Norman Election Commission Meeting

NORMAN ELECTION COMMISSION MINUTES May 8, 2017 The Norman Election Commission of the City of Norman, Cleveland County, Oklahoma, met in the Municipal Building Conference Room at 201 West Gray on the 8th day of May, 2017, at 3:12 p.m. Notice and agenda of the meeting were posted at the Municipal Building 48 hours prior to the beginning of the meeting. MEMBERS PRESENT: Elizabeth Pierce Jane Purcell Elizabeth Windes Ty Hardiman, Chairman MEMBERS ABSENT: Richard Hilbert OTHERS PRESENT: Brenda Hall, City Clerk Kristina Bell, Assistant City Attorney ***** Item 2. Consideration of approval of the Norman Election Commission minutes of April 3, 2017. Member Windes moved that the Norman Election Commission minutes of April 3, 2017, be approved, which motion was duly seconded by Member Purcell; Items submitted for the record 1. Norman Election Commission minutes of April 3, 2017 and the question being upon approving the Norman Election Commission minutes of April 3, 2017, a vote was taken with the following result: YEAS: Members Pierce, Purcell, Windes, and Chairman Hardiman NAYES: None The Chairman declared the motion carried and the Norman Election Commission minutes of April 3, 2017, were approved. ***** Norman Election Commission May 8, 2017 Page 2 Item 3. Review of Statement of Organization Forms and Campaign Contribution and Expenditure Reports from the following candidates and elected officials. CONTRIBUTION & CONTRIBUTION & NAME ON REPORT EXPENDITURE EXPENDITURE REPORT REPORT - FINAL Friends for Hillian 2017 X Lynne Miller for Mayor 2016 X Aleisha Karjala for Ward 2 2016 X Hickman for Ward 4 2016 X Friends for Breea Clark 2016 X Allison for Ward 8 2016 X Friends for Hillian 2017 Member Windes moved that the Municipal Candidate Committee Contributions and Expenditures Final Report for Friends for Hillian 2017, be accepted, which motion was duly seconded by Member Purcell; Items submitted for the record 1. Municipal Candidate Committee Contributions and Expenditures Report for Friends for Hillian 2017, filed April 27, 2017 and the question being upon accepting the Municipal Campaign Contributions and Expenditures Final Report for Friends for Hillian 2017, a vote was taken with the following result: YEAS: Members Pierce, Purcell, Windes, and Chairman Hardiman NAYES: None The Chairman declared the motion carried and the Municipal Campaign Contributions and Expenditures Final Report for Friends for Hillian 2017, was accepted. Ms. Brenda Hall, City Clerk, said the campaign report for Committee Schedule J, Resolution of Debt, does not depict an amount, which was overlooked when the report was filed. She will contact Mr. Hillian regarding an amended report for review at the next Norman Election Commission (NEC) meeting. Chairman Hardiman said NEC has made a motion to accept the report, so what should their next step be? City Clerk Hall said NEC can accept receipt of the report with a notation that the candidate needs to file an amended report. Chairman Hardiman said a scrivener’s error in Mr. Hillian’s report will be corrected in a future report submitted to NEC; however, NEC will accept receipt of the current report as noted. * Norman Election Commission May 8, 2017 Page 3 Item 3, continued: Lynne Miller for Mayor 2016 Member Purcell moved that the Municipal Candidate Contributions and Expenditures Report for Lynne Miller for Mayor 2016, be accepted, which motion was duly seconded by Member Pierce; Items submitted for the record 1. Municipal Candidate Committee Contributions and Expenditures Final Report for Lynne Miller for Mayor 2016, filed May 1, 2017 and the question being upon accepting the Municipal Candidate Contributions and Expenditures Report for Lynne Miller for Mayor 2016, a vote was taken with the following result: YEAS: Members Pierce, Purcell, Windes, and Chairman Hardiman NAYES: None The Chairman declared the motion carried and the Municipal Candidate Contributions and Expenditures Report for Lynne Miller for Mayor 2016, was accepted. * Aleisha Karjala for Ward 2 2016 Member Windes moved that the Municipal Campaign Contributions and Expenditures Report for Aleisha Karjala for Ward 2 2016, be accepted, which motion was duly seconded by Member Pierce; Items submitted for the record 1. Municipal Candidate Committee Contributions and Expenditures Report for Aleisha Karjala for Ward 2 2016, filed January 24, 2017 and the question being upon accepting the Municipal Campaign Contributions and Expenditures Report for Aleisha Karjala for Ward 2 2016, a vote was taken with the following result: YEAS: Members Pierce, Purcell, Windes, and Chairman Hardiman NAYES: None The Chairman declared the motion carried and the Municipal Campaign Contributions and Expenditures Report for Aleisha Karjala for Ward 2 2016, was accepted. * Norman Election Commission May 8, 2017 Page 4 Item 3, continued: Hickman for Ward 4 2016 Member Purcell moved that the Municipal Campaign Contributions and Expenditures Report for Hickman for Ward 4 2016, be accepted, which motion was duly seconded by Member Windes; Items submitted for the record 1. Municipal Candidate Committee Contributions and Expenditures Report for Hickman for Ward 4 2016, filed April 25, 2017 and the question being