City Council

JOURNAL OF THE COUNCIL OF THE CITY OF NORWICH JUNE 12, 2017 A regular meeting of the Council of the City of Norwich was held June 12, 2017 at 7:00 PM in Council Chambers. Present: Mayor Hinchey, Aldermen Nystrom, Philbrick, Braddock, Gould, Martin and Nash. City Manager Salomone and Corporation Counsel Michael Driscoll were also in attendance. Mayor Hinchey presided. Ald. Nash read the opening prayer and Ald. Philbrick led the members in the Pledge of Allegiance. Mayor Hinchey called for a moment of silence in remembrance of Jackie Owens. Upon a motion of President Pro Tem Nystrom, seconded by Ald. Braddock, it was unanimously voted to accept the communication from the Comptroller recapping the 2017-18 Budget. 1 JOURNAL OF THE COUNCIL OF THE CITY OF NORWICH JUNE 12, 2017 2 JOURNAL OF THE COUNCIL OF THE CITY OF NORWICH JUNE 12, 2017 3 JOURNAL OF THE COUNCIL OF THE CITY OF NORWICH JUNE 12, 2017 4 JOURNAL OF THE COUNCIL OF THE CITY OF NORWICH JUNE 12, 2017 5 JOURNAL OF THE COUNCIL OF THE CITY OF NORWICH JUNE 12, 2017 6 JOURNAL OF THE COUNCIL OF THE CITY OF NORWICH JUNE 12, 2017 7 JOURNAL OF THE COUNCIL OF THE CITY OF NORWICH JUNE 12, 2017 8 JOURNAL OF THE COUNCIL OF THE CITY OF NORWICH JUNE 12, 2017 9 JOURNAL OF THE COUNCIL OF THE CITY OF NORWICH JUNE 12, 2017 Upon a motion of Ald. Braddock, seconded by President Pro Tem Nystrom, it was voted to put the following resolution on the floor introduced by Mayor Hinchey and Ald. Braddock for approval. Motion of President Pro Tem Nystrom, seconded by Ald. Gould to amend the following resolution to reflect a 1% reduction from the proposed 2% Education Budget. Relative to an amendment of the 2017-18 budget tentatively adopted on May 1, 2017 for the increase in funding for Norwich Public Schools. RESOLVED, that the budget for Fiscal Year 2017-18, as amended and tentatively adopted on May 1, 2017 be further amended as follows: Description Page ORG OBJ Change in Expenditures Increase NPS to 1% increase in 113 01070 80700 754,300 expenditures over fiscal year 2016-17 On a vote of 5-2 with Mayor Hinchey and Ald. Braddock voting in opposition the above resolution passes. Upon a motion of President Pro Tem Nystrom, seconded by Ald. Nash, it was voted to suspend the rules to add the following six resolutions. On a vote of 5-2 with Mayor Hinchey and Ald. Braddock voting in opposition. The following six resolutions were added. Upon a motion of Ald. Gould, seconded by Ald. Philbrick, it was voted to suspend the rules to add the following resolution introduced by President Pro Tem Nystrom, Ald. Gould and Ald. Philbrick. On a vote of 5-2 with Mayor Hinchey and Ald. Braddock voting in opposition the following resolution is added: Upon a motion of Ald. Gould, seconded by President Pro Tem Nystrom, it was unanimously voted to renumber the following resolution to New Resolution 3. 10 JOURNAL OF THE COUNCIL OF THE CITY OF NORWICH JUNE 12, 2017 RESOLVED, that the budget for Fiscal Year 2017-18, as amended and tentatively adopted on May 1, 2017, and as further amended on June 5, 2017, be further amended as follows: Change in Description Page ORG OBJ Expenditures Eliminate Human Resources Assistant 65 01014 80012 (40,258) position effective September 1, 2017 Eliminate Human Resources Assistant 65 01014 89999 (3,373) position effective September 1, 2017 Restore a Civil Engineer for the Public 102 01038 80012 Works Department 80,699 Restore a Civil Engineer for the Public 102 01038 89999 6,301 Works Department Reduce funding for Otis Library to $1 117 01090 80077 (63,000) million Net Decrease in General Fund Expenditures (19,631) Upon a motion of President Pro Tem Nystrom, seconded by Ald. Gould, it was voted to suspend the rules to add the following resolution introduced by President Pro Tem Nystrom. On a vote of 5-2 with Mayor Hinchey and Ald. Braddock voting in opposition the following resolution is added: Upon a motion of Ald. Gould, seconded by President Pro Tem Nystrom, it was unanimously voted to renumber the following resolution to New Resolution 4. Relative to an amendment of the 2017-18 budget tentatively adopted on May 1, 2017 to appropriate Town Consolidation District unrestricted fund balance to mitigate the Town Consolidation District 2017-18 tax levy WHEREAS, the TCD has an unrestricted fund balance (“UFB”) which is projected to be $376,000, or 64% of the operating expenditures of the TCD as of June 30, 2017; and WHEREAS, this UFB has accumulated as a result of greater-than-anticipated current and prior tax levy collections over the years; and WHEREAS, although the City does not have a formal policy for the UFB level of the TCD fund, because the expenditures in this fund do not vary greatly, the Comptroller and City Manager deem a UFB level of 5% of operating expenditures, or $30,000, to be adequate for this fund. NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF NORWICH, that the sum of $346,000 be and hereby is appropriated from the UFB of the TCD to mitigate the Town Consolidation District 2017-18 tax levy. Upon a motion of President Pro Tem Nystrom, seconded by Ald. Gould, it was voted to suspend the rules to add the following resolution introduced by President Pro Tem Nystrom and Ald. Martin. On a vote of 5-2 with Mayor Hinchey and Ald. Braddock voting in opposition the following resolution is add: 11 JOURNAL OF THE COUNCIL OF THE CITY OF NORWICH JUNE 12, 2017 Upon a motion of Ald. Gould, seconded by President Pro Tem Nystrom, it was unanimously voted to renumber the following resolution to New Resolution 5. Relative to an amendment of the 2017-18 budget tentatively adopted on May 1, 2017 to appropriate City Consolidation District unrestricted fund balance to mitigate the City Consolidation District 2017-18 tax levy WHEREAS, the CCD has an unrestricted fund balance (“UFB”) which is projected to be $926,000, or 