Commission on the City Plan

LAST REVISED 3/02/2011 11:01 AM MINUTES COMMISSION ON THE CITY PLAN POCD UPDATE SUBCOMMITTEE Tuesday, March 1, 2011 - 7:00 P.M. 23 UNION STREET NORWICH CONNECTICUT LOWER LEVEL CONFERENCE ROOM REGULAR MEETING AGENDA ITEMS A, B & C – CALL TO ORDER, ROLL CALL, DETERMINATION OF QUORUM: Chairman Ralph Page called the meeting to order at 7:00 p.m. Committee Members Present: Ralph Page, Peter Davis, Les King, Bob Mills, Deborah Hinchey, Laurie Glenney-Popovich and Keith Ripley. Absent: NONE Also Present: Michael Schaefer, City Planner, and Jacquie Barbarossa, Recording Secretary A quorum was present. D. APPROVAL OF MEETING MINUTES: Upon motion by Les King and seconded by Bob Mills the members voted unanimously to APPROVE the minutes of the January 25, 2011 meeting. E. COMMUNICATIONS: None F. OLD BUSINESS: None G. NEW BUSINESS: 1. Ranking and discussion of Planning Consultant responses. Peter Davis asked if the committee members would turn in their rating sheets, which would remain anonymous, and to select a minimum of 3 proposals for interviews. Mr. Ripley concluded that some didn’t deserve consideration and asked if they could be eliminated; everyone agreed. There was a brief discussion regarding the firms and it was decided to eliminate - Jonathon Rose, CME and Turner Miller. Mike Schaefer did not comment on CME since he had worked there previously. AKRS was also eliminated since their proposal did not reflect adequate POCD experience. Mr. Mills suggested everyone discuss their favorites. There was discussion on POCD experience, dedicated staff and availability and references from other communities. 1 LAST REVISED 3/02/2011 11:01 AM Les King stated that Milone & MacBroom had previously worked with NCDC and the Community Development Office and they were very easy to work with. Ralph Page stated that Planimetrics should be considered since they have much knowledge of the community since they did Norwich’s last POCD. There was concern regarding BFJ using subcontractors and Bob Mills stated he worked with them before and they were very accommodating. The committee decided to have the top 4 ranking firms do presentations/interviews on March 22nd & 23rd. Those chosen were: BFJ, Milone & MacBroom, PJ Smith and Planimetrics. Peter Davis suggested using room 335 for the presentations and would check the availability. There would be 2 interviews each night starting at 6 pm consisting of a 30-minute presentation and 15-minute question and answer period. H. OTHER BUSINESS: 1. Change to April meeting date. March 29th, at 7 pm was chosen for the firms’ selection date. I: ADJOURNMENT Upon motion by Les King, and second by Deb Hinchey, the Committee voted unanimously to adjourn the meeting at 8:02 p.m. Respectfully submitted, Jacquie Barbarossa, Recording Secretary 2