City Council Special Session Meeting

City of Norman, OK Municipal Building Council Chambers 201 West Gray Norman, OK 73069 Meeting Agenda Tuesday, December 1, 2020 5:30 PM Special Session City Council, Norman Utilities Authority, Norman Municipal Authority, and Norman Tax Increment Finance Authority City Council It is the policy of the City of Norman that no person or groups of persons shall on the grounds of race, color, religion, ancestry, national origin, age, place of birth, sex, sexual orientation, gender identiity or expression, familial status, mariital status, including marriage to a person of the same sex, disability, retaliation, or genetic information, be excluded from participation in, be denied the benefits of, or otherwise subjected to discrimination in employment activities or in all programs, services, or activities administered by the City, its recipients, sub-recipients, and contractors. In the event of any comments, complaints, modifications, accommodations, alternative formats, and auxiliary aids and services regarding accessibility or inclusion, please contact the ADA Technician at 405-366-5424, Relay Service: 711. To better serve you, five (5) business days' advance notice is preferred. City Council Meeting Agenda December 1, 2020 1 Roll Call 2 Pledge of Allegiance 3 Consent Docket Consent Docket This item is placed on the agenda so that the City Council, by unanimous consent, can designate those routine agenda items that they wish to be approved or acknowledged by one motion. If any item proposed does not meet with approval of all Councilmembers, that item will be heard in regular order. Staff recommends that Item 4 through Item 17 be placed on the consent docket. ACTION NEEDED: Motion to place Item _____ through Item _____ on the Consent Docket by unanimous vote. ACTION TAKEN: _________________________________________ ACTION NEEDED: Acting as the City Council, Norman Utilities Authority, Norman Municipal Authority, and Norman Tax Increment Finance Authority, motion to approve or acknowledge all items on the Consent Docket subject to any conditions included in the individual action needed by item. ACTION TAKEN: _________________________________________ Ordinance City of Norman, OK Page 2 Printed on 11/25/2020 City Council Meeting Agenda December 1, 2020 4 O-2021-25 CONSIDERATION OF ORDINANCE NO. O-2021-25 UPON FIRST READING BY TITLE: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF NORMAN, OKLAHOMA, AMENDING SECTION 14-310 OF CHAPTER 14 ADDING AN ADMINISTRATIVE FINE FOR TRANSPORTING AN OPEN CONTAINER AND TRANSPORTING A FIREARM IMPROPERLY, ADDING ADMINISTRATIVE FINES FOR IMPROPER EQUIPMENT AND VEHICLE REGISTRATION VIOLATIONS CONSISTENT WITH CHAPTER 20, AND CLARIFYING WHEN ADMINISTRATIVE FINES ARE AVAILABLE FOR FIRST OFFENSES ONLY; SECTION 14-312 OF CHAPTER 14 TO CORRECT A TYPOGRAPHICAL ERROR; SECTION 14-503 OF CHAPTER 14 TO ELIMINATE A REFERENCE TO AN OBSOLETE SECTION OF THE CODE; SECTION 14-504 OF CHAPTER 14 TO CLARIFY THAT DEFERRED SENTENCING IS ALSO AVAILABLE UPON A PLEA OF NOLO CONTENDRE; SECTION 20-210 OF CHAPTER 20 CLARIFYING REFERENCES TO OTHER SECTIONS AND ADDING A PENALTY APPLICABLE TO VIOLATIONS OF SECTION 20-543, CARRYING OF SECURITY VERIFICATION FORM WHILE OPERATING VEHICLE; SECTION 20-526 OF CHAPTER 20 ELIMINATING VIOLATION FOR DRIVING UNDER THE INFLUENCE OF AN INTOXICANT CONSISTENT WITH STATE LAW; SECTION 20-701 OF CHAPTER 20 MAKING AUTHORITY TO IMPOUND VEHICLES FOR EXPIRED LICENSE TAG CONSISTENT WITH STATE LAW; AND PROVIDING FOR THE SEVERABILITY THEREOF. Attachments: Staff Report O-2021-25 Municipal Court Annotated O-2021-25 Municipal Court Clean ACTION NEEDED: Motion to Introduce and adopt Ordinance O-2021-25 upon First Reading by title. ACTION TAKEN: _______________________________________ Report/Communication 5 RPT-2021-2 SUBMISSION AND ACKNOWLEDGING RECEIPT OF THE FINANCE 5 DIRECTOR’S INVESTMENT REPORT AS OF OCTOBER 31, 2020, AND DIRECTING THE FILING THEREOF. Attachments: Staff Report Finance Director's Investment Report ACTION NEEDED: Motion to acknowledge receipt of the reports and direct the filing thereof. ACTION TAKEN: _________________________________ City of Norman, OK Page 3 