12% of the operating expenditures of the CCD as of June 30, 2017; and WHEREAS, the UFB of the CCD fund has accumulated primarily as a result of greater-than- anticipated current and prior tax levy collections over the years; and WHEREAS, although the City does not have a formal policy for the UFB level of the CCD fund, because the expenditures in this fund vary moderately, the Comptroller and City Manager deem a UFB level of 8% of operating expenditures, or $615,000, to be adequate for this fund. NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF NORWICH, that the sum of $311,000 be and hereby is appropriated from the UFB of the CCD to mitigate the City Consolidation District 2017-18 tax levy. Upon a motion of Ald. Philbrick, seconded by Ald. Braddock, it was voted to suspend the rules to add the following resolution introduced by, Ald. Gould and Ald. Martin. On a vote of 5-2 with Mayor Hinchey and Ald. Braddock voting in opposition the following resolution is added: Upon a motion of Ald. Gould, seconded by President Pro Tem Nystrom, it was unanimously voted to renumber the following resolution to New Resolution 6. Relative to an amendment of the 2017-18 budget tentatively adopted on May 1, 2017 to reallocate funding for projects included in the 2017-18 Capital Budget RESOLVED, that the budget for Fiscal Year 2017-18, as amended and tentatively adopted on May 1, 2017, and as further amended on June 5, 2017, be further amended to replace the listing of projects funded in the 2017-18 Capital Budget with the attached Capital Budget Listing. Estimated Estimated Department Account Code Description Financial and/ or Non‐financial impacts QTY UOM Unit Cost Total Cost Public Works 10218‐80040 City Property Management ‐ securing and R/NOI 1 each 25,000.00 25,000 maintaining properties acquired by the City City Manager 10218‐88000 Capital contingency ‐ For other capital If the City is able to leverage some of these 1 each 250,000.00 250,000 improvements, design costs, and/or matches funds as local matches on Federal or State on State/Federal grants as the City Manager grants to purchase equipment that makes deems necessary. City operations more efficient, it may be able to reduce future operating costs. EGP VFD 10218‐88223 Station Exhaust System R/NOI 1 each 45,000.00 45,000 Taftville VFD 10218‐88226 Replace station's alarm system R/NOI 1 each 17,000.00 17,000 Yantic VFD 10218‐88227 FMO Abatement R/NOI 1 each 140,000.00 140,000 12 JOURNAL OF THE COUNCIL OF THE CITY OF NORWICH JUNE 12, 2017 Public Works 10218‐88239 Vehicle Wash Station R/NOI 1 each 250,000.00 250,000 Public Works 10218‐88242 Church Street Retaining Wall Repairs R/NOI 1 each 50,000.00 50,000 Public Works 10218‐88247 Fleet Maintenance garage lower roof R/NOI 1 each 12,000.00 12,000 Public Works 10218‐88247 23 Union Street ADA Access R/NOI 1 each 20,000.00 20,000 Should reduce future maintenance and fuel Police 10218‐88321 Police Cruisers ‐ Replace police cruisers costs. 3 each 33,984.00 101,952 Police 10218‐88321 Harbor Patrol Boat ‐ replace 2 outboard R/NOI 0.25 each 163,296.00 40,824 engines and worn sponson (inflatable collar). This is the City's 25% match on the total cost. The remainder will be paid by a Federal grant. Police 10218‐88421 Body armor R/NOI 8 each 700.00 5,600 Police 10218‐88421 Patrol rifle storage racks R/NOI 11 total 500.00 5,500 Police 10218‐88421 Mobile radios R/NOI 3 each 4,000.00 12,000 Norwich Fire 10218‐88422 Turnout gear ‐ full sets R/NOI 6 each 3,200.00 19,200 Norwich Fire 10218‐88422 Escape Harness Assembly R/NOI 24 each 350.00 8,400 EGP VFD 10218‐88423 Turnout gear ‐ full sets R/NOI 4 each 3,200.00 12,800 Laurel Hill VFD 10218‐88424 Thermal Imaging Camera R/NOI 1 each 13,000.00 13,000 Laurel Hill VFD 10218‐88424 Turnout gear ‐ full sets R/NOI 3 each 3,200.00 9,600 Laurel Hill VFD 10218‐88424 Pagers R/NOI 5 each 505.00 2,525 Occum VFD 10218‐88425 Replace 1 3/4" Hose R/NOI 20 each 190.00 3,800 Occum VFD 10218‐88425 Replace 2 1/2" Hose R/NOI 20 each 215.50 4,310 Occum VFD 10218‐88425 Replace 1 3/4" Smooth Bore Nozzle R/NOI 3 each 750.00 2,250 Occum VFD 10218‐88425 Helmet R/NOI 3 each 375.00 1,125 Occum VFD 10218‐88425 Mini Blitzfire (Deck Gun) R/NOI 1 each 4,500.00 4,500 Occum VFD 10218‐88425 Pager Replacement R/NOI 4 each 505.00 2,020 Occum VFD 10218‐88425 Turnout Gear ‐ coats & pants R/NOI 3 each 2,900.00 8,700 Taftville VFD 10218‐88426 Turnout gear ‐ full sets R/NOI 6 each 3,200.00 19,200 Yantic VFD 10218‐88427 Turnout Gear ‐ coats & pants R/NOI 4 each 2,600.00 10,400 Yantic VFD 10218‐88427 Turnout gear ‐ full sets R/NOI 2 each 3,200.00 6,400 Yantic VFD 10218‐88427 Helmet & shield replacement R/NOI 10 each 680.00 6,800 Yantic VFD 10218‐88427 Pagers R/NOI 5 each 505.00 2,525 Hose ‐ replace failed sections from last two Yantic VFD 10218‐88427 years R/NOI 1 each 6,000.00 6,000 Yantic VFD 10218‐88427 Rapid Intervention Team pack R/NOI 1 each 3,544.00 3,544 Microsoft Server Workstation Network 2012 Finance 10218‐88500 License R/NOI 200 each 35.00 7,000 Finance 10218‐88500 Computer replacements ‐ cost to replace R/NOI 15 each 500.00 7,500 computers that cannot be upgraded to accommodate Windows 7. Finance 10218‐88500 MS Office Upgrade for new computers R/NOI 25 each 300.00 7,500 Capital Budget Listing Estimated Estimated Department Account Code Description Financial and/ or Non‐financial impacts QTY UOM Unit Cost Total Cost Finance 10218‐88500 Computer Peripherals ‐ Printers, Monitors, R/NOI 1 each 20,000.00 20,000 Hard Drives, NIC Cards, Keyboards, etc. Finance 10218‐88500 Replace virtual file servers R/NOI 2 each 13,500.00 27,000 Road and parking lot resurfacing and Public Works 10218‐88600 preventaive maintenance. R/NOI 1 each 1,402,771.00 1,402,771 13 JOURNAL OF THE COUNCIL OF THE CITY OF NORWICH JUNE 12, 2017 Public Works 10218‐88604 Sunnyside Street Bridge R/NOI 1 each 150,000.00 