Norman Housing Authority Meeting

Legend: AGENDA - green MINUTES - white ATTACHMENTS - blue RESOLUTIONS - yellow HOUSING AUTHORITY OF THE CITY OF NORMAN BOARD OF COMMISSIONERS REGULAR BOARD MEETING (Board Member Lunch 12:00pm-12:30pm in Executive Office) Administration/Resident Initiatives Building Conference Room (Handicap Accessible) 700 North Berry Road Norman, Oklahoma 73069 AGENDA NOVEMBER 15, 2021 12:30 p.m. Board of Commissioners Chairman Jeff Cummins Vice-Chairperson Marianne Ratliff Commissioner Rick McKinney Commissioner Paul Austin Commissioner Lee Lawrence It is the policy of the Housing Authority of the City of Norman that no person or groups of persons shall on the grounds of race, color, religion, ancestry, national origin, age, place of birth, sex, sexual orientation, gender identity or expression, familial status, marital status, including marriage to a person of the same sex, disability, retaliation, or genetic information, be excluded from participation in, be denied the benefits of, or otherwise subjected to discrimination in employment activities or in all programs, services, or activities administered by the Housing Authority of the City of Norman, its recipients, sub-recipients, and contractors. In the event of any comments, complaints, modifications, accommodations, alternative formats and services regarding accessibility or inclusion, please contact us at 405-329-0933 x 313. To better serve you, five (5) business days’ advance notice is preferred.  November 15, 2021 NHA Board of Commissioners Regular Board Meeting Agenda Page 2 ITEM 1. ROLL CALL ITEM 2. PLEDGE OF ALLEGIANCE LED BY COMMISSIONER LAWRENCE. ITEM 3. APPROVAL OF AGENDA ACTION REQUESTED: A motion to approve the Agenda for the November 15, 2021, Regular Board Meeting, as presented. ACTION TAKEN: ___________________________________________ ITEM 4. CONSENT DOCKET INFORMATION: This Item is placed on the Agenda so that the Board, by unanimous consent, can designate those routine Agenda Items that they wish to be approved or acknowledged by one motion. If any Item proposed does not meet with approval of all Board Members, that Item will be heard in regular order. Staff recommends that Items 5 thru 8 to be placed on the Consent Docket. ACTION REQUESTED: A motion to place Items 5 thru 8 on the Consent Docket to be approved by one motion. ACTION TAKEN: __________________________________________ ITEM 5. APPROVAL OF MINUTES FROM SEPTEMBER 13, 2021, REGULAR BOARD MEETING. ACTION REQUESTED: A motion to approve the minutes from the September 13, 2021, Regular Board Meeting, as presented. ACTION TAKEN: ___________________________________________  November 15, 2021 NHA Board of Commissioners Regular Board Meeting Agenda Page 3 ITEM 6. CONSIDERATION OF FINANCIAL STATEMENTS FOR AUGUST 2021, AND ROUTINE CLAIMS AND CREDIT CARD EXPENSE FOR OCTOBER, 2021. ACTION REQUESTED: Approve as presented. ACTION TAKEN: ___________________________________________ ITEM 7. ADMINISTRATIVE REPORT FOR THE MONTH OF OCTOBER, 2021. ACTION REQUESTED: No action necessary. ACTION TAKEN: ___________________________________________ ITEM 8. RATIFICATION OF AWARD TO HERITAGE HILLS FOR STORM REPAIR AT PUBLIC HOUSING UNITS. ACTION REQUESTED: Approve as presented. ACTION TAKEN: ___________________________________________ ITEM 9. RECOGNITION OF EMPLOYEE OF THE QUARTER ENDING 9/30/2021 ACTION REQUESTED: No action necessary. ACTION TAKEN: ___________________________________________ ITEM 10. CONSIDERATION OF RESOLUTION NUMBER NHA 21-22-006, TO AMEND THE LOW RENT ADDMISSION AND OCCUPANCY POLICY MODIFYING THE LOW RENT FLAT RENT SCHEDULE. ACTION REQUESTED: Approve as presented. ACTION TAKEN: ___________________________________________ ITEM 11. CONSIDERATION OF RESOLUTION NUMBER NHA 21-22-008, A RESOLUTION TO REVISE THE NHA PERSONNEL POLICY REGARDING NEPOTISM AND CLARIFY OF RELATIONSHIPS. ACTION REQUESTED: Approve as presented. ACTION TAKEN: ___________________________________________  November 15, 2021 NHA Board of Commissioners Regular Board Meeting Agenda Page 4 ITEM 12. EXECUTIVE SESSION TO DISCUSS YEAR END INCENTIVES, EXECUTIVE DIRECTOR’S EMPLOYMENT CONTRACT, AND THE IMPACT OF THE NELROD STUDY. ACTION REQUESTED: A motion to go into executive session. ACTION TAKEN: ___________________________________________ ITEM 13. OPEN SESSION. ACTION REQUESTED: A motion to conclude executive session and go into open session. ACTION TAKEN: ___________________________________________ ITEM 14. APPROVAL OF RESOLUTION NUMBER NHA 21-22-009, REVISION #1 TO THE LOW RENT BUDGET. ACTION REQUESTED: Approve as presented. ACTION TAKEN: ___________________________________________ ITEM 15. CONSIDERATION OF RESOLUTION NUMBER NHA 21-22-007, A RESOLUTION TO REVISE THE ORGANIZATIONAL CHART, ADDITION OF A LEASING ASSISTANT POSITION, AND REVISED ADMINISTRATIVE ASSISTANT POSITION DESCRIPTION. ACTION REQUESTED: Approve as presented. ACTION TAKEN: ___________________________________________ ITEM 16. AWARD OF YEAR END INCENTIVES. ACTION REQUESTED: As desired by the Board. ACTION TAKEN: ___________________________________________  November 15, 2021 NHA Board of Commissioners Regular Board Meeting Agenda Page 5 ITEM 17. RENEWAL OF EXECUTIVE DIRECTOR’S EMPLOYMENT CONTRACT. ACTION REQUESTED: As desired by the Board. ACTION TAKEN: ___________________________________________ ITEM 18. NEW BUSINESS ACTION REQUESTED: As desired by the Board. ACTION TAKEN: ___________________________________________ ITEM 19. RECOGNITION OF VISITORS ACTION REQUESTED: As desired by the Board. ACTION TAKEN: __________________________________________ ITEM 20. COMMISSIONER’S COMMENTS INFORMATION: This item appears on the Authority’s Agenda for the Board to make comments and to afford an opportunity for citizens to address the Board. ACTION REQUESTED: As desired by the Board. ACTION TAKEN: ___________________________________________ ITEM 21. ADJOURNMENT ACTION REQUESTED: A motion to adjourn the November 15, 2021, Regular Board Meeting. ACTION TAKEN: ___________________________________________ TIME ADJOURNED: _____________ NEXT BOARD MEETING – MONDAY, JANUARY 24, 2022 @ 12:30 PM (REGULAR)