Pioneer Library System Board of Trustees - Special Meeting

This agenda was posted in prominent public view at the Municipal Building, 201 West Gray, in Norman, Oklahoma, on: DATE: \0 -QS-~ ~Pioneer TIME: SIGNATURE QEJ'Y) S0_ Ai ( £~Si!lJ ._ LIBRARY SYSTEM City Clerk's Office • .. Monday, October 30, 2023 Special Meeting af the Pjoneer Ulwary System Board of Trustees, 6;30 p.m. Tecumseh PubJic library, lJ4 N,. 8r-.,adway, Tecumseh, OK 74873 Teciumseh PubJic Ulur.Hy U .4 ff. llroadw.ay T-.cumseh_, OK 74813 ., . .1.rOl RoH~I. ·i.o,i tntrc>d.uctiPo of Guest$. 1.03 8.-arn:h, Upd~te arJd Board Recogiirttion. 1,.0 4 P;Jb!k Comments. 2,(U CpJISt,aer App_~v.at _ o f the Cons-ent Items in Ac:conilam:e with the Recoffiii'iehded Action on Each Usted ~ow. 2.02 CohSrderatton of Septembef 2:$, 2023, -Mi.11utes~ 2.03 Consid_eratlo.n of October ·3, 2023 Board Retre-at Meeting Mini.1t:es. 2.04 consideration ot OCmbet 1:2-, 2.043 Board Retr~t ~log Minutes. l.C)J ~ C»J.$iUfatl:O.fl ot September 30, 20231 flnanctal Statement. 2.06 Col!Slde~tlon of Pioneer L i ~ S1/Stf:ln:i A:9t~meot wit!\ the City Qf Tecum~eh ~J• UbraryServices, ·FacilH:ies, and Maintenance 2023'~2024. 2,07 Con$1derat!M .of lnfqrn:ta-tlon Statipn Ag~ments fer Asher·and Wanette Publit Sd'k>.ols. 2.08 Consideration cf Mil¢ Dlstrlbi.ttl<>tl of MateM.als an4 .Po~ng of PJ.ib.lic Notice Pqlkcy, 2.09 C<:in$ldE!ratfon Qt Renewal Qf MMA.Profess.I.on.al Llablhfy ln.suraru::e In.the Amount ~f $i3,903.00. 2.i -O CoMidemrcm ef AMual Mobe Software Rer1ewal iri the Amount of $,'l.6,tll.-62, 2.n Considen.itlort. 0f Am~«:,,aJ Slrsibyoix Maln~nance. Renew~! if\ the Amount of ~1'94~002,51. 2.12 Considetatlon tQ Sell 6t Dispese of Surplus- a:Odjor Obsolete Equipment. ~~ ·9":h.e r It~• for Soo1u~ COMlderat~n !.Of Consideration of Encumbrances iri the Amourits a_ l'ld to~ .i\ceounts as Char-ged, $epternb~t 27, iD23 • 0.ct®er 30, io23. 3.02 Co;tslden.itlon to Sub~cfibe to Cre.ct.th,ebli9 On~:ne ~sour~ In th~ Am~1.mt-0f $9,333.33. 3.03 Considei:atton .to sign.the Urban Library council Deciaration of Demo~~~ 3. 04 CoP$.ider$6QA -to Hlli:ninate Fines fQr Adults. 3 ..ds O:)nsldeMtiOli of Cfeal'ing Retrospea1:1ve Fl~n on Adult Accounts. 3,.06 Consideration to Engage MSR Design for a Fadtlttes Master Plan ln an Amount Not to ,t:x.ceed $125,C>OO. 3,07 e¢nSidetation to Pun:hase a 2023 Ford Transit"'.150 cargo van in tt,e Arnoun~. ilf $42,~AO, l.OB Coo5;1d~at1on tt: Cori~~ In 1$x~utive SSSlQn Under the Authority of 25 Cl.S. 307 (:&) (1), the Open Meetings Act, for tt,e Purp0$e of Dlscus11lng the l:~:ve OlrectQr'$ Srrlployment Contract .:ind Salary f()r FY :Z~J-2024 •• 4, ~ v e $.e$$JOn 4~01 Consideration of Executive Director's Employment Contract and ~~ry tw FY 2023-2824. 15. oth~r ttern• for Board Consi4e~n .. S.iOl CQnsldet.1tfQ!l to Re$tm'te O~n ~on of Meeting FoJlowing Ex.ec.vtive s~ssiQn. s.-02 C®Sldetatlon of Minu~s of Executive se~n, S,Q3 Con~a~ration of the f:xecutive Di~s Employment Contract and Sala:ry for FY 202:3-2024. •• Report;$/ Updatu 6,01 Exe<:utlve Oii:ector alld Staff Repom. 1.02 Board Comments. 7.-01 Adjourn the Meeting.· Please Indicate your atNndahte {or jMbii!ty to attend) to the EX&\tt1ve Okactor's Office (801-4500 or 801·451 tJ,  NOTICE OF MEETING Special Meeting of the PLS Board of Trustees Pioneer Library System 300 Norman Center Court Norman, OK 73072 October 25, 2023 Regular Meeting ( ) Rescheduled Regular Meeting ( ) Special Meeting (X) Continued or Reconvened Mtg. ( ) Emergency Meeting ( ) Cancelled Meeting ( ) DATE TIME PLACE OF MEETING October 30, 2023 6:30 p.m. Tecumseh Public Library 114 N. Broadway Tecumseh, OK 74873 To be completed by person filing notice: Name: Janet Armbrister Title: Executive Business Specialist Address: 300 Norman Center Court Norman, OK 73072 Phone: 405-810-4511 Email: jarmbrister@pioneerlibrarysvstcm.org --------------~---------------------------------------------·-------------------------------------------------------- FOR CITY or COUNTY CLERK'S OFFICE USE ONLY /'t: L.lj Filed i_g. the office of the municipal clerk at _ , .:...___,_f--'---_ _a.m./V .,<;;;; on the _ _oe:'" ,y.f-;, _ .J_ _ day of 'u esd-: .2023_ Signed: 3 ~ ~ \J,,.Yo fl::v:'j~ \ I . ~ Date Notice released to news media: - - - - - - -- - - - - -- - Person filing Notice_ __ __ _ _ __ __ _ _ __ __ _ _ __ Notice verified by: _ _ _ _ _ __ _ _ _ __ __ _ _ _ __ _ _