150,000 Public Works 10218‐88612 Pleasant Street Bridge R/NOI 1 each 300,000.00 300,000 City Manager 10218‐89S99 Match on State Grant for updating Harbor R/NOI 0.5 each 15,000.00 7,500 Management Plan TOTAL CAPITAL IMPROVEMENT BUDGET 3,051,246 Amount funded by General Fund Appropriation 2,459,120 Amount funded by LOCIP Grant 592,126 3,051,246 Minimum General Fund Appropriation 2,459,120 Upon a motion of President Pro Tem Nystrom, seconded by Ald. Gould, it was voted to suspend the rules to add the following resolution introduced by City Manager Salomone. On a vote of 5-2 with Mayor Hinchey and Ald. Braddock voting in opposition the following is resolution is added: Upon a motion of Ald. Gould, seconded by President Pro Tem Nystrom, it was unanimously voted to renumber the following resolution to New Resolution 7. Relative to an amendment of the 2017-18 budget tentatively adopted on May 1, 2017 to reduce funding for the maintenance and utilities for 80 Broadway RESOLVED, that the budget for Fiscal Year 2017-18, as amended and tentatively adopted on May 1, 2017, and as further amended on June 5, 2017, be further amended as follows: Change in Description Page ORG OBJ Expenditures Reduce utilities cost related to for 80 106 01047 80007 (10,000) Broadway Reduce maintenance cost related to for 80 106 01047 80108 (10,000) Broadway Net Decrease in General Fund Expenditures (20,000) Upon a motion of Ald. Philbrick, seconded by Ald. Gould, it was voted to suspend the rules to add the following resolution introduced by Ald. Nash and Ald. Philbrick. On a vote of 5-2 with Mayor Hinchey and Ald. Braddock voting in opposition the following resolution is added: Upon a motion of Ald. Gould, seconded by President Pro Tem Nystrom, it was unanimously voted to renumber the following resolution to New Resolution 12. Relative to the request to the Board of Public Utilities Commissioners that future payments of gross revenues be increased. 14 JOURNAL OF THE COUNCIL OF THE CITY OF NORWICH JUNE 12, 2017 RESOLVED, that the Council of the City of Norwich formally requests the Board of Public Utilities Commissioners include in their budget for fiscal year 2018-19 as an item of expenditure for an amount to be turned over to the City Treasurer during the ensuing fiscal year for the general use of the city an amount of 12% of gross revenues pursuant to Section 6 of Chapter XII of the Charter of the City of Norwich. This is intended to increase the gross revenue payment to the City of Norwich from 10% to 12% for fiscal year 2019-20 and thereafter. Upon a motion of Ald. Gould, seconded by President Pro Tem Nystrom, it was unanimously voted to renumber the following resolutions on the original June 12, 2017 agenda to coincide with the resolutions under suspension of the rules: 1. remains - 1. Relative to an amendment of the 2017-18 budget tentatively adopted on May 1, 2017 to restore funding for two Police Officers in the Police Department. 2. became - 8. Relative to delaying the hiring of certain positions and postponing the layoff of employees funded by the general fund until September 1, 2017 and amending the 2017-18 budget tentatively adopted on May 1, 2017 accordingly. 3. became - 2. Relative to an amendment of the 2017-18 budget tentatively adopted on May 1, 2017 to restore funding for a Civil Engineer in the Public Works Department and to reduce funding for Norwich Community Development Corporation. 4. became- 9. Relative to the adoption of the budget for Fiscal Year 2017-18. 5. became- 10. Relative to the adoption of the appropriations ordinance for Fiscal Year 2017-18. 6. became- 11. Relative to the adoption of the tax levy ordinance for Fiscal Year 2017-18. Mayor Hinchey called for citizen comment on resolutions. Fred Allyn Jr, 610 Colonel Hwy, Ledyard, Realtor, talked about selling property in Norwich and stated NCDC is the strongest advocate and offers valuable services. He urged the Council not to cut this item. Aaron Daniels, 89 Union St, asked the Council if they are building a City their own children would want to live in. Wendy Bury, 8 Oak Dr, Stonington, business at 66 Franklin St, she asked not to cut NCDC budget for they offer all sorts of services, arts, cultural, business marketing and others. She also urged the Council also to support Otis Library which is a tremendous resource. Robert Ballard, 244 Yantic St, representing Norwich Historic Rowhouse Condo Association, spoke in support of funding NCDC because they help with neighbor resurgence and business services. He stated they help with grants to revitalize neighborhoods. Robert Janovic, 207 North Main St, General Manager of a Norwich business, thanked Bob Mills for keeping this business in Norwich and appreciates the support he receives from NCDC. 15 JOURNAL OF THE COUNCIL OF THE CITY OF NORWICH JUNE 12, 2017 Bob Farwell, Director of Otis Library, stated the cut to Otis Library was disrespectful. He stated this cut has no strategic thinking and extolled the many accolades given to the Library in Norwich and feels this cut is shameful. He asked the Council to restore the money the Library deserves. Tara Borden, 19 Hawthorne Dr, Asst. Director, East Lyme Public Library, talked about Otis Library and was proud they hosted the Smithsonian exhibit and being a role model for how a Library operates and stated it is an economic drive of downtown. She also stated it sets the bar for excellence high for Library services and asked not to cut the funding. Guy Palazzo, 6 Harvard Terrace, stated NCDC has done a lot for the area. He also talked about living in a high tech world and what you find in the Library is on the web so he felt the Library doesn’t need additional funding. Norm Krayen, 6 Wicklow Turn, Ledyard, Commercial Broker, he spoke in support of funding NCDC who works with his clients and who helps with the permitting process. NCDC