHOMA; AND PROVIDING FOR THE SEVERABILITY THEREOF. (NEAR THE SOUTHWEST CORNER OF 36TH AVENUE N.W. AND ROCK CREEK ROAD 2331 36TH AVENUE N.W.) MISCELLANEOUS DISCUSSION This is an opportunity for citizens to address City Council. Remarks should be directed to the Council as a whole and limited to three minutes or less. ADJOURNMENT CITY COUNCIL REGULAR MEETING - Tuesday, August 24, 2021 Page |6