City Council

JOURNAL OF THE COUNCIL OF THE CITY OF NORWICH APRIL 1, 2013 A regular meeting of the Council of the City of Norwich was held April 1, 2013 at 7:30 PM in Council Chambers. Present: Aldermen Desaulniers, Noblick, Braddock, Hinchey, Bettencourt, Jaskiewicz and Mayor Nystrom. City Manager Bergren and Corporation Counsel Michael Driscoll were also in attendance. Mayor Nystrom presided. Ald. Hinchey read the opening prayer and Ald. Noblick led the members in the Pledge of Allegiance. Upon motion of Ald. Braddock, seconded by Ald. Jaskiewicz, it was unanimously voted to adopt the minutes of March 4 and 18, 2013. Mayor Nystrom read the following Proclamation: PROCLAMATION #1 WHEREAS, the Society for the Preservation and Encouragement of Barber Shop Quartet Singing in America, Inc. (SPEBSQSA) known now as the Barbershop Harmony Society was officially organized April 11, 1938 in Tulsa Oklahoma; and WHEREAS, the Barbershop Harmony Society is dedicated to the spread of harmony for the enjoyment of all people of the world through organizing and encouraging close harmony singing groups; and WHEREAS, the Barbershop Harmony Society encourages harmony amongst all people of the world through the universal language of music; and WHEREAS, the Barbershop Harmony Society has actively preserved and presented a distinct style of vocal music that originated in North America; and WHEREAS, the Barbershop Harmony Society is dedicated to sustaining and preserving an American tradition, the barbershop quartet; and WHEREAS, the Barbershop Harmony Society promotes musical education through music scholarships and other means and supports charitable foundations; and WHEREAS, Barbershoppers are engaged in laudable civic service and enrichment of our cultural life through the fostering of traditional values in entertainment and community endeavors. NOW THEREFORE, I, MAYOR PETER ALBERT NYSTROM AND NORWICH CITY COUNCIL PRESIDENT PRO TEM, PETE DESAULNIERS, ON BEHALF OF THE NORWICH CITY COUNCIL AND THE CITIZENS OF THE CITY OF NORWICH, do hereby proclaim the week of April 7, 2013 to April 13, 2013 to be Barbershop Harmony Week and do encourage all citizens to learn and listen to this truly American experience. Dated this First Day of April, 2013 Peter Albert Nystrom Pete Desaulniers Mayor President Pro Tem 1 JOURNAL OF THE COUNCIL OF THE CITY OF NORWICH APRIL 1, 2013 PROCLAMATION #2 WHEREAS, service to others is a hallmark of the American character, and central to how we meet our challenges; and WHEREAS, the nation’s mayors are increasingly turning to national service and volunteerism as a cost-effective strategy to meet city needs; and, WHEREAS, AmeriCorps and Senior Corps address the most pressing challenges facing our cities and nation, from educating students for the jobs of the 21st century and supporting veterans and military families to preserving the environment and helping communities recover from natural disasters; and WHEREAS, national service expands economic opportunity by creating more sustainable, resilient communities and providing education, career skills, and leadership abilities for those who serve; and WHEREAS, national service participants serve in more than 70,000 locations across the country, bolstering the civic, neighborhood, and faith-based organizations that are so vital to our economic and social well-being; and WHEREAS, national service participants increase the impact of the organizations they serve with, both through their direct service and by recruiting and managing millions of additional volunteers; and, WHEREAS, national service represents a unique public-private partnership that invests in community solutions and leverages non- federal resources to strengthen community impact and increase the return on taxpayer dollars; and, WHEREAS, AmeriCorps members and Senior Corps volunteers demonstrate commitment, dedication, and patriotism by making an intensive commitment to service, a commitment that remains with them in their future endeavors; and WHEREAS, the Corporation for National and Community Service shares a priority with mayors nationwide to engage citizens, improve lives, and strengthen communities; and is joining with mayors across the country to support the Mayors Day of Recognition for National Service on April 9, 2013. NOW THEREFORE, I, MAYOR PETER ALBERT NYSTROM AND NORWICH CITY COUNCIL PRESIDENT