has created a booklet to guide buyers through the permit process. He also thanked them for helping sell five buildings downtown. Jill Fritzsche, 30 Graff Rd, Canterbury, Downtown business, stated NCDC brought her to downtown Norwich and helped with parking issues and customer service issues. They never let go, they keep on helping. She stated to make money you need to spend money and asked to invest in NCDC. Robert Buckley, 18 Linden Pkwy, Chairman of NCDC, asked the Council to carefully consider not cutting NCDC funding. He stated they increase the grand list by bringing vibrant businesses and projects into the City and help with funding them; Ponemah Mills project, Industrial Park projects, and brings small businesses to the City. Robert Mills, President, NCDC, stated the key item of NCDC is that it makes it unique as a Norwich development agency is that it helps with projects and incentives. He asked to keep NCDC funded and viable as fully as possible. They also do tax credit John Andriso, 49 Cedar St, Stated Otis Library is a beacon of light in the downtown, stating they have taken on many roles as a literacy center and they keep kids reading thru the summer. He asked to reconsider this cut. Kathleen Dish, 210 Wightman Ave, spoke in support of Otis Library funding and her five generation family being served very well by the Library. She asked this not to be reduced. Mark Block, Attorney and Board member of NCDC, spoke on behalf of NCDC stating if funding is cut the City will lose a vital agency and a great resource for new and old businesses in Norwich. He stated NCDC plays an important role in downtown development as the primary development agency of the City. Ryan Telford, 127 N Wawecus Hill Rd, spoke in frustration about the school budget and asked where the creative thinking and whose thinking of the kids. He asked to think our side the box and help the children of our community. Jason Vincent, Griswold, downtown business owner, thanked NCDC for helping allow him 16 JOURNAL OF THE COUNCIL OF THE CITY OF NORWICH JUNE 12, 2017 to open a business, secure capital, and create a marketing program for his new business. He asked the Council to stay the course. He also asked to fund Otis Library. Glen Carberry, 27 Greenwich Court, encouraged funding NCDC for the day-to-day encouragement they give to business. He stated he has been involved in economic development since 1982. He stated the city doesn’t have the resources, NCDC has served as a resources in this time. He stated it is critical in the economy to grow businesses and increase the tax base. Laurie Danis, 21 Patrick Pl, talked about the many contributions Otis Library has given the City as it received the 2016 National Medal of Honor for Library’s, brought the Smithsonian exhibit, acts as a community center. She talked about keeping people in Norwich and stated this money is needed to keep this high standard. Susan Goldman, 35 Sherwood Ln, spoke in support of funding Otis Library for the many resources they offer and not everyone has a computer, cell phone or access to the web and need the Library. She is outraged at the last minute items added to the agenda and the public not being informed, stating it is unacceptable to everyone in town. She asked when the State gives their number to the City she requested to revisit the cuts. Elanah Sherman, Cedar St, echoed Susan Goldman’s comments and is outraged deeply disappointed and fears that it will cut down the amount of citizen participation. Samuel Browning, 671 Scotland Rd, stated Otis Library absorbs other functions over the years of the City and is the most vibrant institution and ask to restore the funding. Beth Thompson, 5 Southern Dr, employee, spoke in support of Otis Library and that everything you see on the web is not also true and they City needs a gate keeper. She talked about helping the youth, young mothers, toddler programs and various other program. She express concern that cutting the school budget will lead to ignorance which breeds crime. Rodney Bowie, 62 Roosevelt Ave, talked about the Education budget not having any wiggle room, the City having 105 police officers and the Fire department both being over staffed. He asked the Council to look where the money is being spent. Joe Delucia, 37 Sherwood Ln, asked where the creative thinking is. He asked at what point will the Council help the young people of the city and restore the school funding. John Blackburn, 15 Alice St, stated the State budget is not yet set and can’t understand how this Council can do their jobs. He said it is making your job difficult. Mayor Hinchey declared citizen comment on resolutions was closed. President Pro Tem Nystrom motioned, seconded by Ald. Martin to take a 15 minute recess. On a vote of 5-2 with Mayor Hinchey and Ald. Braddock voting in opposition motion passes recess began at 8:20 pm. Mayor Hinchey resumed the meeting at 8:35 pm. Upon a motion of Ald. Nash, seconded by Ald. Braddock, it was voted to put the following resolution #1 on the floor introduced by Mayor Hinchey for approval. 