Norman Public Library Board Meeting

Norman Public Library Board Minutes March 20, 2017 The Public Library Board of the City of Norman, Cleveland County, State of Oklahoma, met in Room A/B of the Norman Public Library on the 20*^ day of March, 2017, at 4:30 p.m., and notice and agenda of the meeting were posted at the Norman Public Library at 225 North Webster 24 hours prior to the beginning of the meeting. Note: bold formatting indicates action items. ITEM 1, being: ROLL CALL Present: Chairman Mauldin, Vice Chair Kimberling, Bird, Engle, Foote and Ringus Absent: McCutcheon, Moran and Sykes ITEM 2, being: INTRODUCTION OF STAFF AND GUESTS Library Staff Caroline Dulworth, Central Branch Manager; Rebekah Lynam, West Present: Branch Manager; Judy Day, Information Services Department Manager and Rosa Cantu, Shelving Supervisor Pioneer Staff Lisa Wells, Executive Director Present: Guests: Terry Floyd, Development Coordinator, City of Norman ITEM 3, being: APPROVAL OF DECEMBER 20, 2016 MEETING MINUTES Bird made the motion and Foote seconded to approve the December 20, 2016 meeting minutes. The vote was taken with the following results: AYE: Chairman Mauldin, Vice Chair Kimberling, Bird, Engle, Foote and Ringus NAY: None ITEM 4, being: SPECIAL REPORT/NEW CENTRAL BRANCH STATUS/CONTRACT TO CITY COUNCIL: TERRY FLOYD. DEVELOPMENT COORDINATOR, CITY OF NORMAN The construction documents were approved 2-23-27 by the Library Ad Hoc Committee and the contract is now out for bid. Bids will be opened on March 23, 2017 and a recommendation will be taken to the next City Council meeting to award a contract. The site will take approximately 24 months to complete. The 78,700 sq. ft. building will be LEED certified, have a green roof, geological gardens and native landscaping. The entrance to the library will be connected to Legacy Trail. ITEM 5, being: NORMAN FORWARD ART PROJECT REPORT; CARLA KIMBERLING The Public Art Project Committee received 115 resumes. The selection panel utilized specific criteria and narrowed the resumes to three artists. Those three artists came to Norman for a site visit on March 2 and spent the day learning about Norman and the library project. They also visited the construction site on East Alameda. The artists will have approximately six weeks to prepare proposals for the selection panel. The panel will determine a project to take to City Council for approval. ITEM 6, being: STAFF REPORTS AND UPDATES a. 2017 “Big Read” Events Events for the Big Read book. Being Mortal, are being completed. There were panel discussions and a showing of a documentary. Feedback has been very positive. b. Summer Reading Programs and Events. The adult summer reading program, “Readers Extravaganza”, will kick off June 1 at the Central Library. Books, CDs and DVDs will be on display. A local author will be in attendance for discussion. The teen program, “Taste of Books”, will be held on June 6. The children’s program. Build a Better World, will begin on May 30. At the end of the summer, rather than incentives for the children, the Friends will donate money for the children to vote on their favorite charities. Children can help build a better world by meeting their reading and kindness goals. At Norman West a reading program for all ages will kick off June 3 with a" How to Festival” featuring the PLS Maker Mobile, STEAM kits and more. c. Main and West Side Branch Updates Circulation statistics were distributed for a three-month period. Library access for Central and West showed an average of 1,433 visits per day. d. “Coffee With a Cop” West Branch, April 10, 7:30 AM ‘til 9 AM ITEM 6, being: OLD BUSINESS None ITEM 7. being: NEW BUSINESS None ITEM 8, being: BOARD COMMENTS None ITEM 9, being: COMMENTS FROM THE PUBLIC None ITEM 10, being: ADJOURNMENT Bird made the motion and Engle seconded to adjourn. The vote was taken with the following results; AYE: Chairman Mauldin. Vice Chair Kimberling, Bird, Engle, Foote and Ringus NAY: None Passed and approved thisof, 2017 Tim Mauldin, Chairman