PRO TEM, PETE DESAULNIERS, ON BEHALF OF THE NORWICH CITY COUNCIL AND THE CITIZENS OF THE CITY OF NORWICH, do hereby proclaim April 9, 2013, as National Service Recognition Day, and encourage residents to recognize the positive impact of national service in our city, to thank those who serve; and to find ways to give back to their communities. Dated this Ninth Day of April, 2013 Peter Albert Nystrom Pete Desaulniers Mayor President Pro Tem Mayor Nystrom called for a Public Hearing on AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE CITY OF NORWICH BY AMENDING SECTION 9.4.1(A)(1) PERTAINING TO PERMITTED USES WITHIN THE CHELSEA CENTRAL DISTRICT BY ADDING THE FOLLOWING SUBSECTION (q) PERMITTING ADDITIONAL USES: City Clerk read referral from Commission on City Plan: 2 JOURNAL OF THE COUNCIL OF THE CITY OF NORWICH APRIL 1, 2013 Speaking in favor: David Crabb, 47 Prospect St, believed this should have been done earlier. Keith Ripley, Meadow Lane, agreed with previous speaker stating this will support growth in our community. Speaking in opposition: No one spoke. 3 JOURNAL OF THE COUNCIL OF THE CITY OF NORWICH APRIL 1, 2013 There being no further speakers Mayor Nystrom declared the public hearing closed. Mayor Nystrom called for the second reading on AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE CITY OF NORWICH BY AMENDING SECTION 9.4.1(A)(1) PERTAINING TO PERMITTED USES WITHIN THE CHELSEA CENTRAL DISTRICT BY ADDING THE FOLLOWING SUBSECTION (q) PERMITTING ADDITIONAL USES: Upon a motion of Ald. Bettencourt, seconded by Ald. Braddock, to adopt the following ordinance introduced by Ald. Braddock and Ald. Noblick. AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE CITY OF NORWICH BY AMENDING SECTION 9.4.1(A)(1) PERTAINING TO PERMITTED USES WITHIN THE CHELSEA CENTRAL DISTRICT BY ADDING THE FOLLOWING SUBSECTION (q) PERMITTING ADDITIONAL USES: BE IT ORDAINED BY THE COUNCIL OF THE CITY OF NORWICH: That section 9.4.1(A)(1) be amended by adding thereto the following subsection to be identified as subsection (q) (q) Gyms, gymnasiums, fitness and work-out centers and community recreation facilities The above ordinance passed on a roll call vote of 7-0. Upon a motion of Ald. Jaskiewicz, seconded by Ald. Braddock, it was unanimously voted to accept the above report form Commission on the City Plan relative to amending permitted uses within the Chelsea Central District. City Manager Alan Bergren gave his report as followed: BUDGET PRESENTATION FINAL EDITION PRESENTED ON APRIL 1, 2013 SLIDE 1 Good evening Mayor Nystrom and Members of the City Council. Pursuant to the requirements of the duties and responsibilities of the City Manager, I hereby formally present the City Manager’s Proposed Budget for fiscal year 2013- 2014. Again, this year with the help of our skillful staff I am presenting a brief power point overview of the City Manager’s proposed budget for the FY 2013-2014. The preparation of this budget was created against a backdrop of uncertainty brought about by fiscal troubles being experienced by the State of Connecticut. This has created an even tougher challenge in budget planning than this City has previously experienced. While there are claims the proposed State budget is “hold harmless” to municipalities, the reality is that it results in dramatic revenue reductions to Norwich. Norwich, as well as every municipality in the State, has been presented with a proposed State budget which is an extreme divergence 4 JOURNAL OF THE COUNCIL OF THE CITY OF NORWICH APRIL 1, 2013 from how the State has provided support to Connecticut’s cities and towns for decades. Norwich is even more deeply impacted as this City relies on State funding; receiving 34% of revenues in State aid last year. This is not a status quo proposed budget. SLIDE 2 (Our Leaders) This budget proposal recognizes the direction established last year by this City Council and in spite of the enormous fiscal challenges placed upon us by the Governor’s proposed changes in State aid this budget strives to adhere to the goals you, our elected leaders have set over the past year. I take this opportunity to thank you for your individual support and guidance during the beginning of the budget development process. SLIDE 3 (Our Team) The City Manager’s proposed budget is a work product of many people who all contributed toward maximizing the resources of the