17 JOURNAL OF THE COUNCIL OF THE CITY OF NORWICH JUNE 12, 2017 Relative to an amendment of the 2017-18 budget tentatively adopted on May 1, 2017 to restore funding for two Police Officers in the Police Department RESOLVED, that the budget for Fiscal Year 2017-18, as amended and tentatively adopted on May 1, 2017, and as further amended on June 5, 2017, be further amended as follows: Change in Description Page ORG OBJ Expenditures Restore two Police Officers for the Police 73 01021 80012 108,672 Department Restore two Police Officers for the Police 73 01021 89999 34,966 Department Net Increase in General Fund Expenditures 143,638 On a vote of 3-4 with President Pro Tem Nystrom, Ald. Martin, Gould and Philbrick voting in opposition motion fails. Upon a motion of Ald. Braddock, seconded by Mayor Hinchey, it was voted to put the following resolution #2 on the floor introduced by Mayor Hinchey and Ald. Braddock for approval. Relative to an amendment of the 2017-18 budget tentatively adopted on May 1, 2017 to restore funding for a Civil Engineer in the Public Works Department and to reduce funding for Norwich Community Development Corporation RESOLVED, that the budget for Fiscal Year 2017-18, as amended and tentatively adopted on May 1, 2017, and as further amended on June 5, 2017, be further amended as follows: Change in Description Page ORG OBJ Expenditures Reduce NCDC funding to from $100,000 to 70 01017 87112 (87,000) $13,000 Restore a Civil Engineer for the Public 102 01038 80012 Works Department 80,699 Restore a Civil Engineer for the Public 102 01038 89999 6,301 Works Department Net Increase in General Fund Expenditures 0 On a vote of 2-5 with President Pro Tem Nystrom, Ald. Nash, Martin, Gould and Philbrick voting in opposition motion fails. 18 JOURNAL OF THE COUNCIL OF THE CITY OF NORWICH JUNE 12, 2017 Upon a motion of Ald. Gould, seconded by President Pro Tem Nystrom, it was voted to put the following resolution #3 on the floor introduced by President Pro Tem Nystrom, Ald. Gould and Philbrick, for approval. Relative to an amendment of the 2017-18 budget tentatively adopted on May 1, 2017 to restore funding for the Civil Engineer in the Public Works Department, eliminate funding for the Human Resources Assistant in the Human Resources Department effective September 1, 2017, and reduce funding for the Otis Library RESOLVED, that the budget for Fiscal Year 2017-18, as amended and tentatively adopted on May 1, 2017, and as further amended on June 5, 2017, be further amended as follows: Change in Description Page ORG OBJ Expenditures Eliminate Human Resources Assistant 65 01014 80012 (40,258) position effective September 1, 2017 Eliminate Human Resources Assistant 65 01014 89999 (3,373) position effective September 1, 2017 Restore a Civil Engineer for the Public 102 01038 80012 Works Department 80,699 Restore a Civil Engineer for the Public 102 01038 89999 6,301 Works Department Reduce funding for Otis Library to $1 117 01090 80077 (63,000) million Net Decrease in General Fund Expenditures (19,631) On a vote of 5-2 with Mayor Hinchey and Ald. Braddock voting in opposition motion passes. Upon a motion of Ald. Gould, seconded by President Pro Tem Nystrom, it was voted to put the following resolution #4 on the floor introduced by President Pro Tem Nystrom, for approval. Relative to an amendment of the 2017-18 budget tentatively adopted on May 1, 2017 to appropriate Town Consolidation District unrestricted fund balance to mitigate the Town Consolidation District 2017-18 tax levy WHEREAS, the TCD has an unrestricted fund balance (“UFB”) which is projected to be $376,000, or 64% of the operating expenditures of the TCD as of June 30, 2017; and WHEREAS, this UFB has accumulated as a result of greater-than-anticipated current and prior tax levy collections over the years; and WHEREAS, although the City does not have a formal policy for the UFB level of the TCD fund, because the expenditures in this fund do not vary greatly, the Comptroller and City Manager deem a UFB level of 5% of operating expenditures, or $30,000, to be adequate for this fund. 19 JOURNAL OF THE COUNCIL OF THE CITY OF NORWICH JUNE 12, 2017 NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF NORWICH, that the sum of $346,000 be and hereby is appropriated from the UFB of the TCD to mitigate the Town Consolidation District 2017-18 tax levy. On a vote of 5-2 with Mayor Hinchey and Ald. Braddock voting in opposition motion passes. Upon a motion of Ald. Gould, seconded by President Pro Tem Nystrom, it was voted to put the following resolution #5 on the floor introduced by President Pro Tem Nystrom and Ald. Martin for approval. Relative to an amendment of the 2017-18 budget tentatively adopted on May 1, 2017 to appropriate City Consolidation District unrestricted fund balance to mitigate the City Consolidation District 2017-18 tax levy WHEREAS, the CCD has an unrestricted fund balance (“UFB”) which is projected to be $926,000, or 12% of the operating expenditures of the CCD as of June 30, 2017; and WHEREAS, the UFB of the CCD fund has accumulated primarily as a result of greater-than- anticipated current and prior tax levy collections over the years; and WHEREAS, although the City does not have a formal policy for the UFB level of the CCD fund, because the expenditures in this fund vary moderately, the Comptroller and City Manager deem a UFB level of 8% of operating expenditures, or $615,000, to be adequate for this fund. NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF NORWICH, that the sum of $311,000 be and hereby is appropriated from the UFB of the CCD to mitigate the City Consolidation District 2017-18 tax levy. On a vote of 5-2 with Mayor Hinchey and Ald. Braddock voting in opposition motion passes. Upon a motion of Ald. Gould, seconded by President Pro Tem Nystrom, it was voted to put the following resolution #6 on the floor introduced by Ald. Gould and Martin for approval. Relative to an amendment of the 2017-18 budget tentatively adopted on May 1, 2017 to reallocate funding for projects included in the 2017-18 Capital Budget RESOLVED, that the budget for Fiscal Year 2017-18, as amended and tentatively adopted on May 1, 2017, and as further amended on June 5, 2017, be further amended to replace the listing of projects funded in the 2017-18 Capital Budget with the attached Capital Budget Listing. Estimated Estimated Department Account Code Description Financial and/ or Non‐financial impacts QTY UOM Unit Cost Total Cost Public Works 10218‐80040 City Property Management ‐ securing and R/NOI 1 each 25,000.00 25,000 maintaining properties acquired by the City City Manager 10218‐88000 Capital contingency ‐ For other capital If the City is able to leverage some of these 1 each 250,000.00 250,000 improvements, design costs, and/or matches funds as local matches on Federal or State on State/Federal grants as the City Manager grants to purchase equipment that makes deems necessary. City operations more efficient, it may be able to reduce future operating costs. 