City Council Agenda & Minutes

North Oaks City Council Special City Council Meeting Minutes North Oaks City Council Chambers May 12, 2025 1. CALL TO ORDER Councilor Wolter called the meeting to order at 5:04 p.m. 2. ROLL CALL Present: Mayor Krista Wolter, Councilors Sara Shah, Andrew Gaspard, Grover Sayre, Mark Azman City Staff Present: Administrator Kevin Kress, Administrative Assistant Deb Breen Others Present: NOHOA Board President Andrew Hawkins, Board members Mark Houge, Bill Long, Julie Huppert, Damien LePoutre, Alan Hummel, Ted Risdall, NOHOA Staff Community Director Amanda Mason, NOHOA Engineer Kristie Elfering A quorum was declared present. 3. DISCUSSION ITEMS 3a. Joint City/NOHOA discussion and possible action on City/NOHOA activities and interests within the City of North Oaks and collaboration matters including but not limited to: 1. Introduction of Dr. Dave Webb and Homerun Leadership 2. Purpose: Build collaborative relationship and develop processes for joint decision making and direction 3. Process: Evaluate the science of team decision making; using IROD framework and exercising the Homerun Leadership app 4. Evaluate and learn the process of joint decision making, and develop one together with the City/NOHOA HIGHLIGHTS OF THE MEETING INCLUDE: • Mayor Wolter introduced the joint session as a continuation of discussion of topics in which collaboration is needed by both the City of North Oaks and NOHOA. Items of shared interest include office space, privacy, natural environment (trees, forests, water), infrastructure and how to update throughout community, and long-term maintenance within the City. Goal of the session is to discuss ideas of importance to both groups, what is the process for moving forward and vetting ideas with both organizations. • The License plate reader pilot program and sharing office space are examples of good collaboration. Would like to incorporate new technology enhancements where applicable, ensure strength of future home values and continue as premier community. • Wolter introduced Dr. Dave Webb from IOR Leadership Science. Dr. Webb expressed that his purpose is to help Council and NOHOA make the community better. • Members of NOHOA Board, City Council, and respective staff introduced themselves and stated something they enjoy and feel is a priority in our community. Highlights include: natural environment, rural nature, sense of community, great place to raise family, great neighbors, trails, conservation area, golf course, great views of nature, and community involvement. Minutes of the City Council Meeting May 12, 2025 • Webb explained the team collaborative decision-making fundamentals: Information, Reactions, Options, Decision (IROD). Problem solving, conflict management and working through conflict all follow the same core pattern. The IROD framework can be used for getting all the information to all team members and conducting efficient meetings and getting to informed decision. • Mr. Webb explained the IROD app process. All agreed by show of raised hands to have balanced voting between groups when it comes to voting on issues. City Council and NOHOA Board will each have 6 votes. NOHOA and City staff members cannot vote, but can submit input for consideration. • First topic covered was: 1. What part of collaboration with NOHOA and City is working well? 2. What part of collaboration with NOHOA and City is NOT working well. 3. What ideas can you brainstorm to make our Collaboration and Partnership w/NOHOA & NOCC even better. • All members anonymously submitted answers to each question through the IROD app. The results of each question were read off and shared with the group. Each NOHOA Boardmember and City Councilor then ranked the answers to Question #3 by priority level 1 – 5. • The top results receiving 5-star rankings were: o have a shared vision o adjoining offices o alignment on street and utility projects o meeting with ASC/Planning and Planning Commission to eliminate duplicity o development of Strategic vision and plan with action items to achieve **(Refer to results attached to the meeting minutes) • Dr. Webb asked everyone to take the Leadership quiz on the website to help determine each’s management style. Dr. Webb’s book “Homerun Leadership – Your Guide to Better, Faster Team Decisions” was given to everyone as a resource and referenced during discussions on leadership styles. • Mayor Wolter asked Dr. Webb approximately how many hours of collaborating that it might take to get into action strategies. He stated about an hour, but it is up to team how much to delve into each topic. He stated it might take a few more sessions. • A doodle poll will be sent out with options for a follow up joint session within the next few weeks. 15. ADJOURN MOTION by Azman, seconded by Shah, to adjourn the meeting at 7:10 p.m. Motion carried unanimously. ____________________________ _____________________________ Kevin Kress, City Administrator Krista Wolter, Mayor Page |2 Minutes of the City Council Meeting May 12, 2025 5/22/2025 Date approved___________ Page |3