Commission on the City Plan

LAST REVISED 6/9/2011 2:15 PM MINUTES COMMISSION ON THE CITY PLAN POCD UPDATE SUBCOMMITTEE Tuesday, June 7, 2011 - 6:30 P.M. 23 UNION STREET NORWICH CONNECTICUT LOWER LEVEL CONFERENCE ROOM SPECIAL MEETING AGENDA ITEMS A, B & C – CALL TO ORDER, ROLL CALL, DETERMINATION OF QUORUM: Chairman Ralph Page called the meeting to order at 6:30 p.m. Committee Members Present: Ralph Page, Peter Davis, Bob Mills, Deb Hinchey, Les King and Keith Ripley. Absent: Laurie Glenney-Popovich Also Present: Jacquie Barbarossa, Recording Secretary A quorum was present. D. APPROVAL OF MEETING MINUTES: Upon motion by Deb Hinchey and seconded by Keith Ripley the members voted unanimously to APPROVE the minutes of the April 26 special meeting. E. COMMUNICATIONS: Peter Davis stated that the communication received was the proposal from Planimetrics that would be discussed. F. OLD BUSINESS: None G. NEW BUSINESS: 1. Discussion of Cost/Contract Proposal from Planimetrics Mr. Davis stated the proposal was broken into 2 parts – base activities with add-on option allowances. He also stated that all the base activities must be done and the workshops could help identify some of the items that may need to be added. Task 1. Issues Identification and Prioritization There was a brief discussion on the Condition and Trends and what the assessment maps were. Peter stated the assessment maps would show the trends in population, housing and economic trends now verses 10 years ago. Peter stated he would get clarification on the maps. Mr. Ripley requested an example. 1 LAST REVISED 6/9/2011 2:15 PM The committee decided to add 2 Public Workshops at $3,000 each. Task 2. Policy Development There was discussion of the Case Study add on. Peter Davis stated that the committee could add on a case study of Greeneville, Downtown or Shipping Street at a later date. Task 3. Initial Plan Drafting There was discussion of adding an additional meeting. The committee decided that the surveys would not be done. Task 4. Commisson on City Plan Review and Revisions The Committee discussed reducing one of the base activity meetings with the Commission on the City Plan to 2 meetings. Task 5. Plan Adoption All Base Activities would be included. There was discussion regarding the public workshops to ensure all board and committee members would be invited for their input and discussion of potential locations and times. Peter Davis will negotiate the pricing with Planimetrics since the base price with add-ons for potential meetings will be approximately $97,000. Mr. Mills asked if Planimetrics had contacted NPU regarding the mapping and amount of workload. Peter stated that NPU has agreed to supply their services to the City that Planimetrics would require. Peter Davis will follow-up on Planimetrics meeting with NDPU. Peter Davis stated that policies in the existing POCD may not change in some instances. But the methodology, accountability and facilitating of the plan would perhaps see major changes. There was a brief discussion of the schedule, which would take at least 18 months. H. OTHER BUSINESS: None I: ADJOURNMENT Upon motion by Les King and seconded by Deb Hinchey, the Committee voted unanimously to adjourn the meeting at 7:27 p.m. Respectfully submitted, Jacquie Barbarossa, Recording Secretary 2