20 JOURNAL OF THE COUNCIL OF THE CITY OF NORWICH JUNE 12, 2017 EGP VFD 10218‐88223 Station Exhaust System R/NOI 1 each 45,000.00 45,000 Taftville VFD 10218‐88226 Replace station's alarm system R/NOI 1 each 17,000.00 17,000 Yantic VFD 10218‐88227 FMO Abatement R/NOI 1 each 140,000.00 140,000 Public Works 10218‐88239 Vehicle Wash Station R/NOI 1 each 250,000.00 250,000 Public Works 10218‐88242 Church Street Retaining Wall Repairs R/NOI 1 each 50,000.00 50,000 Public Works 10218‐88247 Fleet Maintenance garage lower roof R/NOI 1 each 12,000.00 12,000 Public Works 10218‐88247 23 Union Street ADA Access R/NOI 1 each 20,000.00 20,000 Should reduce future maintenance and fuel Police 10218‐88321 Police Cruisers ‐ Replace police cruisers costs. 3 each 33,984.00 101,952 Police 10218‐88321 Harbor Patrol Boat ‐ replace 2 outboard R/NOI 0.25 each 163,296.00 40,824 engines and worn sponson (inflatable collar). This is the City's 25% match on the total cost. The remainder will be paid by a Federal grant. Police 10218‐88421 Body armor R/NOI 8 each 700.00 5,600 Police 10218‐88421 Patrol rifle storage racks R/NOI 11 total 500.00 5,500 Police 10218‐88421 Mobile radios R/NOI 3 each 4,000.00 12,000 Norwich Fire 10218‐88422 Turnout gear ‐ full sets R/NOI 6 each 3,200.00 19,200 Norwich Fire 10218‐88422 Escape Harness Assembly R/NOI 24 each 350.00 8,400 EGP VFD 10218‐88423 Turnout gear ‐ full sets R/NOI 4 each 3,200.00 12,800 Laurel Hill VFD 10218‐88424 Thermal Imaging Camera R/NOI 1 each 13,000.00 13,000 Laurel Hill VFD 10218‐88424 Turnout gear ‐ full sets R/NOI 3 each 3,200.00 9,600 Laurel Hill VFD 10218‐88424 Pagers R/NOI 5 each 505.00 2,525 Occum VFD 10218‐88425 Replace 1 3/4" Hose R/NOI 20 each 190.00 3,800 Occum VFD 10218‐88425 Replace 2 1/2" Hose R/NOI 20 each 215.50 4,310 Occum VFD 10218‐88425 Replace 1 3/4" Smooth Bore Nozzle R/NOI 3 each 750.00 2,250 Occum VFD 10218‐88425 Helmet R/NOI 3 each 375.00 1,125 Occum VFD 10218‐88425 Mini Blitzfire (Deck Gun) R/NOI 1 each 4,500.00 4,500 Occum VFD 10218‐88425 Pager Replacement R/NOI 4 each 505.00 2,020 Occum VFD 10218‐88425 Turnout Gear ‐ coats & pants R/NOI 3 each 2,900.00 8,700 Taftville VFD 10218‐88426 Turnout gear ‐ full sets R/NOI 6 each 3,200.00 19,200 Yantic VFD 10218‐88427 Turnout Gear ‐ coats & pants R/NOI 4 each 2,600.00 10,400 Yantic VFD 10218‐88427 Turnout gear ‐ full sets R/NOI 2 each 3,200.00 6,400 Yantic VFD 10218‐88427 Helmet & shield replacement R/NOI 10 each 680.00 6,800 Yantic VFD 10218‐88427 Pagers R/NOI 5 each 505.00 2,525 Hose ‐ replace failed sections from last two Yantic VFD 10218‐88427 years R/NOI 1 each 6,000.00 6,000 Yantic VFD 10218‐88427 Rapid Intervention Team pack R/NOI 1 each 3,544.00 3,544 Microsoft Server Workstation Network 2012 Finance 10218‐88500 License R/NOI 200 each 35.00 7,000 Finance 10218‐88500 Computer replacements ‐ cost to replace R/NOI 15 each 500.00 7,500 computers that cannot be upgraded to accommodate Windows 7. Finance 10218‐88500 MS Office Upgrade for new computers R/NOI 25 each 300.00 7,500 Capital Budget Listing Estimated Estimated Department Account Code Description Financial and/ or Non‐financial impacts QTY UOM Unit Cost Total Cost Finance 10218‐88500 Computer Peripherals ‐ Printers, Monitors, R/NOI 1 each 20,000.00 20,000 Hard Drives, NIC Cards, Keyboards, etc. Finance 10218‐88500 Replace virtual file servers R/NOI 2 each 13,500.00 27,000 21 JOURNAL OF THE COUNCIL OF THE CITY OF NORWICH JUNE 12, 2017 Road and parking lot resurfacing and Public Works 10218‐88600 preventaive maintenance. R/NOI 1 each 1,402,771.00 1,402,771 Public Works 10218‐88604 Sunnyside Street Bridge R/NOI 1 each 150,000.00 150,000 Public Works 10218‐88612 Pleasant Street Bridge R/NOI 1 each 300,000.00 300,000 City Manager 10218‐89S99 Match on State Grant for updating Harbor R/NOI 0.5 each 15,000.00 7,500 Management Plan TOTAL CAPITAL IMPROVEMENT BUDGET 3,051,246 Amount funded by General Fund Appropriation 2,459,120 Amount funded by LOCIP Grant 592,126 3,051,246 Minimum General Fund Appropriation 2,459,120 On a vote of 5-2 with Mayor Hinchey and Ald. Braddock voting in opposition motion passes. Upon a motion of President Pro Tem Nystrom, seconded by Ald. Gould, it was voted to put the following resolution #7 on the floor introduced by City Manager Salomone for approval. Relative to an amendment of the 2017-18 budget tentatively adopted on May 1, 2017 to reduce funding for the maintenance and utilities for 80 Broadway RESOLVED, that the budget for Fiscal Year 2017-18, as amended and tentatively adopted on May 1, 2017, and as further amended on June 5, 2017, be further amended as follows: Change in Description Page ORG OBJ Expenditures Reduce utilities cost related to for 80 106 01047 80007 (10,000) Broadway Reduce maintenance cost related to for 80 106 01047 80108 (10,000) Broadway Net Decrease in General Fund Expenditures (20,000) On a vote of 6-1 with Mayor Hinchey voting in opposition motion passes. Upon a motion of Ald. Philbrick, seconded by Ald. Braddock, it was voted to put the following resolution #8 on the floor introduced by Ald. Gould and Martin for approval. Motion by President Pro Tem Nystrom, seconded by Ald. Nash to amend to remove “ Increase wages to postpone elimination of a Civil 102 01038 80012 13,450 Engineer in the Public Works Department until 9/1/17 Increase fringe benefits to postpone elimination of a Civil 102 01038 89999 1,086 Engineer in the Public Works Department until 9/1/17 Net Decrease in General Fund Expenditures (12,700) the above items“. Motion to amend passes on a 5-2 with Mayor Hinchey and Ald. Braddock voting in opposition. 