city for the common good. Let me begin by recognizing the invaluable contributions of our Comptroller, Deputy Comptroller, and Human Resources Director for their outstanding guidance, dedicated assistance and hours of hard work. It continues be an honor to work with such highly skilled and talented professionals. I also am indebted to our Department and Agency Heads, and our hundreds of employees for their significant professional contributions and their steadfast perseverance in the delivery of quality services each day in this most challenging environment. SLIDE 4 (Governor’s proposed 2-14-15 Biennial Budget-Reductions in Traditional Funding) As stated, State aid remains uncertain as the Governor’s budget passes through the legislature in Hartford. What is clear is that the Governor’s budget as presented reduces State aid to this City. This proposed City of Norwich budget has been prepared using the Governor’s numbers as we always have in the past. We must deliver a strong message to the legislature that the Governor’s budget does not make an effort to decrease local property taxes; but instead increases them. SLIDE 5 (Graph-Total Non-Education Grants 2004-2013) • This slide clearly depicts the dramatic drop in state revenues that support general city operations. Nearly $2 million is eliminated completely or shifted to capital or education grants. SLIDE 6 • State-Owned Property Payment in Lieu of Taxes (PILOT) - The proposed state budget eliminates the PILOT for state-owned property. This program, enacted in 1969, was designed to partially reimburse host municipalities for the loss of property tax revenue due to state-mandated property tax exemption on state-owned real property. The loss of these funds, once again, pushes the burden down to local property taxpayers. This is a loss in revenue of $667,000. (see next) • Education Cost Sharing grant (ECS) – The ECS grant for 2013-2014 would be increased by $1.7 million, but of that amount $1,028,000 will be paid directly to the Board of Education (BOE). This is considered Alliance District fund grants for which the BOE will have to apply. The remaining increase to current ECS funding this current year is $667,000 which mirrors the reduction of PILOT fund aid. This $667,000 can be used to fund any City expenditure. Neither of these amounts increases the Minimum Budget Requirement (MBR). The prior year (2012-2013) increase in ECS funding of $1,025,000 which is also included in ECS funding for the City also goes directly to the BOE. • Public School Transportation Grant – This grant program to assist the communities in paying for public school transportation is eliminated. This results in a loss of $604,000 in grant aid from the prior year. • Municipal Revenue Sharing Grant – This grant program was eliminated after one year. It was created to allow the municipalities to share a portion of state sales and state real estate conveyance taxes generated in the community. Elimination of this program results in an estimated reduction in operating revenues of $175,000 in 2013-14 and 5 JOURNAL OF THE COUNCIL OF THE CITY OF NORWICH APRIL 1, 2013 $575,000 in 2014-15. • Manufacturing Transition Grant/ Public Housing PILOT – One grant program replaced funding lost when the state exempted manufacturing property from local taxation. The housing grant program partially reimburses the city for revenue losses from state mandated exemptions on real property taxes for housing authorities. Elimination of these grants equal $268,000. SLIDE 7 • Mashantucket and Mohegan Fund - This grant provided local property tax relief funded by Native American slot machine revenues. For Norwich funding will be literally cut in half. This is a loss in operating funding from the prior year of $977,000. This $977,000 of Mashantucket and Mohegan Fund funds directed to Norwich are now proposed to be used only for capital projects through the Local Capital Improvement Program. (see next) • Local Capital Improvement Program (LOCIP) – The proposed state budget does increase some revenue sources, but does so in a manner that may not benefit general fund operations. The LOCIP grant, which reimburses municipalities for eligible capital projects, will increase by $977,000, which is the amount of the decrease in the Mashantucket and Mohegan grant. This limits the flexibility of the City’s finances as these funds are