Community Development Block Grant Policy Committee

CITY OF NORMAN, OK COMMUNITY DEVELOPMENT BLOCK GRANT POLICY COMMITTEE Council Chambers, 201 W Gray, Norman, OK 73069 Wednesday, January 04, 2023 at 6:00 PM MINUTES The CDBG Policy Committee of the City of Norman, Cleveland County, State of Oklahoma, met for a meeting on Wednesday, January 4, 2023 at 6:00 p.m. Notice and Agenda of the meeting were posted at the Norman Municipal Building and at www.Normanok.gov twenty-four hours prior to the beginning of the meeting. Lisa Krieg called the meeting to order at 6:02pm. INTRODUCTIONS Attendees: Tammy C. Vaughn Jayne Crumpley Heidi Smith Michelle Jackson Karen Canavan Kyle Lankford Lilly Amechi Lee Hall Randy Gardner Kendel Posey David John Jim Frazier City Staff: Lisa Krieg, CDBG Grants Manager Tara Reynolds, Financial Management Analyst REPORTS 1. Update on the City of Norman CDBG & HOME Programs Please see attached powerpoint. 2. Funding Update; Cares Act Programs Please see attached powerpoint, slide 8. 3. HOME ARP Program; Allocation Plan Update Norman was awarded $1,560,908 in HOME ARP funds from the Department of Housing and Urban Development. The regulatory requirements of these Recovery Act funds are substantially different than the ARP funding that the City of Norman and Cleveland County received from the Department of Treasury. There is a formal Allocation Plan Process the City has to complete prior to programming these funds. COMMUNITY DEVELOPMENT BLOCK GRANT POLICY COMMITTEE - Wednesday, January 04, 2023 Page |1  The Allocation Plan is due to HUD no later than March 31, 2023. Once the Allocation Plan is approved, the City of Norman will have until 2030 to expend the funds. Please see slide 11 of the attached powerpoint for more information. There was a discussion of eligible activities for these funds. Of note, a congregate shelter is an eligible activity but the development and operational cost is prohibitive utilizing only these funds as a resource. There was a consensus that affordable housing is the greatest need, followed by case management/supportive services. DISCUSSION 4. Solicitation of volunteers to serve on the CDBG Policy Committee Attendees of the meeting will receive emails inviting them to participate in the CDBG Policy Committee. ADJOURNMENT This meeting was adjourned at 7:20pm. COMMUNITY DEVELOPMENT BLOCK GRANT POLICY COMMITTEE - Wednesday, January 04, 2023 Page |2 PUBLIC HEARING CITY OF NORMAN COMMUNITY DEVELOPMENT BLOCK GRANT HOME INVESTMENT PARTNERSHIP PROGRAM CITY OF NORMAN COMMUNITY DEVELOPMENT BLOCK GRANT HOME INVESTMENT PARTNERSHIP PROGRAM Staff: Lisa Krieg; CDBG Grants Manager Tara Reynolds; CDBG Financial Analyst James Heath; Rehabilitation Specialist Jan Jansing: Rehabilitation Technician  CONSOLIDATED PLAN Effective Dates 7/1/2020 thru 6/30/2025 EXECUTIVE MARKET ANALYSIS FIRST YEAR ACTION SUMMARY Housing, Affordable Housing, PLAN Homeless Facilities, Community Development THE PROCESS STRATEGIC PLAN SECOND YEAR ACTION Citizen Participation and Geographic Priorities, PLAN Consultations Anticipated Resources, Goals NEEDS STRATEGIES THIRD YEAR ACTION ASSESSMENTS Affordable Housing, PLAN Housing, Homeless, Special Homelessness, Lead Based Needs Populations, and Paint, and Anti-Poverty Community Development. The 2020-2024 Consolidated Plan and Third Year Action Plan are available for review at: https://www.normanok.gov/your-government/departments/planning-and-community-development/grant-programs  CONSOLIDATED PLAN GOALS Continue to collaborate with Support services aimed at the Improve the condition of housing for Increase the viability of potential homeless providers to supply a prevention and elimination of low-income homeowners. homeownership opportunities. continuum of services. homelessness and Rapid Rehousing. Improve the condition of housing for Support improvement of Expand business opportunity by Address community needs through low-income renters and infrastructure and public facilities in supporting economic development community-based public service homeowners through regulatory CDBG targeted areas in Norman. projects. programs. programs.  CDBG Entitlement Consolidated Annual Performance Evaluation Report (CAPER) An evaluation of the CDBG Program Year from July 1, 2021 thru June 30, 2022 $1,267,867 Total Expenditures of CDBG Funds 13% Administration 6% Public Service 233 households housed or received rental assistance 64% Housing Rehab 29 Projects Completed 17% Community Development Tree Project, Cate Park, Non-Profit Rehab, Senior Kitchen The 2021-2022 Program Year provided expenditures that were of 100% benefit to low and moderate income households. The 2021-2022 CAPER is available for review at: https://www.normanok.gov/your-government/departments/planning-and-community-development/grant-programs  CDBG-CV Consolidated Annual Performance Evaluation Report (CAPER) An evaluation