Norman Forward Ruby Grant Park Ad Hoc Advisory Group Meeting

Norman Forward Ruby Grant Park Ad Hoc Advisory Group September 25, 2019 The Norman Forward Ruby Grant Park Ad Hoc Advisory Group of the City of Norman, Cleveland County, State of Oklahoma, met in the Conference Room on the 25th day of September, 2019 at 3:30 p.m. and notice and agenda of the meeting were posted at 201 West Gray Street, 48 hours prior to the beginning of the meeting. ITEM 1, being: ROLL CALL Present: Chairman Chappel and Members McGinnis, Power and Ex-Officio Favors Absent: Members Brigham and O’Hara and Ex-Officio Britt City Officials Present: Jud Foster, Director of Parks and Recreation James Briggs, Park Planner Jack McMahan, ADA Technician Wade Thompson, Parks Superintendent Karla Sitton, Administrative Technician IV ITEM 2, being: APPROVAL OF THE AGENDA Member McGinnis made the motion and Member Power seconded to approve the agenda. The vote was taken with the following results: YEAH: Chairman Chappel and Members McGinnis and Power NAY: None ITEM 3, being: APPROVAL OF THE MAY 30, 2019 MEETING MINUTES Member Power made the motion and Chairman Chappel seconded to approve the minutes. The vote was taken with the following results: YEAH: Chairman Chappel and Members McGinnis and Power NAY: None _________________________________________________________________________________________________ Norman Forward Ruby Grant Park Ad Hoc Advisory Group Page 2 of 3 September 25, 2019 ITEM 4, being: PRESENTATION OF FINAL SITE DEVELOPMENT PLAN AND BUDGET Mr. Joe Howell, Howell and Vancuren, Inc., highlighted the components of the Ruby Grant Park project to determine options in order to get within budget. Mr. Jud Foster, Director of Parks and Recreation, said the biggest change in today’s presentation is the Multi-Purpose Trail – changing from concrete to compacted decomposed granite. Mr. Jordan Northcutt, Crosslands Construction, highlighted the recommended costs savings options to include:  Omit foundation for the stone table at the pavilion and three-inch concrete top ($3,000);  Omit the CMU and stone at the table at pavilion ($3,818);  Revise the beam from a Douglas Fir to Glulam material ($12,000);  Omit concrete mowstrip & associated joint sealants around the perimeter of the dog park fencing ($100);  Omit silicone paving sealant and replace with polyurethane sealant ($394);  Omit four sconces on the columns on the Memorial ($1,040);  Revised Landscape Unit Pricing to include drilled seeding instead of hydro-seeding ($234,005);  Storm Sewer - omit concrete sloped end walls (pipe will be exposed to daylight with rip rap) and omit cast in placed pond outlet structures at the new retaining ponds (utilize a pre-cast or pre- made structure) ($22,500);  Site Utilities – city payback for public utility work; omit 292 LF of 6-inch PVC SDR sanitary sewer and MH from the main line to the “future restroom” (install a sleeve large enough under the sidewalk); and omit 234 LF of 2-inch waterline to the pavilion; relocate the hydrant and drinking fountain to be located on a pad just north of the “future restroom”; install 10 LF of waterline from the meter and cap for future connection but still install a future tapping sleeve ($73,516). Mr. Northcutt said additional savings of $360,500+ include omitting the majority of concrete trails and omitting the sidewalks (in the dog park) from the edge of the shade structure pad to the west; omitting 4,120 sq ft of sidewalks; change the concrete thickness from 5 inches to 4 inches; and reduce concrete trails 6 inches on both sides down to 7 feet wide total. The concrete work will need to be re-bid; however, once received, a re-bid costs/price will be scheduled as an agenda item for Council to consider. Mr. Randy Hill, ADG, suggested a concrete number be included on the re-bid as an allowance and put in contingency so that it would not need to go back to Council. Mr. Foster said additional cost saving options include: reduce the number of dumpsters from three (3) to one (1); omit some or all of the practice fields; and the City could assume responsibility for watering the seeded areas. Mr. Foster felt like all three dumpsters were needed as there is one in each parking area and he felt like the City probably would not be able to commit to the watering due to lack of manpower. Ms. Susan Favors, Ex-Officio, felt like the practice fields could be removed since there are practice fields in other city parks, but Mr. Foster said the original Park Master Plan indicated there must be (some) practice fields; therefore, they cannot be completely removed. Mr. James Briggs, Park Planner, said there are not any changes to the all-inclusive playground. He said the City already has the vendor and design. Mr. Foster said Staff has been working with the vendor and brochures as well as a video have been sent to donors. He said the materials encourage each donor to Norman Forward Ruby Grant Park Ad Hoc Advisory Group Page 3 of 3 September 25, 2019 reach out to another five (5) people and/or businesses and explain the donation opportunity they have to be a part of such of wonderful project. Staff showed the vendor video to the Ad Hoc Group. Mr. Howell showed pictures of the pavilion and said the fireplace was removed due to (possible) vandalism. Mr. Foster said Staff may try to fund the City Monument sign from another funding source which would also help with the budget. Member Power made the motion and Member McGinnis seconded to approve the proposed Norman Forward Ruby Grant Park Project. The vote was taken with the following results: YEAH: Chairman Chappel and Members McGinnis and Power NAY: None ITEM 5, being: MISCELLANEOUS Mr. Jud Foster, Director of Parks and Recreation, said an agenda item will be prepared for Council consideration at a future Council meeting, possibly October 22, 2019. Mr. Foster said he appreciated Howell and Vancuren, ADG, and Crosslands for working together and bringing today’s options to the Ad Hoc Group. ITEM 6, being: ADJOURNMENT Chairman Chappell declared the meeting adjourned at 4:45 p.m. Passed and approved this ____________of ________________________ 2020. James Chappell, Chairperson