Pioneer Library System Board of Trustees

PLS Board of Trustees Meeting Agenda September 30, 2025 6:30 pm The Well, 210 James Garner Ave., Norman, OK 73069 1. Meeting is Called to Order 1.01 Roll Call. 1.02 Introduction of Guests. 1.03 Public Comments. 2. Consent Docket 2.01 Consider Approval of the Consent Items in Accordance with the Recommended Action on Each Listed Below. 2.02 Consideration of Previous Board Meeting Minutes. 2.03 Consideration of Monthly Financial Statement. 2.04 Consideration of Pitney Bowes Lease Agreement. 2.05 Consideration of Information Station Agreement for Macomb Public Schools. 2.06 Consideration of the 2026 PLS Holiday Schedule. 2.07 Consideration of Purchase of Computers from Dell not Exceeding the Amount of $650,000. 2.08 Consideration of the Replacement of Servers in Southwest Oklahoma City & Moore, not exceeding $15,000. 2.09 Consideration of the Replacement of EnvisionWare 24-Hour Library Kiosk at Norman Public Library West for $147,935.00. Page 1 of 3  2.10 Consideration of the Replacement of 21 EnvisionWare Self- Checks at Various Locations for $160,879.00. 2.11 Consideration to Sell or Dispose of Surplus and/or Obsolete Equipment. 3. Other Items for Board Consideration 3.01 Consideration to Replace the Hot Water Heater at 300 Norman Center Court in Accordance with the PLS Purchase Policy. 3.02 Consideration of the FY 2024-2025 Audit Report as Recommended by the PLS Finance Committee. 3.03 Consideration of Encumbrances in the Amounts and to the Accounts as Charged, August 27, 2025 - September 30, 2025. 3.04 Consideration of the Revised Personnel Budget FY 2025-2026 as Recommended by the Personnel Committee. 3.05 Consideration of Revised FY 2025-2026 Budget as Recommended by the Finance Committee. 3.06 Consideration to Convene in Executive Session Pursuant to 25 O.S. § 307(B)(4) for Confidential Communication with PLS Attorneys Regarding Updates in Suit Against the City of Norman and the Norman Municipal Authority for Losses Arising from Damages to Materials and Closure of Norman Public Library Central, Consolidation with Case Against Flintco, and Asserting Additional Claims Against Others. 4. Executive Session 4.01 Confidential Communication with PLS Attorneys Regarding Updates in Suit Against the City of Norman and the Norman Municipal Authority for Losses Arising from Damages to Materials and Closure of Norman Public Library Central, Consolidation with Case Against Flintco, and Asserting Additional Claims Against Others. 5. Other Items for Board Consideration 5.01 Consider Resuming Open Session of Meeting Following Page 2 of 3  Executive Session. 5.02 Consideration of Minutes of Executive Session. 6. Reports/Updates 6.01 Story of the Month 6.02 Executive Director and Staff Reports. 6.03 Board Comments. 7. Adjournment 7.01 Adjourn the Meeting. Page 3 of 3