Public Arts Board Meeting

Public Arts Board * September 10, 2018 * 4:00 pm, City Hall In Attendance: Mike Tower, Cheryl Lockstone, Erinn Gavaghan, Debby Williams, Michael Bendure, Gary Kramer, Ally Richardson, Taylor Wagner, Douglas Shaw Elder and Jud Foster Item 1 - Tower called the meeting to order at 4:03. Item 2 – Welcome No guests. Item 3 – Approval of Minutes A motion to approve the minutes from August’s meeting was made by Bendure and seconded by Elder; the minutes were accepted. Item 4 – Update of Finances Tower reported a beginning balance of $56,181.87 in addition to $934.90 in utility donations (for a total of $57,116.77 in available funds). Expenses since the last report included $6,000 for PAB administration fees and $50.00 for the mosaic donor tile. With $4,000.00 set aside for ongoing maintenance of various PAB projects, the PAB’S net available funds were $47,066.77 as of September 5, 2018. Item 5 – NAC Policies and Procedures Proposed Revisions The board was satisfied with the most recent changes made to the NAC Policies and Procedures manual. Bendure moved to accept the document [with the presented changes] as is; Richardson seconded. The document was approved unanimously without further discussion. Item 6 – Current Items a. Bike Racks – Board members determined that three of the new bike racks should be installed downtown (perhaps at TOLY and Norman Stamp & Seal, for example), meanwhile, the remaining racks could be installed at Reaves, Saxon, Rotary Park or Colonial Estates. It was also recommended that the next round of racks be site-specific (thus, the RFP will need to reflect that). Item 7 – Percent for Art Projects a. Central Library – Williams reported that everything is on schedule for this project—despite various logistical and engineering challenges. b. Public Art is Smart –The curriculum for “Splash!” will be available soon. c. Art Bash – This event provides teachers with the opportunity to learn more about arts-related programming that may be available to their students. It will take place on September 18th at MAINSITE. Item 8 – Public Arts Master Plan Williams provided an overview of the makeup and function of the steering committee that would be needed to help offer guidance and establish a timeline for the Public Arts Master Plan. She also explained that OPAN could be a fantastic resource. Lockstone encouraged all PAB members to join the steering committee if they had any interest. In the meantime, board members were also asked to start brainstorming and considering community stakeholders and other individuals who might be interested in serving on the committee. Public input (from Norman citizens and councilmembers, etc.) will also be crucial to the planning process. Item 9 – Board Status Reports a. PAB Brochure – Elder reported that the brochure is still in the works, but once a couple of the pictures have been updated and replaced, it should be good to go. Bendure has created the “bitly” link and Gavaghan plans to look into how to make the “Donate Now” button on the NAC’s PAB section more visible. (Both of these aspects will be explained further on the brochure, hence why it remains necessary to stay on top of these kinds of things, too.) b. PAB Website Development – Tower explained that this is incredibly contingent upon the timing at which the City’s new website is launched. Item 10 – 2018-2019 Art Projects Suggestions for future projects and further discussion included: a. Elder mentioned the need to repair some of the ducks (as well as the need to establish solutions/contract language for future repairs to the ducks altogether). Kramer said the same of the bike racks. b. Richardson stated that she would be interested in pursuing more 7-9’ sculpture projects. c. Williams explained that the PAB needs to establish a system and/or create an evaluation form for the annual upkeep and maintenance of all PAB-related projects and inventory. Item 11 – New Business Gavaghan added that it is Norman’s turn to host the OKC/Norman/Tulsa public art “swap” so she encouraged board members to be thinking of ideas for this. Tower additionally reported that he will not be seeking reappointment to the PAB. Adjournment Lockstone moved to adjourn the meeting; Bendure seconded. Meeting adjourned.