Pioneer Library System Board of Trustees Meeting

Norman Library Board Quarterly Meeting September 21st , 2020 Norman Central Library, 103 West Acres St. Norman OK 73069 and remotely using video conferencing through Zoom Note: bold formatting indicates action items Item 1 being: Roll Call, meeting called to order at 4:38pm ● Present: Tim Mauldin-Chair, Carla Kimberling-Vice Chair, Sarah Moran, Sue Ringus, Jody Foote, Jayme Shelton, Debra Engel ● Absent: N/A Item 2 being: Introduction of Library Staff and Guests ● Pioneer Library Staff: Lisa Wells- Executive Director ● Norman Library Staff: Caroline Dulworth- Central Branch Manager, Mike Pierson- West Branch Manager, Kelly Sitzman- East Branch Manager, Aaron Pence- Computer Training Center Manager Item 3 being: Approval of March 9th 2020 Minutes ● Member Engel made the motion to approve minutes, seconded by Member Ringus ● Vote was taken as following: ○ YEAH: Chairman Mauldin, Vice Chair Kimberling, Moran, Ringus, Foote, and Shelton ○ NAY: none Item 4 being: Election of Officers ● Motions to nominate Chair  ○ Member Kimberling nominated Member Mauldin to continue as Chair, received 3 votes ○ Member Foote nominated Member Ringus, received 4 votes ○ Member Ringus was elected as Chair ● Motion to nominate Vice-Chair ○ Member Mauldin nominated Member Kimberling to continue as Vice-Chair, vote was unanimous ○ Member Kimberling was elected to continue as Vice-Chair ● Motion to nominate Secretary ○ Member Foot nominated Member Moran to continue as Secretary, vote was unanimous ○ Member Moran to continue as Secretary Item 5 being: Branch Updates ● Central Library ○ Continued modification of services with ongoing COVID-19 conditions ○ Recent re-opening and increase of public services including in-person browsing, 30 minute reservation for computer stations, grab and go book selection ○ Curbside pickup continues, this service has been available since May ○ Many programs have been moved to a virtual platform, updates on programming can be found through the library’s homepage and on social media platforms ○ Summer learning/reading programs had a high rate of completion of goals despite a fewer number of sign ups ● East Branch ○ Continued modifications to services including curbside pickups ○ Virtual programming has focused on self-care, positive response from the community in these challenging times ● West Branch ○ Continued modifications to services including curbside pickups Item 6 being: Old and New Business ● At this time there were no items to be addressed Item 7 being: Board Comments  ● Concerns about the current landscaping at Central ○ Discussion occurred about improving education about the native plants and environmental benefits of having the current plantings versus a traditional lawn ○ Shelton suggested working with local groups such as the Master Gardener programs to assist with maintenance and education ○ More community involvement such as volunteer gardeners, ○ Dulworth did state that recent COVID-19 conditions has changed the city’s maintenance schedules but recently areas have been mowed back and the accessibility of sidewalks have improved ○ Landscaping is maintained by the City of Norman and does contribute to the LEAD certification of the site ● Concerns about enforcing the time restrictions and masking guidelines for safety of staff and patrons of the library was discussed amid the ongoing pandemic ● Discussion over filling available board seats with a focus on finding members in wards that are not currently represented by the current board members Item 8 being: Comments from the Public ● No comments from the Public Item 9 being: Next Meeting ● The next meeting will be held on Monday, December 21st most likely to take place virtually over Zoom due to ongoing pandemic ● The board voted unanimously to maintain the current schedule of meeting every 3rd Monday, the location will be determined based on safety concerns with COVID-19 Item 10 being: Adjournment ● Member Foote motioned to adjourn the meeting, seconded by Member Shleton ● Vote to adjourn was unanimous