restricted to Capital projects and cannot help us fund normal operating expenses. This may help reduce our bonding cost over time but the immediate effect is a reduction in operating revenues which, by itself, causes a 1.6% increase in the mill rate. Essentially, the State is borrowing this money. • Motor Vehicle Tax Exemption – I am not recommending the city choose to exempt the first $20,000 of assessed value from taxation in 2013-14. This change would result in a loss of approximately $5 million in tax revenue, which would require an 8% increase in the mill rate. SLIDE 8 (10 Year General Fund Revenue Comparison Chart) SLIDE 9 (Goals & Priorities) In January, I met with members of the City Council individually to discuss the challenges facing the City in the next budget season and beyond to get an understanding of what their long-term goals and short-term budget priorities are for the City. These meetings provided me with the foundation for aligning City-wide programs and resources. On the individual department budget pages, you will see references at the end of the department–level goals and action plans (e.g., “G1”) SLIDE 10 (2013-14 Budget Priorities) For the 2013-14 budget, I took into consideration the City’s long-term goals as well as the immediate needs and economic conditions of our residents and came up with a list of priorities: 1. Provide for adequate public safety services. 2. Provide an effective teaching and learning environment in our public schools. 3. Maintain the City’s infrastructure. 4. Preserve the financial foundation and the credit rating for which we have worked so diligently to achieve. 5. Keep the mill rate increase as low as possible. The City Budget is the single most important policy-making tool that you, our City Council members, utilize in setting the course of the City for the next fiscal year and establishing the blueprint for future years during your tenure. The budget document, when adopted, reflects the annual fiscal work plan for our community. SLIDE 11 (Long-term strategies) 6 JOURNAL OF THE COUNCIL OF THE CITY OF NORWICH APRIL 1, 2013 These long-term strategies are the guiding principles behind this budget document and future budget proposals. SLIDES 12, 13(Growth & Change) • Norwich is the largest & fastest growing municipality in Southeastern CT. • Our population has grown 12% in the last decade SLIDES 14, 15 (Revenue & Expenditure Breakdown) The total net collectible grand list grew 0.06% from October 2011 to October 2012. The net taxable values changed as follows: real estate decreased by 0.17%, motor vehicles decreased by 1.31%, and personal property decreased by 1.77%. These decreases were offset by the increase in the budgeted collection rate from 96.09% in 2012-13 to 96.35% in 2013- 14. This is due to our taxpayers paying their bills on time and taking their responsibility for funding the important services we provide to the community. I commend our Norwich taxpayers and thank them for their responsiveness. • Property Taxes, interest and liens • Intergovernmental (Primarily State of CT grants) • Licenses, permits, fees, other SLIDE 16 (Sources of Funding for NPS Expenditures) Under the proposed state budget 2013-2014, the Board receives an increase in Alliance District grant funding of $1,028,000, for a total of $2,053,000 in Alliance District funding that is given to the Board of Education outside of this budget. It is not clear whether this part of the state budget proposal will ultimately be adopted by the legislature and any anticipated change will need to be taken into account during the city’s budget review process. In addition to Alliance District grant funding, the city’s capital budget will include $400,000, which will enable the Board of Education to start on technology upgrade projects costing in excess of $4 million. City funds will be the local match on this project, primarily paid through the FCC’s E-Rate grant program. The Board administration has taken many measures to reduce expenditures and has built a substantial reserve in the Worker’s Compensation Fund which serves to eliminate the Board’s contribution in 2013-14. Given the city’s very difficult budget challenges, I am not recommending any increase in local funding for the Board of Education’s General Fund operating budget this year. I recognize that Alliance District funds have restrictions that