Environmental Control Advisory Board Meeting

ENVIRONMENTAL CONTROL ADVISORY BOARD MINUTES OF March 9, 2022 Item No. 1 being: ROLL CALL The Environmental Control Advisory Board of the City of Norman, Cleveland County, State of Oklahoma, met in a Special Session at the City of Norman, in the Executive Conference Room, Norman Municipal Building, 201 West Gray Street on March 9, 2022 at 5:30 p.m. Notice and Agenda of the meeting were posted at the Norman Municipal Building at 201 West Gray, 24 hours prior to the beginning of the meeting. MEMBERS PRESENT Dane Heins (Chair) Lainey Phillips Sara Bondy Thomas Fightmaster Nathalie Rocher Deborah Cretsinger Jim Griffith MEMBERS ABSENT Courtney DeKalb-Myers (Vice Chair) Robert Vollmar (RESIGNING) STAFF MEMBERS PRESENT Rachel Croft, Utilities Staff Engineer Michele Loudenback, Enviro. & Sustainability Manager Jerry Gates, Environmental Services Assistant Manager Michelle Chao, Stormwater Program Specialist Item No. 2 being: INTRODUCE NEW MEMBERS & GUESTS None. Item No. 3 being: APPROVAL OF THE MINUTES OF February 16, 2022 MEETING Griffith made a motion to approve the February 16, 2022 minutes. Philips seconded. There being no further discussion, a vote was taken with the following result: YEAS Dane Heins (Chair) Lainey Phillips Sara Bondy Thomas Fightmaster Page 1 of 5  Nathalie Rocher Deborah Cretsinger Jim Griffith NAYS None The motion passed by a vote of 7 to 0. Item No. 4 being: DISCUSSION AND APPROVAL OF ECAB “UNIFORM” T-SHIRT ART AND ORDER QUANTITIES Loudenback started off by giving everyone the prices she was quoted by the cheapest company. Phillips asked if they reached out to a certain company and Loudenback said no. It was discussed and Phillips will reach out for pricing from that company and get back to Loudenback. Croft showed everyone the final design for final approval. Heins pointed out one typo which was immediately corrected. Phillips made a motion to approve the artwork as well as the pricing unless they find a cheaper price with the other company. Also, made a motion to go with both colors and both designs with ordering 15-30 of each shirt up to no more than $1000. Cretsinger seconded. There being no further discussion, a vote was taken with the following result: YEAS Dane Heins (Chair) Lainey Phillips Sara Bondy Thomas Fightmaster Nathalie Rocher Deborah Cretsinger Jim Griffith NAYS None The motion passed by a vote of 7 to 0. Item No. 5 being: DISCUSSION OF THE EXAMPLE SEASONAL EATING CALENDAR AND APPROVAL OF PRINT QUANTITIES Loudenback had it printed on regular paper so everyone could look at it prior to purchase. Phillips asked if they could put ECAB events on the calendar as well to promote them more. Answer is yes, they can. Just need to do it quick because print shop will need at least 2 weeks to get them completed. They will collaborate on what events to add later. Cretsinger made a motion to approve the calendar. Bondy seconded. There being no further discussion, a vote was taken with the following result: YEAS Dane Heins (Chair) Page 2 of 5  Lainey Phillips Sara Bondy Thomas Fightmaster Nathalie Rocher Deborah Cretsinger Jim Griffith NAYS None The motion passed by a vote of 7 to 0. Item No. 6 being: DISCUSSION OF ARTFUL INLETS ACTIVITY STATIONS AND APPROVAL OF GOODIE DESIGN AND ORDER Cretsinger asked what the goodie design was, Loudenback said that they got a bid for hacky sacks with the ECAB logo on them and that was the design it is referring to. Loudenback passed around the design for everyone to look at. Loudenback stated that the issue they are running into is that the items they are looking at for goodies are not made locally so there would be an additional expense for shipping to get them here in time. Loudenback explained that the sheet had all of the ECAB logos and informed them it was whichever they would like to put on them and what color they would like to use. Loudenback asked if 100 would be enough and it was stated that it would be more than enough. Phillips mentioned that the Hacky sacks could be used to hand out to the kids for the t-shirt contest as well. Phillips