of the CDBG Program Year from July 1, 2021 thru June 30, 2022 $1,273,256 Total Award of CDBG CV (1;3) Funds $843,777 Total Expenditures of CDBG CV Funds Drawn as expended from Treasury Activities included: • Rent Assistance • Housing Navigator • Housing Start-up • Encampment Cleanup The 2021-2022 Program Year provided expenditures that were of 100% benefit to low and moderate income households. The 2021-2022 CDBG CV CAPER is available for review at: https://www.normanok.gov/your-government/departments/planning-and-community-development/grant-programs  CITIZEN PARTICIPATION PLAN PUBLIC NEIGHBORHOOD POLICY ACTION PLAN PUBLIC HEARING #1 MEETING COMMITTEE DEVELOPMENT HEARING #2 Review of Prior Discusses program Staff develops the Action Public Hearing #2 Meeting of the priorities and Year and Designated Plan based upon the is before the discussion of develops Action recommendations of the Norman City Neighborhoods in the Plan over a series needs CDBG Target Area Policy Committee and Council for of meetings HUD requirements approval of the Action Plan prior to submittal to HUD The Citizen Participation Plan was modified in the Spring of 2020 to allow for virtual meetings and is available for review at: https://www.normanok.gov/your-government/departments/planning-and-community-development/grant-programs Current Program Year Meetings will be in-person unless directed to virtual due to health concerns.  FUNDING UPDATE $940,869 $431,097 $1,273,256 $1,516,500 $1,560,908 CDBG FYE23 HOME FYE23 CDBG-CV1 and 3 CDBG-CV2 HOME ARP Administration Administration First and Third allocation Second Allocation from the First allocation awarded in 2021 Public Services Tenant Based Rental from the CARES Act CARES Act from ODOC for planning activities Housing Rehabilitation Assistance Rent and utility program Extension of the rent program Allocation Plan due to HUD Tree Planting Project Development of Affordable Homeless housing kits Nutrition Programs 3/31/2023 to release remaining Housing Child Care Program funds Senior Citizen Kitchen Rehab Acquisition of Affordable Housing The CARES Act Funding is required to be programmed to “prevent, prepare for, and respond to” the coronavirus.  SEC. 3205. HOMELESSNESS ASSISTANCE AND SUPPORTIVE SERVICES PROGRAM. THE HOME- Provides $5 billion of supplemental AMERICAN HOME funds to assist individuals or households who are homeless, at risk RESCUE PLAN of homelessness and other vulnerable (ARP) populations by providing housing, rental assistance, supportive services, and non-congregate shelter.  HOME-ARP - CPD Notice 21-10 •99 page document with details needed to develop HOME ARP Plan and determine gaps and priorities •Allocated via HOME formula, highly targeted to poverty, renters in poverty; cost, availability and condition of housing stock •Jurisdictions that qualified for HOME allocation in FY 2021 received HOME-ARP allocation HOME-ARP ALLOCATION City of Norman $1,560,908 Consultation & Public Participation Needs Assessment and Gaps Analysis HOME-ARP Activities HOME-ARP Production Housing Goals Preferences ACTIVITY CAPS Up to 15% of funds can be used for Admin and planning for Participating Jurisdictions or subrecipients Up to 5% of funds can pay for operating costs (e.g. salaries, insurance, utilities, etc.) for CHDOs and other non-profits undertaking HOME-ARP activities An additional 5% for capacity building costs to allow PJs to expand capacity of CHDOs or other non-profits APPLICATION PROCESS 01 02 03 04 Sign and return PJs will develop and PJs will begin Grants expire HOME-ARP Grant submit in IDIS a HOME- programmatic execution September 30, 2030. Agreements to HUD. ARP Allocation Plan as and distribution of Period of Compliance Once the grant part of a substantial funding once HUD continues depending agreement is amendment to their FY approval of Allocation on activity type. returned, HUD will 2021 AAP and submit Plan is complete. release in IDIS, 5% to HUD by 3/31/2023 of the total grant amount for a portion of the administration and planning. ($78,045.40 executed 12/14/2021)  FIVE ELIGIBLE ACTIVITIES PRODUCTION TENANT-BASED SUPPORTIVE PURCHASE AND NONPROFIT OR RENTAL SERVICES, DEVELOPMENT OPERATING PRESERVATION ASSISTANCE HOMELESS OF NON- AND CAPACITY OF AFFORDABLE (TBRA) PREVENTION CONGREGATE BUILDING HOUSING (HOME SERVICES, AND SHELTER (HOME ARP (HOME ELIGIBILITY) HOUSING (HOME ARP ELIGIBILITY ELIGIBILITY) COUNSELING ELIGIBILITY ONLY) (HOME ARP ONLY) ELIGIBILITY ONLY) WHAT IS CURRENTLY BEING UNDERTAKEN? The City of Norman, OK504CoC and other community partners are collecting data to assist in identifying the priorities. 1. HMIS data on who is experiencing homelessness in the community 2. Reviewing current community plans or gaps analysis 3. Identifying additional sources of funding for potential projects as needed 4. Development of prioritization tools for potential projects QUESTIONS?