impede the ability of school districts to pay for general operating costs. It is up to the State of Connecticut to ease the restrictions on these funds. Just at the end of last week, OPM Secretary Ben Barnes stated to municipal finance officials that a municipality can apply for waivers/flexibility in Alliance Funding to cover expenses. SLIDE 17 (How the Money is Spent) This budget proposes a 5.16% increase in the general fund mill rate, or 1.37 mills from 26.54 to 27.91. The General Fund taxes on a home with an assessed value of $100,000 would increase $137 from $2,654 to $2,791. The Town Consolidated Fire District mill rate remains unchanged at 0.36 mills. The combined General Fund & TCD mill rate for TCD residents will increase by 4.91%, or 1.32 mills, from 26.90 to 28.27. The City Consolidated Fire District mill rate will increase by 10.75%, or 0.49 mills, from 4.56 to 5.05. The combined General Fund & CCD mill rate for CCD residents will increase by 5.98%, or 1.86 mills, from 31.10 to 32.96. 7 JOURNAL OF THE COUNCIL OF THE CITY OF NORWICH APRIL 1, 2013 I have included the use of $400,000 of General Fund unrestricted fund balance to support expenses during Fiscal Year 2013-14. This will keep the unrestricted fund balance at the 8-10% target level or the value of one month’s payment of bills. See the “Financial Management Policies” section for a 10-year history of fund balance. As the state legislature continues to meet in Hartford, there is increasing pressure on the Governor’s proposed budget. If the legislature adopts a budget with lower grant allocations to Norwich, prudence requires that the shortfall be dealt with by identifying cuts to the budget. Also, in the CCD, I recommend the use of $600,000 of the CCD’s unrestricted fund balance to mitigate the tax increase for CCD residents. In accordance with the 2000 charter revision mandate, I have budgeted the minimum of $2.3 million (the value of one mill of the net grand list) plus the LOCIP grant of $1.3 million for capital improvements. The capital budget includes paving projects, firefighter equipment, replacement of some emergency and City maintenance vehicles and repairs to City buildings. Capital requests from departments totaled $11 million. SLIDE 18 (General Fund Debt Service) The City’s debt service requirements increased by $220,000 over 2012-13; a 4.19% increase. Debt service will peak this year as voter-approved Kelly Middle School project costs are layered in with the rest of the city’s debt. SLIDE 19 (Expenditure to Inflation Comparison) Over the last 10 years education expenditures have increased at a rate greater than inflation up until 2012 while City expenditures over that same period have been significantly below inflation. Expenditures have been driven upward due to public safety, debt service on the Kelly Middle School and road bonds and pension and post-employment benefit contributions. SLIDE 20 (Highlights) I have endeavored to find operational efficiencies over the years and 2013-14 is no exception. I will be working with departments and employee groups to further consolidate operations whenever practicable in efforts to achieve efficiencies both in the future and the near-term. This may include relocation of agencies to share office space, equipment, materials and other resources. • City staffing has decreased by over 38 positions since fiscal year 2001-02.This figure climbs to 46 if you exclude the change in public safety positions. • Human Resources – I will postpone the hiring of the Assistant Human Resources Director until April 2014. This position was slated to be filled in April 2013, but, because of budget pressures, I decided to hold off on hiring for this position for one more year. Human Resources has been operating without this position since May 2009 and it has been difficult for the office to keep up with its myriad responsibilities. • Police – In the last few budget years, the city has increased its police force by 13 which had a palpable impact on public safety be restoring and expanding community policing. The city will be able to add three more officers through a federal grant aimed at hiring veterans from the conflicts in Iraq and Afghanistan. I am also recommending the addition of one Dispatcher. • Public Works – I am recommending the elimination of one currently vacant Light Equipment Operator position and hiring