asked if they are going to reuse them then wouldn’t it be worth it to get the minimum order quantity of 250? It was discussed and decided that it would be worth ordering the 250. There will no longer be a micro solar booth being that Vollmar has resigned. Cretsinger said that her booth is more informational. Bondy has updated everyone in that the ODEQ has volunteered to let them use their waste game so that frees her up a bit. Cretsinger asked Bondy if she was still going to be talking to her friend about the wild flowers previously discussed. Bondy will get in touch with her again to see if she wants to organize something. Heins asked about the dates. Artful inlets are the 22nd and 23rd. Artists will be painting from 9 am till 5 pm each day. ECAB will booth up on the 23rd for approximately 3-4 hours. Loudenback suggested discussing a time frame so they can promote the booths to the public. Time frame was discussed and agreed on from 9 am to noon. Cretsinger asked if there was a rainy day. Loudenback said that there is but they do not have to be there for that unless they want to because typically if the event gets cancelled and rescheduled, public attendance drops. Heins made a motion to approve the 250 minimum quantity order as well as the ECAB design with greennorman website listed on the back. Cretsinger seconded. There being no further discussion, a vote was taken with the following result: YEAS Dane Heins (Chair) Lainey Phillips Sara Bondy Thomas Fightmaster Nathalie Rocher Deborah Cretsinger Jim Griffith Page 3 of 5  NAYS None The motion passed by a vote of 7 to 0. Item No. 7 being: PLANNING & DISCUSSION OF BIG EVENT CLEAN-UP AT SUTTON WILDERNESS & GRIFFIN COMMUNITY PARKS AND APPROVAL OF WATER BOTTLE DESIGN AND ORDER, IF POSSIBLE. Loudenback explained that they only need to be at one location because Griffin is undergoing construction. The Big Event is April 2nd. Everyone will meet at Sutton at 9:45 am. At 10 am they will start the cleanup and everyone leaves no later than 2 pm but typically they are gone within 2 hours of arrival. Heins asked how many volunteers will be coming, Loudenback said that they are sending 50 but that they may only see half of that actually show up. Loudenback had Croft pull up the design for the Water bottle which is BPA free, 24 oz. Heins stated to use the waters worth it design on the water bottle as well. It was stated that there was a concern for plastic. Loudenback agreed and stated that they couldn’t get the aluminum in time. Heins said that we could do both; a short order of the plastic ones to arrive by April 2nd and another order for the aluminum. It was asked if they should maybe NOT use the plastic at all. Loudenback said they could decide to not do that. Philips asked if there was an expectation for the volunteers to get something and Loudenback said, no there was no expectation. Philips said that maybe they hold off on the plastic and go ahead with the aluminum. Loudenback said that she will work on getting a hard quote on them before voting on spending any money on them. Griffith asked why they are discussing aluminum because he doesn’t really like aluminum to drink out of. Loudenback said that it could be stainless steel. Loudenback said that she will get quotes for both and they can decide at a later date. Item No. 8 being: DISCUSSION OF SPRAYING PROGRAMS IN NORMAN Loudenback has sent all the questions to the responsible parties and has not heard back from anyone just yet. Item No. 9 being: DISCUSSION OF A POSTER CONTEST JUDGING, IF APPLICABLE, OR DISUCSSION AND APPROVAL OF ALTERNATIVE EARTH DAY T-SHIRT GRAPHIC, IF NO POSTER CONTEST SUBMISSIONS. Posters were judged and the main winner was Lynlie Robertson from Jefferson Elementary. Discussion of prizes will occur at the next meeting. Item No. 10 being: MISCELLANEOUS DISCUSSION Page 4 of 5 None Item No. 11 being: QUESTIONS FROM THE PUBLIC None Item No. 12 being: ADJOURNMENT There being no further business, the meeting adjourned at 6:30 p.m. Passed and approved this _____ day of ______2022. _____________________________________ Chair, Dain Heins Page 5 of 5