22 JOURNAL OF THE COUNCIL OF THE CITY OF NORWICH JUNE 12, 2017 WHEREAS, the budget for Fiscal Year 2017-18, as amended and tentatively adopted on May 1, 2017, and as further amended on June 5, 2017 includes the elimination of positions; and, WHEREAS, the City of Norwich has positions which are funded and currently vacant or will be vacant as of July 1, 2017; and, WHEREAS, the City of Norwich receives over 30% of its general fund operating revenue from municipal aid from the State of Connecticut; and, WHEREAS, the Connecticut General Assembly has not yet adopted the State of Connecticut’s 2017-2019 biennial budget; and, WHEREAS, Connecticut House Bill 7294, if adopted, would allow a municipality to amend its budget for the fiscal year ending June 30, 2018 if it adopted its budget prior to the adoption of the state budget and “such municipality…receives, pursuant to such adopted state budget, a different amount of state aid than that projected in the municipality’s…adopted budget;” and, WHEREAS, the Council of the City of Norwich recognizes it is desirable to maintain continuity in the staffing of the departments of the City of Norwich by avoiding the implementation of layoffs in the event that municipal aid from the State of Connecticut exceeds the amounts estimated in the budget adopted by the City of Norwich on June 12, 2017. NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF NORWICH, that all layoffs from positions funded by the general fund be postponed until September 1, 2017. BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF NORWICH, that the following positions which are currently vacant or expected to be vacant as of July 1, 2017 and funded in the budget for Fiscal Year 2017-18, as amended and tentatively adopted on May 1, 2017, and as further amended on June 5, 2017, shall remain vacant until September 1, 2017: • One Police Officer – Police Department • Recreation Director – Recreation • Blight Control/Housing Enforcement Officer – Planning & Neighborhood Services Department BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF NORWICH, that the budget for Fiscal Year 2017-18, as amended and tentatively adopted on May 1, 2017, and as further amended on June 5, 2017, be further amended as follows: Change in Description Page ORG OBJ Expenditures Reduce wages for one Police Officer for Police Department 73 01021 80012 to be left vacant until 9/1/17 (9,056) Reduce fringe benefits for one Police Officer for Police 73 01021 89999 Department to be left vacant until 9/1/17 (2,913) Reduce wages for part-time Recreation Director to be left 94 01032 80011 vacant until 9/1/17 (8,005) Reduce fringe benefits for part-time Recreation Director 94 01032 89999 to be left vacant until 9/1/17 (3,392) Reduce wages for a Blight Control/Housing Enforcement 110 01064 80012 Officer in the Planning & Neighborhood Services (10,001) 23 JOURNAL OF THE COUNCIL OF THE CITY OF NORWICH JUNE 12, 2017 Department to be left vacant until 9/1/17 Reduce fringe benefits for a Blight Control/Housing 110 01094 89999 Enforcement Officer in the Planning & Neighborhood (3,163) Services Department to be left vacant until 9/1/17 Increase wages to postpone elimination of a Recycling 104 01040 80012 8,208 Coordinator in the Public Works Department until 9/1/17 Increase fringe benefits to postpone elimination of a 104 01040 89999 1,086 Recycling Coordinator in the Public Works Department until 9/1/17 Net Decrease in General Fund Expenditures (27,236) The above amended resolution passes on a vote of 5-2 with Mayor Hinchey and Ald. Braddock voting in opposition. Upon a motion of Ald. Braddock, seconded by President Pro Tem Nystrom, it was voted to put the following resolution #9 on the floor introduced by Mayor Hinchey for approval. Relative to the adoption of the budget for Fiscal Year 2017-18. RESOLVED, that the budget of the City of Norwich; including the General Fund, Capital Budget, Town Consolidation District, City Consolidation District, and Department of Public Utilities; for the Fiscal Year 2017-18 as submitted by the City Manager on April 3, 2017, as amended and tentatively adopted by the Council of the City of Norwich on May 1, 2017 and as further amended by the Council of the City of Norwich on June 5, 2017 and June 12, 2017 be, and the same hereby is, adopted. On a vote of 5-2 with Mayor Hinchey and Ald. Martin voting in opposition motion passes Upon a motion of Ald. Braddock, seconded by Ald. Nash, it was voted to put the following resolution #10 on the floor introduced by Mayor Hinchey for approval. Relative to the adoption of the budget for Fiscal Year 2017-18. AN ORDINANCE RELATIVE TO THE APPROPRIATIONS FOR THE CITY OF NORWICH AND THE CITY AND TOWN CONSOLIDATION DISTRICTS OF SAID CITY FOR FISCAL YEAR 2017-18. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF NORWICH, the following appropriations hereby are made to meet the expense of the City of Norwich and the City and Town Consolidation Districts of the City of Norwich for the fiscal year beginning July 1, 2017 and ending June 30, 2018 to wit: 24 JOURNAL OF THE COUNCIL OF THE CITY OF NORWICH JUNE 12, 2017 2017‐18 2015‐16 Budget 2016‐17 Budget Adopted City Manager 335,047 366,118 379,102 Finance 1,585,675 1,560,791 1,624,111 City Treasurer 240,893 249,551 265,446 Assessor 451,989 848,235 430,071 Human Resources 551,694 531,943 475,698 Law 538,358 511,000 511,000 City Clerk 468,703 416,925 490,478 City Council 376,585 364,541 322,439 Police 15,473,505 15,640,995 16,212,394 Fire ‐ Central 2,020,619 2,031,726 2,027,756 Fire ‐ East Great Plain 141,571 129,867 138,693 Fire ‐ Laurel Hill 67,889 68,414 70,812 Fire ‐ Occum 70,589 69,821 76,041 Fire ‐ Taftville 164,399 161,333 157,397 Fire ‐ Yantic 176,225 174,339 