an additional Laborer in its place in January 2014. This will reduce the city’s costs slightly. SLIDE 21 (Funded Initiatives) I have taken the direction from Council members to fund certain items that will enhance or maintain the quality of life for the citizens of Norwich: • Added funding to the Human Resources budget for diversity initiatives 8 JOURNAL OF THE COUNCIL OF THE CITY OF NORWICH APRIL 1, 2013 • Included $100,000 for NCDC for economic development initiatives in the capital budget and $50,000 in the operating budget. • Included funding for the October 2013 revaluation in the capital budget in order to save the city the cost of bonding the project. SLIDES 22-29 (Where do we go from here/Schedule) SLIDE 30 As you, our City Leaders go through the proposed budget in our upcoming workshops; our staff and I stand ready to support you in this challenging task. We will need to redouble our efforts to reach out to our legislators to support the traditional long-term funding model that is the cornerstone of a partnership between state and local government. SLIDE 31 (One City) Economic recovery, particularly in Southeastern Connecticut, appears to be painfully slow. Connecticut needs to be competitive in attracting new business and private sector jobs that can grow the economy. As our Mayor and City Council, through your leadership, you have recognized the importance to become more proactive in focusing on what needs to be done to advance our community. We have much to celebrate in our heritage and cultural diversity that makes Norwich a great American city. It is of paramount importance that we continue to build and strengthen our partnerships with the state and business community in order to achieve our goals. SLIDE 32 Therefore, I hereby formally transmit to you the City Manager’s proposed budget for the 2013-2014 fiscal year. (Final version delivered to the City Council sitting in regular session, in Council Chambers, April 1st 2013, at 7:30 PM) DATE: April 1, 2013 TO: Mayor Peter A. Nystrom & Council Members FROM: Alan H. Bergren, City Manager SUBJECT: City Manager’s Report 1. Upcoming Events The Mayor’s One City Forum originally scheduled for this Saturday, April 6, 2013, has been cancelled. The Public Safety budget hearings will be taking its place and will begin at 8:00 A.M. at the Laurel Hill Volunteer Fire Department. 2. Route 82 Safety and Operational Improvements This morning I attended an Executive Board meeting of the Southeastern CT Council of Governments at which they discussed the State’s proposed safety project to rebuild the segment of Route 82 (Salem Turnpike) from where the 395 intersection improvement project left off to New London Turnpike. The 9 JOURNAL OF THE COUNCIL OF THE CITY OF NORWICH APRIL 1, 2013 Executive Board voted to recommend to the full Council SECCOG’s endorsement of the project to the State. A map of the proposed activity area is attached to this report. 3. Oak Street Fire Clean-up The clean-up of this site is nearly complete, the building is almost gone and the remainder of the debris will be removed within the next couple of days. A lien will be placed on the property for the cost of the clean-up. Mayor Nystrom called for citizen comment. David Crabb, 47 Prospect St, asked that resolution #1 be delayed. Keith Ripley, Meadow Lane, strongly recommended resolution #2 to be approved. Joanne Philbrick, 10 Elm St, spoke on resolution #1 stating there should be more open discussion on the budget. Questioned resolution #2 asking how the dollar amounts are so exact. Asked on resolution # 3 why is the City fixing other peoples projects? Mayor Nystrom declared citizen comment closed. 10 JOURNAL OF THE COUNCIL OF THE CITY OF NORWICH APRIL 1, 2013 Upon a motion of Ald. Braddock, seconded by Ald. Noblick, it was unanimously voted to adopt the following resolution introduced by City Manager Bergren. RESOLVED, that the first public hearing on the proposed budget for Fiscal Year 2013-2014 will be held on Monday, April 8, 2013, 7:30 PM in the Council Chambers of City Hall. BE IT FURTHER RESOLVED, that the second public hearing on the proposed budget for Fiscal Year 2013-2014 will be held on Monday, May 13, 2013 at 7:30 PM in the Council Chambers of City Hall. Upon a motion of Ald. Jaskiewicz, seconded by Ald. Braddock, it was unanimously voted to adopt the following resolution introduced by Ald. Bettencourt, Noblick, Braddock and City Manager Bergren. 