HOME ARPA Public Hearing

CITY OF NORMAN, OK HOME ARPA PUBLIC HEARING Municipal Building, Council Chambers, 201 West Gray, Norman, OK 73069 Wednesday, December 14, 2022 at 6:00 PM MINUTES INTRODUCTIONS The meeting was called to order at 6:01pm. Attendees: Heidi Smith Lynn Haynes Jayne Crumpley Karen Canavan Kendel Posey David John Cheri Lee Jim Frazier Staff Present: Lisa Krieg, CDBG Grants Manager Tara Reynolds, CDBG Financial Management Analyst REPORTS 1. Presentation pertaining to the HOME ARP Program. Eligible populations & activities, Administrative & Operating funding. Please see attached powerpoint slides. DISCUSSION ITEMS 2. Discussion of Potential Projects The HOME ARP Allocation Plan will go to City Council on March 27 for approval. Potential projects for these funds are building affordable housing, street outreach to the unhoused, mortgage assistance, and case management/supportive services. There was also discussion of of tax credit projects, small single room occupancy residence. These funds are not eligible for a congregate homeless shelter. The consensus was the biggest need in our community is affordable housing units, and supportive services. ADJOURNMENT The meeting was adjourned at 7:19pm. HOME ARPA PUBLIC HEARING - Wednesday, December 14, 2022 Page |1 HOME-ARP AMERICAN RESCUE PLAN CITY OF NORMAN INFORMATIONAL SUMMARY What is HOME-ARP? The application process Qualifying populations Developing the HOME-ARP Allocation Plan Eligible activities What is currently being undertaken?  SEC. 3205. HOMELESSNESS ASSISTANCE AND SUPPORTIVE SERVICES PROGRAM. THE HOME- Provides $5 billion of supplemental AMERICAN HOME funds to assist individuals or households who are homeless, at risk RESCUE PLAN of homelessness and other vulnerable (ARP) populations by providing housing, rental assistance, supportive services, and non-congregate shelter. HOME-ARP - CPD Notice 21-10 •99 page document with details needed to develop HOME ARP Plan and determine gaps and priorities •Allocated via HOME formula, highly targeted to poverty, renters in poverty; cost, availability and condition of housing stock •Jurisdictions that qualified for HOME allocation in FY 2021 received HOME-ARP allocation HOME-ARP ALLOCATION City of Norman $1,560,908 Consultation & Public Participation Needs Assessment and Gaps Analysis HOME-ARP Activities HOME-ARP Production Housing Goals Preferences ACTIVITY CAPS Up to 15% of funds can be used for Admin and planning for Participating Jurisdictions or subrecipients Up to 5% of funds can pay for operating costs (e.g. salaries, insurance, utilities, etc.) for CHDOs and other non-profits undertaking HOME-ARP activities An additional 5% for capacity building costs to allow PJs to expand capacity of CHDOs or other non-profits  APPLICATION PROCESS 01 02 03 04 Sign and return PJs will develop and PJs will begin Grants expire HOME-ARP Grant submit in IDIS a HOME- programmatic September 30, 2030. Agreements to HUD. ARP Allocation Plan as execution and Period of Compliance Once the grant part of a substantial distribution of funding continues depending agreement is amendment to their FY once HUD approval of on activity type. returned, HUD will 2021 AAP and submit Allocation Plan is release in IDIS, 5% to HUD by 3/31/2023 complete. of the total grant amount for a portion of the administration and planning. ($78,045.40 executed 12/14/2021) QUALIFYING POPULATIONS QUALIFYING POPULATIONS Fleeing, or attempting to flee, Homeless, as defined in section At-risk of homelessness, as domestic violence, dating 103(a) of the McKinney-Vento defined in section 401(1) of the violence, sexual assault, stalking, Homeless Assistance Act McKinney-Vento Homeless or human trafficking, as defined Assistance Act by the Secretary; In other populations where providing supportive services or assistance under section 212(a) Veterans and families that include of the Act (42 U.S.C. 12742(a)) a veteran family member that would prevent the family’s meet one of the preceding homelessness or would serve criteria. those with the greatest risk of housing instability;  OTHER POPULATIONS Where providing services or assistance under section 212(a) of NAHA (42.U.S.C. 12742(a) would prevent the family’s homelessness or would serve those with the greatest risk of housing instability… • Previously documented as homeless or currently housed due to temporary or emergency assistance according to 24 CFR 91.5 to avoid returning to homelessness At greatest risk of housing instability including: • Less than 30% MFI • Paying more than 50% of household income toward housing costs • Meet one of the following conditions from paragraph (iii) of At risk of homelessness established in 24 CFR 91.5  an individual or family who lacks a fixed, regular, and adequate nighttime residence; an individual or family with a primary nighttime residence that is a public or private place not meant for human habitation, including a car, park, abandoned building, bus or train station, airport, or camping ground; HUD DEFINITION an individual or family living in shelter HOMELESS designated to provide temporary living arrangements an individual who resided in a shelter or place not meant for human habitation and who is exiting an institution where he or she temporarily resided; an individual or family who will imminently lose their housing, including housing they own, rent, or live in without paying rent, are sharing with others, and