Norman Housing Authority Meeting

HOUSING AUTHORITY OF THE CITY OF NORMAN BOARD OF COMMISSIONERS REGULAR BOARD MEETING (Board Member Lunch 12:00pm-12:30pm in Executive Office) Administration/Resident Initiatives Building Conference Room (Handicap Accessible) 700 North Berry Road Norman, Oklahoma 73069 AGENDA September 11, 2023 12:30 p.m. Board of Commissioners Chairman Jeff Cummins Vice-Chairperson Marianne Ratliff Commissioner Rick McKinney Commissioner Peggy Stockwell Commissioner Lee Lawrence It is the policy of the Housing Authority of the City of Norman that no person or groups of persons shall on the grounds of race, color, religion, ancestry, national origin, age, place of birth, sex, sexual orientation, gender identity or expression, familial status, marital status, including marriage to a person of the same sex, disability, retaliation, or genetic information, be excluded from participation in, be denied the benefits of, or otherwise subjected to discrimination in employment activities or in all programs, services, or activities administered by the Housing Authority of the City of Norman, its recipients, sub-recipients, and contractors. In the event of any comments, complaints, modifications, accommodations, alternative formats and services regarding accessibility or inclusion, please contact us at 405-329-0933 x 313. To better serve you, five (5) business days’ advance notice is preferred.  September 11, 2023 NHA Board of Commissioners Regular Board Meeting Agenda Page 1 ITEM 1. ROLL CALL ITEM 2. PLEDGE OF ALLEGIANCE LED BY COMMISSIONER LAWRENCE. ITEM 3. APPROVAL OF AGENDA ACTION REQUESTED: A motion to approve the Agenda for the September 11, 2023, Regular Board Meeting, as presented. ACTION TAKEN: ___________________________________________ ITEM 4. CONSENT DOCKET INFORMATION: This Item is placed on the Agenda so that the Board, by unanimous consent, can designate those routine Agenda Items that they wish to be approved or acknowledged by one motion. If any Item proposed does not meet with approval of all Board Members, that Item will be heard in regular order. Staff recommends that Items 5 thru 8 to be placed on the Consent Docket. ACTION REQUESTED: A motion to place Items 5 thru 8 on the Consent Docket to be approved by one motion. ACTION TAKEN: __________________________________________ ITEM 5. APPROVAL OF MINUTES FROM JULY 10, 2023, REGULAR BOARD MEETING. ACTION REQUESTED: A motion to approve the minutes from the July 10, 2023, Regular Board Meeting, as presented. ACTION TAKEN: ___________________________________________  September 11, 2023 NHA Board of Commissioners Regular Board Meeting Agenda Page 2 ITEM 6. APPROVAL OF MINUTES FROM AUGUST 16, 2023, SPECIAL BOARD MEETING. ACTION REQUESTED: A motion to approve the minutes from the August 16, 2023, Special Board Meeting, as presented. ACTION TAKEN: ___________________________________________ ITEM 7. CONSIDERATION OF FINANCIAL STATEMENTS FOR MAY 2023, AND ROUTINE CLAIMS AND CREDIT CARD EXPENSE FOR AUGUST, 2023. ACTION REQUESTED: Approve as presented. ACTION TAKEN: ___________________________________________ ITEM 8. CONSIDERATION OF ADMINISTRATIVE REPORT FOR THE MONTH OF AUGUST, 2023. ACTION REQUESTED: No action necessary. ACTION TAKEN: ___________________________________________ ITEM 9. CONSIDERATION OF RESOLUTION NUMBER NHA 23-24-010, A RESOLUTION APPROVING A YEAR END INCENTIVE PROGRAM POLICY. ACTION REQUESTED: Approve as presented. ACTION TAKEN: ___________________________________________ ITEM 10. CONSIDERATION OF RESOLUTION NUMBER NHA 23-24-008, A RESOLUTION TO ADOPT FINANCE POLICY 23-9-11-00. ACTION REQUESTED: Approve as presented. ACTION TAKEN: ___________________________________________  September 11, 2023 NHA Board of Commissioners Regular Board Meeting Agenda Page 3 ITEM 11. CONSIDERATION OF RESOLUTION NUMBER NHA 23-24-009, A RESOLUTION TO REVISE THE NORMAN HOUSING AUTHORITY BYLAWS INCORPORATING FINANCE POLICY 23-9-11-00. ACTION REQUESTED: Approve as presented. ACTION TAKEN: ___________________________________________ ITEM 12. CONSIDERATION OF RESOLUTION NUMBER NHA 23-24-006, A RESOLUTION TO AMEND THE PREVIOUSLY ADOPTED STATEMENT OF POLICIES GOVERNING THE ADMINISTRATIVE PLAN, SECTION 8 HOUSING CHOICE VOUCHER PROGRAM OPERATED BY THE HOUSING AUTHORITY OF THE CITY OF NORMAN. (ANNUAL HQS) ACTION REQUESTED: Approve as presented. ACTION TAKEN: ___________________________________________ ITEM 13. CONSIDERATION OF RESOLUTION NUMBER NHA 23-24-007, A RESOLUTION TO AMEND THE PREVIOUSLY ADOPTED STATEMENT OF POLICIES GOVERNING THE ADMISSIONS AND CONTINUED OCCUPANCY POLICY FOR THE PUBLIC HOUSING PROGRAM OPERATED BY THE HOUSING AUTHORITY OF THE CITY OF NORMAN. (APPLICATION CHANGES) ACTION REQUESTED: Approve as presented. ACTION TAKEN: ___________________________________________ ITEM 14. CONSIDERATION OF 2024 HOLIDAY SCHEDULE AND 2024 SCHEDULED NHA BOARD MEETINGS. ACTION REQUESTED: Approve as presented. ACTION TAKEN: __________________________________________  September 11, 2023 NHA Board of Commissioners Regular Board Meeting Agenda Page 4 ITEM 15. NEW BUSINESS ACTION REQUESTED: As desired by the Board. ACTION TAKEN: ___________________________________________ ITEM 16. RECOGNITION OF VISITORS ACTION REQUESTED: As desired by the Board. ACTION TAKEN: __________________________________________ ITEM 17. COMMISSIONER’S COMMENTS INFORMATION: This item appears on the Authority’s Agenda for the Board to make comments and to afford an opportunity for citizens to address the Board. ACTION REQUESTED: As desired by the Board. ACTION TAKEN: __________________________________________ ITEM 18. ADJOURNMENT ACTION REQUESTED: A motion to adjourn the September 11, 2023, Regular Board Meeting. ACTION TAKEN: ___________________________________________ TIME ADJOURNED: _____________ NEXT BOARD MEETING – MONDAY, NOVEMBER 13, 2023 @ 12:30 PM (REGULAR)