1. WHEREAS, the six fire departments need to replace several lengths of firefighting hose and; 2. WHEREAS, the following projects from the City of Norwich’s Capital Improvement Fund have been completed, will be completed, or are no longer needed; leaving $65,000 of their original non-lapsing budgets available for reallocation: 10210 88222 GREENEVILLE STATION FACADE $3,583.77 10210 88232 PARK BATHHOUSE&BASKETBALL CRT 19,317.80 10210 88421 POLICE RADIO & CAMERA EQUIP 1,230.92 10210 88422 RADIO, HOSE, TURNOUT GEAR 4,586.12 10211 88209 HVAC REPLACEMENT 2,530.00 10211 88322 FIRE VEHICLES 200.94 10211 88423 EGP EQUIPMENT 6,603.45 10211 88424 LAUREL HILL VFD EQUIPMENT 1,997.74 10212 88223 EGPVFD BUILDING IMPROVEMENTS 1,512.00 10212 88322 FIRE VEHICLES 4,180.32 10212 88422 NORWICH FIRE EQUIPMENT 4,575.79 10212 88424 LAUREL HILL VFD EQUIPMENT 160.00 10212 88425 OCCUM EQUIPMENT 489.00 10212 88426 TAFTVILLE EQUIPMENT 2,663.09 10212 88432 RECREATION EQUIPMENT 448.12 10213 88226 TVFD BUILDING IMPROVEMENTS 10,920.94 $65,000.00 NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF NORWICH that the unexpended funds of $65,000 from the projects enumerated in (2.) be and hereby are reallocated to the projects enumerated below: 10213 88422 NFD EQUIPMENT $5,900 10213 88423 EGP EQUIPMENT 17,300 10213 88424 LAUREL HILL VFD EQUIPMENT 10,200 10213 88425 OCCUM EQUIPMENT 7,500 10213 88426 TAFTVILLE EQUIPMENT 12,000 10213 88427 YANTIC EQUIPMENT 12,100 $65,000.00 11 JOURNAL OF THE COUNCIL OF THE CITY OF NORWICH APRIL 1, 2013 Upon a motion of Ald. Braddock, seconded by Ald. Jaskiewicz, it was unanimously voted to adopt the following resolution introduced by Ald. Noblick and Braddock. WHEREAS, on January 22, 2013, the Council of the City of Norwich approved an expenditure of $25,000 from Account 10213-88110 to pay for the demolition of the structure on the City property located at 631West Main St. WHEREAS, the project was completed at a cost of $9,500 which was under an estimated cost allocation of $25,000, leaving $15,500 of funds available for reallocation. WHEREAS, a potential safety hazard has developed at Capehart, requiring Public Works securing the facilities. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF NORWICH that the sum of $3,275 be and hereby is appropriated from the Capital Improvement Account 10213-88110 to pay for securing the Capehart structure. Upon a motion of Ald. Braddock, seconded by Ald. Hinchey, it was unanimously voted to adopt the following resolution to set a public hearing for May 6, 2013, introduced by Mayor Nystrom. RESOLVED, that a public hearing on the proposed Community Development Advisory Committee allocation recommendations for Community Development Block Grant Program Year 2013 (September 1, 2013 – August 31, 2014) will be held on Monday, May 6, 2013, 7:30 PM in the Council Chambers of City Hall. Upon a motion of Ald. Hinchey, seconded by Ald. Braddock, it was unanimously voted to schedule the Tentative Adoption of Council Preliminary Budget for June 3, 2013, introduced by City Manager Bergren. AN ORDINANCE RELATIVE TO THE APPROPRIATIONS FOR THE CITY OF NORWICH AND THE CITY CONSOLIDATED DISTRICT OF SAID CITY FOR THE FISCAL YEAR 2013-14. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF NORWICH, the following appropriations hereby are made to meet the expense of the City of Norwich and City Consolidated District of the City of Norwich for the fiscal year beginning July 1, 2013 and ending June 30, 2014 to wit: 12 JOURNAL OF THE COUNCIL OF THE CITY OF NORWICH APRIL 1, 2013 CITY OF NORWICH COMPARATIVE BUDGET SUMMARY AS REQUIRED BY CITY CHARTER GENERAL FUND AND SPECIAL REVENUE FUNDS 2013-14 2011-12 REVISED 2012-13 REVISED PROPOSED BUDGET BUDGET BUDGET City Manager 264,118 272,076 308,095 Finance 1,269,604 1,363,798 1,401,010 City Treasurer 203,834 219,505 229,125 Assessment 361,349 373,780 412,134 Human Resources 370,111 407,031 455,695 Law 420,000 436,800 445,536 City Clerk 363,884 356,225 369,002 City Council 391,500 371,772 194,944 Police 11,040,487 12,344,335 13,268,630 Fire - Central 1,827,077 2,024,898 2,073,348 Fire - East Great Plain 109,781 118,178 120,646 Fire - Laurel Hill 45,997 51,749 52,968 Fire - Occum 62,866 60,766 61,819 Fire - Taftville 114,786 124,290 131,359 Fire - Yantic 114,229 131,445 140,172 Recreation 551,103 