rooms in hotels or motels  Multiple Moves: Has moved because of economic reasons two or more times during the 60 days immediately preceding the application for assistance Doubled Up: Is living in the home of another because of economic hardship HUD DEFINITION AT Hotel/Motel: Lives in a hotel or motel and the cost is not paid for by charitable organizations RISK OF or by federal, state, or local government programs for low-income individuals HOMELESSNESS Overcrowded Housing: Lives in a single room occupancy (SRO) or efficiency apartment unit where two or more persons reside or where Income at or below 30% AMI; there are more than one-and-a-half persons per Lacks sufficient resources to attain room housing stability; AND Exiting Institution: Is exiting a publicly funded institution or system of care (e.g., jail, prison, psychiatric hospital, etc.); PLANNING FOR HOME-ARP Who are the key players and how engagement occurs. PARTICIPATING JURISDICTION (PJ) - City of Norman State and local government agencies that administer HOME funds. PJs are given broad discretion in determining how HOME funds are spent, although there are prohibited activities. HOME projects and activities in nonmetropolitan and rural areas are generally funded through state PJs (OHFA). PJS RESPONSIBILITIES Managing the day-to-day operations of the HOME-ARP program Ensuring that HOME-ARP funds are used in accordance with all program requirements and written agreements Completing and submitting the Allocation Plan Set up written agreements, policy and procedures and other grant management activities Taking appropriate action when performance problems arise CONTINUUM OF CARE (COC) – OK504 Collaborative Applicant – Thunderbird Clubhouse Board, Inc. The CoC is the planning body made up of stakeholders in a community with an interest in preventing and ending homelessness within their geographic region. They are responsible for operating the homeless system in a community to provide for crisis and housing services to people experiencing homelessness. COC RESPONSIBILITIES Coordinating community funding and services for people experiencing homelessness Strategically coordinating all public and private funding sources in a community to address the needs of persons experiencing homelessness Developing targeted partnerships with housing providers and supportive services providers Utilizing data to improve the homeless system and ensure that homelessness is rare, brief and non-recurring  The City of Norman as the PJ will consult with OK504 CoC to identify community priorities for HOME-ARP projects. Provide data to support the needs of the community, which will be required in the HOME- COC ARP Allocation Plan; PIT, HIC, BNL Possible partners for the supportive services INVOLVEMENT provided to residents of HOME-ARP projects IN HOME-ARP Be an advocate for, or an adversary against, eligible projects Operate the Coordinated Entry, which could be used as a source for referrals DEVELOPING THE HOME-ARP ALLOCATION PLAN COMPONENTS OF THE ALLOCATION PLAN Needs Assessment Consultation and Gap Analysis HOME-ARP Activity Specific Activities Requirements Public Certifications and Participation SF-424s CONSULTATION The City of Norman PJ will consult with agencies and services providers whose clientele include HOME-ARP qualifying populations to identify unmet needs and gaps in housing and service delivery systems. At a minimum these include: 1. OK504CoC which serves the jurisdictions geographic area 2. Homeless and domestic violence service providers 3. Veteran’s groups 4. Public housing agencies 5. Public agencies that address the needs of the qualifying populations 6. Public or private organizations that address fair housing, civil rights, and the needs of persons with disabilities. NEEDS ASSESSMENT AND GAP ANALYSIS The City of Norman as the PJ will conduct a needs assessment and gap analysis, both rooted in data. Part of the analysis must include the size and demographics of the qualifying population and the unmet need in housing and services. In addition, the plan will: 1. Identify the characteristics of housing associated with instability and an increased risk of homelessness. 2. Identify priority needs for qualifying populations; and, 3. Explain how level of need and gaps in its shelter and housing The data MUST drive the inventory and service delivery systems was determined. decision on how HOME- ARP funds will be allocated. HOME-ARP ACTIVITIES Describe how a PJ will distribute HOME-ARP funds in accordance with its priority needs. Indicate the amount of HOME-ARP planned for each eligible activity type. Demonstrate that no more than 5% of the allocation will be used for nonprofit organization operating assistance, nonprofit capacity building, and no more than 15% for administrative costs. Include a description on how the characteristics of the shelter and housing inventory, service delivery system, and the needs identified in the gap analysis provided a rationale for the plan to fund eligible activities. ACTIVITY SPECIFIC REQUIREMENTS HOME-ARP Production Goals: Preferences: HOME-ARP Refinancing Guidelines: The plan must estimate the number The plan must identify whether the If a PJ intends to use HOME-ARP of affordable rental housing units PJ intends to give preference to one funds to refinance existing debt for qualifying populations that the or more qualifying populations or a secured by multifamily rental housing