Norman Convention and Visitors Bureau Meeting

Board of Directors Meeting - MINUTES Wednesday, May 19, 2021 Sooner Bowling Center Board Attendance (P) Kyle Allison, Andy Alligators (A) Tarasina Compagni, Benvenuti’s (A) Drew Gaschler, OU Athletics (A) Steve Gillis, NYSA (P) Angelia Green, The Chickasaw Nation (P) Helen Green, OU Public Affairs (P) Lee Hall, City Council (A) Jerry M. Hatter, Balfour of Norman (P) Mandy Haws, Sooner Bowling (A) Brenda Hall, City of Norman (P) James Howard, Baked Bear (P) Scott Kovalick, Embassy Hotel (A) (no appointee), Norman Public Schools (P) Scott Martin, Chamber of Commerce (P) Bree Montoya, Norman Arts Council (P) Amish Zaver, Comfort Inn (P) Emily Chancellor, Hal Smith RG (A) Amber Beutler, NCED (A) Lawrence McKinney, NEDC Call to order Kyle Allison, board chair, brought meeting to order at 11:36 a.m. Minutes Kyle presented Mayl’s meeting minutes. Howard moved to approve; Green made the second and the motion carried. Finance report Howard presented both the May financials to the board and provided an overview of the Statement of Activities. He made note of the following:  Overall, Visit Norman’s cash position is in “great shape” with favorable liabilities  Statement of Activities: Research expenses Civitas  Kovalick asked if we could put the money sitting in reserves into the market, Dan said he would look into it and get back with the board.  Overall VisitNorman team has managed assets, and we are well under budget. May financials board elected to approve them. Montoya moved with a second by Zaver which passed. FY22 Budget Update Schemm reported our budget was 1st off consent, Hall and City council approved. FY22 Board Allison reported current board list and nominating committee. Names of note; Leemaster-Wes Moody Compagni (no longer with hospitality industry)-Carol Dillingham Montoya-Amy Million Zaver will be Chair, Kovalick Treasurer. Haws rolls off the board. Schemm presented awards to both Allison & Haws for serving as chairs during pandemic. NEDC Office Lease Schemm said we do not have lease in place yet, McKinney has been extremely busy lately. We will look to share marketing services with NEDC to offset rent rate. We are still on schedule to move in late October. TMD Update Schemm informed the board that the city attorney has approved the petition, still in the process of determining if we need wet signatures or are able to use docu-sign. District plan- Katherine suggested changes, she added wording that allows city council to terminate the contract. Kovalick raised concern over this, and Schemm stated that Civitas didn’t think the city would be able to legally do that. Schemm said he would stay on top of this and report of any changes. Bylaw Update Minor changes, one of note would not require a secretary to take meeting minutes. Howard moved to approve, Zaver second, board approved. Staff Reports Mauldin & Brickman presented their reports. Mauldin noted Restaurant week coming up July 2-11th. Brickamn noted Lady A Concert, and 2ND Friday had great turnouts. We have had 2 candidates for the digital media specialist position, we look to hire for this position within the next couple of months. Adjournment Motion to adjourn provided by Green and seconded by Zaver; all in favor. 12:45 p.m. Next Meeting: August, 18th, 2021