669,618 687,534 Human Services 1,282,221 1,376,325 1,450,727 Public Works 9,005,167 9,778,058 9,721,909 Election 109,979 116,802 117,443 Planning & Neighborhood Services 895,221 928,514 966,553 Debt Service - Principal 3,970,000 3,960,000 4,420,000 Debt Service - Interest 1,001,075 1,204,332 960,558 Miscellaneous 7,343,007 7,584,148 8,076,552 Emergency Management 51,048 70,190 77,422 Education 68,163,405 70,385,212 70,385,212 City Consolidated Fire District 5,910,738 6,582,363 7,120,056 Town Consolidated Fire District 535,662 524,038 552,396 TOTALS 115,778,249 121,836,248 124,200,845 General Operations 33,824,677 36,766,068 38,441,932 Debt Service 4,971,075 5,164,332 5,380,558 Capital Improvements 2,372,692 2,414,235 2,320,691 Education 68,163,405 70,385,212 70,385,212 City Consolidated Fire District 5,910,738 6,582,363 7,120,056 Town Consolidated Fire District 535,662 524,038 552,396 TOTALS 115,778,249 121,836,248 124,200,845 13 JOURNAL OF THE COUNCIL OF THE CITY OF NORWICH APRIL 1, 2013 City Manager Alan H. Bergren Upon a motion of Ald. Braddock, seconded by Ald. Bettencourt, it was unanimously voted to schedule the Tentative Adoption of Council Preliminary Budget for June 3, 2013, introduced by City Manager Bergren. AN ORDINANCE CONCERNING THE TAX LEVY ON THE LIST OF OCTOBER 1, 2012 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF NORWICH: Section 1. On the City Assessment list of 2012 a tax of twenty-seven and ninety-one hundredths (27.91) mills on the dollar is hereby granted to be levied upon the ratable estate within the City of Norwich of the inhabitants of said City and all others liable to pay taxes therein. Section 2. On the City Assessment list of 2012, a tax of thirty-six hundredths (0.36) mills on the dollar, is hereby granted to be levied for fire services upon the ratable estate within the Town Consolidated District of the inhabitants of said District and of all others in said district liable to pay taxes therein. Section 3. On the City Assessment list of 2012, a tax of five and five hundredths (5.05) mills on the dollar, is hereby granted to be levied for fire services upon the ratable estate within the City Consolidated District of the inhabitants of said District and of all others in said district liable to pay taxes therein. Section 4. Real Estate and Personal Property, shall become due on July 1, 2013, and payable on said date in whole or in equal installments from that date, namely on July 1, 2013 and January 1, 2014 except that any tax of less than one hundred dollars shall be due and payable on July 1, 2013. If the first installment is not paid on or before August 1, 2013 or if the second installment is not paid on or before February 1, 2014, interest will be charged on any such delinquent payment at the rate of one and one-half (1½%) per cent per month from the due date or $2.00 whichever is greater, as provided for in the general statutes. Any person may pay the total amount of such tax for which he is liable at the time when the first installment shall be payable. Section 5. Motor Vehicle taxes shall become due and payable in whole on July 1, 2013. If the payment is not paid on or before August 1, 2013 interest will be charged on the delinquent payment at the rate of one and one-half (1½%) per cent per month from due date or $2.00 whichever is greater, as provided for in the general statutes. City Manager Alan H. Bergren Upon a motion of Ald. Jaskiewicz, seconded by Ald. Braddock, it was unanimously voted to schedule a Public Hearing, second reading and action on April 15, 2013 for the following ordinance introduced by City Manager Bergren. AN ORDINANCE GRANTING SALARY INCREASES FOR THE POSITIONS OF HUMAN RESOURCES ASSISTANT, RETIREMENT PLAN ADMINISTRATOR, AND LABOR RELATIONS CLERK IN THE HUMAN RESOURCES DEPARTMENT FOR FISCAL YEARS 2012-2013, 2013-2014, AND 2014-2015. 14 JOURNAL OF THE COUNCIL OF THE CITY OF NORWICH APRIL 1, 2013 BE IT ORDAINED BY THE COUNCIL OF THE CITY OF NORWICH: That the positions of Human Resources Assistant, Retirement Plan Administrator, and Labor Relations Clerk shall receive salary adjustments of two percent (2%) effective and retroactive to August 1, 2012, two percent (2%) effective July 1, 2013, and two percent (2%) effective July 1, 2014. Upon motion to Ald. Braddock, seconded by Ald. Hinchey, it was unanimously voted to adjourn at 8:39 pm. CITY CLERK 15