Norman Regional Hospital Authority

NORMAN REGIONAL HOSPITAL AUTHORITY Board Meeting February 23, 2026 MINUTES The Norman Regional Hospital Authority met in monthly session Monday, February 23, 2026 at 5:30p.m. in the Norman Regional Hospital Board Room. The meeting Agenda was posted February 19, 2026 on the NRHS and City of Norman websites and at the entrance to Norman Regional Hospital. Members Present: Kelley Lobb, MD Jerome (Jerry) Weber, Ph.D Joan Greenleaf David Nimmo Andy Sherrer Danny Hale Mary Womack Kevin Pipes Others Present: Dr. Aaron Boyd, MD, President & CEO LeAnn Richardson, Chief Nursing Officer & Chief Ambulatory Officer Elaine Purvis, Chief Strategy Officer Calvin Bohanan, Chief Operating Officer Dr. Joe Voto, MD, Chief Medical Officer Dr. Bruce Parker, MD, Chief of Medical Staff Dr. Archana Gautam, MD, Chief of Medical Staff Elect Larry Harden, Administrative Director, Risk & Compliance Melissa Herron, Director, Integrated Marketing Robert Muzny, Administrative Director, Decision Support Jason Delgado, HIT, Manager, Desktop Engineers Shane Cohea, Director, Safety & Security Mike Nabors, Manager Safety & security Gina Morgan, Director, Finance Brad Foster, Director, Pharmacy & Supply Chain Heather Gaither, Pharmacy Tech Supervisor, Pharmacy William Hoffman, Interim Director of Nursing Resources & EMSStat Leroy Limke, Paramdeic, EMSStat Tammy Lewis, EMT, EMSStat Tony Loftis, Crew Chief, EMSStat Michael Combs, Supervisor, EMSStat Operations Matt Corless, Security Officer, Safety & Security Dennis Brewer, Manager, Safety & Security Steven Gillette, Security Officer, Safety & Security Maurice Dunsworth, Security Officer, Safety & Security Mike Birch, Team Leader, Safety & Security Eman Ahmed, OU’s JC Penny Leadership Board Fellow  NRHA Board Minutes 2 February 23, 2026 Duane Fitch, Partner, Plante Moran Ryan Marler, Guest Members Absent: Dr. Lacy Anderson, MD Dr. Muhammad Anwar, MD Recorder: Claudia Todd, Executive Assistant Agenda Item I. Meeting Called to Order Dr. Lobb called to order the February 23, 2026 Norman Regional Hospital Authority business meeting at 5:33 p.m. Agenda Item II. Introduction and Recognition of Outstanding Healers A. March 2026 Healer of the Month Heather Gaither, Pharmacy Tech Supervisor, Pharmacy. Dr. Lobb introduced to the board Brad Foster, Director Pharmacy Services and Supply Chain. Mr. Foster shared Ms. Gaither has been a part of the Norman Regional pharmacy team for three years, and in that short period of time, she has made an incredible impact. She began in Medication Reconciliation where she instantly became a team favorite. She then advanced into a Level IV Pharmacy Technician role where she served as one of two lead techs before moving to serve as our Pharmacy Technician Supervisor. Her rapid growth within the pharmacy department speaks volumes about her dedication, expertise, and leadership. Before joining Norman Regional, Heather worked for 13 years at El Tejon Pharmacy in Bakersfield California where she served as the Lead Pharmacy Technician and the Medicare Compliance Officer. Heather now has over 28 years of pharmacy experience. The depth of her experience shows in everything she does — in her knowledge, her confidence, and her exceptional leadership. But what truly makes Heather exceptional isn’t just her experience — it’s who she is every single day and the way she demonstrates ICARE: o Integrity – demonstrated constantly. She divides responsibility fairly, treats everyone with equal respect and ensures that every team member feels valued. o Communication – She maintains an open line of communication, encouraging questions which answered with patience and knowledge. NRHA Board Minutes 3 February 23, 2026 o Attitude – Ms. Gaither leads by example. She never holds a grudge, encouraging everyone to work through problems together. She listens to feedback and ways to improve workflow. o Results - She holds herself and fellow healers to high standards. She pushes for excellence for the entire department. o Engagement – Ms. Gaither is unmatched in her commitment to outcomes and workflow. She brings joy to the workplace, finding small ways to bring the department closer together. Outside of work, Ms. Gaither enjoys hunting, crafting, gardening and camping. Her favorite pastime is