PJ will produce and describe a subpopulation within one or more that is being rehabilitated with specific affordable rental housing qualifying populations for any HOME-ARP funds, it must state its production goal and how it will eligible activity or project. refinancing guidelines in accordance address the PJ’s priority needs. with 24 CFR 92.206(b). PREFERENCES/LIMITATIONS/METHODS OF PRIORITIZATION A Preference permits an eligible Qualified Population applicant to be selected for assistance before another eligible qualifying applicant. A Limitation purposefully excludes an eligible Qualified Population applicant from applying for or receiving assistance A Method of Prioritization is the process used to determine how two or more eligible Qualified Population applicants qualifying for preferences are selected for HOME-ARP assistance. PUBLIC PARTICIPATION At a minimum a PJ must: 1. Provide residents with reasonable notice and an opportunity for public comment on the proposed HOME-ARP allocation plan for at least 15 days. Official comment period is scheduled for March 1-17, 2023; but all comments made during the consultation period will be recorded and considered. 2. Follow its adopted requirements for “reasonable notice and an opportunity to comment” for plan amendments in its current citizen participation plan. 3. Hold at least one public hearing during the development of the HOME-ARP allocation plan prior to submitting the plan to HUD. (December 14, 2022; January 4, 2023; March 27, 2023) CERTIFICATIONS AND SF-424S Submit an SF-424, SF-424B, and SF-424D and the required certifications with the HOME-ARP allocation plan, including the following: 1. Affirmatively Further Fair Housing 2. Uniform Relocation Assistance and Real Property Acquisition Policies Act and Anti-displacement and Relocation Assistance Plan 3. Anti-Lobbying 4. Authority of Jurisdiction 5. Section 3 6. HOME-ARP specific certification that a PJ will only use HOME-ARP funds consistent with ARP and the HOME-ARP Notice for eligible activities and eligible costs. ELIGIBLE ACTIVITIES  FIVE ELIGIBLE ACTIVITIES PRODUCTION TENANT-BASED SUPPORTIVE PURCHASE AND NONPROFIT OR RENTAL SERVICES, DEVELOPMENT OPERATING PRESERVATION ASSISTANCE HOMELESS OF NON- AND CAPACITY OF AFFORDABLE (TBRA) PREVENTION CONGREGATE BUILDING HOUSING (HOME ELIGIBILITY) SERVICES, AND SHELTER (HOME ARP (HOME ELIGIBILITY) HOUSING (HOME ARP ELIGIBILITY ONLY) COUNSELING ELIGIBILITY ONLY) (HOME ARP ELIGIBILITY ONLY)  •HOME-ARP funds may be used to acquire, construct and rehabilitate rental housing for occupancy by RENTAL individuals and families that meet one of the Qualifying Populations. HOUSING •HOME-ARP rental housing may include single family or multifamily housing, transitional or permanent housing, group homes, single room occupancy (SRO) units, and manufactured housing.  •HOME-ARP funds may be used to provide tenant- TENANT BASED based rental assistance (“HOME-ARP TBRA”) to individuals and families that meet one of the RENTAL Qualifying Populations •A PJ may assist a qualifying household by providing ASSISTANCE payments towards housing and housing-related costs, such as rent, security deposits, utility deposits, and utility costs  •HOME-ARP funds may be used to provide a broad range of supportive services to individuals and families that meet one of the qualifying SUPPORTIVE populations. • McKinney-Vento Supportive Services SERVICES • Homeless Prevention Services (ESG Program) • Housing Counseling Services •Supportive services may be provided to individuals and families who are not already receiving the services (limited) through another program.  •HOME-ARP funds may be used to acquire and develop non-congregate shelter (NCS) for individuals and families that meet one of the NON- Qualifying Populations. CONGREGATE •NCS provides private units or rooms as temporary shelter to individuals and families and do not require SHELTER occupants to sign a lease or occupancy agreement. •This activity may include the construction of new structures or the acquisition and/or rehabilitation of existing structures (such as motels, nursing homes, or other facilities) to be for use as HOME-ARP NCS.  •HOME ARP funds may used (up to 5% of HOME-ARP allocation) to pay operating expenses of CHDOs and other nonprofit organizations that will carry out activities with HOME-ARP funds. NONPROFIT •A PJ may also use up to an additional 5% of its allocation to pay eligible costs related to developing OPERATING AND the capacity of eligible nonprofit organizations to successfully carry out HOME-ARP eligible activities. CAPACITY •In any fiscal year, for both the operating assistance or capacity building assistance provided to non-profits BUILDING may not exceed the greater of 50% of the general operating expense for the non-profit for that fiscal year, or $50,000. ASSISTANCE •If an organization receives BOTH in a fiscal year, the total amount a non-profit may receive is the greater of 50% of their operating expense for that year or $75,000. WHAT IS CURRENTLY BEING UNDERTAKEN? The City of Norman, OK504CoC and other community partners are collecting data to assist in identifying the priorities. 1. HMIS data on who is experiencing homelessness in the community 2. Reviewing current community plans or gaps analysis 3. Identifying additional sources of funding for potential projects as needed 4. Development of prioritization tools for potential projects QUESTIONS?