161,683 Human Services 2,049,169 1,853,699 2,100,037 Public Works 10,582,587 10,770,199 10,663,131 Election 141,799 155,988 145,779 Planning & Neighborhood Services 1,181,791 1,094,322 1,026,438 Debt Service 4,542,192 4,373,019 4,470,107 Miscellaneous 5,877,744 6,064,204 5,779,819 Emergency Management 85,476 88,945 86,687 Education 74,000,000 75,430,000 76,184,300 City Consolidation District 7,253,782 7,101,397 7,657,212 Town Consolidation District 579,990 581,147 581,805 TOTALS 128,958,271 130,638,519 132,038,436 General Operations 40,857,072 40,730,466 40,685,892 Debt Service 4,542,192 4,373,019 4,470,107 Capital Improvements 1,725,235 2,422,490 2,459,120 Education 74,000,000 75,430,000 76,184,300 City Consolidation District 7,253,782 7,101,397 7,657,212 Town Consolidation District 579,990 581,147 581,805 TOTALS 128,958,271 130,638,519 132,038,436 RESOLVED, that the budget of the City of Norwich; including the General Fund, Capital Budget, Town Consolidation District, City Consolidation District, and Department of Public Utilities; for the Fiscal Year 2017-18 as submitted by the City Manager on April 3, 2017, as amended and tentatively adopted by the Council of the City of Norwich on May 1, 2017 and as further amended by the Council of the City of Norwich on June 5, 2017 and June 12, 2017 be, and the same hereby is, adopted. On a vote of 5-2 with Mayor Hinchey and Ald. Martin voting in opposition motion passes. 25 JOURNAL OF THE COUNCIL OF THE CITY OF NORWICH JUNE 12, 2017 Upon a motion of Ald. Nash, seconded by Ald. Braddock, it was voted to put the following resolution #11 on the floor introduced by Mayor Hinchey for approval. Relative to the adoption of the tax levy ordinance for Fiscal Year 2017-18. RESOLVED, that the tax levy ordinance of the City of Norwich for the Fiscal Year 2017-18 as submitted by the City Manager on April 3, 2017, as amended and tentatively adopted by the Council of the City of Norwich on May 1, 2017 and as further amended by the Council of the City of Norwich on June 5, 2017 and June 12, 2017 be, and the same hereby is, adopted. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF NORWICH: Section 1. On the City Assessment list of 2016 a tax of forty and fifty-two hundredths (40.52) mills on the dollar is hereby granted to be levied upon the ratable Real Estate and Personal Property within the City of Norwich of the inhabitants of said City and all others liable to pay taxes therein. Section 2. On the City Assessment list of 2016 a tax is hereby granted to be levied upon the ratable Motor Vehicles within the City of Norwich of the inhabitants of said City and all others liable to pay taxes therein at the maximum mill rate established and allowed by the Connecticut General Statutes applicable on Motor Vehicles for the City Assessment list of 2016 or at the applicable mill rates established in Sections 1, 3, and 4 of this tax levy ordinance, whichever is the lesser. Section 3. On the City Assessment list of 2016, a tax of fifteen hundredths (0.15) mills on the dollar, is hereby granted to be levied for fire services upon the ratable Real Estate and Personal Property within the Town Consolidation District of the inhabitants of said District and of all others liable to pay taxes therein. Section 4. On the City Assessment list of 2016, a tax of eight and twenty-two hundredths (8.22) mills on the dollar, is hereby granted to be levied for fire services upon the ratable Real Estate and Personal Property within the City Consolidation District of the inhabitants of said District and of all others liable to pay taxes therein. Section 5. Real Estate and Personal Property taxes shall become due on July 1, 2017, and payable on said date in whole or in equal installments from that date, namely on July 1, 2017 and January 1, 2018 except that any tax of less than one hundred dollars shall be due and payable on July 1, 2017. If the first installment is not paid on or before August 1, 2017 or if the second installment is not paid on or before February 1, 2018, interest will be charged on any such delinquent payment at the rate of one and one-half (1½%) per cent per month from the due date or $2.00 whichever is greater, as provided for in the general statutes. Any person may pay the total amount of such tax for which he is liable at the time when the first installment shall be payable. Section 6. Motor Vehicle taxes shall become due and payable in whole on October 1, 2017. If the payment is not paid on or before November 1, 2017 interest will be charged on the delinquent payment at the rate of one and one-half (1½%) per cent per month from due date or $2.00 whichever is greater, as provided for in the general statutes. On a vote of 6-1 with Mayor Hinchey voting in opposition motion passes. 26 JOURNAL OF THE COUNCIL OF THE CITY OF NORWICH JUNE 12, 2017 Upon a motion of Ald. Nash, seconded by Ald. Philbrick, it was voted to put the following resolution #12 on the floor introduced by Ald. Nash and Philbrick for approval. Relative to the request to the Board of Public Utilities Commissioners that future payments of gross revenues be increased. RESOLVED, that the Council of the City of Norwich formally requests the Board of Public Utilities Commissioners include in their budget for fiscal year 2018-19 as an item of expenditure for an amount to be turned over to the City Treasurer during the ensuing fiscal year for the general use of the city an amount of 12% of gross revenues pursuant to Section 6 of Chapter XII of the Charter of the City of Norwich. This is intended to increase the gross revenue payment to the City of Norwich from 10% to 12% for fiscal year 2019-20 and thereafter. On a vote of 6-1 with Mayor Hinchey voting in opposition motion passes. Upon motion of Ald. Gould, seconded by Ald. Martin, it was unanimously voted to adjourn at 10:02 pm. CITY CLERK 27