sitting around the fire with loved ones. Ms. Gaither thanked everyone for the honor. Dr. Lobb, on behalf of the Board, extended a heartfelt congratulations and gratitude to Ms. Gaither. Her steadfast dedication, professionalism, boundless compassion, and consistently positive attitude contribute significantly to advancing Norman Regional as a caring and high-quality health system. Ms. Gaither and Mr. Foster left the meeting at 5:38pm. B. EMSStat Crimestoppers Paramedic of the Year 2025-2026 Leroy Limke and EMT of the Year 2025-2026 Tommy Lewis. Dr. Lobb introduced to the board William Hoffman, Interim Director of EMSStat and Nursing Resources. Mr. Hoffman shared comments from a few of Mr. Limke’s peers. Mr. Limke shows up to work each day with a positive attitude and radiates a pleasant morale. The care and attention to detail he provides his patients should be the standard for teaching others patient care. Mr. Limke is the most intelligent and thorough paramedic they have ever worked with. He always does the right thing and is always fully present in everything he does. No task is too small and he never hands off a less than perfectly stocked truck. Mr. Hoffman shared comments from a few of Mr. Lewis peers. Mr. Lewis has been with Norman Regional for only 10 months and earned this honor due to his excellent skills and dedication to the profession and his patients. He gathers supplies for other teams after high acuity calls and has the best attitude, not mention the best mustache. He always has a positive attitude and sets the best example as a new healer. Mr. Limke and Mr. Lewis thanked the board for the recognition. C. 2025 Security Officer of the Year Matt Corless. Dr. Lobb introduced Mike Nabors, Manager, Safety & Security.  NRHA Board Minutes 4 February 23, 2026 Mr. Nabors shared Matt is a dedicated member of the Security family and has worked at Norman Regional for 16 years. He has been selected as security employee of the quarter three separate times over the years. He consistently demonstrates professionalism, integrity and commitment to excellence. Before working at NRHS, Mr. Corless worked private security in the armored car industry. He was born in North Dakota and has lived in Wyoming and Australia before settling in Norman for the last 25 years. Family is the heart of his life. He has been married for over 20 years and is the proud parent of three children. When not working, Mr. Corless enjoys spending time with his children and watching sports. When asked what he enjoys most about working at NRHS, he shared it’s the comradery of his coworkers and the fact that no two days are alike in the security department. Mr. Lewis, Mr. Loftin, Mr. Combs, Mr. Limke, Mr. Corless, Mr. Brewer, Mr. Gillette, Mr. Dunsworth, Mr. Birch and Mr. Cohea left the meeting at 5:43pm. D. Trustee Recognition Dr. Lobb recognized Trustee Mr. Nimmo’s February birthday. Agenda Item III. Approval of the January 28, 2026 Hospital Authority Board Meeting Minutes A. Dr. Lobb asked for approval of the January 28, 2026 Board Meeting Minutes ACTION TAKEN: Dr. Weber made the motion to approve the January 28, 2026 Board Meeting Minutes. Ms. Greenleaf seconded the motion, and the motion was approved unanimously with aye votes from Dr. Lobb, Dr. Weber, Ms. Greenleaf, Mr. Nimmo, Mr. Sherrer, Mr. Hale, Ms. Womack and Mr. Pipes. Agenda Item IV. Medical Staff A. Dr. Parker presented the Medical Staff report. He stated the Medical Executive Committee (MEC) met on February 18, 2026. MEC covered a number of topics including – Nurse of the Year nominations, Heart of Giving Foundation campaign, Order set change, Inpatient Hospice Care, Credentialing, Committee reports and updates from the Executive Team. ACTION TAKEN: None, Information only Agenda Item V. Patient Quality & Safety Committee  NRHA Board Minutes 5 February 23, 2026 A. Ms. Greenleaf shared the committee met on February 2, 2026. A summary of the Patient Quality & Safety Committee meeting and a one-page summary of the Year-to-date Quality Performance Measures are included in the board packet. The committee will continue to adjust the summary and accommodate requests from the trustees for additional data. Ms. Greenleaf is available to address any additional questions. ACTION TAKEN: None, Information only Agenda Item VI. Finance Committee A. Dr. Boyd reported the Finance Committee met February 19, 2026. B. Dr. Boyd presented the NRHS Financial report for January 2026: January 2026 Financial Performance  Gross Revenues .................................. (Budget $225,883,431)............ $220,748,404  Net Patient Revenue .............................. (Budget $48,900,324).............. $45,660,094  Total Operating Expenses ..................... (Budget $53,608,085).............. $52,058,481  Other Operating Revenues .......................... (Budget $822,305)................... $628,056  Operating Income .................................... (Budget $3,885,456).............. ($5,770,331)  Non-Operating Revenues (Expenses) ........ (Budget $500,970)................. ($662,933)  Excess Revenues over Expenses ............ (Budget $3,384,486).............. ($5,107,398)  EBIDA ....................................................... (Budget $2,688,320)................. ($891,923) Year-to-Date  Operating Income .................................. (Budget $27,702,583)............ ($31,694,835)  Non-Operating Revenues (Expenses) ..... (Budget $3,144,468).............. ($3,281,956)  Excess Revenues over Expenses .......... (Budget $24,558,115)............ ($28,412,879) ACTION TAKEN: Dr. Weber made a motion to approve the January 2026 NRHS Financial Statements. Ms. Greenleaf seconded and the motion to approve the January 2026 Financials were approved unanimously with aye votes from Dr. Lobb, Dr. Weber, Ms. Greenleaf, Mr. Nimmo, Mr. Sherrer, Mr. Hale, Ms. Womack and Mr. Pipes. Agenda Item VII. Old Business None Agenda Item VIII. New Business Dr. Boyd shared NRHS is exploring the Rural Health Initiative as funds become available.  NRHA Board Minutes 6 February 23, 2026 NRHS is exploring additional options for Electronic Medical Records technology. Dr. Lobb notified trustees will be receiving the CEO review form within the next week. The adjusted timing of this review is in an effort to standardize and align with annual healer reviews. Mr. Nabors, Mr. Fitch, Ms. Morgan, Ms. Ahmed, Mr. Hoffman and Mr. Marler left the meeting at 6:22pm Agenda Item IX. Proposed Executive Session A. Proposed Vote to Convene an Executive Session Pursuant to 25 O.S. Sec. 307 B.4. to Hold a Privileged Discussion with Legal Counsel (i) Pending Internal Peer Review/Credentialing Investigation Regarding the Medical Staff Members/Applicants Listed Below; ACTION TAKEN: Dr. Weber made a motion to adjourn into Executive Session. Dr. Anwar seconded and the motion was approved unanimously with aye votes from Dr. Lobb, Ms. Greenleaf, Dr. Weber, Mr. Nimmo, Dr. Anwar, Mr. Sherrer, Dr. Anderson and Mr. Hale. B. Medical Staff Recommendations Regarding the Medical Staff Members/ Applicants as Listed in XIII.B 1-4 Below. 1. Recommend New Provisional Medical Staff Appointments: a. Anas Balaa, MD – Medicine – Active b. Jacqueline Carter, MD – Medicine – Active c. Stacy Brown, PA-C – Surgery – Allied Health d. Joseph Shen, MD – Radiology – Privileges Only 2. Recommend Advancement of Medical Staff from Provisional Status: a. Jason Pack, MD – Radiology - Active 3. Recommended Medical Staff Reappointments: a. Kevin McKeown, MD – Anesthesia – Active b. Joshua Powell, MD – Surgery – Active c. Denise Rable, MD – Surgery – Active d. Carlton Fernandes, MD – Surgery – Active e. Chadwick Webber, MD – Radiology – Active f. Ryan Winfrey, DO – Hospital Medicine – Active g. Vanama Yerra, MD – Hospital Medicine – Active h. Jessica Meador, DO – Emergency Medicine – Active i. Robert Holbrook, MD – Medicine – Active j. Mary “Katie” Nixon, MD – OB/GYN – Active k. Daphne Lashbrook, MD – OB/GYN – Active l. Ayesha Sattar, MD – Behavioral Medicine – Active  NRHA Board Minutes 7 February 23, 2026 m. Kiran Prabhu, MD – Medicine – Consulting n. Tyler Gutschenritter, MD – Medicine – Consulting o. Alexandria Howell, CRNA – Anesthesia – Allied Health p. Megan Hutcherson, PA-C – Cardiovascular Medicine – Allied Health q. Martha Royall, APRN-CNP – Pediatrics – Allied Health C. Request to Adjourn Out of Executive Session and Return to Regular Session ACTION TAKEN: Dr. Weber made a motion to adjourn out of Executive Session. Ms. Greenleaf seconded, and the motion was approved unanimous aye votes from