upon accepting the Municipal Campaign Contributions and Expenditures Report for Hickman for Ward 4 2016, a vote was taken with the following result: YEAS: Members Pierce, Purcell, Windes, and Chairman Hardiman NAYES: None The Chairman declared the motion carried and the Municipal Campaign Contributions and Expenditures Report for Hickman for Ward 4 2016, was accepted. * Friends for Breea Clark 2016 Member Windes moved that the Municipal Campaign Contributions and Expenditures Report for Friends for Breea Clark 2016, be accepted, which motion was duly seconded by Member Purcell; Items submitted for the record 1. Municipal Candidate Committee Contributions and Expenditures Report for Friends for Breea Clark 2016, filed April 25, 2017 and the question being upon accepting the Municipal Campaign Contributions and Expenditures Report for Friends for Breea Clark 2016, a vote was taken with the following result: YEAS: Members Pierce, Purcell, Windes, and Chairman Hardiman NAYES: None The Chairman declared the motion carried and the Municipal Campaign Contributions and Expenditures Report for Friends for Breea Clark 2016, was accepted. * Norman Election Commission May 8, 2017 Page 5 Item 3, continued: Allison for Ward 8 2016 Member Windes moved that the Municipal Campaign Contributions and Expenditures Report for Allison for Ward 8 2016, be accepted, which motion was duly seconded by Member Pierce; Items submitted for the record 1. Municipal Candidate Committee Contributions and Expenditures Report for Allison for Ward 8 2016, filed April 26, 2017 and the question being upon accepting the Municipal Campaign Contributions and Expenditures Report for Allison for Ward 8 2016, a vote was taken with the following result: YEAS: Members Pierce, Purcell, Windes, and Chairman Hardiman NAYES: None The Chairman declared the motion carried and the Municipal Campaign Contributions and Expenditures Report for Allison for Ward 8 2016, was accepted. City Clerk Hall said no aggregate totals were brought forward on the report and she will make sure that is corrected. ***** Item 4. Discussion of Preliminary Final Election Report to be submitted on City Council’s Agenda of June 27, 2017. City Clerk Hall said the campaign reporting dates in Chapter 7.5 of the City’s Code of Ordinances do not coordinate with new reporting periods under new State regulations. City rules state the NEC must file a report with Council within 40 days of the Municipal Election and within 90 days of the Run-off Election. The 40 day regulation was met and the 90 day regulation requires the report to be submitted to Council no later than the June 27, 2017, meeting; however, the candidates involved in both the Municipal and Run- off Elections are not required to file another campaign report until July. She said the report to Council in June would not reflect the final campaign contributions and expenditures. She spoke with the City Attorney’s Office about the conflict and they suggested a preliminary final report be filed with Council indicating a final report will be submitted in August 2017. She said Staff is currently working with the City Council Oversight Committee regarding conflicts between the City’s regulations and State regulations and will be working to amend the City’s regulations. She said campaign reporting takes place quarterly so instead of requiring a report with 40 days of the Municipal Election and within 90 days of the Run-off Election the City should just require an annual report be submitted to Council after the total of the campaign reports have been filed. Chairman Hardiman said a preliminary report would at least give Council an idea of what was happening during the campaign period and if there were any violations reported. Norman Election Commission May 8, 2017 Page 6 Item 3, continued: City Clerk Hall said a lot of scenarios have been discussed from changing Council elections to the fall instead of spring, changing Council terms from two years to three years, changing the Mayor’s term from three years to four years, etc., so until Council determines what they want to do, Staff will not know when the elections will be or when the reports would be due. She said no decisions are expected to be made until August 2017, at the earliest. Chairman Hardiman said in order to comply with City and State regulations, NEC should file a preliminary final report with Council in June and a final report in August. He said NEC may have to do the same thing next year depending on how quickly changes are addressed within the City. City Clerk Hall said there is currently legislation being considered that could change election dates again so Staff is waiting to see what happens with the State before discussions on City regulations continue. She will keep NEC informed of any changes recommended by the City Council Oversight Committee. Chairman Hardiman said NEC will submit a Preliminary Final Election Report for City Council’s agenda of June 27, 2017, and submit a Final Election Report in August or September 2017. ***** Item 5. Miscellaneous Discussion. Brenda Hall, City Clerk, said the next NEC meeting is scheduled for Monday, August 7, 2017, if needed. ***** Item 6. Adjournment. Chairman Hardiman declared the meeting adjourned at 3:35 p.m.