Printed on 11/25/2020 City Council Meeting Agenda December 1, 2020 6 RPT-2021-2 SUBMISSION AND ACKNOWLEDGING RECEIPT OF THE MONTHLY 6 DEPARTMENTAL REPORTS FOR THE MONTH OF OCTOBER, 2020 AND DIRECTING THE FILING THEREOF. Attachments: Staff Report Monthly Report October 2020 COMPRESSED ACTION NEEDED: Motion to acknowledge receipt of the reports and direct the filing thereof. ACTION TAKEN: _________________________________ 7 RPT-2021-2 SUBMISSION AND ACKNOWLEDGING RECEIPT OF THE CITY 2 MANAGER’S CONTRACT AND CHANGE ORDER REPORT AND DIRECTING THE FILING THEREOF. Attachments: Staff Report Memo to CM- Contract No K-2021-59 Meshek FEMA Grant App Signed by CM K-2021-59 Change Order Layne Change Order Cimarron Change Order Horseshoe Change Order EMC ACTION NEEDED: Motion to acknowledge receipt of the reports and direct the filing thereof. ACTION TAKEN: _________________________________ Bid 8 BID-2021-27 CONSIDERATION AND AWARDING OF BID 2021-27 FOR THE PURCHASE OF AGGREGATE AND STONE FOR THE LINE MAINTENANCE DIVISION. Attachments: Staff Report BID TAB ACTION NEEDED: Motion to accept or reject the bid as meeting specifications on Section 1 to Bernie Mathes Trucking, Inc., in the amount of $16.15 per ton as the lowest and best bidder meeting specifications ACTION TAKEN: _____________________________________ ACTION NEEDED: Motion to accept or reject all bids meeting specifications on Section 2; and, if accepted, award the bid to Bob Cunningham, Inc., in the amount of $9.70 per ton as the lowest and best bidder meeting specifications. ACTION TAKEN: _____________________________________ Authorization for Purchase City of Norman, OK Page 4 Printed on 11/25/2020 City Council Meeting Agenda December 1, 2020 9 GID-2021-12 AUTHORIZATION FOR THE PURCHASE OF TWO (2) FLYGT 2 SUBMERSIBLE PUMPS FROM AUTOMATIC ENGINEERING IN THE AMOUNT OF $69,077 FOR THE POST OAK LIFT STATION REHABILITATION PROJECT. Attachments: Staff Report Flygt 45 HP Flygt Pumps Sole Source Letter ACTION NEEDED: Acting as the Norman Utilities Authority, motion to approve or reject authorization for the purchase of two (2) Flygt Submersible Pumps in the amount of $69,077 from Automatic Engineerng for the Post Oak Lift Station Rehabilitation Project. ACTION TAKEN: ____________________________________ Contract 10 K-1920-21 FINAL ACCEPTANCE AND FINAL PAYMENT OF CONTRACT FINAL K-1920-21 BY AND BETWEEN THE NORMAN MUNICIPAL AUTHORITY AND AMERICAN RAMP COMPANY FOR THE ANDREWS PARK SKATE PARK CONSTRUCTION PROJECT. ACTION NEEDED: Acting as the Norman Municipal Authority, motion to approve or reject final acceptance of Contract K-2021-21 with American Ramp Company for the Andrews Park Skate Park Project; and, if approved, authorize final payment in the amount of $70,513.20 to American Ramp Company. ACTION TAKEN: _______________________________ 11 K-1920-32 AMENDMENT NO. THREE TO CONTRACT K-1920-32: BY AND AMD #3 BETWEEN THE CITY OF NORMAN, OKLAHOMA, AND THE BOARD OF REGENTS OF THE UNIVERSITY OF OKLAHOMA EXTENDING THE TERM OF THE LEASE AGREEMENT FOR OFFICE SPACE, SERVICE BAYS, FLEET STORAGE, AND WAREHOUSE/GARAGE SPACE TO BE USED FOR PROVIDING TRANSPORTATION SERVICES UNTIL SEPTEMBER 30, 2021, OR UPON SUBSTANTIAL COMPLETION AND OCCUPATION OF THE NORTH BASE COMPLEX PROJECT, PHASE I, BY THE CITY OF NORMAN. Attachments: Staff Report K-1920-32 Amd. 3 K-1920-32 AMD #2 K-1920-32 AMD #1 K-1920-32 ACTION NEEDED: Motion to approve or reject Amendment No. Three to Contract No. K-1920-32 with The Board of Regents of the University of Oklahoma; and, if accepted, authorize the execution thereof. ACTION TAKEN: _______________________________________________ City of Norman, OK Page 5 Printed on 11/25/2020 City Council Meeting Agenda December 1, 2020 12 K-1920-51 AMENDMENT NO. ONE TO CONTRACT K-1920-51: AN AMENDMENT Amendment TO PIPELINE LICENSE WITH THE BNSF RAILWAY COMPANY FOR 01 THE GRAY STREET WATERLINE REPLACEMENT PROJECT. Attachments: Staff Report Amd 01 - Permit Revision 19-63157 RRGray_Tonhawa_WL_Replacement_Proj_Map ACTION NEEDED: Motion to approve or reject Amendment No. One to Contract No. K-1920-51 with BNSF Railway Company; and, if accepted, authorize the execution thereof. ACTION TAKEN: _______________________________________________ 13 K-2021-72 CONTRACT K-2021-72: A CONTRACT BY AND BETWEEN THE NORMAN UTILITIES AUTHORITY AND MESHEK & ASSOCIATES, LLC, IN THE AMOUNT OF $67,000 TO PROVIDE SERVICES FOR LINKING AS-BUILT RECORDS TO THE CITY GEOGRAPHIC INFORMATION SYSTEM FOR WATER AND SANITARY SEWER PROJECTS. Attachments: Staff Report Contract_K-2021-72 ACTION NEEDED: Acting as the Norman Utilities Authority, motion to approve or reject Contract No. K-2021-72 with Meshek and Associates, LLC; and, if approved, authorize the execution thereof and transfer of $33,500 from Project No. WA0239, Segment D Water Line Phase IV, Construction (31993360-46101) and $33,500 from Project No. WW0058, Wastewater Effluent Reuse, Construction (32999911-46101) to Project No. WA0365, Miscellaneous Water Projects, Design (31993395-46201). ACTION TAKEN: _______________________________________________ 14 K-2021-73 CONTRACT K-2021-73, A CONTRACT BY AND BETWEEN THE NORMAN UTILITIES AUTHORITY (NUA) AND CAROLLO ENGINEERS, INC. IN THE AMOUNT OF $50,000 TO PROVIDE ENGINEERING SERVICES FOR 36-INCH FILTER EFFLUENT PIPE IMPROVEMENTS AT THE NORMAN WATER TREATMENT PLANT. Attachments: Staff Report 2020.11.18 K-2021-73_Filter_Effluent_Valve_Improvements_Signed_by_Carollo rev 1 ACTION NEEDED: Acting as the Norman Utilities Authority, motion to approve or reject Contract No. K-2021-73 with Carollo Engineers, Inc.; and, if approved, authorize the execution thereof. ACTION TAKEN: _______________________________________________ City of Norman, OK Page 6 Printed on 11/25/2020 City Council Meeting Agenda December 1, 2020 15 K-2021-65 CONTRACT K-2021-65: A PURCHASE AND SALE AGREEMENT BY AND BETWEEN THE NORMAN TAX INCREMENT FINANCE AUTHORITY, THE CITY OF NORMAN, OKLAHOMA, AND UNIVERSITY TOWN CENTER, L.L.C., FOR THE PURCHASE OF TWELVE (12) ACRES OF REAL PROPERTY LOCATED IN THE VICINITY OF 24TH AVENUE N.W. AND WEST ROCK CREEK ROAD FOR A PURCHASE PRICE OF $2,069,971 AND BUDGET APPROPRIATION FROM THE UNIVERSITY NORTH PARK TAX INCREMENT FINANCE (UNPTIF) FUND BALANCE. Attachments: City Council Staff Report K-2021-65 ACTION NEEDED: Acting as the Norman Tax Increment Finance Authority and the City Council, motion to approve Contract K-2021-65 with University Town Center, L.L.C.; and, if approved, authorize the City Manager to sign and execute all related closing documents on behalf of the City of Norman and the Norman Tax Increment Finance Authority and appropriate $2,700,000 from UNP TIF Fund Balance (57-29000) designating $1,350,000 to Project NFB002, Indoor Aquatic Facility Project Land (51795546-46001) and $1,350,000 to Project NFB003, Indoor Sports Facility Project Land (51796601-46001). ACTION TAKEN: Motion to approve is on the floor from the November 10, 2020, meeting - motion to approve by Councilmember Carter and seconded by Councilmember Holman_____________________________ Special Claim 16 SC-2021-5 SPECIAL CLAIM SC-2021-5: SUBMITTED BY RICHARD WOLCOTT IN THE AMOUNT OF $2,600 FOR VEHICLE DAMAGE THAT OCCURRED AS A RESULT OF A COLLISION WITH A CITY PARKS DEPARTMENT VEHICLE ON JULY 9, 2020, AT THE INTERSECTION OF 24TH AVENUE NE AND EAST ROBINSON STREET. Attachments: Staff Report City Clerk Memo Notice of Tort Claim Estimate Vehicle Value Collision Report-Redacted Photo ACTION NEEDED: Motion to approve or reject Special Claim SC-2021-5; and, if approved, direct payment in the agreed amount of $2,600 contingent upon obtaining a Release and Covenant Not to Sue from Richard Wolcott. ACTION TAKEN: ____________________________________ Resolution City of Norman, OK Page 7 Printed on 11/25/2020 City Council Meeting Agenda December 1, 2020 17 R-2021-69 RESOLUTION R-2021-69: A RESOLUTION OF THE COUNCIL OF THE CITY OF NORMAN, OKLAHOMA, APPROPRIATING CARES ACT REIMBURSEMENT FUNDING IN THE AMOUNT OF $1,000,000 RECEIVED FROM THE STATE OF OKLAHOMA FROM THE GENERAL FUND MISCELLANEOUS GRANT REIMBURSEMENTS ACCOUNT TO BE USED FOR SMALL BUSINESS RELIEF GRANTS. Attachments: City Council Staff Report R-2021-69 CARES Act - Small Business ACTION NEEDED: Motion to adopt or reject the resolution. ACTION TAKEN: _________________________________ 18 Adjournment City of Norman, OK Page 8 Printed on 11/25/2020