Dr. Lobb, Dr. Weber, Ms. Greenleaf, Mr. Nimmo, Mr. Sherrer, Mr. Hale, Ms. Womack and Mr. Pipes. Dr. Lobb noted the Board returned to regular session. There were no decisions or votes taken except to return to regular session and any information shared during the Executive Session is privileged and needs to remain in Executive Session. D. Proposed Vote to Approve or Disapprove the Medical Executive Committee Recommendations Regarding Credentialing of the Referenced Medical Staff Members as Listed in XII B 1-4 ACTION TAKEN: Dr. Weber motioned to approve credentialing items as recommended by Medical Executive Committee and Credentials Committee of all referenced Medical Staff members listed in XII B 1-4. Mr. Sherrer seconded, and the motion was approved with unanimous aye votes from Dr. Lobb, Dr. Weber, Ms. Greenleaf, Mr. Nimmo, Mr. Sherrer, Mr. Hale, Ms. Womack and Mr. Pipes. Agenda Item X. Administrative & Performance Updates Ms. Purvis shared the following:  HR conducted an in-depth Compensation analysis and Job Architecture review for all positions. This analysis will allow NRHS to remain competitive with other health systems. Positions eligible for a job grade adjustment will take effect in March 2026.  Patient Experience team and Talent Management are working to standardizing the customer service-training program using The Norman Way format. Mr. Bohanan shared the following:  Patient Satisfaction Surveys – Lab Patient Service Center and Radiology scores were in the top percentile. Selected healers from these departments will be assisting with some customer service training. All departments are re-evaluating goals with strategic initiatives.  Lab & Imaging: concentrating on volume and turnaround times. Updating PACs system  Facilities Engineering:  NRHA Board Minutes 8 February 23, 2026 o The Fitness Works Healer Gym room is complete. The equipment is expected to arrive within the new couple of weeks and the gym is scheduled to open in mid-March. o The temp kitchen is in the process of being dismantled. Materials management will then move in shortly after that.  Safety & Security: Received a grant from Homeland Security. Upgrades will be made to security device and badging.  EVS/Dist Trans: Realigning the entire department from scheduling to use of the robot cleaning system.  HIT: EMR analysis continues. Ms. Richardson shared the following:  Patient Quality Report: o Mortality: Ms. Richardson provided a more detailed explanation on how the data is measured, reported and analyzed for use in the Star ratings. These measures have helped shape our transition of patient care from Comfort Care to Outpatient Hospice Care. o Readmissions: Committee attempting to identify trends leading to patients’ readmission rates by broadening the scope of departments analyzing leading indicators. o Complications: Rebuilding Clinical Documentation team to review clinical coding for clarification and accuracy o HCAHPS: Tracking leading indicators, streamlining of discharge instructions and communication tools for patients.  Clinics: o Update in February in patient reminder and patient scheduling systems. New system assists with rescheduling, automatically filling last minute cancelations and reducing long wait lists for appointments. o Physician hire updates and future hire plans. ‘ o Continued HIT updates for physician charting tools.  Revenue Cycle: Updates with professional fee billing. Payor Contracting partnership with LifeCare moving forward. Dr. Voto shared the following:  Yearly award voting is currently taking place  Doctors Day is March 30th. Lab work provided again for Physicians. Dr. Boyd provided the following updates:  Focus continues on Patient Quality and transparency Agenda Item XI. Plante Moran Update Mr. Duane Fitch, Practice Leader and Consultant, Plante Moran provided an update on financial statements from last year to present and current progress on initiatives. Agenda Item XII. Board Open Discussion  NRHA Board Minutes 9 February 23, 2026 None Agenda Item XIII. Adjournment ACTION TAKEN: Dr. Weber made a motion to adjourn the meeting at 7:36 pm. Ms. Greenleaf seconded, and the motion was passed with aye votes from Dr. Lobb, Dr. Weber, Ms. Greenleaf, Mr. Nimmo, Mr. Sherrer, Mr. Hale, Ms. Womack and Mr. Pipes. Respectfully Submitted, Mary Womack, Vice-Chair/Secretary